HomeMy WebLinkAbout2013-10-24 - City Commission Special Meeting MinutesCITY OF TAMARAC
SPECIAL CITY COMMISSION MEETING
THURSDAY, OCTOBER 24, 2013
CALL TO ORDER: Mayor Beth Talabisco called the Special Commission Meeting of the City
Commission to order at 2:10 p.m. on Thursday, October 24, 2013 in Conference Room 105,
Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Pamela
Bushnell and Commissioner Diane Glasser were in attendance. Commissioner Michelle J.
Gomez joined the meeting at 2:17 p.m.
Also in attendance were City Manager Michael Cernech, Assistant City Manager Diane
Phillips, Assistant City Attorney Julie Klahr and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Mayor Talabisco led the Pledge of Allegiance.
1. TR12412 - Golf Course Operations: A Resolution of the City Commission of the City of
Tamarac, Florida, approving the award for RFP NO. 13-25R to Billy Casper Golf, LLC for Golf
Course Operations Services for the Colony West Country Club; authorizing the appropriate
City Officials to execute an agreement for Management and Maintenance of the Golf Course
and the amenities available in the clubhouse including foodservice anal pro -shop operations
for a period of five (5) years, with an option to renew for an additional five (5) years, providing
for conflicts, providing for severability; providing for an effective date.
City Manager Cernech gave a history of the purchase of the golf course and leasing it to the
Rack family to run and eventually defaulting on the contract. City Manager Cernech said staff
has decided to move forward with an RFP to find another firm to either manage, lease it
and\or some hybrid of the two. City Manager Cernech said thirty one went out, seven came
back out of which three were responsive and we are here today to award a contract. City
Manager Cernech said we have arrived at a solution where we will be establishing the Colony
West Golf Course as aself-contained fund and the investment we make in Colony West Golf
Course will come back to benefit the City as a whole.
Financial Services Director Mark Mason and Purchasing/Contract Manager Keith Glatz
appeared. Financial Services Director Mason introduced Doug White, Tony Cianci and Mike
Stevens of Billy Casper Golf, LLC who were in attendance.
Financial Services Director Mason gave a presentation which is on file in the City Clerk's
Office. Mr. Mason talked about the solution, RFP and evaluation processes, staffs initial
recommendation, final award recommendation, financial aspects of the agreement, base
management fees, incentives, reimbursement of travel expenses for out of state personnel,
stop gap provision, fiscal impact and touched on the highlights of the contract.
Mayor Talabisco opened the floor for comments and questions from the Commission.
Financial Services Director Mason, Doug White, City Manager Cernech and Assistant City
Attorney Klahr responded to the questions and concerns from the Commission. City Manager
Cernech discussed the importance of maintaining vendor relationships and said given the
Page 1 of 2 SPECIAL COMMISSION MEETING October 24, 2013
right partner Tamarac can have a great golf course for the community. Vice Mayor Dressler
said this ties in with our long term strategic plan to make Tamarac a destination. All were in
agreement that this will be good for Tamarac. Vice .Mayor Dressler seconded by
Commissioner Gomez moved approval of TR12412. Assistant City Attorney Klahr read
TR12412 by title into the record. Motion passed unanimously (5-0).
Both City Manager Cernech and Financial Services Director Mason thanked the Commission
for taking the time today to move forward with the agreement for Golf Course Operations
Services with Billy Casper Golf, LLC for Colony West Golf Course.
There being no further business
adjourned the meeting at 3:54 p.m.
Fl�atricia Teufel, CMC
City Clerk
to come before the City Commission, Mayor Talabisco
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