HomeMy WebLinkAbout2011-04-11 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, APRIL 11, 2011
CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:30 a.m.
on Monday, April 11, 2011 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue,
Tamarac, FL.
PRESENT: Mayor Pamela Bushnell, Vice Mayor Michelle J. Gomez, Commissioner
Marion Swenson, Commissioner Diane Glasser, and Commissioner Harry Dressler.
ALSO PRESENT: City Manager Michael Cernech, Assistant City Manager Diane
Phillips, Assistant City Attorney Julie Klahr and City Clerk Peter M. J. Richardson.
PLEDGE OF ALLEGIANCE: Mayor Bushnell led the Pledge of Allegiance.
1. Item No. 7 (a) on the Regular Agenda. NSP3 Property Ac uisition
Authority TR12004 : A Resolution of the City Commission of the City of
Tamarac, Florida authorizing the Mayor, Vice Mayor, or City Manager to take
action, pursuant to the City of Tamarac Charter, and consistent with the
Neighborhood Stabilization Program 3 ("NSP3") Grant Agreement entered
into between the City of Tamarac and the United States Department of
Housing and Urban Development, including the execution of Purchase and
Sale Agreements for the acquisition of property pursuant to the NSP3
guidelines, and authorize the Mayor, Vice Mayor or City Manager to execute
other documents as necessary to proceed to closing on the acquisition of
qualified properties within the respective Purchase and Sale agreements;
providing for conflicts; providing for severability; and providing for an effective
date. — Community Development Director Jennifer Bramley and Housing
Administrator Angela Bauldree
Ms. Bramley said that the matter before the City Commission was time -sensitive relative
to NSP 3 related purchase and sale agreements for qualified properties. Ms. Bauldree
stated that there was adequate program funding for six to eight homes. She stated that
there were planned walk-through inspections of two homes this week. In response to a
question from Commissioner Swenson, Ms. Bauldree explained the details relative to
the discount aspect of the program. Ms. Bauldree responded to questions from the
Mayor and City Commissioners, and noted that the "first look" element of the program
was very helpful in identifying potential home buyers and in finalizing home purchase
transactions.
2. Item No. 6 (d) on the Consent Agenda. BROWARD COLLEGE STUDENT
RIDEALONG TR 11925 : A Resolution of the City Commission of the City
of Tamarac, Florida, to approve an affiliation agreement between the City of
Tamarac and Broward College, and to authorize the appropriate City officials
to execute the agreement to allow Emergency Medical Service (EMS)
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students an opportunity to receive education and training from Tamarac Fire
Rescue personnel in an EMS student preceptorship program beginning
October 1, 2010 through September 30, 2015; providing for conflicts;
providing for severability; and providing for an effective date. - EMS Division
Chief Tom Sheridan
EMS Division Chief Tom Sheridan stated that the resolution before the City Commission
was a renewal of an existing agreement with Broward College for ride -along
opportunities for EMS students. Commissioner Glasser inquired who was responsible
for insurance during the ride -along program. Chief Sheridan stated each student
carried their own health, accident and indemnity insurance as part of the program
requirements. He reiterated that the City of Tamarac had no liability relative to
accidents or incidents involving students participating in the ride -along program. Chief
Sheridan also noted that the specifics relative to the educational opportunities for
students were still in the discussion stage.
3. Item No. 6 (h) on the Consent Agenda. NORTH LAUDERDALE USE OF
FIRE EQUIPMENT/VEHICLES TR 12009 : A Resolution of the City
Commission of the City Tamarac, Florida, authorizing the City Manager or his
designee to enter into two separate agreements by and between the City of
Tamarac and the City of North Lauderdale, Broward County, Florida,
providing for temporary use of fire rescue equipment and/or vehicle(s);
providing for conflicts; providing for severability; and providing for an effective
date. — EMS Division Chief Tom Sheridan
EMS Division Chief Tom Sheridan stated that this item involved two agreements, one
between the City of Tamarac and North Lauderdale and another between the City of
North Lauderdale and Tamarac, for the use of fire equipment and vehicles. Chief
Sheridan noted that the proposed agreement stipulated that all vehicles and equipment
would be returned in the same state as it was originally borrowed by the applicable
agency. Commissioner Dressler requested that Fire Department staff keep the Mayor
and City Commission apprised about the status of the program. EMS Division Chief
Sheridan said that Fire Department staff would be pleased to provide such reports
through the City Manager. Mayor Bushnell inquired whether a letter of request would
be required in an emergency situation. Division Chief Sheridan stated that the
customary process was for the applicable department's Chief or designee to make a
telephone call to the respective agency, followed up by a letter to request the specific
equipment.
4. Item No. 6 (e) on the Consent Agenda. PURCHASE AND
REPLACEMENT OF TIRES UTILIZING FLORIDA SHERIFF'S
ASSOCIATION BID TR 12001 : A Resolution of the City Commission of the
City of Tamarac, Florida, approving the purchase of tires for routine and
emergency tire replacement to City vehicles and equipment, utilizing Florida
Sheriffs Association Bid Award 11/13-05-0120 authorizing the purchase of
tires in the quantities needed based on the net price list; authorizing budget
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amendments for proper accounting purposes; providing for conflicts; providing
for severability; and providing for an effective date. - Public Works Director
Jack Strain
Mr. Strain briefly reviewed the proposal relative to tire replacement purchases utilizing
the Florida Sheriffs Association bid. There were no questions or comments by the
Mayor or City Commissioners.
5. Item No. 6 (g) on the Consent Agenda. TAMARAC COMMUNITY
CENTER HVAC REPLACEMENT TR12012 : A Resolution of the City
Commission of the City of Tamarac, Florida, awarding Bid No. 11-08B to
approving an agreement with Master Mechanical Services, Inc. for the
replacement of the HVAC units at the Tamarac Community Center, located at
8601 West Commercial Boulevard for an amount not to exceed $338,025.00;
authorizing an expenditure from the appropriate accounts; authorizing budget
amendments as needed for proper accounting purposes; providing for
conflict; providing for severability; and providing for an effective date. — Public
Works Director Jack Strain
Mr. Strain briefly reviewed the proposal to replace the existing HVAC units at the
Tamarac Community Center. He noted that the proposed new system included a
controller system which included remote diagnostic and certain operational capabilities.
Mr. Strain said that City staff estimated that the new equipment would save the City
approximately $20,000 per year in energy costs. Commissioner Gomez and
Commissioner Glasser noted that replacing HVAC units was very often less expensive
than repairing and maintaining existing units. Mayor Bushnell inquired about the
disposal of the HVAC unit being replaced. Mr. Strain stated that the vendor was
responsible for determining the potential re -use of the equipment. He noted that the
HVAC equipment was quite old and might not be a good candidate for re -use. Mayor
Bushnell inquired when the new HVAC unit would be installed at the Community Center.
Mr. Strain said he thought that the new HVAC unit would be installed within
approximately sixty days.
6. Item No. 6 c on the Consent Agenda. PARKS AND RECREATION
FOUNDATION TR 11912 : a Resolution of the City Commission of the City
of Tamarac, Florida, authorizing the appropriate City Officials to take the
necessary steps to submit a non-profit application to the appropriate State
and Federal agencies on behalf of the Parks and Recreation Department to
create a non-profit corporation known as the Tamarac Parks and Recreation
Foundation; designating said foundation as an entity separate from the City of
Tamarac; designating that funds raised by the Tamarac Parks and Recreation
Foundation be used to encourage the advancement of Parks and Recreation
programs, services and facilities in the City of Tamarac; providing for
conflicts; providing for severability; and providing for an effective date. —
Parks and Recreation Director Greg Warner
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Mr. Warner presented a comprehensive overview of staffs request to submit a non-
profit application to applicable state and federal agencies relative to the creation of a
non-profit corporation to be known as the Tamarac Parks and Recreation Foundation.
He said that the proposal was to establish a five -member board of directors serving
staggered terms of office, with an initial proposed budget of $10,000.00 for postage,
annual audit, printing and other items. Mr. Warner responded to questions from the
Mayor and City Commissioners and received suggestions relative to potential changes
in the proposed resolution. There was a break in the workshop proceedings between
10:58 and 11:07 a.m.
7. Item No. 8 (a) on Ordinance(s) First Reading. UTILITY ORDINANCE —
RATES AND CHARGES T02223 : Motion to adopt an Ordinance of the
City Commission of the City of Tamarac, Florida, on first reading amending
Chapter 22, "Utilities" of the Code of Ordinances of the City of Tamarac by
amending Section 22-96, rates and charges applicable to City utility, to
provide regulations relating to service availability charges and consumption
rate adjustments; amending Section 22-97 revenue generation system
relating to removing requirements for accumulation of funds; amending
Section 22-127 repealing Sub -Section E and providing for a delinquency
charge; providing for codification; providing for conflicts; providing for
severability; providing for an effective date. — Utilities Director Ray Gagnon
and Financial Services Director Mark Mason
Mr. Mason reviewed the proposed amendments to Sections 22-96, 22-97 and 22-127 of
the City Code of Ordinances relative to Utilities rates and charges, following the
recommendations of the City's rate consultant. Mr. Mason stated that City of Tamarac
utility customers would be notified of the rate adjustments through a variety of methods,
including on-line and via notices included with their individual billing statements.
8. CENSUS UPDATE: Census Update - Community Development Director
Jennifer Bramley
Ms. Bramley made a brief presentation regarding Census 2010 figures to date for the
City of Tamarac. She noted that the population of Tamarac was 60,427. She noted
that in the decade between 2000 and 2010, the Asian population increased by 85%,
Hispanic population increased by 77.8%, Black population increased by 138.5% and
Caucasian population increased by 11 %. Ms. Bramley noted that the City of Tamarac
was constantly reviewing various programs to be consistent with the increasingly
diverse population of the community.
9. DISCUSSION — SELECTION OF DIRECTOR ALTERNATE AND SECOND
ALTERNATE TO BROWARD LEAGUE OF CITIES: Selection of Director,
Alternate and Second Alternate to Broward League of Cities. -
City Clerk Peter M. J. Richardson
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Mr. Richardson stated that Broward League of Cities Board President Roy Gold
requested that the Mayor and City Commissioners select a Director, Alternate and
Second Alternate to the Broward League of Cities relative to Broward League meetings
and activities. Following a brief discussion, there was City Commission consensus to
make the following designations:
Director: Mayor Pamela Bushnell
Alternate: Commissioner Diane Glasser
2nd Alternate: Vice Mayor Michelle J. Gomez
Mr. Cernech said he was pleased to announce that his daughter, Sabrina Elizabeth,
was born last Friday, and that both mother and daughter were doing very well.
There being no further business to come before City Commission, Mayor Bushnell
adjourned the workshop meeting at 11:59 a.m.
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Peter M. J. ichardson, CRM
City Clerk
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April 11, 2011