HomeMy WebLinkAbout2011-11-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, NOVEMBER 7, 2011
CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:34 a.m.
on Monday, November 7, 2011 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue,
Tamarac, FL.
PRESENT: Mayor Pamela Bushnell, Vice Mayor Michelle Gomez, Commissioner
Marion Swenson, Commissioner Diane Glasser and Commissioner Harry Dressler.
ALSO PRESENT: City Manager Michael C. Cernech, Assistant City Manager Diane
Phillips, Assistant City Attorney Julie Klahr and Assistant City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Dressler led the pledge of allegiance.
1. PARKS & RECREATION/SOCIAL SERVICES PROGRAMS UPDATE: Parks &
Recreation Director Greg Warner, Social Services Supervisor Rose Cure-Persad and
Community Services Manager Dania Maldonado appeared. Social Services Supervisor
Cure-Persad gave an overview of the Social Services Division: Information & Referral
Services, Support Groups, Health Services, Special Programs, Financial
Assistance/Waivers, Family Programs, Volunteer Program and Community Needs.
Community Services Manager Maldonado gave an overview of the Transportation
Division; the types of Para -Transit Services, Medical/Marketing Transportation and the
Tamarac Red and Yellow fixed routes. Commissioner Swenson said she was pleased
to see the vast array of programs offered to Tamarac residents and gave kudos to staff.
Commissioner Glasser said she was pleased to see the hours extended on the Red
Route and asked about the qualifications of the Veteran Advisor and about the
waivers/financial assistance process. Ms. Cure-Persad responded the Veteran Advisor
has been with the City for 15 years and is very knowledgeable, and people applying for
waivers/assistance have to fill out an application and submit extensive supporting
documentation to qualify. Commissioner Dressler questioned who "CARESOURCE"
was and Ms. Cure-Persad said they were a nonprofit group in Tamarac that provides
legal assistance for seniors as well as assistance with financial budgeting.
Commissioner Dressler commented that these were very important programs for the
residents of Tamarac. Vice Mayor Gomez thanked staff for doing an outstanding job
with the programs. Mayor Bushnell said she was impressed with all programs offered
and this is something that should be presented at Neighborhood Meetings in the future.
Parks and Recreation Director Warner said if the Commission has any communities in
mind, they would get in touch with them to make arrangements to make a presentation.
Mayor Bushnell asked where funding for the programs came from and Ms. Maldonado
responded grants and donations from local businesses and groups in Tamarac and they
also work closely with the Tamarac Chamber of Commerce.
2. Item No. 8 (a) on the Regular Agenda. ZONING IN PROGRESS: (T02235) Motion to
adopt an Ordinance of the City Commission of the City of Tamarac, Florida, on first
Page 1 of 5 City Commission Workshop Meeting November 7, 2011
reading amending Chapter 24, entitled "Zoning," by Amending Article II, entitled
"Administration"; by specifically creating Division 6, to be entitled "Zoning in Progress";
providing for procedures and criteria for declaring Zoning in Progress as to Zoning
Regulations citywide and/or within designated overlay districts; providing for
codification; providing for conflicts; providing for severability; and providing for an
effective date. Assistant City Attorney Julie Klahr and Community Development Director
Jennifer Bramley appeared. Assistant City Attorney Klahr said this will give the City
Administration the authority to temporarily postpone the review of certain applications
while amendments to the City's Code of Ordinances are under review. This will allow
the City Manager to make certain zoning determinations regarding the portions of the
city that would fall within the Zoning in Progress pursuant to the execution of an
executive order, which is then subject to approval by the Commission. Upon approval of
the executive order by the Commission, a zoning review of the affected area will be
initiated. This ordinance will allow city administration, via the City Manager, to authorize
the issuance of certain types of building permits that are not affected by the proposed
changes to the code. Assistant City Attorney Klahr stressed that the proposed
ordinance only establishes the process to implement Zoning in Progress and does not
consider any specific zoning reviews or address any particular businesses or uses in
the city. Community Development Director Bramley gave a brief overview of the
process. Both Community Development Director Bramley and Assistant City Attorney
Klahr responded to questions from the Mayor and Commission.
3. Item No. 6 (f) on the Consent Agenda. CITY HALL ROOF REPLACEMENT:
(TR12103) A Resolution of the City Commission of the City of Tamarac, Florida,
authorizing the utilization of existing Contract No. 07- C-071 awarded to Roof Doctors —
South Florida, Inc., by the City of Coral Springs to provide various roofing services, for
the roof replacement at City Hall, for an amount not to exceed $261,100; a contingency
in the amount of $38,900, for a total project budget of $300,000, authorizing an
expenditure from the appropriate accounts; authorizing budget amendments as needed
for proper accounting purposes; providing for conflicts; providing for severability; and
providing for an effective date. Interim Public Works Director John Doherty and
Purchasing/Contracts Manager Keith Glatz appeared. Interim Public Works Director
Doherty gave a presentation. Commissioner Swenson confirmed that it would be the
same type of flat roof that is currently in place and asked if it would be possible to add
additional office space above the flat roof. Interim Public Works Director Doherty said
he would have to look into it. Commissioner Dressler asked when the last time the roof
was repaired and Interim Public Works Director Doherty said it is the original 24 year old
roof which has had a number of repairs over the years. Mayor Bushnell said she was
surprised to hear that it would be completed as early as January 2012 and Interim
Public Works Director Doherty said it was because of grant and rebate reasons that it
has to be completed by then.
4. Item No. 6 (c) on the Consent Agenda. SPORTS COMPLEX AMENITY
IMPROVEMENT PROJECT: (TR12113) A Resolution of the City Commission of the
City of Tamarac, Florida, awarding Bid No. 11-26B to and approving an agreement with
Lanier Plans, Inc., d/b/a Korkat, Inc., for the Tamarac Sports Complex Amenity
Page 2 of 5 City Commission Workshop Meeting November 7, 2011
Improvements Project, located at 9901 NW 77th Street, in accordance with Bid No. 11-
26B for a contract amount of $72,143.38; a contingency in the amount of $6,481.62 will
be added to the project account, for a total project budget of $78,625; authorizing an
expenditure from the appropriate accounts; authorizing budget amendments for proper
accounting purposes; providing for conflicts; providing for severability; and providing for
an effective date. Interim Public Works Director John Doherty, Parks & Recreation
Director Greg Warner and Purchasing/Contract Manager Keith Glatz appeared. Parks
and Recreation Director Warner gave a presentation. Commissioner Glasser asked if
the shelters would be on a concrete foundation and if they would be rented out. Interim
Public Works Director Doherty said the shelters would be on concrete foundations and
Parks and Recreation Director Warner said the large shelter can be rented, but it will
mostly be used by the leagues. There was a discussion on the use of the word
"reserves" when the subject of funding projects came up. Mayor Bushnell asked how
many people could be accommodated in the large shelter and did they foresee needing
another large shelter in the future. Parks and Recreation Director Warner said the large
shelter could accommodate 24 individuals and Interim Public Works Director Doherty
said they would monitor the use to see if another shelter was needed in the future.
5. Item No. 6 (d) on the Consent Agenda. WATER TREATMENT PLANT
EMERGENCY GENERATOR REPLACEMENT PROJECT - TASK AUTHORIZATION
NO. 11-04E: (TR12119) A Resolution of the City Commission of the City of Tamarac,
Florida, authorizing the appropriate City Officials to execute Task Authorization No. 11-
04E with Eckler Engineering, Inc., to provide professional services for the design of a
new Emergency Generator Replacement Project at the Water Treatment Plant in the
amount of $82,000, the design for replacement of the existing SCADA PLC at Tract 27
and Grant's Plaza in the amount of $7,000, and the design for Rehabilitation of the
Above -Ground Diesel Tank at Grant's Plaza in the amount of $3,000; including
preparation of detailed plans and specifications followed by permitting and bidding
assistance, in accordance with the City's Consulting Engineering Agreement as
authorized by Resolution No. R-2011-87, for an amount not to exceed $92,000.00;
approving funding from the appropriate budgeted accounts within the Utilities Renewal
and Replacement fund; authorizing the appropriate City Officials to administer the
contract; providing for conflicts; providing for severability; and providing for an effective
date. Assistant Utilities Director Jim Moore and Purchasing/Contract Manager Keith
Glatz appeared. Assistant Utilities Director Moore gave a presentation and said this
Task Authorization is for design only and that the project will take approximately one
year to complete. Commissioner Swenson asked if this was for rehabilitation or
replacement of the generator and how old the SCADA was. Assistant Utilities Director
Moore said it is for the replacement of the generator and the SCADA was approximately
15 years old. There was a discussion on the use of a natural gas generator versus the
use of a diesel generator. Vice Mayor Gomez asked if the current building housing the
generator would remain and Assistant Utilities Director Moore said that the generator
will come with a new enclosure.
Mayor Bushnell called for a recess at 11:00 a.m. and reconvened the Workshop
meeting at 11:13 a.m., with all present as before.
Page 3 of 5 City Commission Workshop Meeting November 7, 2011
6. Item No. 6 (b) on the Consent Agenda. ELECTION OF A VICE MAYOR: (TR12109)
A Resolution of the City Commission of the City of Tamarac, Florida, electing a Vice
Mayor to serve a term of one year beginning November 16, 2011 and ending November
2012, with no succession; providing for conflicts; providing for severability; and
providing for an effective date. Assistant City Clerk Teufel gave a brief presentation.
Commissioner Dressler seconded by Commissioner Swenson nominated
Commissioner Glasser to serve as the next Vice Mayor. All were in agreement.
7. Item No. 6 (g) on the Consent Agenda. FPE UNION CONTRACT RENEWAL - 2011:
(TR12120) A Resolution of the City Commission of the City of Tamarac, Florida,
authorizing the appropriate City officials to execute an agreement with the Federation of
Public Employees, a division of the National Federation of Public and Private
Employees affiliated with District 1 - MEBA (AFL-CIO) for the period from October 1,
2011 through September 30, 2014; providing for conflicts; providing for severability; and
providing for an effective date. Human Resources Director Maria Swanson gave a
presentation. Human Resources Director Swanson said the union is scheduled to vote
to ratify the contract this afternoon and she fully expects it to be ratified; however,
should it fail, it will be pulled from Wednesday's agenda. Commissioner Dressler
thanked Human Resources Director Swanson for doing an excellent job and for
explaining the negotiations in a simple and effective way. Commissioner Dressler noted
that there are always issues we cannot control that have to be factored in when
negotiating such a contract and in the current labor environment it is rare to receive a
raise. Human Resources Director Swanson praised the team that was assembled to
negotiate this contract for all their hard work and diligence. Mayor Bushnell,
Commissioner Swenson, Commissioner Glasser and Vice Mayor Gomez commended
staff in doing an excellent job in negotiating the contract. City Manager Cernech said he
was grateful for Human Resources Director Swanson's sensible approach in the
negotiations.
Assistant City Attorney Klahr provided the Commission with a copy of TO2237 —
Lobbyist Registration Procedures — that will be added to the agenda for first reading at
Wednesday's meeting. This ordinance is the result of the Broward County Ethics
Ordinance regarding Lobbyist Registration Procedures and Tamarac must have a
similar ordinance in effect prior to the County Ordinance going into effect on January 2,
2012. Assistant City Attorney Klahr said there is a possibility there might be some
minor tweaking between the first reading and second reading on December 14, 2011.
Commissioner Swenson asked if the ordinance contained a fee for registering. Assistant
City Attorney Klahr said it probably would, did not know yet, but it would be figured out
prior to second reading. Mayor Bushnell asked if the ordinance contained a fixed dollar
amount for a registration fee and if so would it have to be changed by ordinance.
Assistant City Attorney Klahr said the current ordinance could read that a rate change
could be accomplished via resolution, it will be worked out prior to second reading.
Vice Mayor Gomez wished everyone a happy Veteran's day and early Thanksgiving
and thanked staff for all the help throughout the past year.
Page 4 of 5 City Commission Workshop Meeting November 7, 2011
1
C
City Manager Cernech wished Community Development Director Bramley a happy
birthday.
There being no further business to come before the Mayor and City Commission, Mayor
Bushnell adjourned the workshop meeting at 11.35 a.m.
0IF TA tf
y ....
•'99n
Patricia Teufel _
Assistant City Clerk =m .'ESTABLISHED' a_
1963 : _.;
tom'•• SEAL-
'�'� ' • • ...... • '' Fes'.:
Page 5 of 5 City Commission Workshop Meeting November 7, 2011