HomeMy WebLinkAbout2012-06-25 - City Commission Workshop Meeting Minutes_ CITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, JUNE 25, 2012
CALL TO ORDER: Mayor Talabisco called the workshop meeting to order at 9:33 a.m.
on Monday, June 25, 2012 in Room 105, Tamarac City Hall, 7525 NW 88th Avenue,
Tamarac, Florida.
ROLL CALL: Mayor Beth Talabisco, Commissioner Pamela Bushnell, Commissioner
Michelle J. Gomez, Vice Mayor Diane Glasser and Commissioner Harry Dressler were
in attendance.
ALSO PRESENT: City Manager Michael Cernech, Assistant City Manager Diane
Phillips, Assistant City Attorney Julie Klahr and City Clerk Peter M. J. Richardson.
PLEDGE OF ALLEGIANCE: Commissioner Michelle J. Gomez led the Pledge of
Allegiance.
1. Item No. 6(b) on the Consent Agenda. WASTEWATER MAIN
REHABILITATION INFLOW AND INFILTRATION (I&I) PROJECT. (TR12211)
A Resolution of the City of Tamarac, Florida, authorizing the appropriate City
officials to accept and execute the agreement between the City of Tamarac and
SAK Construction, LLC, utilizing Choice Facility Partners (CFP) Contract
#10/039MP-01 for an amount not to exceed $840,000.00 for the FY12
Wastewater Main Rehabilitation Inflow and Infiltration Project; authorizing the
appropriate City officials to administer the contract; providing for conflicts;
providing for severability; and providing for an effective date. — Assistant
Utilities Director James Moore, Utiltiies Operations Manager Scott London
and Purchasing/Contracts Manager Keith Glatz
Mr. Moore stated that City staff was recommending that the City Commission approve
an agreement with SAK Construction LLC to undertake a wastewater main rehabilitation
inflow and infiltration project for public service area 16, including Fair Haven Section 11,
Green Haven Section 12 and Sunset Isles Section 13. He noted that this was one of
the highest volume stations in the City of Tamarac, with pumping needs often exceeding
ten hours per day, the operational guideline set by the Broward County Department of
Environmental Protection. Mr. Moore also noted that proceeding with this proposed
project would help to mitigate the need for a new force main, larger pumps, and
ultimately, the overall costs for wastewater disposal for the City of Tamarac. He said
that the City of Tamarac presently accounted for approximately ten percent (10%) of the
capacity of the North Regional Wastewater Treatment Plant.
Mr. Moore noted that Mathews Consulting was currently engaged in the drafting of a
plan to comprehensively address inflow and infiltration issues potentially facing the City
of Tamarac's wastewater collection system in the future. Mr. Moore responded to
questions from the Mayor and City Commissioners, noting that City staff would continue
to employ a variety of industry best practices to reduce the volume of wastewater
flowing to the North Regional Wastewater Treatment Plant. Mayor Talabisco requested
that City staff coordinate with Mathews Consulting to minimize the amount of technical
language in the forthcoming presentation regarding strategies to lessen the City of
Tamarac's long-term costs for wastewater treatment.
2. Item No. 6c on the Consent Agenda. APPROVE EXECUTION OF TASK
AUTHORIZATION 012-06E FOR DESIGN AND PERMITTING OF 108
TERRACE/80 STREET DRAINAGE AND RESURFACING IMPROVEMENT
PROJECT. (TR12212) A Resolution of the City Commission of the City of
Tamarac, Florida, approving Execution of Task Authorization No. 012-06E with
Mathews Consulting, Inc. to provide Professional Engineering Services for the
design and permitting of the 108th Terrace/80th Street Drainage and Resurfacing
Improvement Project, in accordance with the City's Continuing Service
Agreement as authorized by Resolution R 2011-87; authorizing an expenditure
for said purpose in an amount not to exceed $91,546.00; authorizing budget
amendments as needed for proper accounting purposes; providing for conflict;
providing for severability; and providing for an effective date. - Public Works
Assistant Director John Doherty and Purchasing and Contracts Manager
Keith Glatz
Mr. Doherty made a brief presentation regarding the proposed drainage and resurfacing
improvement project for 108th Terrace and 80th Street. He noted that field testing and .—
observation had found that storm water was settling into the base rock in this area,
resulting in significant deterioration to the roadway's asphalt base. Mr. Doherty said
that the anticipated length of the overall project was approximately 409 days, with actual
construction of the street drainage and resurfacing improvements taking about 150 days
in total. Vice Mayor Glasser inquired about the anticipated length of time for the
resurfacing improvements. Mr. Doherty said these would take less than thirty days, with
a single lane being closed for each portion of the resurfacing project.
3. Item No. 6(d) on the Consent Agenda. INTERLOCAL AGREEMENT WITH
BROWARD COUNTY — GO SOLAR PERMITTING PROGRAM (TR12215) A
Resolution of the City of Tamarac, Florida, authorizing the appropriate City
officials to execute the Interlocal Agreement between Broward County and the
City of Tamarac for the Go Solar Permitting Program; providing for conflicts;
providing for severability; and providing for an effective date. - Chief Building
Official Claudio Grande
Mr. Grande made staff's presentation regarding details about Broward County's "Go
Solar" permitting program for the issuance of photovoltaic permits in an expedited
manner. Mr. Grande said he was proposing that the City of Tamarac enter into an
interlocal agreement with Broward County to participate in the County's permitting
program for solar projects. Commissioner Dressler inquired about the City's proposed
permitting fee for program participants. Mr. Grande said that all municipalities electing
to participate in the County's solar permitting program would be charging a flat permit
fee of $500.00, regardless of the size of the project. Mayor Talabisco inquired about the
number of permits issued by the City of Tamarac for solar projects. Mr. Grande said
that excluding City of Tamarac projects, two permits for residential solar projects had
been issued during the past three years.
4. Item No. 9(a) on Public Hearings. CDBG 2010-2011 ACTION PLAN.
(TR12217) A Resolution of the City Commission of the City of Tamarac, Florida,
approving an amendment to the fiscal year 2010-2011 annual action plan for
expenditure of the U.S. Housing and Urban Development Community
Development Block Grant Funds for the eleventh program year to provide for
reallocation of funds; providing for conflict; providing for severability; and
providing for an effective date. - Community Development Director Jennifer
Bramley and Housing Administrator Angela Bauldree
5. Item No. 9(b) on Public Hearings. FY2011/12 CDBG ACTION PLAN
AMENDMENT. (TR12218) A Resolution of the City of Tamarac, Florida,
approving an amendment to the Fiscal Year 2011/2012 Annual Action Plan for
expenditure of the U.S. Housing and Urban Development Community
Development Block Grant funds for the twelfth program year to provide for
reallocation of funds; providing for conflict; providing for severability; and
providing for an effective date. - Community Development Director Jennifer
Bramley and Housing Administrator Angela Bauldree
Ms. Bramley introduced Ms. Bauldree to review items 4 and 5 on this morning's
workshop agenda. Ms. Bauldree noted that staff was recommending that funds
earmarked for administrative programs be re -deployed to pay for rehabilitation services,
specifically involving approximately $82,000 for FY 2010-2011 and approximately
$68,000 for FY 2011-2012. Ms. Bramley thanked the Financial Services Department for
their assistance with this matter.
6. Item No. 9c on Public Hearings. CDBG 12/13 ACTION PLAN (TR12219) A
Resolution of the City Commission of the City of Tamarac, Florida, approving the
projects recommended for inclusion in the fiscal year 2012 Annual Action Plan for
expenditure of the U.S. Housing and Community Development Block Grant funds
estimated to be $307,277 for the twelfth program year; providing for conflict;
providing for severability; and providing for an effective date. - Community
Development Director Jennifer Bramley and Housing Administrator Angela
Bauldree
Ms. Bauldree briefly reviewed the proposed Community Development Block Grant
Action Plan for FY 2012-2013, noting that funding was being recommended for the
following activities: a temporary full-time social worker ($46,090.00), minor home repairs
($200,602.70) and program administration and auditing services ($55,584.30). She
also noted that the City of Tamarac had received no public comments to date and
needed to submit the proposed Community Development Block Grant Program Action
Plan to the U.S. Department of Housing and Urban Development by no later than July
15, 2012. Ms. Bauldree and Ms. Klahr responded to questions from the Mayor and City
Commissioners regarding the default of individual borrowers and the City's ability to
potentially recover and recapture CDBG loan funds in order to sustain the City's
homeownership program.
7. UPDATE ON NSP3 PROGRAM Community Development Director Jennifer
Bramley and Housing Administrator Angela Bauldree
Ms. Bauldree provided a comprehensive update on the status of the City's NSP3
program, noting that approximately $508,433.00, or 36% of the City's NSP3 program
funds, had been expended as of June 1st, compared to a national average of 13%. Ms.
Bauldree further noted that an additional $242,750.00 had been obligated, reflecting an
average contract of $103,000.00 for home purchases and $55,000.00 on average for
home rehabilitation projects. Ms. Bauldree stated that open house events were held for
individual properties in the City's program on an invitation -only basis for potential buyers
who had been qualified through the terms of the City's NSP3 program.
Mayor Talabisco requested that "before" and "after' photos of some of the properties
funded through the City's NSP3 program be included in City staff's next quarterly
update to the Mayor and City Commissioners. Ms. Bramley and Ms. Bauldree said that
they would be pleased to include such photographs in the next update. Ms. Bauldree
responded to questions from the Mayor and City Commissioners regarding the history
of the City's NSP 1 and 3 programs to date.
8. DISCUSSION REGARDING SELECTION OF VOTING DELEGATE AND
ALTERNATE VOTING DELEGATE FOR FLORIDA LEAGUE OF CITIES
ANNUAL CONFERENCE - City Clerk Peter Richardson
Mr. Richardson noted that City staff was seeking an expression of interest from the
Mayor and City Commissioners regarding the selection of a voting delegate, and
possibly an alternate voting delegate, to represent the City of Tamarac at the Florida
League of Cities Annual Conference, to be held in Hollywood, Florida. Commissioner
Gomez proposed that the Mayor and City Commissioners designate Mayor Talabisco
as the City of Tamarac's voting delegate and Vice Mayor Glasser to serve as the City's
alternate voting delegate. There was a unanimous expression of interest to proceed in
this manner. Mayor Talabisco said she would be pleased to serve as the City's voting
delegate. Mayor Talabisco noted that she and any other members of the City
Commission would be driving back and forth to the conference in Hollywood and that
she would be pleased to do so.
There being no further business, the workshop wa ourned at 11:00 a.m.
Peter M. J. 7chdrdson, CRM
City Clerk