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HomeMy WebLinkAbout2011-09-26 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, SEPTEMBER 26, 2011 CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:32 a.m. on Monday, September 26, 2011 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Pamela Bushnell, Commissioner Marion Swenson, Vice Mayor Michelle J. Gomez, Commissioner Diane Glasser, and Commissioner Harry Dressler. ALSO PRESENT: City Manager Michael Cernech, Assistant City Manager Diane Phillips, Assistant City Attorney Julie Klahr and City Clerk Peter M. J. Richardson. PLEDGE OF ALLEGIANCE: Mayor Bushnell led the Pledge of Allegiance. Ms. Klahr briefly introduced Jennifer Menniti, a new associate at the firm of Goren, Cherof, Doody and Ezrol, noting that Ms. Menniti was attending today's meeting in an observer capacity. 1. Item No. 6 e on the Consent Agenda. MEMORANDUM OF AGREEMENT WITH BROWARD COUNTY — BUSINESS RECOVERY CENTER (TR12087): A Resolution of the City Commission of the City of Tamarac, Florida, approving and authorizing the proper City officials to execute the Memorandum of Agreement between the City of Tamarac and Broward County to provide mutual coordination and assistance by and through business recovery centers in the event of an emergency or disaster; effective on the date of last signature of both parties and shall continue in full force and effect until midnight October 31, 2015; a copy of the Memorandum is attached hereto as Exhibit "A"; providing for conflicts; providing for severability; providing for an effective date. — Community and Economic Affairs Officer Andy Berns and Patricia Taylor, Economic Development Specialist, Broward County Office of Economic and Small Business Development Mr. Berns presented an overview of City staffs proposal for the City Commission to authorize the establishment of a business recovery center program in concert with Broward County, to provide the convenience of local assistance to small businesses during times of natural disaster or community emergencies. Mr. Berns said that the City would provide office space or a small counter to accommodate the necessary services within the City of Tamarac. Ms. Taylor thanked Mr. Berns for his assistance in making arrangements to proceed with this program. She noted that the primary hub for northwest Broward County's business recovery center would be located in Tamarac. Mr. Berns said the only program -related cost for the City would be the purchase of a small banner to identify the location of the business recovery center. Mr. Berns said he thought that the majority of persons using the business recovery center would be either Tamarac residents or business owners. Page 1 of 6 City Commission Workshop September 26, 2011 2. Item No. 6(d) on the Consent Agenda. 2011 TASTE OF TAMARAC WAIVER OF FEES AND INKIND SUPPORT (TR12083): A Resolution of the City Commission of the City of Tamarac, Florida, approving a request from the Tamarac Chamber of Commerce for in -kind support and to waive fees for the Taste of Tamarac event to be held at the Tamarac Community Center on Saturday, October 29, 2011 from 11:30 a.m. to 3:30 p.m.; providing for permits; proper insurance, and execution of a hold harmless agreement; providing for conflicts; providing for severability; and providing for an effective date. — Parks and Recreation Director Greg Warner, Tamarac Chamber of Commerce Executive Director Vicki Reid and Gail Wilbur, Taste of Tamarac Chairperson Mr. Warner said that City staff was requesting that the City Commission approve a request for in -kind support and a waiver of fees for the upcoming Taste of Tamarac event, to be held on Saturday, October 29th between 11:30 a.m. and 3:30 p.m. at the Tamarac Community Center. Mr. Warner said the total support being requested was approximately $5,000.00. He also noted that the City would be recognized as a title sponsor and would receive a City showcase area for the display of departmental services and other items of interest to the public. Ms. Wilbur said that the Taste of Tamarac event was a very positive one for many local businesses. 3. COMMUNITY RATING SYSTEM ANNUAL PROGRESS REPORT: Community rating system annual report. — Chief Building Official/Director Claudio Grande Mr. Grande provided an update on the Community Rating System and Local Mitigation Strategy, both vital programs in reducing the incidence of flooding and related property damage. Mr. Grande stated that the City of Tamarac provided interested citizens and other persons with information about flood insurance and flood mitigation strategies at homeowners association meetings and other community events. He also noted that FEMA was in the process of introducing new flood rate maps, with upcoming community meetings scheduled for November 15 and 16th in Pompano and Sunrise. Mr. Grande said he would provide additional details about times and locations as soon as these arrangements were available and confirmed. Mr. Cernech stated that City staff would make the necessary arrangements for South Florida Water Management District staff to update the Mayor and City Commission relative to the clean-up of area levees in the near future. 4. Item No. 60) on the Consent Agenda. INTERLOCAL AGREEMENTS WITH NORTH LAUDERDALE FOR THE PROVISION OF FLEET MAINTENANCE AND REPAIR SERVICES (TR12089): A Resolution of the City Commission of the City of Tamarac, Florida, approving two (2) interlocal agreements between the City of Tamarac and the City of North Lauderdale providing for fleet maintenance and repair services for the North Lauderdale Fire Department and for the North Lauderdale Public Works Department; Page 2 of 6 City Commission Workshop September 26, 2011 authorizing the appropriate City officials to execute said agreements and take all steps necessary to effectuate the intent of the Resolution; providing for conflicts; providing for severability; and providing for an effective date. — Public Works Director Jack Strain and Purchasing/Contracts Manager Keith Glatz Mr. Strain provided an overview of the proposed interlocal agreements between the City of Tamarac and the City of North Lauderdale to facilitate fleet maintenance and repair services for the North Lauderdale Public Works Department and Fire Department. Mr. Strain noted that the proposal was for City of Tamarac Public Works staff to provide maintenance and repair of 59 additional vehicles and approximately 225 pieces of smaller equipment. Ms. Klahr noted that since Goren, Cherof, Doody and Ezrol served as legal counsel for both North Lauderdale and Tamarac, the proposed interlocal agreements had been drafted by outside legal counsel for both parties. Mr. Strain noted that the proposed interlocal agreements had been approved by the City of North Lauderdale last Thursday. Mr. Strain commended Fleet Supervisor Vince Sciacca for his excellent oversight of the existing and proposed fleet maintenance programs relative to the City of North Lauderdale's vehicle fleet. Mayor Bushnell inquired whether additional employees would be needed for implementation of this proposed agreement. Mr. Strain said City staff would be very conservative in this matter, only necessitating the addition of one more part-time employee at this time. Mr. Cernech noted that the City of Tamarac had been asked to submit a proposal on this matter, following one year of excellent maintenance of the City of North Lauderdale's Fire Department equipment by City of Tamarac Fleet Maintenance staff. 5. Item No. 6(f) on the Consent Agenda. MERCHANT CREDIT CARD SERVICES (TR 12092): A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to award and execute an agreement with Evalon, Incorporated for the provision of merchant credit card processing services providing for a term of four (4) years with one additional one (1) year renewal term; providing for conflicts; providing for severability; and providing for an effective date. — Financial Services Director Mark Mason and Purchasing/Contracts Manager Keith Glatz Mr. Mason provided an overview of the proposed agreement for merchant credit card services, noting that implementation of the proposed agreement would provide the City with estimated annual savings of approximately $11,700.00, contingent upon the total amount of credit card based transactions. 6. Item No. 8(a) on Ordinances) -First Reading. CODE AMENDMENT - CHAPTERS 14 & 24 (T02228): Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida, on first reading amending Chapter 24, Article V entitled "Off -Street Parking and Loading" and Chapter 14, Article II entitled "Motor Vehicles and Traffic" of the Code of Ordinances of the City of Tamarac, Florida, providing for codification; providing for conflicts; providing for severability and providing for an effective date. — Community Page 3 of 6 City Commission Workshop September 26, 2011 Development Director Jennifer Bramley and Planning and Zoning Manager Frank Zickar Mr. Zickar presented a comprehensive overview of proposed code amendments relative to off-street parking and loading and related matters. He noted that the proposed amendments were a collaborative effort by the City's Public Works, Fire and Community Development Departments, the City Attorney's Office and the Broward Sheriff's Office. Mr. Zickar also reviewed the benefits of reduced parking requirements, including a more expedient review process and increased flexibility for uses in existing shopping centers. He also provided a detailed overview of proposed parking lot stall sizes and related parking lot lighting requirements. Mr. Zickar noted that the codes were being updated relative to consistent citations of state and federal mandates governing disabled and related parking requirements. 7. Item No. 6(i) on the Consent Agenda. ULLOA PAY-OFF REQUEST (TR12099): A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to accept an amount no less than three -thousand six hundred and 00/100 dollars ($3,600) in consideration of issuing a satisfaction in favor of Martha Ulloa with respect to the City's Homeowner Rehabilitation Program Deferred Payment Loan Agreement and Promissory Note related to property located at 46607 NW 48 Street, Tamarac, Florida, authorizing the appropriate City officials to execute and deliver documents necessary and consistent with the intent of this resolution, providing for conflict; providing for severability, and providing for an effective date. -- Community Development Director Jennifer Bramley and Housing Administrator Angela Bauldree Ms. Bauldree stated that the proposal was for a short sale, with the City to receive no less than $3,600.00 in consideration of issuing a satisfaction relative to the City of Tamarac's Homeowner Rehabilitation Deferred Payment Loan Agreement and Promissory Note. Vice Mayor Gomez said she was very much aware that City staff had worked very hard on this matter. Vice Mayor Gomez also stated that she opposed to Ms. Ulloa receiving $10,000 from the proposed transaction and the proposed payment of additional processing fees to realtors involved with the transaction. Mayor Bushnell said that she concurred with Vice Mayor Gomez about the City's top priority being to protect the interests of funding for the City's homeowner rehabilitation program. Mayor Bushnell inquired whether staff had inspected the inside of the house. Ms. Bauldree said that staff had not seen the inside of the home, but noted that gutters and hurricane shutters had been removed from the exterior of the home. Commissioner Dressler inquired what would happen if the City Commission declined to move ahead with the $3,600 consideration for the City of Tamarac. Ms. Klahr said that there were a number of potential scenarios, including foreclosure of the property or the possibility that the proposed house sale could fall through. Ms. Klahr said another possibility was to pursue judgment on a promissory note to recoup the City of Tamarac's funds. Ms. Bramley stated that if directed by the Mayor and City Page 4 of 6 City Commission Workshop September 26, 2011 Commission, City staff could seek to potentially renegotiate the terms of the proposed short sale. Commissioner Dressler inquired about the cost of pursuing a judgment. Ms. Klahr said the actual cost would likely be a few thousand dollars, but another factor to consider was whether or not the judgment would be collectable. Mr. Cernech inquired how much the City Commission would propose to recover for the City's program and suggested a figure such as $10,000.00. Mayor Bushnell inquired whether it was common for a person in default to walk away with cash from a short sale transaction. Ms. Klahr said there was nothing common or uncommon in such matters. Commissioner Dressler said he concurred with Mr. Cernech's suggestion to request $10,000 from the short sale transaction, rather than $3,600.00. Commissioner Swenson expressed her concurrence with the proposed amount of $10,000.00. Ms. Bauldree stated that City staff could take this matter to Chase Bank for further discussion prior to Wednesday morning's City Commission meeting. There was a break between 11:24 and 11:37 a.m. 8. Item No. 7(b) on the Regular Agenda. Colony West Acquisition (T,R12086): Motion to adopt a Resolution of the City Commission of the City of Tamarac, Florida, approving the purchase and sale agreement with Edward Rack Corporation, a Florida Corporation; authorizing the appropriate City officials to execute the purchase and sale agreement between the City of Tamarac and Edward Rack Corporation for the City to purchase real property located within the City of Tamarac; providing for authorization for the appropriate City officials to execute any and all documents necessary to close the transactions consistent with the purchase and sale agreements and the assignments of the purchase and sale agreements; providing for funding; providing for conflicts; providing for severability; and providing for an effective date. —Community and Economic Affairs Officer Andy Berns Mr. Berns presented an overview of the potential purchase of the Colony West Golf Course. He noted that the proposed purchase was related to land, not the purchase of the golf course operation. Mr. Berns said that the acquisition of the open space would protect the property values of the 21 subdivisions adjoining the Colony West Golf Course. Mr. Berns stated that City staffs due diligence, including a structural inventory and evaluation, relative to the potential transaction would take approximately sixty days to complete. He noted that if City staff was unable to negotiate a lease agreement to the City of Tamarac's satisfaction, the proposed contract for the land purchase would become null and void. Commissioner Swenson inquired about the amount of anticipated closing costs. Mr. Berns said anticipated closing costs would not exceed $300,000. Commissioner Swenson inquired whether the Rack family would continue to manage the Colony West Golf Course. Mr. Berns said that the proposal was for the Rack family to manage the Colony West Golf Course, with specific performance -related measures to be determined in concert with the proposed lease agreement. Mr. Cernech stated the proposed initial lease term would be for three years. He stated that if the Rack family was not able to Page 5 of 6 City Commission Workshop September 26, 2011 meet the terms of lease agreement, the lease would be terminated within a reasonable period of time to permit an orderly transition of management of the Colony West Golf Course. Noting that it was possible that terms on a lease agreement might not be reached, Mr. Cernech noted that City staff were requesting the City Commission's approval to move ahead with due diligence relative to this matter. Mayor Bushnell noted that the City Commission would again undertake consideration of this matter at Wednesday morning's regular City Commission meeting. 9. UPDATE REGARDING NEIGHBORHOOD STABILIZATION PROGRAM Community Development Director Jennifer Bramley and Housing Administrator Angela Bauldree Ms. Bauldree presented an update of the status of the City's Neighborhood Stabilization Program. She noted that the NSP3 program had a total funding allocation of $1.4 million for acquisition and rehabilitation focused on the Sunflower community for low- income households. Ms. Bauldree said that to date, there were contracts on two properties, with a contract on third property being potentially closed later today. She also noted that the City had also lost an additional three potential properties to investors. Ms. Bauldree said that the term of the program was three years, running through 2014. She noted that some of the potential homes had code violations which needed to be remedied during the rehabilitation process. Commissioner Glasser commended Ms. Bauldree for doing a great job with the program. Vice Mayor Gomez inquired whether it was correct that the program would involve targeting three target areas one at a time. Ms. Bauldree said this was correct. She noted that the principal objective was to make an impact of at least twenty percent (20%) in each of the three target neighborhoods. Mayor Bushnell noted that a number of HUD officials had told her how much they approved of the job that Ms. Bauldree did on behalf of the City of Tamarac and its residents. 10.Other Business There being no further business to come before the City Commission, Mayor Bushnell adjourned the workshop meeting at 12:23 p.m. IIIIIIII r ' ESTABLISHED 4 � 1963 p: .,- •Q r SEAL 0 = .y 4 couto Peter M. J ichardson, CRM City Clerk Page 6 of 6 City Commission Workshop September 26, 2011 1 J