HomeMy WebLinkAbout2017-09-13 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
WEDNESDAY, SEPTEMBER 13, 2017
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission
to order at 4.11 p.m. on Wednesday, September 13, 2017 in Conference Room 105, City
Hall, 7525 NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Debra Placko, Commissioner Marlon
Bolton, Commissioner Michelle J. Gomez and Commissioner Julie Fishman were in
attendance.
Also in attendance were City Manager Michael C. Cernech, Assistant City Manager
Diane Phillips, Assistant City Attorney David Tolces and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Gomez led the Pledge of Allegiance.
1. Public Art Sculpture Purchase Update - Community Development Director Maxine
Calloway and Public Art Administrator George Gadson appeared. Mr. Gadson gave a
presentation, a copy of which is on file in the City Clerk's Office. Mr. Gadson talked
briefly about Inspiration Way and said the infrastructure for the art work is being put into
place. Mr. Gadson talked about Don Gialanealla the artist for the Ibis sculpture and
how they were able to negotiate the price down from $45,000 to $28,000. Mr. Gadson
said the sculpture will be on the east side of Pine Island just before 81st Street. Mr.
Gadson responded to a few questions from the Commission.
2. TR12974 - Comprehensive Signage Program - Change Order: Item No. 6 (d) on the
Consent Agenda. (TR12974) A Resolution of the City Commission of the City of
Tamarac, Florida, approving a net increase of five hundred five thousand and thirty
seven ($505,037.00) dollars in the contract value for Baron Sign Manufacturing for the
fabrication and installation of signs under the Comprehensive Signage Program for a
total estimated expenditure of two million two hundred and sixty four thousand two
hundred and thirteen ($2,264,213.00) dollars; authorizing the approval of Change Order
Number 002 in the amount of one hundred and seventy one thousand eighty seven
($171,087) dollars, attached hereto as Exhibit "A"'; authorizing the inclusion of a City
controlled contingency in the project budget in the amount of two hundred and sixty one
thousand four hundred and one dollars ($261,401); authorizing an appropriation and
expenditure of four hundred and sixty-six thousand four hundred and thirty-eight
($466,438.00) dollars; authorizing the City Manager or designee to approve line item
change orders within the approved budget; providing for conflicts; providing for
severability; and providing for an effective date. Community Director Maxine Calloway
and Purchasing/Contracts Manager Keith Glatz appeared. Community Development
Director Calloway gave a presentation, a copy of which is on file in the City Clerk's
Office. Community Development Director Calloway discussed in detail the contract
value; Change Order No. 1 and Change Order No. 2; proposed event banner and the
Woodmont Development Agreement Contribution to the signs for Woodmont.
Community Development Director Calloway gave a summary of the contract value; all
changes to the contract and the current sign schedule. Community Development
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Director Calloway said they have 22 HOA's on a waiting list for signs. Community
Development Director Calloway and Finance Director Mason responded to a few
questions from the Commission.
3. T02360 - General Employees' Pension Fund Amendment: Item No. 8 (a) on
Ordinance(s) First Reading. (T02360) An Ordinance of the City Commission of the City
of Tamarac, Florida; amending Chapter 16, Pension and Retirement, Article III,
Employees' Pension Plan and Article IV, Benefits, providing for the purchase of credited
service for qualifying service in the United States Military; providing for the purchase of
prior service following subsequent re-employment with the City; providing for language
which limits the selection of a lump sum benefit option; providing for a non -service
connected disability after two or more years of service; providing for a cost of living
adjustment for Deferred Retirement Option Plan participants; providing for a savings
clause; providing for severability; providing for codification and providing for an effective
date. Human Resources Director Lerenzo Calhoun appeared and gave a presentation.
Human Resources Director Calhoun outlined the changes to the plan and the objectives
of the changes and said there is no actuarial impact to the plan. Human Resources
Director Calhoun said the FPE reviewed the changes to the plan and signed a
Memorandum of Understanding accepting the plan amendments.
4. TR12997 - Agreement with City College for Emergency Medical Services (EMS)
Internship Program Item No. 6 (g) on the Consent Agenda. (TR12997) A Resolution of
the City Commission of the City of Tamarac, Florida, approving a five (5) year -term
Agreement for Emergency Medical Services (EMS) Internship Program between the
City of Tamarac and City College to allow Emergency Medical Services (EMS) students
to ride along on City's fire rescue vehicles as part of a preceptorship program and
receive education and training from Tamarac Fire Rescue personnel with an effective
date upon execution by all parties, authorizing appropriate City Officials to execute the
Agreements for EMS Internship Program and Business Associate; providing for
conflicts; providing for severability; and providing for an effective date.
5. TR12998 - Agreement with Emergency Education Institute, LLC for Emergency
Medical Services (EMS) Internship Program: Item No. 6 (i) on the Agenda. (TR12998) A
Resolution of the City Commission of the City of Tamarac, Florida, approving a five (5)
year -term Agreement for Emergency Medical Services (EMS) Internship Program
between the City of Tamarac and Emergency Education Institute, LLC. to allow EMS
students to ride along on City's fire rescue vehicles as part of a preceptorship program
and receive education and training from Tamarac Fire Rescue personnel with an
effective date upon execution by all parties, authorizing appropriate City Officials to
execute the Agreements for EMS Internship Program and Business Associate,
providing for conflicts; providing for severability; and providing for an effective date.
Fire Chief Mike Burton appeared and gave a brief presentation on Item No. 4 TR12997
and Item No. 5 — TR12998 as they were similar items. Fire Chief Burton said Tamarac
has a long-standing relationship with these schools and we are basically providing
training to these students. These agreements are beneficial to Tamarac as it enables us
to recruit some of the ride -along students. The Commission thanked Fire Chief Burton
for his presentation.
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6. TR 13006 - Change Order No. 1 for Grounds Maintenance Services: Item No. 6 (f) on
-- the Consent Agenda. (TR13006) A Resolution of the City Commission of the City of
Tamarac, Florida, to approve Change Order Number 1 to the Agreement with Prestige
Property Management and Maintenance, Inc. for landscape maintenance services of
certain public rights -of way and City parks; authorizing an amount not to exceed
$95,000.00 to be added to the contract for variable cost services for a total annual cost
of $1,331,078.39; authorizing a Budget Amendment in the amount of $95,000.00 which
will be included in a budget amendment pursuant to F.S. 166.241(2); providing for
conflicts; providing for severability; and providing for an effective date. Public Services
Director Jack Strain and Purchasing/Contracts Manager Keith Glatz appeared. Public
Services Director Strain gave a presentation, a copy of which is on file in the City
Clerk's Office. Public Services Director Strain went over the contracted services; service
locations; the current contract; the locations and services added since January 2015;
the budget allocation and contract costs. Public Services Director Strain responded to a
few questions from the Commission.
7. TR13000 - Boulevards Drainage Repair Project: Item No. 6 (e) on the Consent
Agenda. (TR13000) A Resolution of the City Commission of the City of Tamarac,
Florida, awarding Bid No. 17-16B to and approving an Agreement with Johnson -Davis,
Inc. for the Boulevards Drainage Repair Project for a contract amount of $295,518.00, a
contingency in the amount of $44,328.00 will be added to the account for a project total
of $339,846.00; authorizing an appropriation in the amount of $165,496.00 which will be
included in a Budget Amendment pursuant to F.S. 166.241(2); authorizing an
expenditure from the appropriate accounts; providing for conflicts; providing for
severability; and providing for an effective date. Public Services Director Jack Strain and
Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director Strain
gave a presentation a copy of which is on file in the City Clerk's Office. The Commission
thanked Public Services Director Strain for his presentation.
8. Other
City Manager Cernech said he would like to provide the Commission with a hurricane
update now rather than during the City Manager Report during the Regular Commission
Meeting.
City Manager Cernech said we have had a significant number of employees working
around the clock for the last 6 or 7 days. City Manager Cernech acknowledged the
exceptional job the City's employees did to get prepared for the storm and then cleaning
up after the storm. Crews will be out from 7:30 a.m. to 7:30 p.m. until things have been
cleaned up. With regards to structural damage we have no damage to buildings, there
is no significant residential damage and none have been declared uninhabitable.
Tamarac seems to have withstood the storm fairly well. There is rain scheduled for the
next few days which could hamper cleanup efforts. City Manager Cernech said debris
removal will begin Monday morning and public services will be out removing debris at
first light. City Manager Cernech informed the Commission that some employees went
out during lulls in the hurricane to remove debris. City Manager Cernech reported that
debris from the major arterial roads have been removed and 2"d arterial roads were also
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cleared and then we started clearing debris from the residential streets. City Manager
Cernech said debris removal is complicated and we cannot go on private property.
Residents seem to be doing a good job picking up debris and getting the debris to the
curb and swales.
City Manager Cernech said some neighborhoods with private streets are not eligible for
FEMA reimbursement and we are working with those private communities to get the
debris put in the proper place for removal. City Manager Cernech said we are working
to get approval from FEMA which is a complicated process. Community Development
Director Calloway is distributing a Hold Harmless Agreement to HOA's s so that we can
pick up the debris, assuming we get approval. This is different than in the past and we
must get FEMA's permission prior to removal in order to be eligible for reimbursement.
City Manager Cernech said AshBritt is here for debris removal but we do not yet have
any cutting crews to cut up trees. We anticipate the crews arriving shortly. Another
challenge with FEMA is that we are now limited to two residential passes to pick up
debris. City Manager Cernech advised that every City is working with FEMA to get this
changed as this is just not practical. City Manager Cernech said we have designated
hurricane reserves to deal with these expenses if we have to and we will do what is right
for the people of Tamarac. City Manager Cernech said we are anticipating the first
residential pass for debris will begin on Monday.
Commissioner Gomez said she would be happy to reach out to the HOA's and COA'S
to help them with the hold harmless agreements. City Manager Cernech said
Community Development Director Calloway has drafted the agreement and it is under
review and if we need assistance we will reach out to the Commission for your
assistance. Vice Mayor Placko asked if the first pass on Monday would be City-wide.
Public Services Director Strain explained the debris cleanup process and said we
cannot provide a specific schedule. Public Services Director Strain said complexes will
have to get a contractor to cut up the debris and get it out to the ROW or swale for
pickup. City Manager Cernech explained the FEMA debris rules and procedures. Public
Services Director Strain explained the process for separating vegetation debris and
other debris such as fencing.
City Manager Cernech reported that the parks will be open tomorrow morning and
Caporella Park will open later in the day. Two panels at Veteran's Park were damaged
and we will have to figure out a way to protect them in the future. The Artist is preparing
a 9th panel and hopes to have the two panels repaired for that unveiling on Veteran's
Day.
City Manager Cernech thanked Parks & Recreation Director Warner's staff for feeding
the rest of the employees the last few days and thanked Fire Rescue personnel for
being very hospitable when we were at the EOC. City Manager Cernech said Fire
Rescue does a good job of working the Emergency Management Plan and noted that
they did run calls throughout the storm. City Manager Cernech praised BSO for running
the 911 system during the storm.
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City Manager Cernech said the stormwater system did a good job of handling the vast
amount of rain. However, there were a few neighborhoods that experienced flooding;
Mainlands 6 and 7, Central Parc and Manor Parc because the water did not flow the
way it was supposed to. Staff went out before and during the storm and manually
pumped out Mainlands 7. After the event, we moved the pumps to Mainlands 6 and we
were able to drain that area. This problem will have to be addressed as the system was
approved by Broward County. We will have to identify solutions and work with the
County to modify that system. City Manager Cernech said we are working to coordinate
a meeting to talk to the people in those communities and let them know that we will
have to resolve this and resolve it quickly.
City Manager Cernech reported that we still have sporadic electrical outages and we
have been doing welfare checks on the vulnerable population. The Human Resources
staff has been reaching out to our nursing homes and ALF's to make sure they have
power. We are continuing to work with FPL where power continues to be out. City
Manager Cernech said most of Kings Point has power but there are still a few buildings
that do not. We are asking people to be patient. FPL has done a very good job of
getting assets in place and restoring power. City Manager Cernech said from this event
we will learn to be better prepared in the future.
City Manager Cernech said staff is here to answer any questions. City Manager
Cernech responded to a few questions from the Commission.
There being no further business to come before the City Commission for consideration,
Mayor Harry Dressler adjourned the meeting at 5:45 p.m.
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