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Home My WebLink About2017-01-23 - City Commission Special Workshop Meeting MinutesCITY OF TAMARAC SPECIAL CITY COMMISSION WORKSHOP STRATEGIC PLANNING RETREAT MONDAY, JANUARY 23, 2017 CALL TO ORDER: Mayor Dressler called the Special Workshop of the City Commission to order at 1:07 p.m. on Monday, January 23, 2017, in the Mango Room at the Tamarac Recreation Center, 7501 North University Drive, Tamarac, FL, 33321. PRESENT: Mayor Harry Dressler, Vice Mayor Debra Placko, Commissioner Marlon Bolton, Commissioner Michelle J. Gomez, Commissioner Julie Fishman were in attendance. Also in attendance were City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, Assistant City Attorney Julie Klahr, City Clerk Patricia Teufel, Assistant Human Resources Director Lerenzo Calhoun, Information Technology Director Levent Sucuoglu, Financial Services Director Mark Mason, Public Services Director Jack Strain, BSO Captain Neal Glassman, Chief Building Official/Director Claudio Grande, Community Development Director Maxine Calloway, Assistant Parks & Recreation Director Linda Probert, Fire Chief Mike Burton, Public Information & Media Specialist Elise Boston, Process Consultant Dave Harrawood and Management Analyst I Laura Karpaviciute. City Manager Cernech said we are here today to try to address all of the issues that were raised during the first Strategic Planning session. Dave Harrawood is here with us as well as all the Department Directors. Staff has tried to work a lot of information into a plan that will work with the Commission and all items will be revisited for clarification. If the Commission does not like what they see, staff needs to hear that as well as any other ideas. City Manager Cernech added that we want to wrap up as much as we can today. City Manager Cernech said some things will need to be deferred because we need to do some more work and get more information. Mr. Harrawood said after the presentations we will start talking about proposed items for the Strategic Plan. Staff will have one minute to describe a proposed item and then it will open up for five minutes for Commission input. Community Development Director Calloway gave a update on the Tamarac Village project and Financial Services Director Mason talked about the Lease Terms and financing of Tamarac Village and where the City stands with the Quiet Title. A copy of the presentation is on file in the City Clerk's Office. Financial Services Director Mason and Public Services Director Strain responded to a few questions from the Commission. Community Development Director Calloway gave an update on the Colony West Golf Club Hotel & Clubhouse project, a copy of the presentation is on file in the City Clerk's Office. Community Development Director Calloway said she will bring the construction contract before the Commission sometime in February or March. Public Services Director Strain, Financial Services Director Mason and Community Development Director Calloway responded to a few questions from the Commission. Community Development Director Calloway gave a presentation on the Buffer Wall project, a copy of which is on file in the City Clerk's Office. City Manager Cernech, Community Page 1 of 3 SPECIAL COMMISSION WORKSHOP MEETING January 23, 2017 Development Director Calloway and Assistant City Attorney Klahr responded to a few questions from the Commission. Community Development Director Calloway gave a presentation on the Neighborhood Partnership and Beautification Program, a copy of which is on file in the City Clerk's Office. Public Services Director Strain and Community Development Director Calloway responded to questions from the Commission throughout the presentation. Commissioner Bolton said he wants a way to make the residents understand that the Mayor and Commission are the face of this program and Commissioner Gomez asked Community Development Director Calloway to provide the Commission with flyers and brochures to get the information out to the HOA's. There was a discussion on the visibility of the Commission members on projects and programs offered by the City. Community Development Director Calloway talked about the application process for the program and added that staff is here to help people get through the process. City Manager Cernech said there is $50,000 budgeted for the program with $10,000 for each district and $10,000 for the Mayor at Large. City Manager Cernech, Community Development Director Calloway and Financial Services Director Mason responded to questions from the Commission. Community Development Director Calloway said they are still working out some of the nuances of the program. There was a discussion on allocating funds citywide and how the program is marketed by the Mayor and Commission. City Manager Cernech said staff would come back to the Commission when the roll of the program is fleshed out. Community Development Director Calloway talked about the proposed New Recognition Program, went over the purpose, categories, eligibility criteria and nomination process of the program. City Manager Cernech and Community Development Director Calloway responded to a few questions from the Commission. Mayor Dressler recessed the meeting at 2:17 p.m. and reconvened the meeting at 2.35 p.m. with all present as before. Assistant City Manager Phillips said the objective this afternoon is to develop a plan that reflects Commission consensus on priorities. Assistant City Manager Phillips said staff put together actions that we will go through today and will talk about whether you feel this meets your initiatives and went over the Strategic Goals. Mr. Harrawood went over the discussion format and said that after all the action items in the proposed plan have been reviewed we will be looking for Commission feedback on how the overall plan addressed Commission priorities. Staff went over the action items in the current plan for Goal 2, their proposed action items and responded to questions and concerns from the Commission. Staff went over the action items in the current plan for Goal 5, their proposed action items and responded to questions and concerns from the Commission. Staff went over the action items in the current plan for Goal 1, their proposed action items and responded to questions and concerns from the Commission. Staff went over the action items in the current plan for Goal 4, their proposed action items and responded to questions and concerns from the Commission. Staff went over the action items in the current plan for Goal 3 their proposed action items and responded to questions and concerns from the Commission. Page 2 of 3 SPECIAL COMMISSION WORKSHOP MEETING January 23, 2017 1 1 1 Mr. Harrawood asked the Commission for comments on the Strategic Plan Process. Commissioner Gomez said the process was great; Commissioner Fishman thought the action items were well thought out and Vice Mayor Placko said this will create a positive change throughout Tamarac. Assistant City Manager Phillips asked if staff had met the Commission's intentions, if they were comfortable with the plan and if staff missed anything. Assistant City Manager Phillips briefly went over that types of items that go in the Strategic Plan and what types of items do not. Commissioner Bolton said he did not feel like his items were addressed. City Manager Cernech addressed Commissioner Bolton's concern about his proposal for an initiative budget. There was a general discussion among the Commission members and staff relative to Commissioner Bolton's initiative budget. City Manager Cernech said we have to have further discussion about what the Commission wants to accomplish with the additional money and how much they would need to make an impact in your communities. Assistant City Attorney Klahr addressed some of the issues raised by the Commission relative to added compensation and said the Commission will have to decide how to monitor this and will need a policy in place. City Manager Cernech said staff will need to study this and come back with some ground rules for the money and for Commission approval. With regards to Commissioner Bolton's request to extend tuition reimbursement to Commission Members, Mayor Dressler asked if staff had looked into what other cities do. Assistant Human Resources Director Calhoun said his staff had looked into the issue and briefly went over policies for Sunrise, Pompano Beach and the County. After much discussion among the Commission, Commissioner Bolton said it is only $1,900 and he rescinds his idea for tuition reimbursement for Commission members. Mr. Harrawood asked the Commission what they thought about the process being divided into two sessions and if they liked the first day approach and Mayor Dressler responded that it was a good idea. City Manager Cernech said staff has a list of things we need to work on. Mayor Dressler said staff did a wonderful job and there are more things that need to be discussed. There being no further business to come before the City Commission, Mayor Dressler adjourned the meeting 5:44 p.m. ""Patricia Teufel, C ' City Clerk a M : EST�SLIS M : t 1,63 HEJ sue: �EAL 00 1J 1, Page 3 of 3 SPECIAL COMMISSION WORKSHOP MEETING January 23, 2017