HomeMy WebLinkAbout2012-11-26 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, NOVEMBER 26, 2012
CALL TO ORDER: Mayor Talabisco called the Workshop of the City Commission to order at
9:34 a.m. on Monday, November 26, 2012 in Conference Room 105, Tamarac City Hall,
7525 NW 88 Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Beth Talabisco, Vice Mayor Diane Glasser, Commissioner Pamela
Bushnell, Commissioner Michelle J. Gomez and Commissioner Harry Dressler were in
attendance.
Also in attendance were City Manager Michael C. Cernech, Assistant City Attorney Julie
Klahr and Interim City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Pamela Bushnell led the Pledge of Allegiance.
1. Item No. 6 (d) on the Consent Agenda. AWARD OF RFP 12-13R FOR THE
DESIGN/BUILD OF PRESSBOX: (TR12258) A Resolution of the City Commission of the City
of Tamarac, Florida, awarding Bid No. 12-13R to and approving an Agreement with JMW
Construction Corporation for the Design/Build of the Sports Complex Press Box Project in
accordance with Bid No. 12-13R for a contract amount of $158,650.00; a contingency in the
amount of $23,800.00 will be added to the project account, for a total project budget of
$182,450.00; authorizing an expenditure from the appropriate accounts; authorizing budget
amendments for proper accounting purposes; providing for conflicts; providing for
severability; and providing for an effective date. Public Services Director Jack Strain, Parks &
Recreation Director Greg Warner and Purchasing/Contracts Manager Keith Glatz appeared.
Public Services Director Strain gave a presentation (on file in the City Clerk's Office) and said
they are looking to have this project completed by June 2013 in time for the 41h of JUIy
celebration. Mayor Talabisco confirmed that this was approved in last year's Capital
Improvement Plan. Commissioner Dressler asked what is currently at the field and Public
Services Director Strain responded that there is nothing at the present time. Parks &
Recreation Director Warner said that what has been used in the past is a scaffolding type
structure so that they can film the football game, which is dictated by American Youth
Football League rules. Public Services Director Strain said that the new press box will also
facilitate a lot of storage for both football and soccer equipment. Commissioner Bushnell
asked what other leagues would use the press box and Parks & Recreation Director Warner
responded that only the football and soccer leagues will have use of the press box as the
baseball leagues have their own storage facility. Commissioner Bushnell also asked how this
will affect the Anniversary events that will start in March and Public Services Director Strain
responded that the area will be secured and cordoned off until completion.
2. Item No. 9 (a) on Public Hearings. CONSOLIDATED ANNUAL PERFORMANCE
EVALUATION REPORT: (TR12264) A Resolution of the City Commission of the City of
Tamarac, Florida authorizing the appropriate City officials to approve the Consolidated
Annual Performance Evaluation Report (CAPER FY2011-2012) for the U.S. Department of
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Housing & Urban Development (HUD)'s Community Development Block Grant (CDBG)
programs for HUD's fiscal year 2011-2012; case no.24-mi-12; providing for conflicts;
providing for severability; and providing for an effective date. Community Development
Director Jennifer Bramley and Housing Administrator Angela Bauldree appeared. Housing
Administrator Bauldree gave a presentation and reported on the activities and expenditures
for 2011-2012 CDBG funds.
3. Item No. 6 (g) on the Consent Agenda. TASK AUTHORIZATION NO. 13-10E TO
PROVIDE PROFESSIONAL ENGINEERING SERVICES FOR THE PREPARATION OF
THE TAMARAC VILLAGE PRELIMINARY DESIGN REPORT: (TR12274) A Resolution of
the City Commission of the City of Tamarac, Florida, approving Execution of Task
Authorization No. 013-01 E with Mathews Consulting, Inc. to provide Professional Engineering
Services for the design and permitting of the Tamarac Village Project, in accordance with the
City's Continuing Service Agreement as authorized by Resolution R-2011-87; authorizing an
expenditure for said purpose in an amount not to exceed $85,442.00; authorizing budget
amendments as needed for proper accounting purposes; providing for conflict; providing for
severability; and providing for an effective date. Community Development Director Jennifer
Bramley and Public Services Director Jack Strain appeared. Community Development
Director Bramley gave an overview of Phasel of the agreement and said this is Phase 2
which deals with the infrastructure visioning all the way through permitting. We have six
companies on our continuing services contract and Mathews has worked with Tamarac
Village before having done some infrastructure studies and we will build upon those studies
as part of this agreement. Mathews is working with Group 1 as far as what will happen with the hard scape and landscaping and eventually we will know the design for water and storm
water and be permit ready. Commissioner Dressler commented that this is a logical
progression for this project. Public Services Director Strain said this will build on an existing
design that they have already completed. Commissioner Bushnell asked what would happen
if the design of the project changes down the road and Community Development Director
Bramley responded that whoever constructs the building will connect to the infrastructure that
we will put in place as we are building to capacity in order to enable that design. There was a
discussion about tapping into the infrastructure in different scenarios. Public Services Director
Strain said that as long as we don't make any major changes to the layout of the street then
this design will work for whatever needs to be built. Mayor Talabisco said this will make this
project much more marketable. Vice Mayor Glasser said she understood the concept and
asked that if something unique comes up if will we be able to make accommodations and
Public Services Director Strain said yes.
4. Item No. 8 (a) on Ordinances First Reading. AMENDING CHAPTER 18 "SIGNAGE &
ADVERTISING" OF THE CODE OF ORDINANCES. (TO2259) Motion to adopt an Ordinance
of the City Commission of the City of Tamarac, Florida, on first reading to amend the City's
sign regulations by specifically amending Chapter 18, "Signs and Advertising", of the Code of
Ordinances of the City of Tamarac, Florida, providing for codification; providing for conflicts;
providing for severability; and providing for an effective date. Community Development
Director Jennifer Bramley and Planning & Zoning Manager Frank Zickar appeared.
Community Development Director Bramley gave the background on why the changes are
being made to this code and thanked Planning & Zoning Manager Zickar, Assistant Planner
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Louie and Associate Planner Johnson for the in-house work that they did on this ordinance.
Planning & Zoning Manager Zickar gave a presentation (on file in the City Clerk's Office).
Commissioner Dressler questioned the city's right or ability under the U.S. Constitution to
prohibit any expression of any kind, political, commercial or otherwise on a public sidewalk as
that is the only place people can demonstrate legally. Commissioner Dressler said he thinks
there might be a freedom of speech issue and we need to explore that closer as we do not
want to be in the position of telling people they cannot do that. Assistant City Attorney Klahr
said the issue has to some degree been litigated and there are certain things that the City is
entitled to prohibit. There are commercial signs that are considered to be off premise signs
whether they are human animated or in the ground or on the side of a building. The City
does have the ability to regulate off premise signs and signage. The information and the
ordinance as it has been drafted has been reviewed by her office and they feel that it
complies with all the regulatory requirements for this purpose. To the extent that someone
comes out and protests or wants to picket, those are unrelated, and have certain other
requirements and First Amendment protections which we will deal with as they come up and
this is not what this ordinance is intending to regulate. This ordinance is specific to
commercial enterprise and it is usually off site of the facility, i.e. in the right of way or
elsewhere. There are certain regulations that the City can impose for purposes of safety and
traffic regulation. Commissioner Dressler said he can differentiate that from a freedom of
speech issue and asked if there was a representative case that the City Attorney's Office
could provide the Commission and Assistant City Klahr said she would email a representative
case to the Commission.
Commissioner Bushnell said she knows of instances where code enforcement officers have
stopped people from waiving grand opening signs and asked how the current ordinance
addressed this issue. Community Development Director Bramley responded that the current
code say that the sign has to be affixed permanently in the ground. There was a discussion
on the various types of signage that are a cause of distraction and create safety issues, the
proper use of flags and seasonal light displays. Community Development Director Bramley
gave an overview of the courtesy notice and citation process for a complaint of a display and
responded to questions from the Commission regarding the process.
Commissioner Dressler left the meeting at 10:40 a.m. and returned at 10:44 a.m.
Community Development Director Bramley and Planning & Zoning Manager Zickar
responded to the questions and concerns of the Commission regarding monument signs,
cabinet signs, channel signs, height of signs, multi -tenant listings, the number of signs
permitted per business, up front display of range of addresses within shopping centers,
minimum separation of monument/cabinet signs, legal non -conforming signs, mobile billboard
signs, parking issues of commercial vehicles in commercial strip centers and types of
aesthetically appealing signs.
Planning & Zoning Manager Zickar said this will be an ongoing process for a long time to
bring all the signs into compliance with the new code.
The meeting recessed at 11:37 a.m. and resumed at 11:48 a.m. with all present as before
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5. UPDATE REGARDING 50TH ANNIVERSARY ACTIVITIES: Update Regarding 50th
Anniversary Activities - Parks & Recreation Director Greg Warner and Assistant Parks &
Recreation Director Linda Probert appeared. Parks & Recreation Director Warner gave a
presentation (on file in the City Clerk's Office) and went over the status of the promotional
items, planned events and event upgrades. Commissioner Dressler asked if we thought of
inviting charity groups to the events for fund raising opportunities. Parks & Recreation
Director Warner said we had not but would look into and get back to the Commission.
Commissioner Bushnell asked what happened with the Smiley Face event and Parks &
Recreation Director Warner said they did not get an overall sense that this is something that
the Commission wanted to do. Commissioner Bushnell said maybe this is something we can
get the schools involved in and asked if they had looked into getting shirts with the 50th
Anniversary Logo that people can buy. Commissioner Dressler said maybe this is something
the City can sponsor and donate the money from the sales to charity. Assistant Parks &
Recreation Director Probert said there had been some discussion with the Kiwanis Club and
will check with Barry Harris and will also check with the City Attorney's office to see if it is
feasible for the City to sell shirts and donate the money to charity. There was a general
discussion regarding the promotion of all of the events for the 50th Anniversary Celebration
and potential ideas for other events.
6. DISCUSSION REGARDING CANCELLATION OF THE DECEMBER 24, 2012
WORKSHOP MEETING AND DECEMBER 26, 2012 REGULAR MEETING DUE TO THE
CHRISTMAS HOLIDAY: Interim City Clerk Teufel asked for a consensus to cancel the two
meetings due to the holiday and all were in agreement.
7. Item No. 6 (e) on the Consent Agenda. ELECTION OF A VICE MAYOR: (TR12261) A
Resolution of the City Commission of the City of Tamarac, Florida, electing a Vice Mayor to
serve a term of one year beginning November 28, 2012 and ending November 2013, with no
succession; providing for conflicts; providing for severability; and providing for an effective
date. Interim City Clerk Teufel asked for a nomination of a Vice Mayor to serve until
November 2013. Vice Mayor Glasser nominated Commissioner Gomez, all were in
agreement and Commissioner Gomez accepted.
There being no further business to come before the City Commission, Mayor Talabisco
adjourned the meeting 12:49 p.m.
Patricia Teufe C MC
Interim City Clerk
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