HomeMy WebLinkAbout2013-04-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, APRIL 8, 2013
CALL TO ORDER: Mayor Talabisco called the Workshop of the City Commission to order at
9:36 a.m. on Monday April 8, 2013 in Conference Room 105, Tamarac City Hall, 7525 NW 88
Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Pamela Bushnell,
Commissioner Patricia Atkins -Grad and Commissioner Diane Glasser were in attendance.
Also in attendance were City Manager Michael C. Cernech, Assistant City Attorney Julie Klahr
and Interim City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Atkins -Grad led the Pledge of Allegiance.
Commissioner Dressler said at the last meeting there was a discussion regarding Mayor
Talabisco lending her support to the US Conference of Mayors - Mayors for Freedom to Marry
pledge and after reading information on the subject matter felt that the Mayor should be allowed
to express her fundamental right to sign the pledge if she so chooses. Assistant City Attorney
Klahr clarified Tamarac's code regarding the Mayor's ability to sign such a document and after
discussion there was no objection from the Commission to the Mayor signing the pledge. Mayor
Talabisco indicated that she will sign the pledge.
1. Neighborhood Liaison Program Update: Community Development Director Jennifer Bramley
and Housing & Neighborhood Programs Manager Angela Bauldree appeared. Ms. Bauldree said
the intent of the program is to facilitate communication on City programs, events and special
projects. They have created contact information for 95 out of 165 associations; made 19
presentations at various meetings; utilized the list to share 50th Anniversary event information as
well as promote the Neighborhood Meetings and upcoming Home Preservation Expo that will
take place on May 11th. Commissioner Atkins -Grad asked to be provided with information so that
she can send it out to people on her contact list. There was a discussion regarding the poor
turnout for the District 3 meeting as a result of a mailing glitch. Ms. Bauldree said they are
planning to reschedule the District 3 meeting and will be sending letters to individuals residing in
District 3.
2. Discussion - Selection of Director, Alternate and Second Alternate to Broward League of Cities.
Interim City Clerk Teufel said that the Broward League of Cities was requesting all members of
the Broward League of Cities make their designation of a voting Director, Alternate and Second
Alternate, for general and regular membership meetings of the League. Mayor Talabisco was
appointed to serve as the City's Director to the Broward League of Cities Board of Directors, with
Commissioner Dressler serving as the Alternate and Commissioner Bushnell as the Second
Alternate voting delegate.
3. TR12324 - Resolution Awarding Bid No. 13-06B for the Woodlands Blvd North Bikepath to
Kailas Corp. Item No. 6(c) on the Consent Agenda. (TR12324) A Resolution of the City
Commission of the City of Tamarac, Florida, awarding Bid No. 13-06B to and approving an
agreement with Kailas, Corp for the Woodlands Blvd. North Bikeway Project at Woodlands
Boulevard between Commercial Boulevard and Bailey Road, in accordance with bid no. 13-06B
for a contract amount of $149,661.25; a contingency in the amount of $14,966.13 will be added to
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the project account, for a total project budget of $164,627.38; authorizing an expenditure from the
appropriate accounts; authorizing budget amendments for proper accounting purposes; providing
for conflicts; providing for severability; and providing for an effective date. Public Services Director
Jack Strain and Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director
Strain gave a presentation, which is on file in the City Clerk's Office, and responded to a few
questions from the Commission.
4. Discussion - Municipal Service Taxing Unit: City Manager Cernech said for this discussion he
will be utilizing the presentation that the County made to the City Managers at a meeting last
week, a copy of which is on file in the City Clerk's office. City Manager Cernech said that this
whole notion of implementing this E911 consolidation with the use of a Municipal Services Taxing
Unit (MSTU) is a moving target as there are 31 cities and the county involved. There are still
some people that are hung up on who should pay and he believes the right thing to do for the
residents for Broward County would have been for the county commission to take full
responsibility for the E911 and to fund it the same way that they fund other regional services. This
issue is not about who pays, it is about who charges and who gets blamed for charging and
ultimately it is the residents of Broward County who will pay. The notion that the County charges
through ad valorem creates a different funding structure because it is absolute as there is no
opting in or out. The MSTU does not provide that level of comfort because it allows 31 cities to
make a decision as to whether or not they will participate both operationally and financially. With
the MSTU you can choose not to participate financially but you can choose to participate
operationally because we know they will be answering the calls. The decision was made by the
County Commission that the cities should pay 40% and after working though this issue for two
years with elected and appointed officials a consensus was reached that the county should fund
it; however, the county decided not to do that and they came up with the 60% - 40% split. Mr.
Cernech explained to the Commission that the MSTU is a taxing unit wherein we will levy a tax on
the tax bill for a maximum of .17 mills in addition to our existing millage base and this will create a
revenue stream that is solely for the funding of a consolidated E911 system. There will be a new
line on the tax bill that is dedicated to funding E911 services. The creation of this MSTU has no
impact on the county role for providing a consolidated system as the county has charter
obligations that they have to, and will continue to, fulfill. In addition to the MSTU is an Inter -local
Agreement between cities and the county as to how the system will be operated and Mr. Cernech
said he expects that at the April 24th and May 8th meetings we will be asking the Commission to
put in place this MSTU ordinance which will create the MSTU. The Inter -local agreement is going
to tell us how this system will work and it will actually opt you into the MSTU. With this MSTU we
will still be pursuing and achieving our goal of a regional E911 system and we will be moving
much closer to the closest unit response and radio interoperability, which is the biggest hurdle to
better response times for 911 calls. This will bring us one step closer to better public safety
response which is in the best interests of the residents of Broward County and we need to focus
on how to make this work in a very short time frame. There was a discussion regarding the
current method of paying for 911 services.
City Manager Cernech said the MSTU is how we would levy our charges for our portion of the
consolidated 911 system and if we don't levy the MSTU at .17 mills, which would generate
approximately $375,000, and said he is not sure what the county would send a bill for or how they
would arrive at a dollar figure. The first option to fund the consolidated 911 system was to have
the county do it through ad valorem, which is the most stable revenue stream, and the second
option was the MSTU. The reason that the MSTU was decided upon was the need for a stable
funding source for 911 and this was the best conventional funding source that everyone can use
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which provide the most stable revenue stream. City Manager Cernech addressed the concerns
and questions from the Commission.
5. T02273 - Amending Ordinance 2012-21 FY2013 Budget: Item No. 8 (a) on Ordinances(s) -
First Reading. (T02273) Motion to adopt an Ordinance of the City Commission of the City of
Tamarac, Florida, on first reading amending Ordinance 2012-21, which amended the City of
Tamarac Operating Budget, Revenues and Expenditures, the Capital Budget, and the Financial
Policies for the Fiscal Year 2013, by increasing the total revenues and expenditures by a total of
$21,215,673 as detailed in Exhibit A attached hereto; providing for conflicts; providing for
severability; providing for an effective date. Financial Services Director Mark Mason gave an in-
depth explanation of the increase to the FY2013 budget. A copy of the presentation is on file in
the City Clerk's Office.
6. TR12322 Capital Improvement Refunding Revenue Bonds, Series 2013: Item No. 6 (e) on the
Consent Agenda. (TR12322) A Resolution of the City Commission of the City of Tamarac, Florida
authorizing the issuance of not to exceed $16,000,000 in aggregate principal amount of City of
Tamarac, Florida Capital Improvement Refunding Revenue Bonds, Series 2013 for the purpose
of advance refunding all or a portion of the City's outstanding Capital Improvement Revenue
Bonds, Series 2005; covenanting to Budget and appropriate legally available non -ad valorem
revenues to provide for the payment thereof; making certain covenants and agreements for the
benefit of the owners of such Bonds; authorizing certain Officials and Employees of the City to
take all actions required in connection with the Sale, Issuance, and Delivery of such Bonds;
taking certain other actions with respect to such Bonds; authorizing and approving the negotiated
sale of such Bonds to the Underwriters named herein subject to the Terms and Conditions
contained herein; approving the form and authorizing the distribution of a Preliminary Official
Statement and Execution and delivery of a Final Official Statement; authorizing certain Officials to
deem final the Preliminary Official Statement for purposes of Securities and Exchange
Commission rule 15c2-12; approving the form and authorizing the Execution and Delivery of a
Bond Purchase Agreement; appointing the paying agent and registrar; approving the form and
authorizing the execution and delivery of an Escrow Deposit Agreement; approving the form and
authorizing the execution and delivery of a disclosure dissemination Agent Agreement; appointing
the Escrow holder; providing certain other matters relating to the Series 2013 Bonds; providing for
conflicts; providing for severability; and providing for an effective date. Financial Services Director
Mark Mason introduced Dwayne Draper, Bond Counsel and Jeff Larson, Tamarac's Financial
Advisor. Mr. Mason gave a presentation, which is on file in the City Clerk's Office. Financial
Services Director Mason responded to a few questions from Vice Mayor Dressier.
7. T02276 - Stormwater Assessment: Item No. 8 (b) on Ordinance(s) First Reading. (T02276)
Motion to adopt an Ordinance of the City Commission of the City of Tamarac, Florida, on first
reading amending Chapter 22, entitled "Utilities," Article VI, entitled "Stormwater Management
Utility," to authorize the collection of the Stormwater Management Utility Fee ("fee") using the
Uniform Assessment Collection Act, Section 197.3632, Florida Statutes ("Act"); specifically
amending Section 22-252, entitled "Definitions," to amend certain definitions and define additional
terms associated with the collection of the fee using the provisions of the act; amending Section
22-255, entitled "Billing, Payment, Penalties and Enforcement" to provide for the collection of the
fee using the act and that the billing provisions of this section shall be an alternative to using the
act; amending Section 22-256, entitled "Adjustment of Fees" to limit this section to fees collected
by means other than the act; creating Sections 22-258 through Section 22-268 to be collectively
referred to as the City of Tamarac Stormwater Utility Fee Uniform Assessment Collection Act
Ordinance to establish the procedures for notice and adoption of the annual stormwater
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management utility fee roll and for correcting errors and omissions, provide that the fees
constitute a lien on assessed property upon adoption of the Stormwater Management Utility Fee
R, establish procedures and methods for the collection of stormwater assessments, and establish
the priority of the stormwater management utility fee lien over prior recorded liens or mortgages;
providing for severability; providing for conflicts; providing for codification; and providing for an
effective date. Financial Services Director Mark Mason and Assistant City Attorney Michael
Cirullo appeared. Financial Services Direct Mason gave a presentation, which is on file in the
City Clerk's Office. Mr. Mason pointed out that there are exemptions from the stormwater utility
assessment and they are federal properties, state properties, as well as county and school board
properties. Mr. Mason addressed a few questions from the Commission. Lastly, Mr. Mason said
that this will go for first reading on April 1 oth and second reading on April 24th and this will give us
the necessary authority and mechanism to use the property tax bills for collection of the fees.
City Manager Cernech said he received a call from Clara Bennett, Executive Director of the Ft.
Lauderdale Executive Airport regarding the Ft. Lauderdale Air Show and she advised that
normally the performers in the show are not staged at the Executive Airport; however, this year
there will be 18 planes staged at the airport. Mr. Cernech explained that in 1981 Tamarac sued
the Secretary of Transportation and the FAA, among others, because Tamarac was not happy
with the plans for the Executive Airport and we wanted to limit the use of the airport. There were
some restrictions put in place that do not serve us well today as they restrict older noisier aircraft
and these restrictions no longer apply to the more modern and quiet aircraft that are used today.
One of the agreements was that the Executive Airport would not stage an air show from that
airport. They are not staging the air show, there will just be 18 planes who are participating in the
show that will be taking off and landing at the executive airport. These planes will not cause any
disruption and probably no one would have noticed if Clara had not called and made us aware of
the situation. Based on her description of the activity that would take place, we have agreed to
letting the planes fly out from the Executive Airport and observing if there are any issues that
arise. After the air show we will work together with the Executive Airport and the City of Ft.
Lauderdale if there are any changes that need to be made going forward. There are also some
other things that don't work for us anymore that we will address in the future.
There being no further business to come before the City Commission, Mayor Talabisco adjourned
the meeting at 12:26 p.m.
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