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Home My WebLink About2017-03-20 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, MARCH 20, 2017 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9:43 a.m. on Monday, March 20, 2017 in Conference Room 105, City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Vice Mayor Debra Placko, Commissioner Marlon Bolton, Commissioner Michelle J. Gomez and Commissioner Julie Fishman were in attendance. Also in attendance were City Manager Michael C. Cernech, City Attorney Samuel S. Goren and City Clerk Patricia A. Teufel. PLEDGE OF ALLEGIANCE: Commissioner Fishman led the Pledge of Allegiance 1. Presentation -Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 2016 Presentation. Financial Services Director Mark Mason, Assistant Director/Controller Christine Cajuste, RSM US LLP Partner Brett Friedman and Senior Manager Anil Harris appeared. Financial Services Director Mason thanked Administrative Coordinator Regina Skenandore, Public Information Coordinator Sue Siebert and Parks & Recreation Director Greg Warner for their assistance in getting the CAFR completed. Financial Services Director Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Mr. Friedman complimented staff on the CAFR report and added that the highest opinion that anyone can receive is an unmodified opinion, which is what Tamarac achieved. Mr. Friedman went over RSM's report related to their audit of the basic financial statements of the City, a copy of which is on file in the City Clerk's office. Mr. Harris went over the Summary of Significant Accounting Estimates. Mayor Dressler talked about being a Trustee on the General Employee's Pension Board and asked if RSM associates were aware of bills before the legislature that would address the issue of actuarial targets. Mr. Friedman said yes they are and they are tracking the bills. Mayor Dressler noted that the legislature wants to kill defined pension benefits for municipalities, which is a part of their attack on home rule. Mayor Dressler said our pension plans are very well funded. Mayor Dressler asked what was the total sum on the Florida Safe and Financial Services Director Mason said $385 million. Mayor Dressler asked how much money did we receive in Federal Awards and Financial Services Director Mason said $3.3 million and went over the various grants that contributed to the overall Federal Awards. There was a general discussion on HB17. Financial Services Director Mason reported that as part of our audit, our IT went through their audit with RSM and they came through with no comments. Financial Services Director Mason said it is important to recognize that we have a good IT group which is a testament to IT Director Sucuoglu and Assistant IT Director Twigger. 2. Presentation and Update by Colony West Country Club - Financial Services Director Mark Mason and Colony West General Manager Bob Ewing appeared. Mr. Ewing gave Page 1 of 3 COMMISSION WORKSHOP MEETING March 20, 2017 a presentation, a copy of which is on file in the City Clerk's Office. Commissioner Gomez commented that she appreciates Mr. Ewing's enthusiasm and what he does for the customers and non -profits that use the facility. Commissioner Fishman asked what was the date of the WLGO and Mr. Ewing said it will take place in the afternoon of April 30, 2017 with proceeds being donated to Fisher House for Veterans. Commissioner Fishman said she would get the word out to veteran's groups. Vice Mayor Placko said when she attends her HOA meetings she always talks about Colony West Golf Club and encourages people to go there to golf and dine at the restaurant. The only complaint she has had is that there was not enough room at the bar. Mr. Ewing and Financial Services Director Mason responded to a few questions from the Commission. Mayor Dressler recessed the meeting at 10:51 a.m. and reconvened the meeting at 11:02 a.m. with all present as before. 3. TR12910 - Awarding Bid 16-24RB Sports Complex LED Lighting: Item No. 6 (f) on the Consent Agenda. (TR12910) A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 16-24RB to and approving an agreement with Electrical Contracting Service, Inc. for the Sports Complex Walkway LED Project, in accordance with Bid No. 16-24RB for a contract amount not to exceed $119,000.00; a contingency in an amount of $11,900.00 will be added to the project account, for a total project budget of $130,900.00; authorizing an expenditure from the appropriate accounts; providing for conflicts; providing for severability; and providing for an effective date. - Public Services Director Jack Strain, Parks & Recreation Director Greg Warner and Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director Strain gave a presentation, a copy of which is on file in the City Clerk's Office 4. TR12911 - SCADA Upgrades for Water Plant Wells and Wastewater Pump Stations, Item No. 6 (g) on the Consent Agenda. (TR12911) A Resolution of the City Commission of the City of Tamarac, Florida, awarding a contract to CC Control Corporation utilizing pricing from an agreement obtained through a formal competitive process by the City of Oakland Park, RFP Number 022414 for SCADA Upgrades for 19 water plant wells and 83 wastewater pump stations; authorizing the appropriate City Officials to execute a Purchase Order Agreement with CC Control Corporation for a project cost of $837,727.00, with a contingency of 10% or $83,772.70 for an amount not to exceed $921,499.70; authorizing an additional appropriation of $71,500; authorizing the appropriate City Officials to administer the contract; providing for conflicts; providing for severability, and providing for an effective date. Public Services Director Jack Strain and Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director Strain gave a presentation, a copy of which is on file in the City Clerk's office. 5. Other Business: Vice Mayor Placko said she was at an MPO meeting and Broward County Commissioner Holness provided her with a copy of North Lauderdale's resolution relative to illegally placed snipe signs and posters placed on utility poles, utility boxes, traffic control boxes, bus shelters, benches, trees, or any other public property. Vice Mayor Placko said they are asking all Broward County cities to put forward a similar resolution so that this matter can be addressed as a County Ordinance. Vice Mayor Placko asked if Tamarac could Page 2 of 3 COMMISSION WORKSHOP MEETING March 20, 2017 consider such a resolution. Mayor Dressler asked for a consensus to pass such a resolution and all were in agreement. There being no further business to come before the City Commission for consideration, Mayor Dressler adjourned the meeting at 11:13 a.m. V� �jw &44%- " I u"LAA Patricia Teufel, C \�, ► ► ► ►,,� City Clerk \�� i�fVl11�i%,�� ES-TABLISHED 1g63 :rr➢s i0' SEAL 'C. 110 0D11111o"�e�� Page 3 of 3 COMMISSION WORKSHOP MEETING March 20, 2017