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HomeMy WebLinkAbout2017-04-10 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, APRIL 10, 2017 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9:46 a.m. on Monday, April 10, 2017 in Conference Room 105, City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Vice Mayor Debra Placko, Commissioner Marlon Bolton, Commissioner Michelle J. Gomez and Commissioner Julie Fishman were in attendance. Also in attendance were City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, City Attorney Samuel S. Goren and City Clerk Patricia A. Teufel. PLEDGE OF ALLEGIANCE: Vice Mayor Placko led the Pledge of Allegiance 1. Presentation on Crime Mapping - BSO Captain Neal Glassman and Crime Analyst Tony Florian appeared. Captain Glassman said the Crime Mapping software is a way for people to go on a website to pull up crime statistics in their area and noted that BSO uses a different program for mapping crime statistics. Crime Analyst Florian gave a presentation, a copy of which is on file in the City Clerk's Office. Crime Analyst Florian gave an online demonstration of the program. Captain Glassman and Crime Analyst Florian responded to questions from the Commission throughout the presentation. Mayor Dressler noted that this is a great tool for residents. Mayor Dressler moved out of the order of the agenda to take up item 4 — TR12917 — Colony West Clubhouse — Construction Contract. 4. TR12917 - Colony West Clubhouse - Construction Contract: Item No. 7 (a) on the Regular Agenda. (TR12917) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to execute that certain construction contract between AD1 Management Inc., and the City of Tamarac, attached hereto as Exhibit 1 ", for the construction of the new Colony West Clubhouse facility located at 6800 NW 88th Avenue to include property commonly referred to as Cypress Walk Terrace, being more particularly described in Exhibit "A-1", attached hereto and incorporated herein; authorizing an appropriation and expenditure of seven million four hundred and five thousand ($7,405,000.00) dollars; authorizing the City Manager to approve non -monetary amendments to the construction contract; authorizing the City Manager or designee to approve line item change orders within the approved budget; providing for conflicts; providing for severability; and providing an effective date. Financial Services Director Mark Mason and Public Services Director Jack Strain appeared. Financial Services Director Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Financial Services Director Mason went over the construction contract; the budget, the schedule and explained the phasing plan to allow the continued use and operation of the existing clubhouse. Financial Services Director Mason and Public Services Director Strain responded to questions and concerns from the Commission during the presentation. Financial Services Director Page 1 of 4 COMMISSION WORKSHOP MEETING April 10, 2017 Mason went over the next steps for the Colony West Clubhouse Facilities project. Mayor Dressler said this is tremendous from an economic development aspect. This will make Colony West a premier course and a destination for people. Commissioner Gomez thanked staff and AD1 for working with the surrounding communities. Financial Services Director Mason said AD1 will be hosting another community meeting, but a date has not been set yet. Commissioner Gomez recommended the rooms be soundproof, hurricane windows should be used, elevators and ice makers should also be quiet. Commissioner Gomez said she was concerned about golf balls being hit into the pool area of the hotel and asked if the golfers would be able use the pool. Financial Services Director Mason said those are issues that would be dealt with in the future. Vice Mayor Placko asked if there would be retail and Financial Services Director Mason said no, it would not support retail. Vice Mayor Placko suggested that it be marketed to the tours that come in to shop at Sawgrass Mills. Commissioner Gomez commented that a spa would be a good addition to the project. Commissioner Bolton said the improvements are great and it looks awesome. However, the Fairfield Inn Hotel is a lower level Marriot Hotel and we should look at one of the higher end hotels. Financial Services Director Mason said AD1 did an analysis and the Fairfield Inn Hotel was the best fit for that area. Commissioner Bolton asked for some background information on the purchase of the golf course Mayor Dressler suggested that Commissioner Bolton meet with staff to discuss the financials of the purchase of the golf course prior to Wednesday's meeting. Mayor Dressler also said we are here to discuss the construction contract and not question the merits of the project. Mayor Dressler said staff will provide Commissioner Bolton with background information on the financial aspects and why it is structured the way it is. Commissioner _ Bolton said the Commission is going to approve a $7.4 million contact and where the money comes from is a valid question that he is entitled to ask. Commissioner Gomez said she did not stay at a Marriot hotel last week but it was an older hotel. Fairfield Inn Hotel is a good hotel which is a good place for families to stay and she is proud that it will be here in Tamarac. Mayor Dressler thanked AD1 for choosing Tamarac for their project and said we look forward to a quality Fairfield Inn Hotel being built here. Mayor Dressler moved back into the order of the agenda to take up item 2 — TR12908 — FEMA Grant: Water Treatment Plant. 2. TR12908 - FEMA Grant: Water Treatment Plant: Item No. 6 (b) on the Consent Agenda. (TR12908) A Resolution of the City Commission of the City of Tamarac, Florida accepting a grant award in the amount of $250,000 from the Federal Emergency Management Agency (FEMA) through the Florida Division of Emergency Management; authorizing the appropriate city officials to execute a project agreement between the Florida Division of Emergency Management and the City of Tamarac for grant funding in the amount of $250,000 with a $1,250,000 match in local funds for the water treatment plant control room project; providing for acceptance of the award and execution of documents; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain and Grants Administrator Michael Gresek appeared. Grants Administrator Gresek gave a presentation, a copy of which is Page 2 of 4 COMMISSION WORKSHOP MEETING April 10, 2017 on file in the City Clerk's Office. Public Services Director Strain described the Water Treatment Plant Control Room Project in detail. Grants Administrator Gresek talked �. about the grant award. Public Services Director Strain said they are in the process of finalizing the design sometime in late spring and we should be going out for bid in early summer and hopefully starting construction in the fall. Commissioner Fishman said she and Commissioner Bolton had a tour of the water treatment plant and Vice Mayor Placko asked for a tour after completion of the project. Mayor Dressler recessed the meeting at 11:07 a.m. and reconvened the meeting at 11:30 a.m. with all present as before. 3. TO2354 - 1st Budget Amendment: Item No. 8 (a) on Ordinance(s) First Reading. (TO2354) An Ordinance of the City Commission of the City of Tamarac, Florida, amending Ordinance 2016-14, which adopted the City of Tamarac Operating Budget, Revenues and Expenditures, the Capital Budget, and the Financial Policies for the Fiscal Year 2017, by increasing the total revenues and expenditures by a total of $33,451,597 as detailed in attachment A attached hereto and summarized in attachment B, providing for conflicts; providing for severability; providing for an effective date. Financial Services Director Mark Mason and Budget Manager Jeff Streder appeared. Financial Services Director Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Financial Services Director Mason talked about the purpose of the ordinance and gave a summary and overview. 5. TO2356 - General Employees' Pension Plan Amendments: Item No. 8 (b) on Ordinances First Reading. (TO2356) An Ordinance of the City Commission of the City of Tamarac, Florida; amending Chapter 16, Pension and Retirement, Article III, Employees' Pension Plan, providing for eligibility of DROP participation for certain members of the Elected and Appointed Officers and Non -Represented employees retirement plan; providing for severability; providing for codification and providing for an effective date. 6. TO2357 - Non -Rep Pension Plan Amendment: Item No. 8 (c) on Ordinances - First Reading. (TO2357) An Ordinance of the City Commission of the City of Tamarac, Florida; amending Chapter 16, Pension and Retirement, Article IX, Elected and Appointed Officers and Non -Represented Employees Retirement Plan, providing for eligibility of certain members of the Elected and Appointed Officers and Non - Represented Employees Retirement Plan to participate in the Employees' Pension Plan DROP, providing for a savings clause; providing for severability; providing for codification and providing for an effective date. Human Resources Director Maria Swanson appeared and gave a presentation on item No. 5 - TO2356 — General Employees' Pension Plan Amendments and item No. 6 - TO2357 - Non -Rep Pension Plan Amendments. Human Resources Director Swanson said we have two pension plans that cover most of the City's employees and then explained the differences between the two plans. Human Resources Director Swanson said these two ordinances would remove disincentives for employees to seek and accept promotions into managerial and professional positions. Human Resources Director Swanson said the actuary has given the City an impact statement and these amendments would have no impact on either plan. These amendments would not give anyone more than what they Page 3 of 4 COMMISSION WORKSHOP MEETING April 10, 2017 are entitled to. Human Resources Director Swanson said that the Union has signed off and given its approval. Human Resources Director Swanson said there is no reason not to do this. Mayor Dressler said he was at the pension meetings when this was discussed and it makes sense for the few employees who would be promoted to a different level of management. Mayor Dressler said this is a sensible retention tool for the City and there is no fiscal impact to the City. 7. Discussion - Selection of Director, Alternate and Second Alternate to Broward League of Cities — City Clerk Patricia Teufel appeared and after a brief discussion there was a consensus to appoint Mayor Dressler as Director, Commissioner Gomez as Alternate and Commissioner Fishman as Second Alternate. There being no further business to come before the City Commission for consideration, Mayor Dressler adjourned the meeting at 12:06 p.m. Patricia Teufel, C City Clerk - , L ' Page 4 of 4 COMMISSION WORKSHOP MEETING April 10, 2017