Loading...
HomeMy WebLinkAbout2011-11-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, NOVEMBER 7, 2011 CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:34 a.m. on Monday, November 7, 2011 in Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Pamela Bushnell, Vice Mayor Michelle Gomez, Commissioner Marion Swenson, Commissioner Diane Glasser and Commissioner Harry Dressler. ALSO PRESENT: City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, Assistant City Attorney Julie Klahr and Assistant City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Commissioner Dressler led the pledge of allegiance. 1. PARKS & RECREATION/SOCIAL SERVICES PROGRAMS UPDATE: Parks & Recreation Director Greg Warner, Social Services Supervisor Rose Cure-Persad and Community Services Manager Dania Maldonado appeared. Social Services Supervisor Cure-Persad gave an overview of the Social Services Division: Information & Referral Services, Support Groups, Health Services, Special Programs, Financial Assistance/Waivers, Family Programs, Volunteer Program and Community Needs. Community Services Manager Maldonado gave an overview of the Transportation Division; the types of Para -Transit Services, Medical/Marketing Transportation and the Tamarac Red and Yellow fixed routes. Commissioner Swenson said she was pleased to see the vast array of programs offered to Tamarac residents and gave kudos to staff. Commissioner Glasser said she was pleased to see the hours extended on the Red Route and asked about the qualifications of the Veteran Advisor and about the waivers/financial assistance process. Ms. Cure-Persad responded the Veteran Advisor has been with the City for 15 years and is very knowledgeable, and people applying for waivers/assistance have to fill out an application and submit extensive supporting documentation to qualify. Commissioner Dressler questioned who "CARESOURCE" was and Ms. Cure-Persad said they were a nonprofit group in Tamarac that provides legal assistance for seniors as well as assistance with financial budgeting. Commissioner Dressler commented that these were very important programs for the residents of Tamarac. Vice Mayor Gomez thanked staff for doing an outstanding job with the programs. Mayor Bushnell said she was impressed with all programs offered and this is something that should be presented at Neighborhood Meetings in the future. Parks and Recreation Director Warner said if the Commission has any communities in mind, they would get in touch with them to make arrangements to make a presentation. Mayor Bushnell asked where funding for the programs came from and Ms. Maldonado responded grants and donations from local businesses and groups in Tamarac and they also work closely with the Tamarac Chamber of Commerce. 2. Item No. 8 (a) on the Regular Agenda. ZONING IN PROGRESS: (T02235) Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida, on first Page 1 of 5 City Commission Workshop Meeting November 7, 2011 reading amending Chapter 24, entitled "Zoning," by Amending Article II, entitled "Administration"; by specifically creating Division 6, to be entitled "Zoning in Progress"; providing for procedures and criteria for declaring Zoning in Progress as to Zoning Regulations citywide and/or within designated overlay districts; providing for codification; providing for conflicts; providing for severability; and providing for an effective date. Assistant City Attorney Julie Klahr and Community Development Director Jennifer Bramley appeared. Assistant City Attorney Klahr said this will give the City Administration the authority to temporarily postpone the review of certain applications while amendments to the City's Code of Ordinances are under review. This will allow the City Manager to make certain zoning determinations regarding the portions of the city that would fall within the Zoning in Progress pursuant to the execution of an executive order, which is then subject to approval by the Commission. Upon approval of the executive order by the Commission, a zoning review of the affected area will be initiated. This ordinance will allow city administration, via the City Manager, to authorize the issuance of certain types of building permits that are not affected by the proposed changes to the code. Assistant City Attorney Klahr stressed that the proposed ordinance only establishes the process to implement Zoning in Progress and does not consider any specific zoning reviews or address any particular businesses or uses in the city. Community Development Director Bramley gave a brief overview of the process. Both Community Development Director Bramley and Assistant City Attorney Klahr responded to questions from the Mayor and Commission. 3. Item No. 6 (f) on the Consent Agenda. CITY HALL ROOF REPLACEMENT: (TR12103) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the utilization of existing Contract No. 07- C-071 awarded to Roof Doctors — South Florida, Inc., by the City of Coral Springs to provide various roofing services, for the roof replacement at City Hall, for an amount not to exceed $261,100; a contingency in the amount of $38,900, for a total project budget of $300,000, authorizing an expenditure from the appropriate accounts; authorizing budget amendments as needed for proper accounting purposes; providing for conflicts; providing for severability; and providing for an effective date. Interim Public Works Director John Doherty and Purchasing/Contracts Manager Keith Glatz appeared. Interim Public Works Director Doherty gave a presentation. Commissioner Swenson confirmed that it would be the same type of flat roof that is currently in place and asked if it would be possible to add additional office space above the flat roof. Interim Public Works Director Doherty said he would have to look into it. Commissioner Dressler asked when the last time the roof was repaired and Interim Public Works Director Doherty said it is the original 24 year old roof which has had a number of repairs over the years. Mayor Bushnell said she was surprised to hear that it would be completed as early as January 2012 and Interim Public Works Director Doherty said it was because of grant and rebate reasons that it has to be completed by then. 4. Item No. 6 (c) on the Consent Agenda. SPORTS COMPLEX AMENITY IMPROVEMENT PROJECT: (TR12113) A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 11-26B to and approving an agreement with Lanier Plans, Inc., d/b/a Korkat, Inc., for the Tamarac Sports Complex Amenity Page 2 of 5 City Commission Workshop Meeting November 7, 2011 Improvements Project, located at 9901 NW 77th Street, in accordance with Bid No. 11- 26B for a contract amount of $72,143.38; a contingency in the amount of $6,481.62 will be added to the project account, for a total project budget of $78,625; authorizing an expenditure from the appropriate accounts; authorizing budget amendments for proper accounting purposes; providing for conflicts; providing for severability; and providing for an effective date. Interim Public Works Director John Doherty, Parks & Recreation Director Greg Warner and Purchasing/Contract Manager Keith Glatz appeared. Parks and Recreation Director Warner gave a presentation. Commissioner Glasser asked if the shelters would be on a concrete foundation and if they would be rented out. Interim Public Works Director Doherty said the shelters would be on concrete foundations and Parks and Recreation Director Warner said the large shelter can be rented, but it will mostly be used by the leagues. There was a discussion on the use of the word "reserves" when the subject of funding projects came up. Mayor Bushnell asked how many people could be accommodated in the large shelter and did they foresee needing another large shelter in the future. Parks and Recreation Director Warner said the large shelter could accommodate 24 individuals and Interim Public Works Director Doherty said they would monitor the use to see if another shelter was needed in the future. 5. Item No. 6 (d) on the Consent Agenda. WATER TREATMENT PLANT EMERGENCY GENERATOR REPLACEMENT PROJECT - TASK AUTHORIZATION NO. 11-04E: (TR12119) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to execute Task Authorization No. 11- 04E with Eckler Engineering, Inc., to provide professional services for the design of a new Emergency Generator Replacement Project at the Water Treatment Plant in the amount of $82,000, the design for replacement of the existing SCADA PLC at Tract 27 and Grant's Plaza in the amount of $7,000, and the design for Rehabilitation of the Above -Ground Diesel Tank at Grant's Plaza in the amount of $3,000; including preparation of detailed plans and specifications followed by permitting and bidding assistance, in accordance with the City's Consulting Engineering Agreement as authorized by Resolution No. R-2011-87, for an amount not to exceed $92,000.00; approving funding from the appropriate budgeted accounts within the Utilities Renewal and Replacement fund; authorizing the appropriate City Officials to administer the contract; providing for conflicts; providing for severability; and providing for an effective date. Assistant Utilities Director Jim Moore and Purchasing/Contract Manager Keith Glatz appeared. Assistant Utilities Director Moore gave a presentation and said this Task Authorization is for design only and that the project will take approximately one year to complete. Commissioner Swenson asked if this was for rehabilitation or replacement of the generator and how old the SCADA was. Assistant Utilities Director Moore said it is for the replacement of the generator and the SCADA was approximately 15 years old. There was a discussion on the use of a natural gas generator versus the use of a diesel generator. Vice Mayor Gomez asked if the current building housing the generator would remain and Assistant Utilities Director Moore said that the generator will come with a new enclosure. Mayor Bushnell called for a recess at 11:00 a.m. and reconvened the Workshop meeting at 11:13 a.m., with all present as before. Page 3 of 5 City Commission Workshop Meeting November 7, 2011 6. Item No. 6 (b) on the Consent Agenda. ELECTION OF A VICE MAYOR: (TR12109) A Resolution of the City Commission of the City of Tamarac, Florida, electing a Vice Mayor to serve a term of one year beginning November 16, 2011 and ending November 2012, with no succession; providing for conflicts; providing for severability; and providing for an effective date. Assistant City Clerk Teufel gave a brief presentation. Commissioner Dressler seconded by Commissioner Swenson nominated Commissioner Glasser to serve as the next Vice Mayor. All were in agreement. 7. Item No. 6 (g) on the Consent Agenda. FPE UNION CONTRACT RENEWAL - 2011: (TR12120) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to execute an agreement with the Federation of Public Employees, a division of the National Federation of Public and Private Employees affiliated with District 1 - MEBA (AFL-CIO) for the period from October 1, 2011 through September 30, 2014; providing for conflicts; providing for severability; and providing for an effective date. Human Resources Director Maria Swanson gave a presentation. Human Resources Director Swanson said the union is scheduled to vote to ratify the contract this afternoon and she fully expects it to be ratified; however, should it fail, it will be pulled from Wednesday's agenda. Commissioner Dressler thanked Human Resources Director Swanson for doing an excellent job and for explaining the negotiations in a simple and effective way. Commissioner Dressler noted that there are always issues we cannot control that have to be factored in when negotiating such a contract and in the current labor environment it is rare to receive a raise. Human Resources Director Swanson praised the team that was assembled to negotiate this contract for all their hard work and diligence. Mayor Bushnell, Commissioner Swenson, Commissioner Glasser and Vice Mayor Gomez commended staff in doing an excellent job in negotiating the contract. City Manager Cernech said he was grateful for Human Resources Director Swanson's sensible approach in the negotiations. Assistant City Attorney Klahr provided the Commission with a copy of TO2237 — Lobbyist Registration Procedures — that will be added to the agenda for first reading at Wednesday's meeting. This ordinance is the result of the Broward County Ethics Ordinance regarding Lobbyist Registration Procedures and Tamarac must have a similar ordinance in effect prior to the County Ordinance going into effect on January 2, 2012. Assistant City Attorney Klahr said there is a possibility there might be some minor tweaking between the first reading and second reading on December 14, 2011. Commissioner Swenson asked if the ordinance contained a fee for registering. Assistant City Attorney Klahr said it probably would, did not know yet, but it would be figured out prior to second reading. Mayor Bushnell asked if the ordinance contained a fixed dollar amount for a registration fee and if so would it have to be changed by ordinance. Assistant City Attorney Klahr said the current ordinance could read that a rate change could be accomplished via resolution, it will be worked out prior to second reading. Vice Mayor Gomez wished everyone a happy Veteran's day and early Thanksgiving and thanked staff for all the help throughout the past year. Page 4 of 5 City Commission Workshop Meeting November 7, 2011 1 C City Manager Cernech wished Community Development Director Bramley a happy birthday. There being no further business to come before the Mayor and City Commission, Mayor Bushnell adjourned the workshop meeting at 11.35 a.m. 0IF TA tf y .... •'99n Patricia Teufel _ Assistant City Clerk =m .'ESTABLISHED' a_ 1963 : _.; tom'•• SEAL- '�'� ' • • ...... • '' Fes'.: Page 5 of 5 City Commission Workshop Meeting November 7, 2011