Loading...
HomeMy WebLinkAbout2010-06-21 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY JUNE 21, 2010 CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:30 a.m. on Monday, June 21, 2010, in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL 33321. PRESENT: Mayor Beth Talabisco, Vice -Mayor Harry Dressler, Commissioner Pamela Bushnell, Commissioner Patricia Atkins -Grad, and Commissioner Diane Glasser. ALSO PRESENT: City Manager Jeffrey L. Miller, Assistant City Attorney Julie Klahr, Deputy City Manager Michael C. Cernech, and City Clerk Marion Swenson. Mayor Talabisco led the pledge of allegiance. 1. Discussion re: the selection of Pioneer of the Year for the Broward County Historical Society. Public Information Specialist Quinn and Barbara Tarnove, President of the Tamarac Historical Society appeared. Ms. Tarnove said the Historical Society recommends Lucille Wind of Tamarac Lakes to be named Pioneer of the Year. Mayor Talabisco asked for an expression of interest and all were in agreement. 2. Discussion/Update Re: Bike Paths. Public Works Director Strain, Parks & Recreation Director Warner, and Steve Williams of Jacobs Engineering appeared. Director of Parks and Recreation Warner and Public Works Director Strain gave presentations. Commissioner Atkins -Grad questioned whether vehicles driving on the bike paths (in particular on Commercial Boulevard) could be ticketed and BSO Chief Duguay said they can be ticketed if they violate the right-of-way of bicyclists. Vice -Mayor Dressler spoke of the MPO and funding for projects, and said this project fits well in contributing to the County's awareness of mass transit and will be a benefit to the City. Commissioner Glasser confirmed people would be made aware if a bike path was planned to go through their neighborhood. Commissioner Bushnell said she would like to see this program carried further east, and asked if resident surveys could be isolated as to neighborhoods. Assistant City Manager Phillips explained an analysis was done on an area by area basis and the bikeways were requested citywide. Vice - Mayor Dressler confirmed the connectivity of the bikeway to the LAC is part of Phase 1, and added a major issue for the City is to try to derive as much funding for future planning to connect our LAC to mass transit. Mayor Talabisco said we need to educate our residents via blast emails and the Tam -A -Gram as to the plans for the bikeway. A program like this will help sustain our City in the future. Transportation, and parks and recreation all fit in with the Senate's philosophy. Mayor Talabisco asked for and expression of interest to move forward and all were in agreement. Commissioner Glasser questioned what, other than striping, is necessary to create bike paths and Public Works Director Strain spoke of reconfiguring the handicapped bus stops along Nab Hill Road. 3. Item No. 9 on the Regular Agenda. WOODLANDS NEIGHBORHOOD IMPROVEMENT DISTRICT: (T02205) Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida on second reading creating a Local Government Neighborhood Improvement District pursuant to Section 163.506, F.S., to be known as the Woodlands Community Page 1 of 5 City Commission Workshop June 21, 2010 Neighborhood Improvement District (The "District") within an area containing approximately 612+/- acres bounded by Commercial Boulevard to the north, Rock Island road to the east, N.W. 44th Street to the south and N.W. 64th Avenue to the west, excluding Woodlands Country Club subdivision (Plat Book 67, Page 30, Broward County Public Records) and also excluding approximately 8+/- acres known as Fort Lauderdale Truck Farms (14-49-41 4-31 b pt of tract 16 described as, se 1/4 of se 1/4 of se 1/4 less road rights -of -way and less part described in O.R. 30457/1786); providing for the authorization to receive grants from the Department of Legal Affairs; authorizing the district to levy an ad valorem tax on real and personal property of up to two (2) mills annually, subject to a referendum; authorizing the use of special assessments; providing for a Board of Directors; establishing an advisory council to the Board of Directors; providing for notification to the Department of Legal Affairs and the Department of Community Affairs; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Bramley gave a presentation and spoke of changes to the ordinance pursuant to the Woodlands Board's request, as well as the Woodlands Board's request to defer the item from June 23 until July 14 for second reading. Additionally, it has been called to staffs attention that the DCA opinion, should the Mayor and City Commission enable Woodlands to levy a 2 mil ad valorem tax, is that the 2 mils would count against the City's 10 mil cap. The Broward County property Appraiser does not concur. Staff has called the Department of Revenue and asked for their opinion in writing. The City Attorney has included verbiage in the ordinance to protect the City; wherein if the District were to levy 2 mils it would not affect our ability to levy 10 mils. Assistant City Attorney Klahr explained we are trying to limit the authority of the District to levy a millage that would impair or impact the City's ability to levy a millage; we are trying to accommodate the needs of the residents and protect the City. Vice -Mayor Dressler said this issue came up before first reading and it was a salient point. Deputy City Manager Cernech explained originally we were concerned that the District would impact the City's ability to tax at 10 mils, should that be necessary, but were told by the Property Appraiser that they do not treat any of the districts as though they impact on the taxing authority cap of the cities they are in; however, this is in conflict with the DCA but not in conflict with the Department of Revenue. The DCA and Department of Revenue are the ones in conflict with each other. We have crafted legislation that basically says the City's interest takes precedence, and if the City needs to levy at 10 mils then the district would not be able to levy at 2 mils. There was discussion regarding the opinions of the DCA, Department of Revenue and the Property Appraiser as well as the risk to the City or the District. Mayor Talabisco called for a recess at 10:50 a.m. and reconvened the workshop meeting at 11:08 a.m. Vice -Mayor Dressler returned at 11:10 a.m. Mayor Talabisco questioned whether the ordinance would have to be heard for first reading again due to the changes and Assistant City Attorney Klahr said at Wednesday's meeting a motion to defer will preserve our rights to move forward. Commissioner Bushnell spoke of the millage and assessment as part of our budget process, and Commissioner Glasser questioned timing to get anything onto a referendum. Deputy City Manager Cernech said it is up to the District to create ballot language and to work with the Broward County Supervisor of Elections, it is not the City's responsibility. Vice -Mayor Dressler questioned millage for purposes of a roll back calculation and Financial Services Director Mason said since the Property Appraiser is treating this as two separate taxing authorities, the roll back rate would be based on the City's numbers. Commissioner Glasser questioned whether this would be part of the City's budget Page 2 of 5 City Commission Workshop June 21, 2010 and reviewed by the City; Financial Services Director Mason said the Mayor and City Commission will have the District's budget as part of our budget to review and approve and it will be included in our CAFR. Mayor Talabisco asked if existing Districts have only assessment capabilities and not ad valorem capabilities and Community Development Director Bramley said it is noted in the statute that they have both. 4. Item No. 6 (d) on the Consent Agenda. ADPI AMENDMENT AGREEMENT: (TR11839) Authorizing the appropriate City Officials to execute an Amendment Agreement with Advanced Data Processing, Inc. (d/b/a Intermedix) to provide for the administration, processing and receipt of payments associated with transporting Emergency Medical Service (EMS) patients on behalf of the City of Tamarac Fire Rescue Department. Fire Chief Burton, EMS Division Chief Sheridan, Financial Services Director Mason, and Purchasing/Contracts Manager Glatz appeared. EMS Division Chief Sheridan and Financial Services Director Mason gave a presentation. 5. Item No. 6 Q) on the Consent Agenda. DIGITAL 12 LEAD EKG TRANSMISSION GATEWAYS GRANT: (TR11840) Authorizing the appropriate City Officials to execute an agreement between the City of Tamarac, a sub -grant participant, and Sunrise Fire Rescue, sub -grantee project coordinator for the receipt of digital 12-lead EKG transmission devices, under a Broward County Emergency Medical Services (EMS) Grant, as part of the State EMS County Grant Funds. Fire Chief Burton and EMS Division Chief Sheridan appeared. EMS Division Chief Sheridan gave a presentation. 6. Item No. 6 (i) on the Consent Agenda. SUNRISE MCI AND TRAUMA TOURNIQUETS GRANT: (TR11841) Authorizing the appropriate City Officials to execute an agreement between the City of Tamarac, a sub -grant participant, and Sunrise Fire Rescue, a sub -grantee project coordinator for the receipt of scanning hardware and software for patient tracking and trauma tourniquets for Mass Casualty Incidents (MCI), under a Broward County Emergency Medical Services (EMS) Grant, as part of the State EMS County Grant Funds. Fire Chief Burton and EMS Division Chief Sheridan appeared. EMS Division Chief Sheridan gave a presentation. 7. Item No. 6 (h) on the Consent Agenda. ALS NON -TRANSPORT "REFRIGERATED" DRUG BOX GRANT: (TR11842) Authorizing the appropriate City Officials to execute an agreement between the City of Tamarac, a sub -grant participant, and Pompano Beach Fire Rescue, the sub -grantee project coordinator, for the receipt of "Refrigerated" Drug Boxes for non -transport Advanced Life Support (ALS) engines, under a Broward County Emergency Medical Services (EMS) Grant, as part of the State EMS County Grant Funds. Fire Chief Burton and EMS Division Chief Sheridan appeared. EMS Division Chief Sheridan gave a presentation. Vice - Mayor Dressler complimented the staff for their work on Station 41 and City Manager Miller said the Mayor and City Commission would be given a quick tour of the facility before an upcoming workshop. 8. Item No. 6 (g) on the Consent Agenda. CLEAR WIRELESS SITE LEASE AGREEMENT: (TR11829) Authorizing appropriate City Officials to execute an agreement with Clear Wireless, LLC for the installation of a high speed wireless (WIMAX) antenna and associated equipment on the existing tower at the City's Sports Complex property; authorizing the appropriate City Officials to execute any permit applications as may be required on behalf of the City as owner Page 3 of 5 City Commission Workshop June 21, 2010 of the property. Information Technology Director Sucuoglu and Purchasing/Contracts Manager Glatz appeared. I.T. Director Sucuoglu gave a presentation. 9. Item No. 6 (c) Consent Agenda. TASK AUTHORIZATION MPC CENTER BUILDING MODIFICATION: (TR11835) Approving an Agreement with Corzo Castella Carballo Thompson Salman, P.A., for professional design services for the Multipurpose Center modification of building envelope project, in accordance with Task Authorization No. 10-04E and the City's Continuing Service Agreement as authorized by Resolution No. R-2009-090; authorizing the appropriate City Officials to execute said Agreement; authorizing an expenditure for said purpose in an amount not -to -exceed $65,000.00; authorizing budget amendments as needed for proper accounting purposes. Public Works Director Strain and Purchasing/Contracts Manager Glatz appeared. Public Works Director Strain gave a presentation. Vice -Mayor Dressler said there will be a positive environmental factor related to a lower cost to cool the building, and questioned whether there are LEED replacement lights available. Public Works Director Strain said he would look into this. Commissioner Atkins -Grad suggested if the School uses the facility half the time they should contribute to the cost and Director of Parks and Recreation Warner responded the land was provided by the School Board and they contribute to payment of the utilities. Commissioner Bushnell questioned funding and Public Works Director Strain said it is part of the CIP program. 10. Item No. 7 on the Regular Agenda. REVISION TO CHAPTER 19 ENTITLED "SOLID WASTE": (TO2206) Motion to adopt an Ordinance of the City of Tamarac, Florida on first reading amending Chapter 19, "Solid Waste," of the Code of Ordinances of the City of Tamarac, Florida, to provide for terms and conditions related to the City's collection and disposal of solid waste, bulk waste, recovered materials, and construction and demolition debris at residential service units, multi -family services units, and commercial service units; providing for definitions, imposition of fees, collection of fees; providing for registration for construction and demolition debris haulers; providing for registration for recovered materials haulers; providing for codification; providing for conflict; providing for severability; providing for an effective date. Public Works Director Strain gave a presentation. Commissioner Glasser asked if the RFP's are already out and Public Works Director Strain said the committee has rated all proposers and selected a vendor. The next step is to go into negotiations with the selected vendor. Commissioner Bushnell questioned the terms of the contract and City Manager Miller said a greater part of an upcoming workshop meeting will be set aside to discuss the item. 11. Discussion re: Voting Delegate for Florida League of Cities Annual Conference. Assistant City Manager Phillips gave a presentation. Commissioner Glasser and Vice -Mayor Dressler nominated Mayor Talabisco. Mayor Talabisco asked for an expression of interest and all were in agreement. Commissioner Glasser brought up the matter of Arbor Keyes and the problems they have been having in paying past due water bills, as well as keeping current. Commissioner Glasser spoke of the possibility of available money from HUD. Commissioner Bushnell said this is a problem in some other communities as well. Director of Parks and Recreation Warner and Director of Utilities Gagnon said they went to discuss the matter with the community and were told the Board has dropped the management company and they, (the Board) are taking over and trying to straighten out the problems. They have paid the current month's bill and gave the Page 4 of 5 City Commission Workshop June 21, 2010 1 City $5,000 against past due amounts. City Manager Miller explained this matter was initially scheduled for today's agenda, but due to the length of the agenda, and because he wanted to give Director of Utilities Gagnon and Director of Parks and Recreation Warner time to work with the Association it was taken off the agenda. Because they are so far behind in what they owe the City we wanted to look into other funding mechanisms to see if we could get any state or federal help; we will come back to the Mayor and City Commission as appropriate and give a full report. Commissioner Bushnell suggested the Mayor and City Commission get a presentation on all communities who may be in this situation. There being no further business to come before the Mayor and City Commission, Mayor Talabisco adjourned the workshop meeting at 12:45 p.m. MARION SWE ON;- VIQ- City Clerk_ Page 5 of 5 City Commission Workshop June 21, 2010 1 1 1