HomeMy WebLinkAbout2012-02-21 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
TUESDAY, FEBRUARY 21, 2012
CALL TO ORDER: Mayor Bushnell called the workshop meeting to order at 9:35 a.m.
on Tuesday, February 21, 2012 in Room 105, Tamarac City Hall, 7525 NW 88tn
Avenue, Tamarac, Florida.
ROLL CALL: Mayor Pamela Bushnell, Commissioner Marion Swenson, Commissioner
Michelle J. Gomez, Vice Mayor Diane Glasser and Commissioner Harry Dressler were
in attendance.
ALSO PRESENT: City Manager Michael Cernech, Assistant City Manager Diane
Phillips, Assistant City Attorney Julie Klahr and City Clerk Peter M. J. Richardson.
PLEDGE OF ALLEGIANCE: Commissioner Dressler led the Pledge of Allegiance.
1. Item No. 6c on the Consent Agenda. RELAY FOR LIFE 2012 IN -KIND SUPPORT:
(TR12154). A Resolution of the City Commission of the City of Tamarac, Florida,
approving a request on behalf of the American Cancer Society for in -kind support for the
Tamarac Relay for Life event, benefitting the American Cancer Society, to be held at
Millennium Middle School on May 4-5, 2012; providing for permits, proper insurance
and execution of lease agreement for in -kind equipment; providing for conflicts;
providing for severability; and providing for an effective date. — Parks and Recreation
Director Greg Warner and Kelly Lawrence, Community Representative, American
Cancer Society.
Mr. Warner stated that City staff was recommending that the Mayor and City
Commission approve in -kind support totaling approximately $1,500.00 for the upcoming
Relay for Life event at Millennium Middle School on May 4-5, 2012. Mr. Warner noted
that the support included the use of table and chairs, a City staff person to handle
event -related logistics, waiver of rental fees for a ballroom and the use of the City's
showmobile. Commissioner Dressler noted that several members of the City
Commission were cancer survivors and had served as previous chairs of the Relay for
Life event in Tamarac. Mayor Bushnell stated that she was looking forward to attending
this year's event.
2. Item No. 6(h) on the Consent Agenda. RFP 12-02R - POOL MANAGEMENT
SERVICES: (TR12164). A Resolution of the City Commission of the City of Tamarac,
Florida, authorizing the appropriate City officials to award RFP 12-02R and to execute
an agreement with Pool Management, LLC, for swimming pool management services at
the Caporella Aquatic Center, for a two-year contract; approving funding from the
appropriate accounts; providing for conflicts; providing for severability; and providing for
an effective date. — Parks and Recreation Director Greg Warner, Purchasing and
Contracts Manager Keith G/atz, and Scott B/evins, President, Pool Management,
LLC.
Mr. Warner noted that pool management services for the Caporella Aquatic Center had
been outsourced to Elliott Services since 2005. He also noted that all potential
extension agreements to this agreement had been exhausted. A copy of Mr. Warner's
powerpoint presentation is attached hereto. Mr. Warner said that the City of Tamarac
had received a total of four very good proposals from Aquatic Management Services,
Jeff Ellis Management, Pool Management LLC and USA Pools, Inc. Mr. Warner stated
that Pool Management, the recommended proposer, had been serving the aquatic
industry since 1996, with a special emphasis on customer service and building a strong
programming base. He also said that all staff at the pool would have lifeguard, CPR
and first aid certifications provided by the American Red Cross. Mr. Warner noted that
City staff was recommending the award of a two-year contract. Mr. Blevins stated that
his firm's objective was to increase pool revenues by thirty to forty percent, using
Twitter, Facebook and other forms of social media and marketing strategies. Vice
Mayor Glasser inquired whether the proposal was to add any new programs. Mr.
Blevins said possible new programs included toddler swimming classes, aqua jogging,
aqua aerobics, programs for seniors, and some sports -related programs. Mayor
Bushnell inquired whether any swimming programs were presently offered for babies.
Mr. Blevins stated that his firm would be pleased to offer a mom and baby swimming
program. Mr. Warner said projected fiscal benefits of outsourcing pool management
totaled more than $132,700, excluding some indirect costs such as human resources,
purchasing and risk management. Commissioner Dressler inquired about the current
estimated percentage of pool use at the Caporella Aquatic Center. Ms. Phillips said that
staff would be pleased to provide this information to the Mayor and City Commissioners
in the future.
3. Item No. 6(b) on the Consent Agenda. AWARD OF BID 12-03B TAMARAC MULTI-
PURPOSE CENTER (MPC) RENOVATION PROJECT: (TR12153) A Resolution of the
City Commission of the City Tamarac, Florida, awarding Bid No. 12-03B to, and
approving an agreement with Cityworks Construction LLC for the Tamarac Multi -
Purpose Center Renovation Project in accordance with Bid No. 12-03B for a contract
amount of $256,777.90; a contingency in the amount of $38,500.00 will be added to the
project account, for a total project budget of $295,277.90; authorizing an expenditure
from the appropriate accounts; authorizing budget amendments for proper accounting
purposes; providing for conflicts; providing for severability; and providing for an effective
date.. — Public Services Director Jack Strain, Assistant Public Services Director
John Doherty and Purchasing/Contracts Manager Keith Glatz.
Mr. Doherty said that existing translucent panels at the Tamarac Multi -Purpose Center
had outlived their life span, having been originally installed in 1990. In addition, he
noted that the existing panels did not meet current building codes and were very
maintenance intensive. Mr. Doherty noted that three rows of panels would be removed
at a time during the installation of the Sure Board material. He stated that the total
project budget was $256,777.90, with an additional contingency amount of $38,500.00.
Mr. Strain noted that three representatives of the Broward County School Board had
been invited to attend the pre -construction meeting and an opportunity to partake in the
overall process. Commissioner Dressler inquired about the extent of facility use by
Tamarac Elementary School. Parks and Recreation Director Greg Warner said that the
Broward County School District paid one-half of the facility's electrical bill through the
terms of an existing reciprocal agreement. Commissioner Swenson inquired whether
the facility would be used as a hurricane shelter. Mr. Strain said that the multi -purpose
center could possibly be used as such as a facility following a storm event, because the
entire building was not hardened to required windstorm standards.
4. Item No. 6(e) on the Consent Agenda. BIKEWAYS — WOODLANDS BOULEVARD:
(TR12157) A Resolution of the City Commission of the City of Tamarac, Florida,
awarding Bid No. 12-08B to, and approving an agreement with, Kailas, Corp., for the
Woodlands Boulevard bikeway project at Woodlands Boulevard, between Commercial
Boulevard and Banyan Lane, in accordance with Bid No. 12-08B, for a contract amount
of $55,195.00; a contingency in the amount of $8,385.00 will be added to the project
account, for a total project budget of $64,300.00; authorizing an expenditure from the
appropriate accounts; authorizing budget amendments for proper accounting purposes;
providing for conflicts; providing for severability; and providing for an effective date. —
Public Services Director Jack Strain, Assistant Public Works Director John
Doherty and Purchasing/Contracts Manager Keith Glatz.
5. Item No. 6(f) on the Consent Agenda. BIKEWAYS PHASE 1: (TR 12158) A
Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 11-
13B to, and approving an agreement with, M&M Asphalt Maintenance, Inc., for the
Tamarac Bikeway/Walkway System Project — Phase 1, beginning on NW 94th Avenue
from West Commercial Boulevard to McNab Road; continuing west on McNab Road to
Nob Hill Road; continuing north on Nob Hill Road to Southgate Boulevard, in
accordance with Bid No. 11-13B for a contract amount of $1,101,100.50; a contingency
in the amount of $70,000.00 will be added to the project account, for a total project
budget of $1,171,100.50; authorizing an expenditure from the appropriate accounts;
authorizing budget amendments for proper accounting purposes; providing for conflicts;
providing for severability; and providing for an effective date. — Public Services
Director Jack Strain, Assistant Public Works Director John Doherty and
Purchasing/Contracts Manager Keith Glatz.
Mr. Doherty made a joint presentation regarding the proposed bikeway projects,
including providing maps of both proposed bikeway projects. He noted that the
proposed Woodlands Boulevard project proposed reducing the roadway to a two-lane
divided roadway, with accommodations for a bikepath.
Commissioner Gomez inquired about potential safety related improvements for the
existing bike lane route along Commercial Boulevard. Mr. Strain said the existing
bicycle lane on Commercial Boulevard met national safety standards. Mr. Strain stated
that City staff was attempting to build a safety -oriented network for bicyclists.
Commissioner Gomez noted that there were a number of sunken manhole covers on
portions of the bike lanes along Commercial Boulevard. Mr. Strain said staff could work
_. in conjunction with BSO relative to offering bicycling safety tips at homeowners
association meetings.
6. Item No. 60) on the Consent Agenda. CITYWIDE VEHICLE REPLACEMENT
(TR12150) A Resolution of the City Commission of the City of Tamarac, Florida,
authorizing the appropriate City Officials to select, approve and award the purchase of
new and replacement vehicles to contractors utilizing current agreements at the time of
purchase, awarded by the State of Florida Department of Management Services, the
Florida Sheriffs Association, and Broward County, in the best interest of the City;
declaring certain equipment as surplus and directing that equipment be disposed via
trade-in with the vendor or via sale through established internet markets to be selected;
placing all proceeds in the appropriate funds from which the assets were originally
purchased; authorizing an expenditure in an amount not to exceed $975,500; approving
funding from the appropriate account; providing for severability; and providing for an
effective date. — Public Services Director Jack Strain, Financial Services Director
Mark Mason, Budget/Contracts Manager Troy Gies and Purchasing/Contracts
Manager Keith Glatz.
Mr. Strain and Mr. Gies stated that City staff were utilizing a new heuristic for vehicle
replacements, including replacement criteria such as vehicle service type, maintenance
and repair ratio, vehicle condition, age index, mileage index and reliability (frequency of
repairs). A copy of the applicable powerpoint presentation is attached hereto. Mr. Gies
stated that vehicles having a replacement index score of 30 or above, a total of fifteen
vehicles, were being recommended for immediate replacement. In addition, he said
that City staff was recommending two new vehicles, one for Community Development -
Code Enforcement and one for the Fire -Rescue Department. Commissioner Glasser
inquired what happened to surplus vehicles. Mr. Glatz said that the vehicles were listed
on the City's internet auction, and generally brought in 10-30% more than previous
auctions which were not hosted on the internet.
There was a break in the proceedings between 11:25 a.m. and 11:38 a.m. The
workshop meeting reconvened at 11:38 a.m. with all parties noted at the beginning of
the meeting in attendance.
7. Item No. 6(g) on the Consent Agenda. MAJOR ARTERIAL CORRIDOR STUDY —
CONTRACT FOR CONSULTING SERVICES: (TR12160) A Resolution of the City
Commission of the City of Tamarac, Florida, approving the award and execution of an
agreement to provide a major arterial corridor study and related ancilliary services to
Keith and Schnars, P.A., in the amount of $90,000.00; providing for conflicts; providing
for severability; and providing for an effective date. — Community Development
Director Jennifer Bramley, Community and Economic Affairs Officer Andy Berns
and Purchasing/Contracts Manager Keith Glatz.
Ms. Bramley and Mr. Berns stated that the firm of Keith and Schnars had been
recommended by a selection committee to provide a major arterial corridor study,
including University Drive, Commercial Boulevard and McNab Road. Ms. Bramley said _
that City staff anticipated receiving a preliminary report from Keith and Schnars in early
summer of 2012, with an implementable study to follow. Commissioner Dressler said
_ he had an antipathy to walls that were painted. He inquired whether it was possible to
revisit signage at the City's entryway on Pine Island Road and Southgate Boulevard.
Ms. Bramley said that Chase Bank had set aside a fair amount of land for a sign
easement. She stated that City staff could possibly work with Chase Bank officials on
this matter. Commissioner Dressler also expressed concern that wooden fences
deteriorated very quickly in South Florida's climatic conditions. Commissioner Gomez
inquired about the possibility of providing information about the major arterial corridor
study at upcoming district meetings. Ms. Bramley noted that Keith and Schnars had a
community bus which was used as a portion of the firm's community outreach efforts.
8. Item No. 8(a) Ordinances — First Reading. REVISIONS TO CITY PURCHASING
CODE: (T02243) Motion to adopt an Ordinance of the City Commission of the City of
Tamarac, Florida, on first reading repealing Tamarac Code Chapter 6 entitled
"Finance and Taxation" Article V, to be titled the "Tamarac Procurement Code",
providing for codification; providing for conflicts; providing for severability; and providing
for an effective date. — Financial Services Director Mark Mason and
Purchasing/Contracts Manager Keith Glatz.
Mr. Mason said that today marked City staff's third workshop presentation relative to the
City's Procurement Code. Mr. Glatz detailed proposed changes to the Procurement
Code, highlighting small purchase procedures, minimum insurance requirements, the
prohibition of contingent contracts and appeals and remedies relative to bidding
processes. Commissioner Dressler inquired whether the Broward County Ethics Code
presently involved procurement matters, or was this matter forthcoming in the future.
Ms. Klahr stated that the Broward County Inspector General presently had some
jurisdiction and authority relative to procurement related matters. Commissioner
Dressler stated, for the record, that he had objections to any outside of the City having
oversight of the City's procurement code, based up the issue of home rule. He also
said that for someone to question this was a violation of the State Constitution.
Ms. Klahr said that Mr. Goren would have a report at tomorrow's City Commission
regarding pending litigation with Prestige Homes, including a request for setting of a
shade session in the future. Commissioner Gomez thanked BSO staff for putting door
hangers in her community, reminding residents to lock their doors. There being no
further business to come before the City Commission, Mayor Bushnell adjourned the
workshop meeting at 12:33 p.m.
Peter M. Richardson, CRM
City Clerk