HomeMy WebLinkAbout2011-07-11 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, JULY 11, 2011
CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:34 a.m.
on Monday, July 11, 2011 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue,
Tamarac, FL.
PRESENT: Mayor Pamela Bushnell, Vice Mayor Michelle J. Gomez, Commissioner
Marion Swenson, Commissioner Diane Glasser, and Commissioner Harry Dressler.
ALSO PRESENT: City Manager Michael Cemech, Assistant City Manager Diane
Phillips, Assistant City Attorney Julie Klahr and Assistant City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Diane Glasser led the Pledge of Allegiance.
1. Item No. 6 (k) on the Consent Agenda. FY2010/2011 HOME INTERLOCAL
AGREEMENT: (TR12034) A Resolution of the City Commission of the City of Tamarac,
Florida, accepting the 2010-2011 Fiscal Year HOME Investment Partnership ("HOME")
funds, authorizing the appropriate City officials to execute an Interlocal Agreement for
the designation of subrecipient and disbursement HOME Program, Fiscal Year 2010-
2011, with Broward County and subsequent agreements, if necessary, pending legal
review; providing for conflicts; providing for severability; and providing for an effective
date. Community Development Director Jennifer Bramley and Housing Administrator
Angela Bauldree appeared. Housing Administrator Bauldree gave a presentation.
Commissioner Dressler expressed his appreciation to Housing Administrator Bauldree
for doing a good job. Mayor Bushnell questioned how long liens would be placed on
homes and Housing Administrator Bauldree responded that recapture terms depended
on the amount of the lien.
2. Item No. 6 (g) on the Consent Agenda. AWARD OF BID 11-22B FOR LANDSCAPE
AND IRRIGATION PROJECT: (TR12053) A Resolution of the City Commission of the
City of Tamarac, Florida, awarding Bid No. 11-22B to and approving an Agreement with
A Cut Above Landscape & Maintenance, Inc. for landscape and irrigation work on the
north side of Commercial Boulevard between Woodlands Boulevard and Rock Island
Road, in accordance with Bid No. 11-22B for an amount not to exceed $57,970.00;
authorizing an expenditure from the appropriate accounts; authorizing budget
amendments for proper accounting purposes; providing for conflicts; providing for
severability; and providing for an effective date. Public Works Director Jack Strain,
Community Development Director Jennifer Bramley and Purchasing/Contracts Manager
Keith Glatz appeared. Public Works Director Strain gave a presentation. Commissioner
Swenson asked if the wooden fences would be removed and if the $57,000 included
maintenance. Public Works Director Strain said if the fences are in the easement they
would be removed but if on private property they would remain and the City would be
responsible for the maintenance of the hedges. There was a discussion on the pros and
cons of using fabric on fences for privacy. Mayor Bushnell asked when the project
Page 1 of 6 City Commission Workshop July 11, 2011
would be completed and Public Works Director Strain responded by the end of
September. Mayor Bushnell commented that hedges become a great place for trash to
collect and asked how it would be kept to a minimum and Public Works Director Strain
said that it is part of the City's contract with Prestige to maintain the hedges and keep
them clean of debris. Vice Mayor Gomez confirmed the area where the hedges would
be placed and asked if people were being notified. Community Development Director
Bramley said letters will be sent out.
3. UPDATE REGARDING BUILDING DEPARTMENT LIEN AMNESTY PROGRAM -
Chief Building Official/Director Claudio Grande appeared and gave a presentation. Chief
Building Officer/Director Grande said the program has been very successful. To date
they have collected a total of $70,000 in permit fees and liens and anticipate collecting
an additional $80,000 or more if the program is extended. Chief Building
Officer/Director Grande asked for an expression of interest to extend the program
another six months. Commissioner Swenson asked the percentage of forgiveness of
liens for people who came into compliance and Chief Building Officer/Director Grande
said 90% residential, 86% multifamily and 80% commercial. Commissioner Dressler
confirmed that this was a valuable program that should be continued. Commissioner
Glasser expressed concern for people who had purchased homes, as well as potential
new owners, who are unaware that liens exist on their homes. There was a general
discussion about the procedures and safeguards when closing on a home. Mayor
Bushnell asked if the program was extended would the deadline for liens in place by
October 1, 2010 be also extended. Chief Building Officer/Director Grande said no,
however, we can always start a new program. Assistant City Attorney Klahr explained
that the Building Department was simply asking for an extension of time to work with
people who are already in the program. Assistant City Clerk Teufel asked for a
expression of interest to extend the program for an additional 6 months and all were in
agreement. Chief Building Officer/Director Grande said he would bring a Resolution
extending the program at the August 24, 2011 meeting.
4. Item No. 6 (d) on the Consent Agenda. PUMPER AERIAL FIRE APPARATUS -
(TR12050) A Resolution of the City Commission of the City of Tamarac, Florida
authorizing the acquisition of an E-One 78 foot Pumper/Aerial Fire Apparatus from Hall -
Mark Fire Apparatus, Inc., based on the Request for Proposal process (RFP) 11-17R,
through the use of a financial lease arrangement, at a total cost not to exceed $607,667;
providing for conflicts; providing for severability; and providing for an effective date. Fire
Chief Mike Burton, Battalion Chief Steve Stillwell and Purchasing/Contracts Manager
Keith Glatz appeared. Fire Chief Burton spoke about the team that was assembled to
look into the purchase of the apparatus; Battalion Chief Stillwell discussed identifying
the needs, criteria, considerations and types of apparatus and Purchasing/Contracts
Manager Glatz discussed the RFP process. Fire Chief Burton said that the 78 foot
apparatus gave the greatest versatility and spoke about setbacks, reach, obstruction
and height of buildings. Battalion Chief Stillwell discussed the ranking and pricing of the
bidders. Fire Chief Burton recommended awarding the bid to Hall -Mark Fire Apparatus,
Inc. Commissioner Dressler asked about the life expectancy of the apparatus and Fire
Chief Burton responded 8 to 10 years of front line and 2 to 4 years of backup.
Page 2 of 6 City Commission Workshop July 11, 2011
Commissioner Dressler asked if the apparatus would come with a biohazard or nuclear
threat detection equipment and Fire Chief Burton said there is equipment for personnel
but not on the apparatus. Commissioner Dressler said this is something that should be
looked into for the safety and well being of our first responders. There was a discussion
on the funding of the apparatus. Commissioner Swenson asked if Tamarac's zoning
laws change and we have taller buildings, would this apparatus be able to handle the
taller buildings. Fire Chief Burton responded yes. Vice Mayor Gomez asked about the
siren's on the apparatus and Battalion Chief Stillwell said there would be two and they
have increased the lighting. Commissioner Glasser said she was happy that we would
have parts and service in a close location and confirmed that there was a 20 year
warranty on the pump and aerial and 10 year warranty on structural. Mayor Bushnell
asked if Tamarac Village had any height restrictions and City Manager Cernech said
there was a 60 foot limitation. Mayor Bushnell asked what would happen with the
apparatus that we currently have and Fire Chief Burton responded that it would be used
as backup.
5. Item No. 7 (a) on the Regular Agenda. MURAL PLAZA - SITE PLAN EXTENSION:
(TR12025) A Resolution of the City Commission of the City of Tamarac, Florida,
granting a time extension of one (1) year for final site plan approval for Mural Plaza, as
requested by South East Architect Services, Inc. (Lawrence Kramer), applicant (Case
No. 11-SP-11); providing for conditions of approval; providing for conflicts; providing for
severability; and providing for an effective date. Community Development Director
Jennifer Bramley and Planning and Zoning Manager Frank Zickar appeared.
Community Development Director Bramley gave a presentation and said that staff is
recommending against further extension of the site plan as it is 5 years old and does not
meet current code. Commissioner Swenson agreed that the site plan not be extended.
Mayor Bushnell confirmed that if the site plan extension was granted at this time it
would be grandfathered under the old code. Commissioner Swenson confirmed that
staff was recommending denial and when it comes up for a vote that they vote no.
Commissioner Glasser said she would rather have a new site plan that meets the
current standards. Assistant City Attorney Klahr said the resolution is drafted in the
affirmative as you don't want to draft a resolution that would deny the request of an
applicant; if you don't choose to extend the site plan, vote against it and if you choose to
grant the extension, vote in favor.
6. Item No. 6 (p) on the Consent Agenda. AUTHORIZE PURCHASE OF A STREET
SWEEPER AND DISPOSITION OF SURPLUS EQUIPMENT: (TR12062) A Resolution
of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City
Officials to select, approve, and award to a vendor listed on the Florida Sheriffs
Association Bid 10-18-0907 for the purchase of a street sweeper replacing Unit 2028 in
the City Fleet; authorizing an expenditure in an amount not to exceed $210,000;
approving funding from the appropriate account; declaring Unit 2028 as surplus and
directing that said equipment be disposed via trade-in with the vendor or via sale
through established internet markets to be selected; placing all proceeds into the
appropriate funds from which the assets were originally purchased; providing for
conflicts; providing for severability; and providing for an effective date. Public Works
Page 3 of 6 City Commission Workshop July 11, 2011
Director Jack Strain and Purchasing/Contracts Manager Keith Glatz appeared. Public
Works Director Jack Strain said the current sweeper, which is 11 years old, was
scheduled to be replaced in October 2011 and the needed repairs would cost between
$8,000 and $10,000. Public Works Director Strain said it makes economic sense not to
repair the old sweeper and to move quickly to purchase a new sweeper now. Public
Works Director Strain noted that street sweeping is a mandatory maintenance
requirement of the National Pollution Discharge Elimination System Permit (NPDES)
through the Florida Department of Environmental Protection (FDEP) and the collected
street sweeping material is quantified and reported annually to the FDEP and we will
apply for a waiver of the NPDES rules for the length of time until we receive the new
street sweeper. Commissioner Dressler asked why Tamarac had only one street
sweeper. Public Works Director Strain said for the specific mileage of roads in Tamarac,
one is sufficient. Commissioner Dressler asked which agency requires that we sweep
the streets Fund and Public Works Director Strain said the EPA. Commissioner Dressler
confirmed that the funds to pay for the new sweeper would come out of the Stormwater
Fund. Public Works Director Strain gave a brief explanation of the process for sweeping
the streets.
Mayor Bushnell called for a recess at 10:41 a.m. and reconvened the workshop meeting
at 10:51 a.m. with all present as before.
7. Item No. 6 (m) on the Consent Agenda. ACCEPTING FEDERAL APPROPRIATION:
(TR12054) A Resolution of the City Commission of the City of Tamarac, Florida,
accepting an award for a congressionally directed project identified for funding in the
Energy and Water Development and Related Agencies Appropriations Act 2010 in the
amount of $800,000; authorizing the appropriate City Officials to execute a project
agreement in the amount of $800,000 between the U.S. Department of Energy and the
City of Tamarac for congressionally directed project funds in the amount of $800,000
and providing a minimum of a one to one match in local funds; providing for conflicts;
providing for severability; and providing for an effective date. Financial Services Director
Mark Mason and Special Projects Coordinator Michael Gresek appeared. Financial
Services Director Mason gave the background for the award and spoke about
Tamarac's Climate Action Plan and the target to decrease the tonnage of CO2. Special
Projects Coordinator Michael Gresek discussed the four projects/tasks and explained
how the cost share worked. Financial Services Director Mason provided details on the
fiscal impact. Commissioner Swenson asked if the solar panels would also provide for
water reclamation and Public Works Director Strain said no they were photovoltaic
energy generating panels, the same as what is on the Community Center.
Commissioner Swenson confirmed that there would be an annual cost savings of
approximately $5,000 per year and said that if we are asking people to be energy
efficient it is wise that the City take the lead. Vice Mayor Gomez asked if all the street
lights would be changed and Public Works Director Strain said only the 265 that
Tamarac owns. Commissioner Dressler asked that it be pulled from the Consent
Agenda and placed on the Regular Agenda at Wednesday's meeting. Vice Mayor
Gomez asked where the solar panels and induction lighting was manufactured and
Public Works Director Strain responded that the panels are made in the USA but he did
Page 4 of 6 City Commission Workshop July 11, 2011
not know where the induction lighting was made. Mayor Bushnell and Vice Mayor
Gomez asked Public Works Director Strain to look into induction lighting that is
manufactured in the US. Commissioner Glasser said we have to understand that this
money must be spent somewhere and if not in Tamarac the funds will be spent
elsewhere. Vice Mayor Gomez commented that it would not look good if Tamarac
turned down funds when applying for future grants.
8. Item No. 6 (h) on the Consent Agenda. PURCHASE OF CLORTEC CT-450 HIGH
EFFICIENCY ELECTRODE: (TR12055) A Resolution of the City Commission of the City
of Tamarac, Florida, authorizing the appropriate City Officials to purchase one Clortec
CT-450 High Efficiency Electrode from Carter & Verplanck, Inc., per the quotation
issued on June 16, 2011, in an amount not to exceed $42,150.00; authorizing the
appropriate budget amendments for said purpose; approving funding for this project
from the appropriate budgeted Utilities Operational account; providing for conflicts;
providing for severability; and providing for an effective date. Utilities Director Ray
Gagnon, Assistant Utilities Director Jim Moore and Purchasing/Contracts Manager Keith
Glatz appeared.
Utilities Director Gagnon said that they will be including both TR12055 and TR12056 in
the presentation as they are related.
9. Item No. 6 (i) on the Consent Agenda. PURCHASE OF LIQUID SODIUM
HYPOCHLORITE (BLEACH) FROM ALLIED UNIVERSAL CORP. (TR12056) A
Resolution of the City Commission of the City of Tamarac, Florida, authorizing the
appropriate City Officials to purchase sodium hypochlorite (liquid chlorine bleach) from
Allied Universal Corp., per the quotation issued on June 2, 2011, in an amount not to
exceed $150,000.00; authorizing the appropriate budget amendments for said purpose;
approving funding for this project from the appropriate budgeted Utilities Operational
account; providing for conflicts; providing for severability; and providing for an effective
date.
Assistant Utilities Director Moore gave a presentation (attached hereto and incorporated
herein). There was a general discussion regarding the life expectancy of the electrodes;
the cost of retrofitting to go back to using bleach; how long it would take to get the
current system back up and running; if any there were any anticipated problems with
restarting the unit since it had been down for so long; the decomposition and cost of
sodium hypochlorite. Mayor Bushnell asked why it had taken so long to get to this point
and Utilities Director Gagnon said it took until March 2011 to get the quote and then
they tried to negotiate with the company for a better price.
10. UPDATE ON BUS SHELTERS: Community Development Director Jennifer Bramley
and Planning & Zoning Manager Frank Zickar appeared. Planning & Zoning Manager
Zickar gave a presentation. Planning & Zoning Manager Zickar asked for the input of
the Commission as to which of the shelters that were presented would be best suited for
Tamarac. After discussion it was decided that more research needed to be done to
Page 5 of 6 City Commission Workshop July 11, 2011
address the Commission's concerns/wishes and this would be brought back to the
Commission after the summer break for further consideration.
Assistant City Attorney Klahr advised the Commission that Temporary Ordinance No.
2226, Pain Clinic Moratorium Ordinance, would be brought before the Commission at
the July 13, 2011 Commission Meeting for consideration on first reading.
City Manager Cernech spoke about a recent article and editorial that appeared in
Sunday's Sun -Sentinel.
There being no further business to come before the City Commission, Mayor Bushnell
adjourned the workshop meeting at 12.38 p.m.
Patricia Teufel
Assistant City C rk
Page 6 of 6 City Commission Workshop July 11, 2011
7 %/ // 7i8i2o1l
Purchase of Sodium Hypochlorite (Bleach)
and
ClorTec CT-450 High Efficiency Electrode
Commission Workshop
July 11, 2011
Purchase of ClorTec CT-450 High
Efficiency Electrode
> Unit shutdown on Oct 12, 2010 for unknown reasons and
could not be restarted. Bulk Bleach has been utilized on
an Emergency Basis to disinfect potable water.
y Unit had been the primary source of 0.8% sodium
hypochlorite (bleach) since it was commissioned in
March 2005 at a capital cost of $1,367,601.
y The high cost parts on the ClorTec- 900 generator are
the high efficiency electrodes and the Rectifier.
Replacement of the high efficiency electrode from Carter
& VerPlanck will cost $42,150.00
1
7/8/2011
7/s/2011
Purchase of ClorTec CT-450 High
Efficiency Electrode
Carter & VerPlanck is the manufacturer's representative,
and has the O&M contract for the Sodium Hypochlorite
generator.
Carter & VerPlanck repair technician determined that the
generator had a bad upper high efficiency electrode.
Purchasing and Utilities entered negotiations with Carter
& Verplank to purchase a new electrode.
An initial quotation was received on March 21, 2011 and
updated on June 16, 2011.
Purchase of ClorTec CT-450 High
Efficiency Electrode
�, High Efficiency electrodes were expected to last 7 years.
y Each unit has two of these electrodes
The Rectifier is expected to last 7-10 years.
The replacement parts for this unit are expensive and
must be purchased from Carter & VerPlanck.
3
7/8/2011
ClorTec -900 Operating Costs
Elect Op costs (895KW-hr/day= $78.84/day
Salt Op Costs (1.19T/day) = $111.40/day
O&M Contract @$12,500/yr = $34.25/day
Annual Maint @ $10,000/yr = $27.40/day
Generator Total O&M Costs = $251.89/day or
$91,939/year
Bulk Bleach Operating Costs = $297.54/day or
$108,602/year using a cost of $0.696/gal
Purchase of Sodium Hypochlorite
( Bleach)
Bulk Bleach has been utilized since Oct 12, 2010 on
an Emergency Basis since the Sodium Hypochlorite
Generator shutdown for unknown reasons.
Bulk Sodium Hypochlorite is utilized as a Permitted
secondary backup when the Sodium Hypochlorite
generator is off-line.
> Bleach has been purchased under the piggyback
clause of the Florida Large User Agreement and the
City of Pembroke Pines Bid at the lowest cost.
�, Bulk bleach is being purchased from Allied Universal
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7/8/2011
Purchase of Sodium Hypochlorite
Twenty Three (23) bulk loads at 5,000 gallons per load
have been purchased on an Emergency Basis since Oct
12, 2010 at a total cost of $86,600.
A bulk load of bleach is being purchased approximately
every 11 days to disinfect and produce potable water.
Bulk bleach at the new piggyback contract price of
$0.696/gal equals an annual operating cost of $108,600
for bulk bleach versus $91,940/yr to operate the Clor-
Tec Ct-900 sodium hypochlorite generator.
Purchase of Sodium Hypochlorite
Usage of Bulk Bleach has provided the data to complete
an engineering economic evaluation of the ClorTec CT-
900 generator compared to bulk bleach.
Usage of bulk bleach has been found to be 60% more
than expected due to decomposition.
Usage of Bulk Bleach is more expensive ($16,600/year)
to use but has fewer operating problems than the
ClorTec Ct-900 generator.
C.1
7/8/2011
Purchase of Sodium Hypochlorite
Usage of Bulk Bleach was estimated to be 266 gal/day
based upon the ClorTec - 900 avg. run times of 7.08
hours/day utilizing the 900# equiv chlorine/day
nameplate Capacity.
However, actual bulk bleach usage has been averaging
427 Gal/day due to bleach decomposition in the hot
Florida sun which means higher operating costs .
Sodium Hypochlorite system was not designed with the
bulk bleach system as the primary delivery system.
Purchase of Sodium Hypochlorite
Conclusions
y Usage of bulk bleach costs $16,700 more annually than
operating the ClorTec Ct-900 unit utilizing the most
favored price of $0.696/gal.
> The bulk bleach system would need to be modified to
effectively and safely utilize bulk bleach on a permanent
basis.
Bulk bleach must be utilized until the ClorTec Ct-900 unit
is repaired.
Sri
7/8/2011