HomeMy WebLinkAbout2012-04-09 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, APRIL 9, 2012
CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:33 a.m.
on Monday, April 9, 2012 in Room 105, Tamarac City Hall, 7525 NW 88th Avenue,
Tamarac, Florida.
ROLL CALL: Mayor Beth Talabisco, Commissioner Pamela Bushnell, Commissioner
Michelle J. Gomez, Vice Mayor Diane Glasser and Commissioner Harry Dressler were
in attendance.
ALSO PRESENT: Assistant City Manager Diane Phillips, City Attorney Sam Goren and
City Clerk Peter M. J. Richardson.
PLEDGE OF ALLEGIANCE: Commissioner Michelle J. Gomez led the Pledge of
Allegiance.
1. Item No. 6 e on the Consent Agenda. SUBMITTING NOT —FOR-PROFIT
APPLICATION FOR TAMARAC HISTORICAL SOCIETY: (TR12189) A
Resolution of the City Commission of the City of Tamarac, Florida, authorizing
the appropriate City officials to take the necessary steps to submit a non-profit
application to the appropriate state and federal agencies on behalf of the City
Manager's Office to create a not -for -profit corporation known as the Tamarac
Historical Society, Inc.; designating the Tamarac Historical Society as an entity
separate from the City of Tamarac; designating that funds raised by the Tamarac
Historical Society, Inc. be used to achieve the Society's stated mission to
research, collect, preserve and exhibit the history of Tamarac with goals of
enlightening the community about the City's heritage and passing on an enduring
legacy for future generations; providing for conflicts; providing for severability;
and providing for an effective date. Public Information and Media Specialist
Chad Quinn and Barbara Tarnove, Historical Society President
Ms. Tarnove noted that she had been a proud City of Tamarac resident for 34 years and
was also very proud to serve as President of the Tamarac Historical Society. Ms.
Tarnove said that the Historical Society was committed to collecting and preserving the
history of the City of Tamarac for future generations, and had been financially self-
sufficient since 2009. Ms. Tarnove stated that the Tamarac Historical Society was
respectfully requesting the City Commission's approval of TR12189 at Wednesday
evening's City Commission meeting, enabling the creation of a not -for -profit corporation.
Commissioner Bushnell said it had been her pleasure to attend as many meetings of
the Historical Society as possible. She stated many members of the group were good
bakers and were a very enthusiastic group of individuals. Commissioner Bushnell
expressed hope that the Tamarac Historical Society could collaborate with Tamarac
founder Ken Behring and other interested persons to bring the community's historically -
related efforts to a higher level. Vice Mayor Glasser complemented the members of the
Historical Society for collaborating with City staff to put this proposal together for the
Commission's consideration. Vice Mayor Glasser expressed concern about the
potential for the Tamarac Historical Society competing with the Tamarac Parks and
Recreation Foundation for the same funding sources. Ms. Phillips said that the
applicable City staff liaisons would work together to encourage the coordination of
potential funding sources between the two entities. Commissioner Dressler
emphasized the importance of preserving history and the vital mission of taking the City
of Tamarac from our present into the future in a cohesive manner.
2. Item No. 6 c on the Consent Agenda. TAMARAC-SUNRISE AUTOMATIC AND
MUTUAL AID AGREEMENT: (TR12183) A Resolution of the City Commission
of the City of Tamarac, Florida, to approve an Automatic and Mutual Aid
Agreement between the City of Tamarac and the City of Sunrise, and to
authorize the appropriate City officials to execute the agreement to allow the
provision of cooperative Emergency Medical and Fire Protection Services;
providing for conflicts; providing for severability; and providing for an effective
date. Assistant Fire Chief Percy Say/es
3. Item No. 6(b) on the Consent Agenda. TAMARAC-LAUDERHILL AUTOMATIC
AND MUTUAL AID AGREEMENT: (TR12182) A Resolution of the City
Commission of the City of Tamarac, Florida, to approve an Automatic and Mutual
Aid Agreement between the City of Tamarac and the City of Lauderhill, and to
authorize the appropriate City officials to execute the agreement to allow the
provision of cooperative Emergency Medical and Fire Protection Services;
providing for conflicts; providing for severability; and providing for an effective
date. Assistant Fire Chief Percy Say/es
Assistant Fire Chief Percy Sayles stated that an automatic aid agreement would
accommodate the effective and efficient delivery of fire and rescue services with the
City of Sunrise and the City of Lauderhill. He said that if the proposed agreements were
approved, the City of Tamarac would have automatic and mutual aid fire -rescue
agreements with four of the six jurisdictions sharing common boundaries.
Commissioner Gomez said that it was a good idea to work with our neighboring
communities relative to these agreements. Mayor Talabisco asked whether Fire
Department officials had contacted Oakland Park and Lauderdale Lakes relative to
potential automatic aid agreements. Assistant Fire Chief Sayles said that there were
ongoing discussions with representatives from both municipalities along with
representatives from the Broward Fire Rescue Department. Commissioner Dressler
inquired about staffing level differences between departments. Assistant Fire Chief
Sayles stated that the City of Tamarac's approach of three staff on each rescue vehicle
or fire engine generally made it possible to dispatch one, rather than two, vehicles, to
most calls, creating fairly significant operational efficiencies. He noted that these
staffing efficiencies had not been implemented county -wide. Vice Mayor Glasser
inquired whether Lauderdale Lakes and Oakland Park had existing automatic aid
agreements with the City of Tamarac. Assistant Fire Chief Sayles said if the City
entered into discussions with the City of Oakland Park, it would be necessary to include
Fire Department staff from the City of Fort Lauderdale Department. Mayor Talabisco
said she was pleased that this matter was coming to fruition. Mayor Talabisco also
extended her appreciation to Assistant Fire Chief Sayles and Tamarac Fire Rescue staff
for their efforts and energies relative to regionalization efforts.
4. Item No. 6(d) on the Consent Agenda. AWARD OF BID 12-06B FOR CITY
FACILITIES PAINTING: (TR 12184). A Resolution of the City Commission of
the City of Tamarac, Florida, awarding Bid No. 12-06B to and approving an
Agreement with J&J, Inc., d/b/a Eagle Painting, for the Tamarac Facilities
Painting Project, at Tamarac City Hall, located at 7525 Pine Island Road,
Broward Sheriffs Office, located at 7515 Pine Island Road, Fire Station 15,
located at 6000 Hiatus Road, Fire Station 78, located at 4801 West Commercial
Boulevard, and Tamarac Community Center, located at 8601 West Commercial
Boulevard, in accordance with Bid No. 12-06B for a contract amount of
$87,110.00; a contingency in the amount of $13,067.00 will be added to the
project account, for a total project budget of $100,177.00; authorizing an
expenditure from the appropriate accounts; authorizing budget amendments for
proper accounting purposes; providing for conflicts; providing for severability; and
providing for an effective date. Public Services Director Jack Strain and
Purchasing/Contracts Manager
Public Services Director Jack Strain briefly reviewed the proposal to paint a total of five
-- City of Tamarac facilities. Mr. Strain noted that these facilities were most recently
painted in 2005. He also stated that the total project budget of $100,177.00 was well
below the initial cost estimate of $120,000.00. Mr. Strain noted that there would a
standardized continuity of colors for the City facilities, including painting the roof of the
Community Center blue, in accordance with the fact that this roof was in the twelfth year
of 0 twen"ar warranty period. Director of Community Development Jennifer
Bramley"�said that all recommended paint colors for the City facilities were included in
-the City -,oaf Tamarac's paint palette. She also said that a noted colorist, Jennie
-Delvecthic, had_ recommended the proposed paint colors for the facilities.
''ommissidner_'Gemez said she was pleased to hear that the paint colors had been
--handled_ by a �pected specialist.
5. Item No. 6(g) on the Consent Agenda. MASTER
EQUIPMENT/LEASE/PURCHASE AGREEMENT WITH BANC OF AMERICA
PUBLIC CAPITAL CORPORATION: (TR 12191). A Resolution of the City
Commission of the City of Tamarac, Florida, authorizing the appropriate City
officials to execute the Schedule of Property No. 1 and attached Exhibits related
to the Master Lease/Purchase Agreement with the Banc of America Public
Capital Corporation in the principal amount of $607,667 to finance the acquisition
of an E-One 78' Aerial Fire Apparatus model HP-78; providing for conflicts;
providing for severability; and providing for an effective date. Financial Services
Director Mark Mason
Mr. Mason said it had taken approximately nine months to custom build the 78' Aerial
Fire Apparatus for the City of Tamarac Fire Department. He stated that the interest rate
for the lease/purchase agreement over a five year term was 1.679%, amounting to
approximately $27,900 in interest charges over the first five years. Mr. Mason said that
there was no better time to take advantage of these very low interest rates.
Commissioner Dressler strongly concurred that there was no time like the present to
lock in these very advantageous interest rates. Commissioner Gomez concurred that
this sounded like the wisest course of action.
6. SELECTION OF DIRECTOR, ALTERNATE AND SECOND ALTERNATE TO
BROWARD LEAGUE OF CITIES. City Clerk Peter M. J. Richardson
Mayor Talabisco requested, and received, City Commission consensus to move
consideration of this item to the next City Commission workshop on April 23rd.
Mr. Goren noted that the Broward County Attorney's Office was in the process of
finalizing a Code of Ethics for advisory board and committee members and certain
municipal staff. Mr. Goren said he would be pleased to brief the Mayor and City
Commissioner about this matter in the near future. Mr. Goren also noted that he would
be following up privately with the Mayor and City Commissioners about some litigation
matters.
There being no further business, the workshop was adjourned at 10:33 a.m.
Peter M. J�/. C� Richardson, RM
City Clerk