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Home My WebLink About2011-05-09 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, MAY 9, 2011 CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:32 a.m. on Monday, May 9, 2011 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Pamela Bushnell, Vice Mayor Michelle J. Gomez, Commissioner Marion Swenson, Commissioner Diane Glasser, and Commissioner Harry Dressler. ALSO PRESENT: City Manager Michael Cernech, Assistant City Manager Diane Phillips, City Attorney Sam Goren and City Clerk Peter M. J. Richardson. PLEDGE OF ALLEGIANCE: Mayor Bushnell led the Pledge of Allegiance. 1. Item No. 6 (b) on the Consent Agenda. CITY HALL PARKING LOT RESURFACING (TR1199 A resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 11-11B to approving an agreement with Weekley Asphalt Paving Inc., for the Municipal Parking Lot Resurfacing Project at 7501-7525 NW 88th Avenue (City Hall, BSO and Fire Station #41), in accordance with Bid No. 11-11B for a contract amount of $399,725.95; a contingency in the amount of $60,000.00 will be added to the project account, for a total project budget of $459,725.95; authorizing an expenditure from the appropriate accounts; authorizing budget amendments for proper accounting purposes; providing for conflicts; providing for severability; and providing for an effective date. — Public Works Director Jack Strain and Purchasing/Contracts Manager Keith Glatz Mr. Strain noted that the bid was for the resurfacing of parking lots at City Hall, Fire Station 41 and BSO, including ADA-related enhancements and improvements. Mr. Strain stated that the original parking lot was built in 1989 and needed to be resurfaced in a timely manner. Mayor Bushnell inquired about the estimated commencement date for the project. Mr. Strain said the project would likely begin in early June. Mayor Bushnell inquired about arrangements to accommodate visitors to City Hall. Mr. Strain said that applicable arrangements would be made to ensure reasonable access to City Hall throughout the resurfacing process. Commissioner Glasser inquired about the estimated time frame to complete the entire project. Mr. Strain said that the contract provided for up to ninety (90) days, but the contractor would achieve greater efficiencies from moving ahead in a more expedient fashion. 2. Item No. 6 c on the Consent Agenda. MULTIPURPOSE CENTER.. FLOOR INSTALLATION (TR12014): A Resolution of the City Commission of the City of Tamarac, Florida, approving an agreement with Southeastern Surfaces and Equipment, Inc., a sole source distributor, for the replacement of the athletic floor system at the Multipurpose Center located at 7531 North University Drive; authorizing the appropriate City officials to execute said agreement; authorizing an expenditure not to exceed $81,000 which includes a contract price of $73,700.00 and a project contingency of $7,300.00; Page 1 of 4 City Commission Workshop May 9, 2011 providing for conflicts; providing for severability; and providing for an effective date. - Public Works Director Jack Strain and Purchasing/Contracts Manager Keith Glatz Mr. Strain said that City staff was recommending the installation of a complete flooring system for the multi -purpose center with a fifteen year warranty for the flooring materials. He noted that the selected product only had a single distributor and installer throughout the State of Florida. Mr. Glatz stated that Purchasing staff had spent countless hours researching this matter and concurred with Public Works and Parks and Recreation staffs recommendation relative to the selected vendor. Commissioner Gomez inquired about the estimated timeframe for installation of the new flooring materials. Mr. Strain said although the contract allowed up to sixty (60) days, he anticipated that the materials would take about three (3) weeks to install. 3. Item No. 6 (e) on the Consent Agenda. DESIGN OF CULVERT IMPROVEMENT PROJECT — PHASE II (TR 12016) - Public Works Director Jack Strain and Purchasing/Contracts Manager Keith Glatz Mr. Strain said that this was a city-wide project for the design portion of culvert improvements. He stated that a total of up to five projects would be addressed on an annual basis, depending upon funding availability from year to year. He expressed hope that within the next five to ten years, the City would be able to install headwalls on all existing culverts, increasing efficiency to carry water and to protect crosswalks. Mayor Bushnell inquired whether the projects would be handled on a rotation basis. Mr. Strain said this was correct, with about three to five projects being installed and completed on an annual basis. Mr. Strain also noted that headwalls typically had an expected lifespan of forty years plus. 4. Item No. 6 (d) on the Consent Agenda. TWELFTH AMENDMENT TO THE ILA — SOLID WASTE TIPPING FEES (TR 12020): A Resolution of the City Commission of the City Tamarac, Florida, approving the proposed Twelfth Amendment to the Interlocal Agreement with Broward County for Solid Waste Disposal Services that will establish tipping fees, rates, and service charges and provide for revenue sources sufficient to fund the Resource Recovery System and the maintenance of the District; providing for conflicts; providing for severability; and providing for an effective date. — Public Works Director Jack Strain Mr. Strain reviewed the proposed language in the twelfth amendment to the ILA for solid waste tipping fees, translating into a difference of approximately $9.00 per ton in the existing tipping fee. He noted that Broward County and other parties had signed off on the proposed amendment. 5. Item No. 6(g) on the Consent Agenda. - WATER TREATMENT PLANT FILTER BACKWASH RECOVERY BASIN PROJECT — BID AWARD (TR12022): A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 11-10B to R.J. Sullivan, Corp., and authorizing the appropriate City officials to execute the agreement between the City of Tamarac and R.J. Sullivan Corp., for an amount of $1,222,700.00 for the Page 2 of 4 City Commission Workshop May 9, 2011 construction of Water Treatment Plant Backwash Water Recovery Basin Project; a contingency in the amount of $75,000.00 will be added to the project account for a total amount of $1,297,700.00; approving funding for this project from the 2009 Utilities Bond proceeds; authorizing the appropriate City officials to administer the contract; providing for conflicts; providing for severability; and providing for an effective date. — Utilities Director Ray Gagnon, Assistant Utilities Director Jim Moore and Purchasing/Contracts Manager Keith Glatz 6. Item No. 6(f) on the Consent Agenda. - WATER TREATMENT PLANT FILTER BACKWASH_ RECOVERY BASIN PROJECT — BID AWARD (TR12021 ): A Resolution of the City Commission of the City of Tamarac, Florida, approving Task Authorization No. 11-01 E and authorizing the appropriate City officials to execute Task Authorization No. 11-01 E with Eckler Engineering, Inc. to provide professional engineering services for the construction management of the WTP Filter Backwash Water Recovery Basin Project, in accordance with the City's Consulting Engineering Agreement as authorized by Resolution 2009-090, for an amount not to exceed $75,000.00; approving funding from the 2009 Utilities Bond proceeds; authorizing the appropriate City officials to administer the contract; providing for conflicts; providing for severability; and providing for an effective date. - Utilities Director Ray Gagnon, Assistant Utilities Director Jim Moore and Purchasing/Contracts Manager Keith Glatz Mr. Moore presented an overview of the proposed filter backwash recovery basin project, noting that professional engineering services for the project were being handled by Eckler Engineering. He noted that a total of eight bids had been received, with the lowest two bids very close. Mr. Glatz provided a brief overview of the bid -related process, noting that the apparent low bidder, Globe Tee, did not provide all requested information in a timely manner relative to this bid process. Mr. Glatz said that City staff was recommending that the bid for the project be awarded to RJ Sullivan, Corp. Mr. Moore noted that the notice to proceed would be issued 15-30 days after the project bid was awarded by the City Commission. He also stated that the project would provide an additional 180,000 to 300,000 gallons of water per day for treatment. Mayor Bushnell inquired about the destination of this water at present. Mr. Gagnon said this water presently went into the canal and pond system. Mayor Bushnell requested, and received, information about how bidders accessed information about their competitor's bids in the bidding process. 7. Item No. 12(a) on Other Items. — RATES FOR WATER AND WASTEWATER SERVICES — TR 12010: A resolution of the City Commission of the City of Tamarac, Florida, establishing rates for Water and Wastewater Services, establishing rates for deposits and establishing rates for services incidental to the operation of the City's utility system; Resolution R-2003-199 is repealed; providing for conflicts; providing for severability; and providing for an effective date. --- Director of Utilities Ray Gagnon and Director of Financial Services Mark Mason Page 3 of 4 City Commission Workshop May 9, 2011 Mr. Gagnon noted that the proposed rate structure was presented at a special City Commission meeting workshop on March 22nd. He provided an overview of the proposed rate structure for all rate categories and users, utilizing a four -tier rate system, rather than the existing three-tier system. Mr. Gagnon noted that approximately 82.5% of single-family and 70% of multi -family customers would experience decreases in their monthly water bills, with overall revenue neutral projections. Mr. Mason noted that postcards advising of the rate changes had been mailed to customers on April 21, 2011. He stated that a total of four phone calls had been received regarding the proposal, with the most common question being, "Will my rates being going up"? Mr. Mason reiterated that the preponderance of residential customers would see decreases in their water bills. Commissioner Swenson asked why the City had waited twenty years to make changes to the rate structure. Mr. Gagnon said that the subject matter was very complicated and had carefully reviewed all of the intricacies involved in the rate adjustment process. Mr. Gagnon and Mr. Mason responded to other questions from the Mayor and City Commissioners, including what would happen when water levels were so low that pumps began to suck sand and sediment. Public Works Director Jack Strain it would be necessary to extend lines further into the applicable water supply to properly access the potential water resource. 8. Other Business Mr. Goren presented an overview of the status of the Broward County ethics code. He stated that the Mayor and City Commissioners had three basic options relative to this matter: (1) To accept the Ethics Code as drafted, (2) To support the Ethics Code with suggested revisions or (3) To stand down and accept the recommendations of the Broward County Commission relative to this matter. Mr. Goren requested that the Mayor and City Commissioners review the Ethics Code as revised prior to Wednesday evening's City Commission meeting. Mr. Goren responded to questions and suggestions from the Mayor and City Commissioners, wherein after the Mayor and City Commissioners agreed to re -address the issue on Wednesday evening. Commissioner Dressler said he was hoping to put together a public rally to outline concerns about Senate Bill 408 relative to property insurance matters. Commissioner Dressier said he would be composing a three -page analysis of the impacts of this legislation. There being no further business to come before City Commission, Mayor Bushnell adjourned the workshop meeting at 11:42 a.m. A 1 g6� Peter M. J. Richardson, CRM ' SEAL- p_ City Clerk ��. dye••. ..• � , 6661,1``,eti Page 4 of 4 City Commission Workshop May 9, 2011