HomeMy WebLinkAbout2010-01-11 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
CONFERENCE ROOM 105
MONDAY JANUARY 11, 2010
CALL TO ORDER: Mayor Flansbaum-Talabisco called the workshop meeting of the City
Commission to order at 9:30 a.m. on Monday, January 11, 2010 in room 105, Tamarac City
Hall, 7525 NW 88 Avenue, Tamarac, FL.
PRESENT: Mayor Beth Flansbaum-Talabisco, Vice -Mayor Harry Dressler, Commissioner
Pamela Bushnell, Commissioner Patricia Atkins -Grad, and Commissioner Diane Glasser.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Samuel S. Goren, Deputy City
Manager Michael C. Cernech, and City Clerk Marion Swenson.
PLEDGE OF ALLEGIANCE: Mayor Flansbaum-Talabisco
1. ANNUAL PROGRESS REPORT - MITCHELL CEASAR, LOBBYIST: Mitchell Ceasar,
Lobbyist gave a presentation on funding for various Tamarac projects (a copy of which is
attached hereto and incorporated herein as part of these minutes.) Vice -Mayor Dressler
questioned the possibility of federal funds filtering to the local level and Mr. Ceasar said he
does not see new stimulus packages coming out until the health care Bill is passed. Mayor
Flansbaum-Talabisco questioned funding from the County and Mr. Ceasar said grant funding
may be continued but the amounts will be less. Mr. Ceasar said he is cautiously optimistic
about the state as 2010 is an election year. Mayor Flansbaum-Talabisco reported Florida
made the cover of the New York Times Magazine section; the lead article was about the
Florida Senatorial race which promises to be one of the most contentious and publicized in the
country. Vice -Mayor Dressler spoke of unfunded mandates for Medicaid. Mayor Flansbaum-
Talabisco asked Mr. Ceasar to follow the water issues for Tamarac.
Mayor Flansbaum-Talabisco introduced the two new members of the executive team, Fire
Chief Mike Burton and Financial Services Director Mark Mason.
2. Item No. 6(c) on the Consent Agenda. MONTEREY SITE PLAN
EXTENSION: (TR11705) Granting a time extension of one (1) year for final Site Plan approval
for the Monterey by Prestige Homes project, requested by David & Gerchar, Inc. (Theodore J.
David, applicant), Designated Agent for the property owner Prestige Homes of Tamarac, Inc.
(Case No. 18-SP-09); providing for conditions of approval. Community Development Director
Bramley gave a presentation and said staff recommends denial of the site plan extension. City
Attorney Goren explained the Mayor and City Commission have local control over the site
plan. City Attorney Goren spoke of the lawsuit in Tallahassee with regard to SB360 and said
the Judge denied the State's motion to dismiss the case. Vice -Mayor Dressler confirmed the
criteria used by staff for their review is legal, appropriate and defensible. There was
discussion regarding platting and concurrency.
3. Item No. 6(f) on the Consent Agenda. EXECUTION OF FY 09/10 HOME INTERLOCAL
AGREEMENT: (TR11744) Accepting the 2009-2010 fiscal year Home Investment Partnership
City of Tamarac Workshop Page 1 of 4 January 11, 2010
("HOME") funds, authorizing the appropriate City officials to execute an interlocal agreement
for the designation of subrecipient and disbursement of the HOME program, fiscal year 2009-
2010, with Broward County and subrecipient agreements if necessary, providing for legal
review. Community Development Director Bramley and Housing Administrator Bauldree
appeared. Housing Administrator Bauldree gave a presentation and said this money would be
held temporarily and we will not take applications until we get additional funding.
Rehabilitation funding, except for NSP funding, is based upon household income. The
rehabilitation must address building/code violations in addition to requested repairs.
4. Item No. 7 on the Regular Agenda. SAFE NEIGHBORHOOD IMPROVEMENT
DISTRICT: (TO2186) Ordinance of the City of Tamarac, Florida (first reading) authorizing the
creation of a Safe Neighborhood Improvement District pursuant to Chapter 163, Florida
Statutes; specifically authorizing the creation of a Local Government Neighborhood
Improvement District pursuant to Section 163.505, F.S.; (Case No. 16-Z-09) providing for
conflicts; providing for codification; providing for severability; and providing for an effective
date. Community Development Director Bramley gave a presentation. Commissioner Atkins -
Grad confirmed the effect of this Ordinance is citywide and Vice -Mayor Dressler confirmed the
Ordinance creates a mechanism for communities to make proposals to the Mayor and City
Commission that would then be either approved or denied. Vice -Mayor Dressler said he is
opposed to any assessment that would impact the City's millage rate. City Attorney Goren
explained a special assessment associated with the Ordinance would appear on the tax bill in
the same manner as the non ad valorem assessment for fire fees. Vice -Mayor Dressler spoke
of home rule. Deputy City Manager Cernech explained the requests must be voluntary on the
part of the HOA's, after the City has reviewed and agreed to the work the request then goes to
the affected residents in the form of a referendum. City Attorney Goren explained the
difference between a dependent and an independent district. There was discussion regarding
appointment of a Board.
Commissioner Glasser left the room at 10:50 a.m. and returned at 10:53 a.m.
Mayor Flansbaum-Talabisco confirmed the ordinance is community driven. City Manager
Miller said it is very positive for the City as there are four options that can be pursued to
improve the neighborhoods. These assessments can be above and beyond that which the
HOA's are now assessing. HOA's are finding it difficult to collect assessments, but the
establishment of a Special District makes it easier for them to collect. This is a fairly new
concept and neighborhoods will have to meet all the qualifications in order to move forward.
There was discussion of how the information would be relayed to the Broward County Property
Appraiser, and Vice -Mayor Dressler spoke of hold harmless agreements for the City.
Mayor Flansbaum-Talabisco called a recess at 11:05 a.m. and reconvened the workshop
meeting at 11:15 a.m. with all present as before.
5. Item No. 6 (d) on the Consent Agenda. SITE LEASE AGREEMENT WITH CLEAR
WIRELESS LLC: (TR11737) Authorizing the appropriate City Officials to execute an
agreement with Clear Wireless, LLC for the installation of a high speed wireless (WIMAX)
antenna and associated equipment on the existing tower at the City's Water Treatment Plant
property; authorizing the appropriate City Officials to execute any permit applications as may
City of Tamarac Workshop Page 2 of 4 January 11, 2010
be required on behalf of the City as owner of the property. Information Technology Director
Sucuoglu and Purchasing/Contracts Manager Glatz appeared. I.T. Director Sucuoglu gave a
presentation.
6. Item No. 6 (e) on the Consent Agenda. SCADA STORMWATER PROJECT: (TR11738)
Authorizing the appropriate City Officials to execute an agreement with Data Flow Systems,
Inc. for the construction of the Stormwater SCADA (Supervisory Control and Data Acquisition)
Project, located throughout the City of Tamarac in accordance with Bid No. 09-19B, for an
amount of $82,300.00 and a 10% contingency of $8,230.00 for a total not to exceed
$90,530.00 from the appropriate accounts; authorizing budget amendments as needed for
proper accounting purposes. Public Works Director Strain and Purchasing/Contracts Manager
Glatz appeared. Public Works Director Strain gave a presentation.
7. Item No. 60) on the Consent Agenda. REHABILITATION OF THE EAST/WEST 8 MG
ACCELATOR AND GREENLEAF FILTER: (TR11747) Authorizing the appropriate City officials
to award Bid No. 09-21 B to Harry's Painting and Enterprises, Inc., and execute an agreement
between the City of Tamarac and Harry's Painting and Enterprises, Inc., for an amount of
$103,370.00 for the rehabilitation of the East/West 8 MG Accelator and Greenleaf Filter for the
City of Tamarac water treatment plant project; approving funding for this project from the
appropriate Utilities Operational Account; authorizing the appropriate city officials to administer
the contract. Utilities Director Gagnon, Assistant Director of Utilities Moore, and
Purchasing/Contract Manager Glatz appeared. Assistant Director of Utilities Moore gave a
presentation and said the filter should last 10-15 years. There was discussion regarding the
vendor's experience and Assistant Director of Utilities Moore said the job would be overseen
and monitored and the City has recourse if the City is not happy with the work.
8. Item No. 6 (h) on the Consent Agenda. PRIDE ENTERPRISES RENEWAL:
(TR11749) Authorizing the appropriate City Officials to execute Amendment #1 to the
Agreement between the City of Tamarac and Pride Enterprises, Inc., to provide utility service
bill processing, at a unit cost of $0.1109 per bill, for a two-year period. Parks and Recreation
Director Warner and Purchasing/Contracts Manger Glatz appeared. Director of Parks and
Recreation Warner gave a presentation. Commissioner Atkins -Grad spoke of a constituent's
concern regarding return envelopes being included with every bill. Director of Parks and
Recreation Warner said the system does not yet allow us to differentiate between those who
pay electronically and those who do not.
9. Item No. 6 (g) on the Consent Agenda. ARMORED CAR SERVICE: (TR11748)
Authorizing the appropriate City officials to award Bid 09-20B entitled "Armored Car Services"
and to execute an Agreement with Dunbar Armored, Inc., for a three-year term effective upon
award and final execution of Agreement through January 31, 2013. Rarl6 and Recreation
Director Warner and Purchasing/Contracts Manager Glatz appeared. Director of Parks and
Recreation Warner gave a presentation.
10. CIP PRESENTATION: Assistant Utilities Director Moore and City Engineer Doherty
appeared. Deputy City Manager Cernech explained the following presentations are important
for the Mayor and City Commission to show where we are with our CIP in preparation for the
upcoming Strategic Planning Retreat and Financial Update Session. When the plan was
City of Tamarac Workshop Page 3 of 4 January 11, 2010
adopted, the Mayor and City Commission asked staff to focus on several issues: meet the
residents' needs and try to honor our commitments made over the last several years to the
community, even though finances are tight; to build the best projects, maximize the value of
the projects, and look for cost savings; build facilities consistent with our levels of service; build
facilities that do not cost more in the long run but are consistent with staffing levels and our
current budget. Staff is doing a very good job since discussions held over the summer to
maximize the benefit to the residents and get as much out of the projects for the money as we
can. We try to generate as much cost savings as we can without using new money. Mayor
Flansbaum-Talabisco said she sits on the Broward County Water Task Force and Tamarac is
far ahead of other cities in terms of the condition of our infrastructure.
Commissioner Glasser left the room at 12:00 p.m. and returned at 12:04 p.m.
Mayor Flansbaum-Talabisco said she invited Ted Deutch to go on a tour of Tamarac so he
understands the successes Tamarac has enjoyed.
Assistant Director of Utilities Moore gave a presentation on Utility CIP. Assistant Public Works
Director/City Engineer Doherty gave a presentation on Public Works CIP. There was
discussion regarding Waters Edge Park, the grant funding associated with the project, and
several options available to build the park. City Manager Miller said staff would put together a
report and provide the information to the Mayor and City Commission; then bring the item back
before them for discussion in two weeks.
City Attorney Goren spoke of a Bill regarding Independent Fire Districts that was brought
before the Broward Delegation. The Board voted to object to the Bill as a matter of record
since it had not been vetted by all necessary agencies. Staff is still looking at the Bill and there
are serious implications that will affect the City of Tamarac. Additionally, the City Manager's
Association has not yet reviewed the item. City Attorney Goren recommended the addition of
a Resolution to Wednesday's meeting which would reserve the Mayor and City Commission's
right to object at a later time. All agreed by expression of interest to add a Resolution to
Wednesday's meeting reserving the Mayor and City Commission's right to object at a later
time and direct the City Managers' Association and the League to study the matter further.
There being no further business to come before the Mayor and City Commission, Mayor
Flansbaum-Talabisco adjourned the workshop meetin at 1:25 p.m.
Marion Swenson, CIVIC
City Clerk
City of Tamarac Workshop Page 4 of 4 January 11, 2010
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MITCHELL CEASARI P.A.
Attorney -at -Law
8181 West Broward Boulevard
Suite 201
Plantation, Florida 33324
(954) 475-2500
Fax (954) 475-3149
To:
Tamarac City Commission through City Manager, Miller
From:
Mitchell Ceasar
Fax:
(954) 597-3520
Subje(
t:
Year End
Date:
December 31, 2009
As a.11 of you 1.<..now, this leas been a tough year for the economy. Although many projects
ran.ke Taxnarac high, lesser dollars elimin.ated or shortened normal projects. Flowever, we can
be pro d of the great team effort made on. behalf of die City of Tamarac, Below please find solnc
hi.ghti-�- its and fixture prospects.
Awards
1. CERY Pro ram; Supplies, etc. , for $20,000.00 approximately.
2. MetL
nning Organizations (MPO): With Florida D.O.T., for $750,000.00.
3. l'arl: A Waters.Edge Park, with a "greed" component for $75,000.00.
4. B2g in , lm. roveniont Act: A ramp extension for $48,500.00-1-.
5. Emg EggM Medical Services: $42,000.00
6_ Assi�tancc to l±irefigbtcr,: $66,000.00
$1,000,000.00+
Pe Odin
1.. Pedestrian Overpass: No "movement" yet, but that is somewhat anticipated.
2. A.asi.. Lance to Firefighters: Still pending on two applications for fire station improvements.
Pa gc 2of 2
3. I3roward Cou»ty Parks: An application for Sports Complex li.,gbts, ($75,000.00).
4. Stimulus (Assistance to Firef h.tcrsl: Approximately $4,000,000.00 pending,
5. C.Leral
R.TT (federal,): Additional m.ateria.ls for $13,000.00 plus.
6. 'e JIGER): Park and Ride for approximately $1,400,000.00, and one-half of overpass
7. FT `AP: Skate Park resubmitted. for. $200,000.00.
New Proiects
1.. Ad ition.al dollars for transportation (including the lighting,) and bicycle path dollars.
Ad4.itional funding forfire department needs.
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