HomeMy WebLinkAbout2010-06-21 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY JUNE 21, 2010
CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:30 a.m. on
Monday, June 21, 2010, in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL
33321.
PRESENT: Mayor Beth Talabisco, Vice -Mayor Harry Dressler, Commissioner Pamela
Bushnell, Commissioner Patricia Atkins -Grad, and Commissioner Diane Glasser.
ALSO PRESENT: City Manager Jeffrey L. Miller, Assistant City Attorney Julie Klahr, Deputy
City Manager Michael C. Cernech, and City Clerk Marion Swenson.
Mayor Talabisco led the pledge of allegiance.
1. Discussion re: the selection of Pioneer of the Year for the Broward County Historical
Society. Public Information Specialist Quinn and Barbara Tarnove, President of the Tamarac
Historical Society appeared. Ms. Tarnove said the Historical Society recommends Lucille
Wind of Tamarac Lakes to be named Pioneer of the Year. Mayor Talabisco asked for an
expression of interest and all were in agreement.
2. Discussion/Update Re: Bike Paths. Public Works Director Strain, Parks & Recreation
Director Warner, and Steve Williams of Jacobs Engineering appeared. Director of Parks and
Recreation Warner and Public Works Director Strain gave presentations. Commissioner
Atkins -Grad questioned whether vehicles driving on the bike paths (in particular on
Commercial Boulevard) could be ticketed and BSO Chief Duguay said they can be ticketed if
they violate the right-of-way of bicyclists. Vice -Mayor Dressler spoke of the MPO and funding
for projects, and said this project fits well in contributing to the County's awareness of mass
transit and will be a benefit to the City. Commissioner Glasser confirmed people would be
made aware if a bike path was planned to go through their neighborhood. Commissioner
Bushnell said she would like to see this program carried further east, and asked if resident
surveys could be isolated as to neighborhoods. Assistant City Manager Phillips explained an
analysis was done on an area by area basis and the bikeways were requested citywide. Vice -
Mayor Dressler confirmed the connectivity of the bikeway to the LAC is part of Phase 1, and
added a major issue for the City is to try to derive as much funding for future planning to
connect our LAC to mass transit. Mayor Talabisco said we need to educate our residents via
blast emails and the Tam -A -Gram as to the plans for the bikeway. A program like this will help
sustain our City in the future. Transportation, and parks and recreation all fit in with the
Senate's philosophy. Mayor Talabisco asked for and expression of interest to move forward
and all were in agreement. Commissioner Glasser questioned what, other than striping, is
necessary to create bike paths and Public Works Director Strain spoke of reconfiguring the
handicapped bus stops along Nab Hill Road.
3. Item No. 9 on the Regular Agenda. WOODLANDS NEIGHBORHOOD IMPROVEMENT
DISTRICT: (T02205) Motion to adopt an Ordinance of the City Commission of the City of
Tamarac, Florida on second reading creating a Local Government Neighborhood Improvement
District pursuant to Section 163.506, F.S., to be known as the Woodlands Community
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Neighborhood Improvement District (The "District") within an area containing approximately
612+/- acres bounded by Commercial Boulevard to the north, Rock Island road to the east,
N.W. 44th Street to the south and N.W. 64th Avenue to the west, excluding Woodlands
Country Club subdivision (Plat Book 67, Page 30, Broward County Public Records) and also
excluding approximately 8+/- acres known as Fort Lauderdale Truck Farms (14-49-41 4-31 b
pt of tract 16 described as, se 1/4 of se 1/4 of se 1/4 less road rights -of -way and less part
described in O.R. 30457/1786); providing for the authorization to receive grants from the
Department of Legal Affairs; authorizing the district to levy an ad valorem tax on real and
personal property of up to two (2) mills annually, subject to a referendum; authorizing the use
of special assessments; providing for a Board of Directors; establishing an advisory council to
the Board of Directors; providing for notification to the Department of Legal Affairs and the
Department of Community Affairs; providing for conflicts; providing for severability; and
providing for an effective date. Community Development Director Bramley gave a presentation
and spoke of changes to the ordinance pursuant to the Woodlands Board's request, as well as
the Woodlands Board's request to defer the item from June 23 until July 14 for second reading.
Additionally, it has been called to staffs attention that the DCA opinion, should the Mayor and
City Commission enable Woodlands to levy a 2 mil ad valorem tax, is that the 2 mils would
count against the City's 10 mil cap. The Broward County property Appraiser does not concur.
Staff has called the Department of Revenue and asked for their opinion in writing. The City
Attorney has included verbiage in the ordinance to protect the City; wherein if the District were
to levy 2 mils it would not affect our ability to levy 10 mils. Assistant City Attorney Klahr
explained we are trying to limit the authority of the District to levy a millage that would impair or
impact the City's ability to levy a millage; we are trying to accommodate the needs of the
residents and protect the City. Vice -Mayor Dressler said this issue came up before first
reading and it was a salient point. Deputy City Manager Cernech explained originally we were
concerned that the District would impact the City's ability to tax at 10 mils, should that be
necessary, but were told by the Property Appraiser that they do not treat any of the districts as
though they impact on the taxing authority cap of the cities they are in; however, this is in
conflict with the DCA but not in conflict with the Department of Revenue. The DCA and
Department of Revenue are the ones in conflict with each other. We have crafted legislation
that basically says the City's interest takes precedence, and if the City needs to levy at 10 mils
then the district would not be able to levy at 2 mils. There was discussion regarding the
opinions of the DCA, Department of Revenue and the Property Appraiser as well as the risk to
the City or the District.
Mayor Talabisco called for a recess at 10:50 a.m. and reconvened the workshop meeting at
11:08 a.m. Vice -Mayor Dressler returned at 11:10 a.m.
Mayor Talabisco questioned whether the ordinance would have to be heard for first reading
again due to the changes and Assistant City Attorney Klahr said at Wednesday's meeting a
motion to defer will preserve our rights to move forward. Commissioner Bushnell spoke of the
millage and assessment as part of our budget process, and Commissioner Glasser questioned
timing to get anything onto a referendum. Deputy City Manager Cernech said it is up to the
District to create ballot language and to work with the Broward County Supervisor of Elections,
it is not the City's responsibility. Vice -Mayor Dressler questioned millage for purposes of a roll
back calculation and Financial Services Director Mason said since the Property Appraiser is
treating this as two separate taxing authorities, the roll back rate would be based on the City's
numbers. Commissioner Glasser questioned whether this would be part of the City's budget
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and reviewed by the City; Financial Services Director Mason said the Mayor and City
Commission will have the District's budget as part of our budget to review and approve and it
will be included in our CAFR. Mayor Talabisco asked if existing Districts have only
assessment capabilities and not ad valorem capabilities and Community Development Director
Bramley said it is noted in the statute that they have both.
4. Item No. 6 (d) on the Consent Agenda. ADPI AMENDMENT AGREEMENT:
(TR11839) Authorizing the appropriate City Officials to execute an Amendment Agreement
with Advanced Data Processing, Inc. (d/b/a Intermedix) to provide for the administration,
processing and receipt of payments associated with transporting Emergency Medical Service
(EMS) patients on behalf of the City of Tamarac Fire Rescue Department. Fire Chief Burton,
EMS Division Chief Sheridan, Financial Services Director Mason, and Purchasing/Contracts
Manager Glatz appeared. EMS Division Chief Sheridan and Financial Services Director
Mason gave a presentation.
5. Item No. 6 Q) on the Consent Agenda. DIGITAL 12 LEAD EKG TRANSMISSION
GATEWAYS GRANT: (TR11840) Authorizing the appropriate City Officials to execute an
agreement between the City of Tamarac, a sub -grant participant, and Sunrise Fire Rescue,
sub -grantee project coordinator for the receipt of digital 12-lead EKG transmission devices,
under a Broward County Emergency Medical Services (EMS) Grant, as part of the State EMS
County Grant Funds. Fire Chief Burton and EMS Division Chief Sheridan appeared. EMS
Division Chief Sheridan gave a presentation.
6. Item No. 6 (i) on the Consent Agenda. SUNRISE MCI AND TRAUMA TOURNIQUETS
GRANT: (TR11841) Authorizing the appropriate City Officials to execute an agreement
between the City of Tamarac, a sub -grant participant, and Sunrise Fire Rescue, a sub -grantee
project coordinator for the receipt of scanning hardware and software for patient tracking and
trauma tourniquets for Mass Casualty Incidents (MCI), under a Broward County Emergency
Medical Services (EMS) Grant, as part of the State EMS County Grant Funds. Fire Chief
Burton and EMS Division Chief Sheridan appeared. EMS Division Chief Sheridan gave a
presentation.
7. Item No. 6 (h) on the Consent Agenda. ALS NON -TRANSPORT "REFRIGERATED" DRUG
BOX GRANT: (TR11842) Authorizing the appropriate City Officials to execute an agreement
between the City of Tamarac, a sub -grant participant, and Pompano Beach Fire Rescue, the
sub -grantee project coordinator, for the receipt of "Refrigerated" Drug Boxes for non -transport
Advanced Life Support (ALS) engines, under a Broward County Emergency Medical Services
(EMS) Grant, as part of the State EMS County Grant Funds. Fire Chief Burton and EMS
Division Chief Sheridan appeared. EMS Division Chief Sheridan gave a presentation. Vice -
Mayor Dressler complimented the staff for their work on Station 41 and City Manager Miller
said the Mayor and City Commission would be given a quick tour of the facility before an
upcoming workshop.
8. Item No. 6 (g) on the Consent Agenda. CLEAR WIRELESS SITE LEASE AGREEMENT:
(TR11829) Authorizing appropriate City Officials to execute an agreement with Clear Wireless,
LLC for the installation of a high speed wireless (WIMAX) antenna and associated equipment
on the existing tower at the City's Sports Complex property; authorizing the appropriate City
Officials to execute any permit applications as may be required on behalf of the City as owner
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of the property. Information Technology Director Sucuoglu and Purchasing/Contracts Manager
Glatz appeared. I.T. Director Sucuoglu gave a presentation.
9. Item No. 6 (c) Consent Agenda. TASK AUTHORIZATION MPC CENTER BUILDING
MODIFICATION: (TR11835) Approving an Agreement with Corzo Castella Carballo Thompson
Salman, P.A., for professional design services for the Multipurpose Center modification of
building envelope project, in accordance with Task Authorization No. 10-04E and the City's
Continuing Service Agreement as authorized by Resolution No. R-2009-090; authorizing the
appropriate City Officials to execute said Agreement; authorizing an expenditure for said
purpose in an amount not -to -exceed $65,000.00; authorizing budget amendments as needed
for proper accounting purposes. Public Works Director Strain and Purchasing/Contracts
Manager Glatz appeared. Public Works Director Strain gave a presentation. Vice -Mayor
Dressler said there will be a positive environmental factor related to a lower cost to cool the
building, and questioned whether there are LEED replacement lights available. Public Works
Director Strain said he would look into this. Commissioner Atkins -Grad suggested if the
School uses the facility half the time they should contribute to the cost and Director of Parks
and Recreation Warner responded the land was provided by the School Board and they
contribute to payment of the utilities. Commissioner Bushnell questioned funding and Public
Works Director Strain said it is part of the CIP program.
10. Item No. 7 on the Regular Agenda. REVISION TO CHAPTER 19 ENTITLED "SOLID
WASTE": (TO2206) Motion to adopt an Ordinance of the City of Tamarac, Florida on first
reading amending Chapter 19, "Solid Waste," of the Code of Ordinances of the City of
Tamarac, Florida, to provide for terms and conditions related to the City's collection and
disposal of solid waste, bulk waste, recovered materials, and construction and demolition
debris at residential service units, multi -family services units, and commercial service units;
providing for definitions, imposition of fees, collection of fees; providing for registration for
construction and demolition debris haulers; providing for registration for recovered materials
haulers; providing for codification; providing for conflict; providing for severability; providing for
an effective date. Public Works Director Strain gave a presentation. Commissioner Glasser
asked if the RFP's are already out and Public Works Director Strain said the committee has
rated all proposers and selected a vendor. The next step is to go into negotiations with the
selected vendor. Commissioner Bushnell questioned the terms of the contract and City
Manager Miller said a greater part of an upcoming workshop meeting will be set aside to
discuss the item.
11. Discussion re: Voting Delegate for Florida League of Cities Annual Conference. Assistant
City Manager Phillips gave a presentation. Commissioner Glasser and Vice -Mayor Dressler
nominated Mayor Talabisco. Mayor Talabisco asked for an expression of interest and all were
in agreement.
Commissioner Glasser brought up the matter of Arbor Keyes and the problems they have been
having in paying past due water bills, as well as keeping current. Commissioner Glasser
spoke of the possibility of available money from HUD. Commissioner Bushnell said this is a
problem in some other communities as well. Director of Parks and Recreation Warner and
Director of Utilities Gagnon said they went to discuss the matter with the community and were
told the Board has dropped the management company and they, (the Board) are taking over
and trying to straighten out the problems. They have paid the current month's bill and gave the
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City $5,000 against past due amounts. City Manager Miller explained this matter was initially
scheduled for today's agenda, but due to the length of the agenda, and because he wanted to
give Director of Utilities Gagnon and Director of Parks and Recreation Warner time to work
with the Association it was taken off the agenda. Because they are so far behind in what they
owe the City we wanted to look into other funding mechanisms to see if we could get any state
or federal help; we will come back to the Mayor and City Commission as appropriate and give
a full report. Commissioner Bushnell suggested the Mayor and City Commission get a
presentation on all communities who may be in this situation.
There being no further business to come before the Mayor and City Commission, Mayor
Talabisco adjourned the workshop meeting at 12:45 p.m.
MARION SWE ON;- VIQ-
City Clerk_
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