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HomeMy WebLinkAbout2012-04-09 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, APRIL 9, 2012 CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:33 a.m. on Monday, April 9, 2012 in Room 105, Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. ROLL CALL: Mayor Beth Talabisco, Commissioner Pamela Bushnell, Commissioner Michelle J. Gomez, Vice Mayor Diane Glasser and Commissioner Harry Dressler were in attendance. ALSO PRESENT: Assistant City Manager Diane Phillips, City Attorney Sam Goren and City Clerk Peter M. J. Richardson. PLEDGE OF ALLEGIANCE: Commissioner Michelle J. Gomez led the Pledge of Allegiance. 1. Item No. 6 e on the Consent Agenda. SUBMITTING NOT —FOR-PROFIT APPLICATION FOR TAMARAC HISTORICAL SOCIETY: (TR12189) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to take the necessary steps to submit a non-profit application to the appropriate state and federal agencies on behalf of the City Manager's Office to create a not -for -profit corporation known as the Tamarac Historical Society, Inc.; designating the Tamarac Historical Society as an entity separate from the City of Tamarac; designating that funds raised by the Tamarac Historical Society, Inc. be used to achieve the Society's stated mission to research, collect, preserve and exhibit the history of Tamarac with goals of enlightening the community about the City's heritage and passing on an enduring legacy for future generations; providing for conflicts; providing for severability; and providing for an effective date. Public Information and Media Specialist Chad Quinn and Barbara Tarnove, Historical Society President Ms. Tarnove noted that she had been a proud City of Tamarac resident for 34 years and was also very proud to serve as President of the Tamarac Historical Society. Ms. Tarnove said that the Historical Society was committed to collecting and preserving the history of the City of Tamarac for future generations, and had been financially self- sufficient since 2009. Ms. Tarnove stated that the Tamarac Historical Society was respectfully requesting the City Commission's approval of TR12189 at Wednesday evening's City Commission meeting, enabling the creation of a not -for -profit corporation. Commissioner Bushnell said it had been her pleasure to attend as many meetings of the Historical Society as possible. She stated many members of the group were good bakers and were a very enthusiastic group of individuals. Commissioner Bushnell expressed hope that the Tamarac Historical Society could collaborate with Tamarac founder Ken Behring and other interested persons to bring the community's historically - related efforts to a higher level. Vice Mayor Glasser complemented the members of the Historical Society for collaborating with City staff to put this proposal together for the Commission's consideration. Vice Mayor Glasser expressed concern about the potential for the Tamarac Historical Society competing with the Tamarac Parks and Recreation Foundation for the same funding sources. Ms. Phillips said that the applicable City staff liaisons would work together to encourage the coordination of potential funding sources between the two entities. Commissioner Dressler emphasized the importance of preserving history and the vital mission of taking the City of Tamarac from our present into the future in a cohesive manner. 2. Item No. 6 c on the Consent Agenda. TAMARAC-SUNRISE AUTOMATIC AND MUTUAL AID AGREEMENT: (TR12183) A Resolution of the City Commission of the City of Tamarac, Florida, to approve an Automatic and Mutual Aid Agreement between the City of Tamarac and the City of Sunrise, and to authorize the appropriate City officials to execute the agreement to allow the provision of cooperative Emergency Medical and Fire Protection Services; providing for conflicts; providing for severability; and providing for an effective date. Assistant Fire Chief Percy Say/es 3. Item No. 6(b) on the Consent Agenda. TAMARAC-LAUDERHILL AUTOMATIC AND MUTUAL AID AGREEMENT: (TR12182) A Resolution of the City Commission of the City of Tamarac, Florida, to approve an Automatic and Mutual Aid Agreement between the City of Tamarac and the City of Lauderhill, and to authorize the appropriate City officials to execute the agreement to allow the provision of cooperative Emergency Medical and Fire Protection Services; providing for conflicts; providing for severability; and providing for an effective date. Assistant Fire Chief Percy Say/es Assistant Fire Chief Percy Sayles stated that an automatic aid agreement would accommodate the effective and efficient delivery of fire and rescue services with the City of Sunrise and the City of Lauderhill. He said that if the proposed agreements were approved, the City of Tamarac would have automatic and mutual aid fire -rescue agreements with four of the six jurisdictions sharing common boundaries. Commissioner Gomez said that it was a good idea to work with our neighboring communities relative to these agreements. Mayor Talabisco asked whether Fire Department officials had contacted Oakland Park and Lauderdale Lakes relative to potential automatic aid agreements. Assistant Fire Chief Sayles said that there were ongoing discussions with representatives from both municipalities along with representatives from the Broward Fire Rescue Department. Commissioner Dressler inquired about staffing level differences between departments. Assistant Fire Chief Sayles stated that the City of Tamarac's approach of three staff on each rescue vehicle or fire engine generally made it possible to dispatch one, rather than two, vehicles, to most calls, creating fairly significant operational efficiencies. He noted that these staffing efficiencies had not been implemented county -wide. Vice Mayor Glasser inquired whether Lauderdale Lakes and Oakland Park had existing automatic aid agreements with the City of Tamarac. Assistant Fire Chief Sayles said if the City entered into discussions with the City of Oakland Park, it would be necessary to include Fire Department staff from the City of Fort Lauderdale Department. Mayor Talabisco said she was pleased that this matter was coming to fruition. Mayor Talabisco also extended her appreciation to Assistant Fire Chief Sayles and Tamarac Fire Rescue staff for their efforts and energies relative to regionalization efforts. 4. Item No. 6(d) on the Consent Agenda. AWARD OF BID 12-06B FOR CITY FACILITIES PAINTING: (TR 12184). A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 12-06B to and approving an Agreement with J&J, Inc., d/b/a Eagle Painting, for the Tamarac Facilities Painting Project, at Tamarac City Hall, located at 7525 Pine Island Road, Broward Sheriffs Office, located at 7515 Pine Island Road, Fire Station 15, located at 6000 Hiatus Road, Fire Station 78, located at 4801 West Commercial Boulevard, and Tamarac Community Center, located at 8601 West Commercial Boulevard, in accordance with Bid No. 12-06B for a contract amount of $87,110.00; a contingency in the amount of $13,067.00 will be added to the project account, for a total project budget of $100,177.00; authorizing an expenditure from the appropriate accounts; authorizing budget amendments for proper accounting purposes; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain and Purchasing/Contracts Manager Public Services Director Jack Strain briefly reviewed the proposal to paint a total of five -- City of Tamarac facilities. Mr. Strain noted that these facilities were most recently painted in 2005. He also stated that the total project budget of $100,177.00 was well below the initial cost estimate of $120,000.00. Mr. Strain noted that there would a standardized continuity of colors for the City facilities, including painting the roof of the Community Center blue, in accordance with the fact that this roof was in the twelfth year of 0 twen"ar warranty period. Director of Community Development Jennifer Bramley"�said that all recommended paint colors for the City facilities were included in -the City -,oaf Tamarac's paint palette. She also said that a noted colorist, Jennie -Delvecthic, had_ recommended the proposed paint colors for the facilities. ''ommissidner_'Gemez said she was pleased to hear that the paint colors had been --handled_ by a �pected specialist. 5. Item No. 6(g) on the Consent Agenda. MASTER EQUIPMENT/LEASE/PURCHASE AGREEMENT WITH BANC OF AMERICA PUBLIC CAPITAL CORPORATION: (TR 12191). A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City officials to execute the Schedule of Property No. 1 and attached Exhibits related to the Master Lease/Purchase Agreement with the Banc of America Public Capital Corporation in the principal amount of $607,667 to finance the acquisition of an E-One 78' Aerial Fire Apparatus model HP-78; providing for conflicts; providing for severability; and providing for an effective date. Financial Services Director Mark Mason Mr. Mason said it had taken approximately nine months to custom build the 78' Aerial Fire Apparatus for the City of Tamarac Fire Department. He stated that the interest rate for the lease/purchase agreement over a five year term was 1.679%, amounting to approximately $27,900 in interest charges over the first five years. Mr. Mason said that there was no better time to take advantage of these very low interest rates. Commissioner Dressler strongly concurred that there was no time like the present to lock in these very advantageous interest rates. Commissioner Gomez concurred that this sounded like the wisest course of action. 6. SELECTION OF DIRECTOR, ALTERNATE AND SECOND ALTERNATE TO BROWARD LEAGUE OF CITIES. City Clerk Peter M. J. Richardson Mayor Talabisco requested, and received, City Commission consensus to move consideration of this item to the next City Commission workshop on April 23rd. Mr. Goren noted that the Broward County Attorney's Office was in the process of finalizing a Code of Ethics for advisory board and committee members and certain municipal staff. Mr. Goren said he would be pleased to brief the Mayor and City Commissioner about this matter in the near future. Mr. Goren also noted that he would be following up privately with the Mayor and City Commissioners about some litigation matters. There being no further business, the workshop was adjourned at 10:33 a.m. Peter M. J�/. C� Richardson, RM City Clerk