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HomeMy WebLinkAbout2011-10-24 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY OCTOBER 24, 2011 CALL TO ORDER: Mayor Bushnell called the workshop meeting of the City Commission to order at 9.34 a.m. on Monday, October 24, 2011, in Room 105, Tamarac City Hall, 7525 N.W. 881h Avenue, Tamarac, FL 33321. PRESENT: Mayor Pamela Bushnell, Vice -Mayor Michelle J. Gomez (participated in the meeting telephonically), Commissioner Marion Swenson, Commissioner Diane Glasser, and Commissioner Harry Dressler ALSO PRESENT: City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, City Attorney Samuel S. Goren, and City Clerk Peter M. J. Richardson Commissioner Glasser led the Pledge of Allegiance. 1. Item No. 6 (d) on the Consent Agenda. P & R FOUNDATION - MEMBERSHIP INCENTIVES: (TR12108) Resolution of the City Commission of the City of Tamarac, Florida, approving the waiver of certain departmental and facility rental program fees to be provided as in -kind support to the Tamarac Parks and Recreation Foundation, Inc. for their use in providing membership incentives for those supporting the foundation; providing for a maximum incentive package value; providing for review and revision of future incentives; providing for conflicts; providing for severability; and providing for an effective date.- Parks & Recreation Director Greg Warner, Foundation Chair Carol Courtney, and Foundation Treasurer Rick Richter Parks and Recreation Director Greg Warner provided a comprehensive overview of the proposed membership incentives program and fee waivers in relation to the fundraising efforts of the Tamarac Parks and Recreation Foundation, Inc. He noted that the proposed membership incentives would be in -kind, at no cost to the City, including items such as free fitness center passes and free shelter rentals, contingent upon the corresponding amount being donated to the Tamarac Parks and Recreation Foundation, Inc. Mr. Warner and Parks and Recreation Foundation Chairperson Carol Courtney responded to questions from the Mayor and City Commissioners. Mr. Warner noted that one-time fund-raising events were also proposed for the Foundation, including a raffle drawing activity, to be held in association with the City's holiday lighting event. Ms. Courtney stated that the Foundation's Board of Directors was working on branding and logo strategies, including a possible "PAROT" (Parks and Recreation of Tamarac) campaign theme which would be both child and adult -friendly. She also noted that the Foundation had applied for tax-exempt status and was in the process of developing a website, marketing materials and a fundraising plan. Ms. Courtney said that Foundation members would be attending the upcoming Taste of Tamarac, Halloween Hoopla and other community events to increase public awareness of, and interest in, the Tamarac Parks and Recreation Foundation, Inc. Page 1 of 6 City Commission Workshop October 24, 2011 2. Item No. 6 (b) on the Consent Agenda. ACCEPTANCE OF GRANT AWARD FROM FEDERAL MEDIATION AND CONCILIATION SERVICE LABOR MANAGEMENT GRANT PROGRAM: (TR12088) A Resolution of the City Commission of the City of Tamarac, Florida, approving and authorizing the proper City Officials to accept a grant award from the Federal Mediation and Conciliation Service Labor Management Grants Program in the amount of $42,176.00 to support the City of Tamarac's Sterling and high performance efforts and to enhance the City's commitment to efficiency and effectiveness through the purchase of performance management software; providing for a 10 percent cash match of $4,686.00 in local funds for a total project cost of $46,862.00; providing for the execution of award documents; providing for conflicts; providing for severability; and providing for an effective date. - Management Analyst 11 Bernadette Hughes Management Analyst II Bernadette Hughes noted that the City of Tamarac had been selected to receive a grant in the amount of $42,176.00 from the Federal Mediation and Conciliation Service Labor Management Grants Program, relative to the purchase of performance management software. Commissioner Dressler inquired how the proposed new software's metrics compared to the City's existing software. Ms. Hughes said that City staff was presently engaged in the due diligence process and review of several software programs which would meet or exceed existing program metrics. 3. Item No. 6 (f) on the Consent Agenda. HEALTH INSURANCE RENEWAL: (TR12110) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to renew the coverage for the City's Health Insurance Program with United Healthcare for Plan Year effective January 1, 2012; providing for premium rate changes; providing for the continuation of the existing cost allocation of the Health Insurance premium between the City and employees; providing for a waiver reimbursement maximum; providing for conflicts; providing for severability; and providing for an effective date. — Human Resources Director Maria Swanson and Benefits Specialist Nora Caries 4. Item No. 6 (g) on the Consent Agenda. DENTAL INSURANCE RENEWAL - 2012: (TR12111) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to renew the coverage for the City's Dental Insurance Program with United Healthcare for Plan Year effective January 1, 2012; providing for the continuation of the existing cost allocation of the Dental Insurance premium between the City and employees; providing for conflicts; providing for severability; and providing for an effective date.- Human Resources Director Maria Swanson and Benefits Specialist Nora Caries Human Resources Director Maria Swanson noted that City staff had concluded negotiations on Wednesday evening with United Health Care relative to the renewal of the City of Tamarac's Health and Dental insurance programs for the Plan Year commencing on January 1, 2012. Ms. Swanson stated United Health Care's original proposal was for a 19.2% overall increase. Ms. Swanson said that after a lot of tough Page 2 of 5 City Commission Workshop October 24, 2011 negotiations, the final increase for the City's HMO subscribers was 7% and 12% the for City's PPO program. Ms. Swanson noted that there would be co -pay increases relative to second and third -tier prescriptions and for emergency room visits. Mayor Bushnell inquired how City staff would learn about specifics of the health and dental care insurance plans. Ms. Caries said that information would primarily be disseminated through the Sundial employee publication and at the upcoming Employee Health Fair event. Ms. Swanson noted that Human Resources staff fairly often received words of appreciation from City staff saying how much they appreciated the City's health care - related benefits. There was a break in the meeting between 10:37 and 10:46 a.m. The meeting resumed at 10:46 a.m., with all parties referenced at the beginning of the meeting in attendance. S. Item No. 7 (a) on the Regular Agenda. SABAL PALM - DELEGATION REQUEST: (TR12093) A Resolution of the City Commission of the City of Tamarac, Florida, approving the request of Siegel, Lipman, Dunay, Shepard and Miskel, LLP on behalf of SPL Holdings, LLC and SPL South Holdings, LLC to amend the note on the Sabal Palm by Prestige plat as recorded in Plat Book 178, Page 71 to decrease density from 208 single family detached units and 288 townhouse units (496 residential units) to 434 single family units (Case No. 1-P- 11); providing for conditions of approval; providing for conflicts; providing for severability; and providing for an effective date. - Community Development Director Jennifer Bramley Ms. Bramley briefly reviewed the proposed delegation request for Sabal Palm to decrease the density from 208 single family detached units and 288 townhouse units to 434 single-family units. She noted that the applicable resolution was included on Wednesday morning's City Commission meeting agenda. 6. Item No. 7 (b) on the Regular Agenda. SABAL PALM - DEED RESTRICTIONS: (TR12105) A Resolution of the City Commission of the City of Tamarac, Florida, approving the request of Siegel, Lipman, Dunay, Shepard and Miskel, LLP on behalf of SPL Holdings, LLC and SPL South Holdings, LLC to amend the Declaration of Restrictive Covenants for Sabal Palm as recorded in official record book 44460, page 1653 (Case No. 25-MI-11); providing for conflicts; providing for severability; and providing for an effective date. - Community Development Director Jennifer Bramley Ms. Bramley noted that the proposed deed restrictions would need to be reviewed by both the Tamarac City Commission and the Broward County Board of Commissioners. She noted that some residents of Mainlands 6 and 7 might be in attendance at Wednesday morning's City Commission meeting relative to this matter. Ms. Bramley also reviewed proposed deed restrictions relative to traffic calming, workforce housing and a proposed sound wall. She stated that although the Florida Department of Transportation (FDOT) standard for a sound wall was nineteen feet high, City staff was Page 3 of 6 City Commission Workshop October 24, 2011 recommending a ten -foot high sound wall with a landscaping package. Ms. Bramley stated that the deed restrictions matter would likely be considered by the Broward County Board of Commissioners during late December 2011. Ms. Bramley responded to questions from the Mayor and City Commissioners. Mayor Bushnell inquired whether the funds for traffic calming could be used for police -related traffic control services. Ms. Bramley said that a traffic engineer would need to make specific recommendations after meeting with applicable stakeholders, including neighborhood boards and other parties. 7. Item No. 6 (e) on the Consent Agenda. MASTER LEASING SERVICES: (TR12100) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to Award and Execute a Tax Exempt Master Leasing Agreement with the Banc of America Public Capital Corporation for the provision of Master Leasing Services providing for a term of sixty (60) months with three (3) additional one (1) year renewal terms; providing for conflicts; providing for severability; and providing for an effective date. - Financial Services Director Mark Mason and Purchasing/Contracts Manager Keith Glatz Financial Services Director Mark Mason reviewed the terms of the proposed master leasing agreement with Banc of America Public Capital Corporation for aerial fire apparatus, ambulance and other types of heavy equipment. Mr. Mason briefly reviewed the benefits of master leasing including the predictability in payment structures and the low cost of borrowing to the City of Tamarac and responded to questions from the Mayor and City Commissioners. 8. Item 8 (a) on Ordinances - First Reading. FY 2011 FINAL BUDGET AMENDMENT: (T02234) Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida, on first reading amending Ordinance 2011-05, which amended the City of Tamarac Operating Budget, Revenues and Expenditures and the Capital Budget for the Fiscal Year 2011, by increasing the total revenues and expenditures by a total of $1,286,489 as detailed in Exhibit A attached hereto; providing for conflicts; providing for severability; providing for an effective date. - Financial Services Director Mark Mason Mr. Mason noted that the City's original budget ordinance had been adopted by Ordinance 2010-20 on September 22, 2010 and amended by Ordinance 2011-05 on May 11, 2011. He stated that Florida Statutes permitted a budget amended within the applicable fiscal year or up to sixty days following the end of the fiscal year. Mr. Mason noted that the proposed amendment involved an increase totaling $1,286,489.00. He briefly reviewed specific elements of the proposed budget amendment, including the acceptance of grants, ADA compliance improvements, acquisition of a replacement street sweeper and other items. 1 Page 4 of 5 City Commission Workshop October 24, 2011 7 L 1 1 There was a break in the meeting between 11:37 and 11:55 a.m. The meeting reconvened at 11:55 a.m. with the parties noted at the beginning of the meeting in attendance. 9. FIRE RESCUE OPERATIONS UPDATE: Fire Rescue Operations Update - Fire Chief Mike Burton and Assistant Fire Chief Percy Say/es Fire Chief Mike Burton introduced Assistant Fire Chief of Operations Percy Sayles to make a presentation regarding operations in the Tamarac Fire Rescue Department. Assistant Chief Sayles presented an overview of total Fire Rescue Department incidents for 2008-2010, broken out by specific activity areas including Fire, EMS and Rescue, Non -EMS calls and false fire alarms. Assistant Chief Sayles also made a presentation regarding training hours for Fire Department personnel, noting that the Tamarac Fire Department consistently surpassed the nationally recognized training standard of twenty hours of training per month per firefighter. Assistant Chief Sayles also briefly reviewed monthly training activities for the Fire Rescue Department for the most recent calendar year. Mayor Bushnell inquired about the percentage of Fire -related calls. Chief Burton stated that approximately eighty percent of the Fire Department's calls were for rescue related services, which was fairly consistent with national percentages. 10. DISCUSSION REGARDING APPOINTING A VOTING DELEGATE FOR THE NLC ANNUAL CONFERENCE: Discussion regarding appointing a voting delegate for the NLC Annual Conference. — City Clerk Peter Richardson. Mr. Richardson stated that City staff was requesting an expression of interest to designate a voting delegate for the upcoming National League of Cities Annual Conference. He noted that Vice Mayor Gomez would be attending this conference. There was an expression of interest from the Mayor and City Commissioners to designate Vice Mayor Michelle J. Gomez at the 2011 National League of Cities Annual Conference. eter M. J. ardson, CRM, CMC City Clerk Page 6 of 5 City Commission Workshop October 24, 2011