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HomeMy WebLinkAbout2010-04-12 - City Commission Workshop Meeting MinutesOCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY APRIL 12, 2010 CALL TO ORDER: Mayor Talabisco called the workshop meeting of the City Commission to order at 9:35 a.m. on Monday, April 12, 2010, in room 105, Tamarac City Hall, 7525 N.W. 88t" Avenue, Tamarac, FL 33321. PRESENT: Mayor Beth Talabisco, Vice -Mayor Harry Dressler, Commissioner Pamela Bushnell, Commissioner Patricia Atkins -Grad, and Commissioner Diane Glasser. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Samuel S. Goren, Deputy City Manager Michael C. Cernech and City Clerk Marion Swenson. Mayor Talabisco led the pledge of allegiance. 1. PRESENTATION TO THE MAYOR AND CITY COMMISSION BY THE LIGHTHOUSE OF BROWARD: Dr. Elly DuPre, Chief Executive Officer, Lighthouse of Broward gave a presentation and explained the services offered to those who are vision impaired. Commissioner Bushnell asked if this is part of a national Lighthouse organization and Dr. DuPre said there is no national organization. Commissioner Glasser asked if children are served by the organization and Dr. DuPre said they are. Mayor Talabisco thanked Dr. DuPre for presenting the information to the Mayor and City Commission and suggested she contact Director of Parks and Recreation Warner in order to get the word out. 2. Item No. 6 (e) on the Consent Agenda. MUNICIPAL RECYCLING GRANT AGREEMENT: (TR11792) Accepting a grant in the amount of $9,225 from the Resource Recovery Board Municipal Recycling Grant Program; approving and authorizing the appropriate City Officials to execute a project agreement between the Resource Recovery Board and the City of Tamarac for grant funding in the amount of $9,225 with a one-to-one match of $9,225 in local funds to provide for a recycling bin pilot program. Public Works Director Strain and Special Projects Coordinator Gresek appeared. Special Projects Coordinator Gresek gave a presentation. Special Projects Coordinator Gresek said it is a pilot program and will not cover the entire City at this point. Commissioner Atkins -Grad said she hoped different sections of the City would be included in the pilot program and Special Projects Coordinator Gresek said staff is working on the locations. 3. Item No. 10 on the Regular Agenda. FY 2010-2012 LOCAL HOUSING ASSISTANCE PLAN (LHAP): (TR11770) Approving the Local Housing Assistance Plan as required by the State Housing Initiatives Partnership Program Act, Subsections 420.907-420.9079, Florida Statutes; and Rule Chapter 67-37, Florida Administrative Code; authorizing and directing the Mayor to execute any necessary documents and certifications needed by the State; authorizing the submission of the Local Housing Assistance Plan for review and approval by the Florida Housing Finance Corporation. Page 1 of 4 April 12, 2010 City Commission Workshop Community Development Director Bramley and Housing Administrator Bauldree appeared. Housing Administrator Bauldree gave a presentation. Commissioner Bushnell questioned disaster funding, should it be necessary, toward the end of the program period. Housing Administrator Bauldree said at that point other activities would be frozen and the extra money would go into the disaster program funding. Vice -Mayor Dressler questioned whether the administrative time and costs exceeded the program costs and Housing Administrator Bauldree said they do not. Commissioner Glasser questioned what happens if a disaster occurs and a state of emergency is not called by the Governor. Housing Administrator Bauldree explained home repair funds would be used. 4. Item No. 11 on the Regular Agenda. NEIGHBORHOOD STABILIZATION PROGRAM (NSP) 4TH AMENDMENT: (TR11781) Approving the fourth amendment to the Community Development Block Grant (°CDBG") program, fiscal year 2008 Annual Action Plan ninth program year to provide for the reallocation of funds within the City's Neighborhood Stabilization Plan ("NSF); to provide for an increase in down payment assistance for individuals in the 81-120% income category; authorizing and directing the City Administration to take action consistent with the intent of this resolution. Community Development Director Bramley and Housing Administrator Bauldree appeared. Housing Administrator Bauldree gave a presentation. 5. Item No. 6(b) on the Consent Agenda. SKATE PARK AMENITIES: (TR11776) Approving the purchase and installation of skate park amenities from American Ramp Company at a cost not to exceed $180,220.15, utilizing the Texas Association of School Boards "Buyboard" Consortium. Parks & Recreation Director Warner, Assistant Director of Parks and Recreation Probert, and Purchasing/Contracts Manager Glatz appeared. Director of Parks and Recreation Warner gave a presentation that responded to questions asked by the Mayor and City Commission at the last workshop meeting. There was discussion regarding waivers and liability. Commissioner Glasser asked how the City would know if a waiver was filled out and who oversees this; Director of Parks and Recreation Warner said a decal could be placed on the helmet, and the statute speaks to oversight of the facility. Commissioner Atkins -Grad asked if neighboring cities are using the same quality equipment as the City intends to purchase and Director of Parks and Recreation Warner said no. Commissioner Glasser asked to have a line on the waiver for parents to initial or sign regarding children under the age of 12 who must have a guardian present for them to use the park. Commissioner Bushnell questioned the Texas Association and Purchasing/Contracts Manager Glatz said it is a national association of purchasing managers. Commissioner Bushnell asked if the cost of the equipment includes signage and Director of Parks and Recreation Warner said it does not but there is a project budget for this. Commissioner Bushnell said she is in favor of user fees for the facility. Director of Parks and Recreation Warner said staff is researching this and looking into other communities where user fees are charged and the facility is unstaffed. Assistant Parks and Recreation Director Probert added Boca Raton charges for the use of the facility; however, it is a manned park. Vice -Mayor Dressler said he is ambivalent about charging; he is more inclined, given the unmanned aspect of the facility, not to charge. Page 2 of 4 April 12, 2010 City Commission Workshop If we do charge, a sensible time to do it would be at the point of registration and decal issuance, and we could change the color of the decal every year. If we decide to charge a fee, Vice -Mayor Dressler said he would like to see those funds dedicated in a separate account for maintenance of the facility. Commissioner Glasser asked if we charge would we be more vulnerable in a lawsuit, and City Attorney Goren said we would not. Mayor Talabisco suggested, in terms of the fees, staff come back to the Mayor and City Commission between now and the summer, with concrete information so an educated discussion can be held. 6. Item No. 6 (g) on the Consent Agenda. EXCEPTION TO CODE - EXCESS CONSUMPTION CHARGES: (TR11794) Authorizing the appropriate city officials to approve an exception to City Code Section 22-131 (A), "Adjustment to Bills", to allow credit adjustments on the 5915 Blue Beech Lane water and sewer utility account, relating to excess consumption charges for water and sewer. Parks & Recreation Director Warner, `Utilifies Director Gagnon and Community Services Manager Maldonado appeared; Director of Parks and Recreation Warner gave a presentation. Director of.-O-blities C agnoa-.6xplained how the error in metering was found and said it has now bosh carrected. Mayor Talabisco questioned the statute of limitations and City Attorney Goren Baia -the limitations on the look back period could be three -five years. Going back,10—years i�..veiy generous. Director of Parks and Recreation Warner added the same family lips bwned the house the entire time. Commissioner Glasser asked if the resident complained over the 10-year period, and Director of Utilities Gagnon said there were 24 work orders for that period of time, of which, nine were for leaks and consumption. There is a history. Vice -Mayor Dressier questioned the consumption of the two houses in question, to which Community Services Manager Maldonado responded. Vice -Mayor Dressler said the statute of limitations is key and asked City Attorney Goren to research it; we should look at this on the basis of whether to give the resident a credit or refund based on life expectancy. Director of Utilities Gagnon said he would recalculate the numbers for Wednesday's meeting. 7. Item No. 6 (f) on the Consent Agenda. DISPOSITION OF SURPLUS PROPERTY: (TR11793) Declaring certain equipment and material as surplus and directing that equipment be disposed via sale through established internet markets to be selected; or by the means deemed to be most practicable; placing all proceeds into the appropriate fund from which the assets were originally purchased. Public Works Director Strain and Purchasing/Contracts Manager Glatz appeared. Public Works Director Strain gave a presentation. Commissioner Bushnell asked if the City does this itself and Purchasing/Contracts Manager Glatz said we use a firm to handle the matter and they receive a commission. 8. Item No. 6 (i) on the Consent Agenda. PURCHASE APX RADIOS FROM MOTOROLA: (TR11784) Authorizing the appropriate City Officials to purchase from Motorola, under BSO-Motorola Contract #07C-206, ten (10) APX 700 Digital Portable Radios, batteries, battery chargers and related accessories for a total cost not to exceed $47,107.70 to complete all required radio re -banding as outlined in the Broward County and Sprint-Nextel Agreement. Fire Chief Burton, EMS Division Chief Sheridan and Page 3 of 4 April 12, 2010 City Commission Workshop Purchasing/Contracts Manager Glatz appeared. Fire Chief Burton gave a presentation. Vice -Mayor Dressler asked if the radio band is encrypted, as he feels from a homeland security viewpoint this is a serious issue. Vice -Mayor Dressler asked that Fire Chief Burton address this and bring it to the attention of the coordinating group. 9. Item No. 6 (c) on the Consent Agenda. LIFEPAK SERVICE AGREEMENTS: (TR11783) Authorizing the appropriate City Officials to purchase a multi -year technical service support agreement for LifePak 15 Cardiac Defibrillators and Monitors, and to renew our annual service support agreement for LifePak 12 Cardiac Defibrillators and Monitors from Physio-Control, a division of Medtronic, Inc., a sole source provider. Fire Chief Burton, EMS Division Chief Sheridan and Purchasing/Contracts Manager Glatz appeared. Fire Chief Burton gave a presentation. There being no further business to come before the Mayor and City.,Co emission, Mayor Talabisco adjourned the workshop meeting at 11:20 �.m. Marion Swenson, CMC City Clerk _ %= 1 Page 4 of 4 April 12, 2010 City Commission Workshop