HomeMy WebLinkAbout2010-12-06 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, DECEMBER 6, 2010
CALL TO ORDER: Vice Mayor Bushnell called the workshop meeting to order at 9:33
a.m. on Monday, December 6, 2010 in Room 105, Tamarac City Hall, 7525 NW 88
Avenue, Tamarac, FL.
PRESENT: Vice Mayor Pamela Bushnell, Commissioner Harry Dressler, Commissioner
Michelle J. Gomez, and Commissioner Diane Glasser.
ALSO PRESENT: City Manager Jeffrey L. Miller, Deputy City Manager Michael
Cernech, Assistant City Attorney Julie Klahr and City Clerk Peter M. J. Richardson.
PLEDGE OF ALLEGIANCE: Vice Mayor Bushnell led the pledge of allegiance.
1. UPDATE ON MULTI -PURPOSE CENTER UPGRADE: Update on Multi -
Purpose Center Upgrade — Public Works Director Jack Strain, Community
Development Director Jennifer Bramley, Eddie Lamas and Terry Glunt of C3TS.
Mr. Strain made a brief presentation regarding the status of proposed improvements to
the multi -purpose center and responded to questions from the Vice Mayor and
members of the City Commission. There was a unanimous expression of interest by
the Mayor and City Commission for City staff to continue their due diligence relative to
the proposed upgrade to the multi -purpose center.
2. PRESENTATION OF QR CODES - Public and Economic Affairs Officer Andy
Berns and Public Information Specialist Chad Quinn.
Mr. Quinn made a brief presentation regarding the history of "QR" (quick response)
codes, noting that use of the codes was fairly prevalent throughout Asia and Europe.
He also stated that some municipalities in the United States, including the small City of
Manor, Texas, utilized this technological tool for citizens to access information about
their local government. Mr. Quinn said that an article regarding the City of Tamarac's
potential future use of QR codes would appear in the January/February 2011 issue of
the Tam -a -Gram. He stated that QR codes would be used to supplement the City's
existing communication tools.
Mr. Miller requested that Item 14 regarding "Sales Tax Refunding Bonds, Series 2010"
be moved forward on the agenda to be considered immediately after Item 9 on the
agenda. There was unanimous agreement by the Vice Mayor and City Commission to
proceed in this manner.
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3. Item No. 6 (b) on the Consent Agenda. Broward College Student Ridealong
(TR11925) A Resolution of the City Commission of the City of Tamarac, Florida,
to approve an affiliation agreement between the City of Tamarac and Broward
College, and to authorize the appropriate City officials to execute the agreement
to allow Emergency Medical Services (EMS) students an opportunity to receive
education and training from Tamarac Fire Rescue personnel in an EMS student
preceptorship program beginning October 1, 2010 and continuing through
September 30, 2015; providing for conflicts; providing for severability; and
providing for an effective date — Fire Chief Mike Burton
Fire Chief Mike Burton said that City staff was proposing to renew a long-standing
agreement with Broward College for EMS students to ridealong with City of Tamarac
Fire Rescue personnel. He noted that the proposed agreement would have no fiscal
impact for the City of Tamarac. Chief Burton noted that this program was provided on a
year-round basis to eligible Broward College students.
4. Item No. 6 c on the Consent Agenda. Emergency Educational Institute Inc.
Ridealong (TR11926) A Resolution of the City Commission of the City of
Tamarac, Florida, to approve an affiliation agreement between the City of
Tamarac and Emergency Educational Institute (EEI) and authorizing the
appropriate City officials to execute the agreement to allow Emergency Medical
Services (EMS) students an opportunity to receive education and training from
Tamarac Fire Rescue personnel in an EMS student preceptorship program
beginning October 1, 2010 and continuing through September 30, 2015;
providing for conflicts; providing for severability; and providing for an effective
date — Fire Chief Mike Burton
Fire Chief Mike Burton said that the proposed agreement mirrored the agreement with
Broward College and there would be no fiscal impact for the City of Tamarac.
5. Item No. 6 (e) on the Consent Agenda. American Heart Association
Agreement: (TR11949) A Resolution of the City Commission of the City of
Tamarac, Florida, to approve an agreement between the City of Tamarac and the
American Heart Association allowing Tamarac Fire Rescue to continue to be a
Community Training Center (TC) and authorizing the appropriate City officials to
execute the agreement between the City of Tamarac and the American Heart
Association; renewing the prior agreement for a period of two years, beginning
on October 30, 2010 and automatically renewing thereafter for twenty-four (24)
month periods at the end of each term if mutually agreeable; providing for
conflicts; providing for severability; and providing for an effective date — Fire
Chief Mike Burton
Fire Chief Mike Burton said City staff was proposing the continuation of an existing
agreement with the American Heart Association for training services at an annual cost
of $3,000.00.
Page 2 of 7 City Commission Workshop Meeting December 6, 2010
6. Item No. 6 (n) on the Consent Agenda. Intraosseous Vascular Access
Devices (TR 11963). A Resolution of the City Commission of the City of
Tamarac, Florida, to approve an agreement between the City of Tamarac,
Florida; a sub -grant participant, and Sunrise Fire Rescue, the sub -grantee project
coordinator, for the receipt of intraosseus vascular access devices under a
Broward County Emergency Medical Services (EMS) grant, as part of the State
Ems County Grant funds, and authorizing the appropriate City officials to execute
the agreement between the City of Tamarac and the City of Sunrise; providing for
conflicts; providing for severability; and providing for an effective date — Fire
Chief Mike Burton
Fire Chief Burton said the acquisition of these potentially life-saving devices was part of
a non -matching State emergency management program. He stated that applicable
medications were introduced into bones through the use of these devices.
7. Item No. 6 (d) on the Consent Agenda. Sports Complex High Energy Saving
Light Fixtures Project (TR11931). A Resolution of the City Commission of the
City of Tamarac, Florida; approving the purchase and installation of Sports
Cluster Green Musco Lighting Systems at a cost not to exceed $102,886.00,
utilizing the Clay County Contract No. 08/09-3 for the high-energy saving lighting
fixtures project located at the skate park and basketball courts within the
Tamarac Sports Complex; approving funding from the appropriate grant
accounts; authorizing budget amendments for proper accounting purposes;
providing for conflicts; providing for severability; and providing for an effective
date — Public Works Director Jack Strain and Purchasing Contracts
Manager Keith Glatz
Mr. Strain said that the proposed lighting system was a highly efficient one to achieve
maximum energy efficiency. He stated that funds saved from this project would be
utilized to fund another energy efficiency project in the City of Tamarac.
8. Item No. 6 (i) on the Consent Agenda. Award of Bid 10-17B for Landscape
Maintenance Services (TR11955). A Resolution of the City Commission of the
City of Tamarac, Florida awarding Bid 10-1713 to, and approving an agreement
with, Prestige Property Management and Maintenance, Inc., landscape
maintenance services for certain public rights -of -way and City parks; authorizing
an annual expenditure not to exceed $949,120.75 from the appropriate accounts;
authorizing the appropriate City officials to execute and said agreement;
authorizing budget amendments for proper accounting purposes; providing for
conflicts; providing for severability; and providing for an effective date — Public
Works Director Jack Strain
Mr. Strain said that City staff had received and reviewed bids from four bidders and
recommended awarding the bid for landscape maintenance services to Prestige
Page 3 of 7 City Commission Workshop Meeting December 6, 2010
Property Management and Maintenance, Inc. Mr. Strain said that applicable City staff
had a good working relationship with this firm.
Commissioner Dressler was outside of the room between 10:38 and 10:40 a.m.
9. Item No. 6 (m) on the Consent Agenda. Livescan Fingerprinting Equipment
(TR11962). A Resolution of the City Commission of the City of Tamarac, Florida
authorizing the appropriate City officials to approve an application by the Broward
Sheriffs Office for the release of Law Enforcement Trust Funds in the amount of
$22,170 to provide funding for the purchase of LiveScan Electronic Fingerprinting
Equipment, in compliance with the agreement between the City of Tamarac and
the Broward Sheriffs Office (BSO); providing for conflicts; providing for
severability; and providing for an effective date — Human Resources Director
Maria Swanson, BSO Executive Officer Fred Wood and
Purchasing/Contracts Manager Keith Glatz
Executive Officer Wood briefly reviewed the proposal to purchase an electronic
fingerprinting system for applicable community volunteers and other parties in Tamarac.
He noted that acquisition and utilization of the proposed equipment would greatly
improve the efficiency/turnaround time for criminal background checks. Ms. Swanson
said it was sometimes possible to obtain same day criminal background check results
as opposed to seven to ten days to attain results using a conventional fingerprinting
background check system. Commissioner Gomez inquired about the proposed number
of units for fingerprinting. Executive Officer Wood said that there would be one portable
unit.
10. Item No. 9(a) on the public hearings portion of the regular agenda: Sales Tax
Refunding Bonds, Series 2010 (TR11960). A Resolution of the City
Commission of the City of Tamarac, Florida amending and supplementing
Resolution No. 98-156, as replaced by Resolution 99-192, Resolution 2002-125
and Resolution No. 2009-92, authorizing the issuance of not exceeding
$11,000,000 sales tax refunding revenue bond, Series 2010 of the City of
Tamarac, Florida, to refund certain indebtedness described herein and to pay
associated transactional costs; adding backup security in the form of a covenant
to budget and appropriate legally available non -ad valorem revenues of the City;
fixing certain terms and details of such bond; authorizing the private negotiated
sale of such bond to Branch Banking and Trust Company pursuant to the terms
and conditions described herein; approving the form of and authorizing the
execution of an escrow deposit agreement; selecting a paying agent, bond
registrar and escrow agent; making such determinations as are required to afford
such bond "bank qualified" status; authorizing other required actions; providing
for severability and an effective date — Financial Services Director Mark
Mason
Page 4 of 7 City Commission Workshop Meeting December 6, 2010
Financial Services Director Mark Mason noted that he was proposing the issuance of a
sales tax refunding bond for a $9.5 million for a period of twenty years with a proposed
interest rate of 2.5% and a maturity date of 2022. Mr. Mason thanked Commissioner
Harry Dressler and financial consultant Jeff Larson for their assistance in structuring this
proposed transaction.
11. Item No. 6 (1) on the Consent Agenda. Interactive Voice Response System
(TR11961) A Resolution of the City of Tamarac, Florida, authorizing the
appropriate City officials to award and execute a sole source agreement for the
purchase of an interactive voice response system for the Customer Service
Division of Utility Billing, the Building Department and Department of Community
Development, Business License Tax Division with Selectron Technologies, Inc.,
in the amount of $117,610; providing for conflicts; providing for severability; and
providing for an effective date — Information Technology Director Levent
Sucuoglu, Financial Services Director Mark Mason and Chief Electrical
Inspector Pat Richardson
Mr. Mason said that acquisition and implementation of the system would enhance
customer service for all affected parties. Mr. Mason said City staff anticipated that the
proposed IVR system would be in place within approximately ninety days. Mr. Sucoglu
noted that service options would be available in Spanish as part of the system
introduction, with other language options possibly introduced in the future.
There was a brief recess between 11:27 a.m. and 11:39 a.m.
12. Item No. 6(f) on the Consent Agenda. Agreement for Police Services
between City of Tamarac and the Sheriff of Broward County (TR11951) A
Resolution of the City Commission of the City of Tamarac, Florida approving the
agreement for Police services between the City of Tamarac and the Broward
Sheriffs Office to be effective nunc pro tunc October 1, 2010; authorizing the
appropriate City officials to execute the agreement for police services; providing
for conflicts; providing for severability; and providing for an effective date —
Assistant City Manager Diane Phillips, BSO Executive Officer Lt. Fred
Wood and Financial Services Director Mark Mason
13. Item No. 6(q) on the Consent Agenda. First Amendment to Agreement for
Police Services (TR11966) A Resolution of the City Commission of the City of
Tamarac, approving the First Amendment to the Agreement for police services
between the City of Tamarac and the Sheriff of Broward County effective non pro
tunc October 1, 2009 through September 30, 2010; authorizing the appropriate
City officials to execute the first amendment to the agreement for police services;
providing for conflicts; providing for severability; and providing for an effective
date - Assistant City Manager Diane Phillips, BSO Executive Officer Lt.
Fred Wood and Financial Services Director Mark Mason
Page 5 of 7 City Commission Workshop Meeting December 6, 2010
Assistant City Manager Phillips noted that the City of Tamarac had one of the lowest
crime rates in Broward County and the State of Florida in cities with populations
between 40,000 and 80,000. She stated that the agreement for police services
between BSO and the City of Tamarac had been in place since 1989. Ms. Phillips said
that the first year cost for the proposed agreement would be $11.7 million, representing
26.7% of the City of Tamarac's General Fund budget. She also said that BSO staff and
City of Tamarac staff collaborated closely to ensure the most effective and efficient
delivery of police services possible to residents of Tamarac. Ms. Phillips responded to
questions from the Vice Mayor and members of the City Commission.
14. Item No. 6 (o) on the Consent Agenda. Purchase and Sale Agreement B.
Commercial Inc. (TR11964) A Resolution of the City Commission of the City of
Tamarac, Florida, approving the purchase and sale agreement with Bernardo
Maribona, as President of B. Commercial, Inc., a dissolved Florida Corporation,
authorizing the appropriate City officials to execute the purchase and sale
agreement between the City of Tamarac and B. Commercial, Inc. for the City to
purchase real property generally located west of 91st Avenue to just east of NW
94th Avenue on the north side of Commercial Boulevard, within the City of
Tamarac; providing for authorization for the appropriate City officials to execute
any and all documents necessary to close the transactions consistent with the
purchase and sale agreements and the assignments of the purchase and sale
agreements; providing for funding; providing for conflicts; providing for
severability; and providing for an effective date — Public and Economic Affairs
Officer Andy Berns
Mr. Berns reviewed terms of the proposed purchase and sale agreement, noting that
the contract price for acquisition would be $3.3 million, rather than $3.92 million, with a
closing date of December 15, 2010. Mr. Berns noted that Mr. Maribona had agreed to
the dismissal of an existing lawsuit against the City of Tamarac regarding a monetary
deposit for a prior land acquisition transaction.
Commissioner Dressler noted that he had spoken to City Attorney Sam Goren this
weekend to request that the City's legal staff draft a resolution regarding the matter of
predatory pricing by the insurance industry in the State of Florida. Commissioner
Dressler said he also requested that the City Attorney's Office draft the resolution to
request the support of other municipalities in expressing grave concern about predatory
property insurance pricing and the failure of the state legislature to address this matter.
Assistant City Attorney Julie Klahr said that the City Attorney's Office would draft the
requested resolution for consideration by the City Commission on this Wednesday
evening's regular meeting agenda.
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Page 6 of 7 City Commission Workshop Meeting December 6, 2010
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There being no further business to come before the Vice Mayor and City
Commissioners, Vice Mayor Bushnell adjourned the workshop meeting at 12:52 p.m.
z
Peter M. J. Richardson
City Clerk
Page 7 of 7 City Commission Workshop Meeting December 6, 2010
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