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HomeMy WebLinkAbout2011-03-21 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, MARCH 21, 2011 CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:32 a.m. on Monday, March 21, 2011 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Pamela Bushnell, Vice Mayor Michelle J. Gomez, Commissioner Diane Glasser, and Commissioner Harry Dressler. ALSO PRESENT: City Manager Michael Cernech, Assistant City Manager Diane Phillips, Assistant City Attorney Julie Klahr and City Clerk Peter M. J. Richardson. PLEDGE OF ALLEGIANCE: Mayor Bushnell led the pledge of allegiance and requested a moment of silence to honor the people of the nation of Japan. 1. Presentation of the FY 2010 CAFR — Presentation of the FY 2010 Comprehensive Annual Financial Report. — Financial Services Director Mark Mason and Pablo Llerena, GLSC &Co. Auditors. Mr. Mason stated that the Comprehensive Annual Financial Report for 2010 had been completed and the auditor had concluded that the City of Tamarac had no material weaknesses and had issued a very clean opinion with no issues. Mr. Mason also noted that the City of Tamarac had received the Government Finance Officers Association's (GFOA) Certificate of Achievement for the 24th year in a row. Mr. Mason and Mr. Llerena provided a comprehensive overview of the audit's key findings and changes in GASB reporting requirements. Mr. Llerena stated that the City's near -term financing and overall financial position were very good. Commissioner Dressler stated that any city or state having a surplus given present financial conditions nationally should be considered a positive development. Mayor Bushnell said it was very important to preserve City reserves for vital purposes only. Mr. Mason stated that reserves were not used for ongoing and normal expenditures. The Mayor and City Commissioners commended Mr. Mason and City staff for the very positive report and findings by the auditor in the FY 2010 CAFR. 2. Item No. 6 (e) on the Consent Agenda. HYPOTHERMIA INDUCTION KITS PURCHASE TR 12006 : A Resolution of the City Commission of the City of Tamarac, Florida, approving Request for Bid No. 11-07B and awarding the purchase of hypothermia induction kits to Bound Tree Medical, LLC at a cost not to exceed forty-three thousand eight hundred fifty-five dollars ($43,855), under a Broward County Emergency Medical Services (EMS) grant, as part of the State EMS County Grant Fund; providing for conflicts; providing for severability; and providing for an effective date. — Fire Chief Mike Burton and Purchasing/Contracts Manager Keith Glatz Page 1 of 5 City Commission Workshop March 21, 2011 Fire Chief Mike Burton noted that the proposed expenditure of funds for hypothermia induction kits was 100% reimbursable from Broward County and State of Florida EMS grant funds. Mayor Bushnell inquired about the nature and use of the induction kits. Fire Chief Burton stated that the procedure involved the introduction of chilled intravenous (IV) fluids following instances of cardiac arrests or near drowning in colder bodies of water. He said that the actual physical units were fairly smaller chiller type devices which would hold the IV fluid containers until needed by rescue personnel. Vice Mayor Gomez inquired whether it was correct that the hypothermia induction kits had an estimated useful life of three to five years. Chief Burton said this was correct. 3. Item No. 6 c on the Consent Agenda. SHOWMOBILE USE BY NORTH LAUDERDALE_ (TR11997L A Resolution of the City of Tamarac, Florida, approving a request by the City of North Lauderdale for use of the City's Showmobile on Saturday, April 16, 2011, for their "North Lauderdale Days" event being held April 15-16, 2011; providing for proper insurance and execution of lease agreement for equipment; providing for conflicts; providing for severability; and providing for an effective date. — Parks and Recreation Director Greg Warner Mr. Warner stated that the City of North Lauderdale is an excellent municipal partner of the City of Tamarac, especially relative to use of joint facilities for summer camp, the use of buses for various community activities and a number of other cooperative programs and services. Mr. Warner said that Tamarac Parks and Recreation staff were recommending that the City Commission adopt a resolution for the City of North Lauderdale to use Tamarac's showmobile on Saturday, April 16, 2011 for their "North Lauderdale Days" event. Mayor Bushnell commended City staff for their use of cooperative agreements with other governmental entities. 4. Item No. 6 (fl on the Consent Agenda. PUMP STATIONS 2AII AND 26 REHAB- BID NO. 11-09B: TR12002 — A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 11-09B to Akerblom Contracting, Inc., and authorizing the appropriate City Officials to execute the agreement between the City of Tamarac and Akerblom Contracting, Inc. for an amount of $201,126.00, for the Pump Station 2A1 and 26 Rehabilitation Project; a contingency in the amount of $20,000.00 will be added to the project account for a total of $221,126.00; approving funding from the appropriate Utilities Operational accounts; authorizing the appropriate City officials to administer the contract; providing for conflicts; providing for severability; and providing for an effective date. - Utilities Director Ray Gagnon, Assistant Utilities Director Jim Moore and Purchasing/Contracts Manager Keith Glatz. Assistant Utilities Director Jim Moore noted that Utilities staff had designed a total of fifteen pump stations and would be undertaking of the design details necessary relative to the rehabilitation of pump stations 2A1 and 26. He noted that the required pump equipment would take approximately eight weeks to receive from the applicable Page 2 of 5 City Commission Workshop March 21, 2011 1 manufacturer. Mr. Moore said that Pump Station 2A1 was located on NW 70th Avenue, an area which experienced fairly high traffic volumes, especially during the school year. He stated that this rehabilitation project would be commenced first, and completed during the school break period over the summer. Mr. Moore said that City staff would work closely with applicable community associations to make them aware of street closures and anticipated time schedules for the pump station projects. Mr. Gagnon said the contract stipulated that the contractor had 105 days to complete the project following receipt of the notice to proceed. Commissioner Glasser inquired whether the contractor would be working on rehabilitating both pump stations at the same time. Mr. Moore said the projects would be handled independently of each other, time -wise, with Station 2A1 being completed first, followed by repairs at Pump Station 26. He also stated that both projects would be completed prior to the end of the fiscal year on September 30, 2011. Mayor Bushnell inquired how many pump stations were located in the City of Tamarac. Mr. Moore said that there were a total of 83 pump stations within Tamarac's city limits. Mr. Gagnon noted that a pump station typically had an operating life of approximately twenty years. Commissioner Glasser said that when she resided in Westwood 3, she would frequently see service workers going into the pump station area on a frequent basis. Mr. Moore stated that all of the pump stations formerly located below ground had been upgraded and replaced with above ground stations, including the one located in the Westwood 3 community. 5. Item No. 7(a) on the Regular Agenda. Palms Medical Campus- Site Plan Extension (TR11998). A Resolution of the City Commission of the City of Tamarac, Florida, granting a time extension of one (1) year for final Site Plan approval for the Palms Medical Campus project, requested by Courtyard Joint Venture (Mark Hingson), designated agent for the property owner Courtyard Properties (Joseph Vitolo) — Case No. 6-SP-11), providing for conditions of approval; providing for conflicts; providing for severability; and providing for an effective date. — Community Development Director Jennifer Bramley. Community Development Director Jennifer Bramley briefly reviewed the request for a one year time extension for site plan approval for the Palms Medical Campus project, located on the northeast corner of NW 77th Street and University Drive, on a site of approximately 2.28 acres. Ms. Bramley stated that the City Commission had previously approved one-year site plan extensions for this project in 2009 and 2010. Ms. Bramley said that City staff was recommending one more site plan extension for the Palms Medical Campus, with the petitioner anticipating that the project would commence by the third quarter of 2011 since the project had received necessary financing to proceed. Commissioner Dressler said it was encouraging to hear that the project had received required financing to move forward in a timely manner. Page 3 of 5 City Commission Workshop March 21, 2011 6. Item No. 7 (b) on the Regular Agenda. MERRILL GARDENS — SITE PLAN EXTENSION TR11999 . A Resolution of the City Commission of the City of Tamarac, Florida, granting a time extension of one (1) year for final Site Plan approval for the Merrill Gardens II project, requested by EPP Tech Associates, Inc., (Edward P. Ploski), Designated Agent for the property owner, Tamarac Acquisitions, LLC (Case No. 5-SP-11); providing for conditions of approval; providing for conflicts; providing for severability; and providing for an effective date. — Community Development Director Jennifer Bramley Community Development Director Jennifer Bramley said that City staff was also recommending that the Mayor and City Commissioners approve a resolution to grant a one-year time extension for final site plan approval for the Merrill Gardens II project, a secure Alzheimer's unit located on University Drive. Commissioner Dressler said that he favored the proposed one-year extension for the site plan approval. Commissioner Glasser said that the site owner did a good job of maintaining the site and would concur with a one-year extension for the final site plan approval. Mayor Bushnell inquired how the proposed facility would be secured. Ms. Bramley said that there would be fencing around the entire property and appropriate staffing levels to ensure the safety of Alzheimer's at the facility. 7. Item No. 6 (b) on the Consent Agenda. AUTHORIZING FOUR WEEK VACATION FOR MAYOR AND CITY COMMISSION TR11993. A Resolution of the City Commission of the City of Tamarac, Florida, authorizing a four -week consecutive period (July 17 — August 14, 2011) during which time the City Commission will not schedule any regular meetings pursuant to Section 4.06(a) of the City Charter; providing for conflicts; providing for severability; and providing for an effective date. — City Clerk Peter Richardson. City Clerk Peter Richardson said that City staff was recommending the adoption of a resolution to authorize a four week consecutive time period, between July 17 and August 14, 2011, during which no regular meetings would be scheduled. Mayor Bushnell said that the Mayor and City Commission had a tradition of scheduling a time period during which no regular meetings were held during this time of the year. Assistant City Attorney Julie Klahr said that the City Attorney's Office was requesting the addition of an item to Wednesday morning's regular meeting to request an extension of time only, through the end of the month, for the M&M South contract, to ensure that everything was handled in a timely manner relative to the pending property transaction. 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