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Home My WebLink About2013-07-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, JULY 8, 2013 CALL TO ORDER: Mayor Beth Talabisco called the Workshop of the City Commission to order at 9:31 a.m. on Monday, July 8, 2013 in Conference Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Patricia Atkins -Grad, Commissioner Diane Glasser and Commissioner Pamela Bushnell were in attendance. Also in attendance were Assistant City Manager Diane Phillips, Assistant City Attorney Julie Klahr and Interim City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Commissioner Glasser led the Pledge of Allegiance. 1. TR12362 - Caporella and Sports Complex Playground Renovations: A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to award RFP #13-05R and execute an Agreement with West Construction, Inc., for the Caporella and Sports Complex Park Playground Renovations for an amount not to exceed $372,493; a contingency amount of $37,249 will be added to the project account for a total project budget of $409,742; providing for an additional appropriation to fund the project budget; providing for conflicts; providing for severability; and providing for an effective date. Parks & Recreation Director Greg Warner, Assistant Parks & Recreation Director Linda Probert and Assistant Public Works Director John Doherty appeared. Parks & Recreation Director Warner introduced Donald West, West Construction, and Debbie Levine, REP Services, to the Mayor and Commission and gave a presentation, a copy of which is on file in the City. Clerk's Office. Assistant Public Works Director John Doherty talked about adding the ADA compliant sidewalk on the north side of the playground at the Sports Complex. Assistant Parks & Recreation Director Probert noted that staff went out with some of the proposals and polled a few user groups to get their input and feedback on what elements should be included in the new playgrounds. Staff responded to a few questions and concerns from the Mayor and Commission. Commissioner Bushnell asked what would happen with the old equipment and Mr. West recommended disposing of it as donated equipment could be a future liability for the City. 2. Discussion Regarding Transportation Route Changes: Parks & Recreation Director Greg Warner and Social Services Supervisor Rose Cure-Persad appeared. Parks & Recreation Director Warner noted that Ms. Cure-Persad has been working diligently with Broward County of these Route changes. Ms. Cure-Persad gave a presentation and talked about the terms of the agreement with Broward County, ridership, the reasons for modifying the routes, the modifications, analysis of ridership and justification of the changes. Both Mayor Talabisco and Commissioner Bushnell said they were pleased to see that the new route will be stopping at the VA clinic on Commercial Boulevard. Parks & _ Recreation Director Warner and Ms. Cure-Persad responded to questions from the Commission. Mayor Talabisco moved out of the order of the agenda to talk about an op-ed piece that appeared in the July 5, 2013 Sun -Sentinel that dealt with the County recently stopping Page 1 of 3 COMMISSION WORKSHOP MEETING July 8, 2013 picking up dead animals without any notification to the cities. Public Services Director Strain updated the Commission and advised that arrangements have been made with a private company to handle the disposal of carcasses and they are continuing to look at other alternatives. Purchasing/Contracts Manager Glatz said that the Southeast Florida Governmental Purchasing Cooperative is contemplating an agreement that would include everyone in the Cooperative. Mayor Talabisco moved back into the order of the agenda to take up Item No. 3. 3. TR12353 - FY 13/14 CDBG Annual Action Plan: A Resolution of the City Commission of the City of Tamarac, Florida, approving the projects recommended for inclusion in the Fiscal Year 2013 Annual Action Plan for expenditure of the U.S. Housing and Urban Development Community Development Block Grant funds estimated to be $369,060 for the fourteenth program year; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Jennifer Bramley and Housing & Neighborhood Programs Manager Angela. Bauldree appeared. Housing and Neighborhood Programs Manager Bauldree gave a presentation and said funding for FY13/14 has been increased by 20% up $61,783 from this year's allocation of $307,277, went over the recommended activities as well as the public hearings and plan review. Mayor Talabisco complimented Housing and Neighborhood Programs Manager Bauldree for the excellent way she is handling a very arduous program. 4. TR12356 - Agreement to Provide Bus Benches: Resolution of the City Commission of the City of Tamarac, Florida authorizing the appropriate City officials to award and execute an agreement to furnish bus benches for the City of Tamarac through December 31, 2014 with up to two (2) two (2) year renewal options utilizing the City of Dania Beach Agreement with Insite Martin Outdoor, LLC dated December 31, 2012; providing for conflicts; providing for severability; and providing for an effective date. Community Development Director Jennifer Bramley and Purchasing/Contracts Manager Keith Glatz appeared. Community Development Director Bramley gave a presentation. Community Development Director Bramley said the Public Art Committee has a Call to Artists to incorporate art into the bus benches. Commissioner Glasser confirmed that these particular benches are different than the Broward County benches. Vice Mayor Dressler said he does not like the benches we have now, felt that advertising should not be allowed on the bench in front of City Hall and asked how the $20 per bench figure was arrived at. Community Development Director Bramley said staff would contact Martin regarding how the City's revenue in the amount of $20 was arrived at and Purchasing/Contracts Manager Glatz said he believes it is the current market value. Vice Mayor Dressler asked if the Public Art Committee comes up with something creative and artistic what effect would it have on the current benches and Community Development Director Bramley said the extension of the contract will give us until December 2014 to arrive at a plan and move forward with something that is cost effective which could potentially incorporate the art into the current benches or possibly replacing the current benches with new benches. Commissioner Bushnell agreed with Vice Mayor Dressler about not allowing advertising in front of City Hall. 5. TR12370 - Nuisance Abatement Assessment: A Resolution of the City Commission of the City of Tamarac, Florida, relating to the provision of Nuisance Abatement on Certain Real Properties by the City in accordance with Chapter 9, Division V of the City's Code of Ordinances; determining that Certain Real Property has been specially benefited by the City's Abatement of Nuisances thereon; directing the City Manager to prepare or direct the Page 2 of 3 COMMISSION WORKSHOP MEETING July 8, 2013 preparation of a preliminary Nuisance Abatement Assessment Roll; establishing a public hearing for the proposed levy of unpaid Nuisance Abatement Assessments on the annual tax bill and directing the provision of notice in connection therewith; providing for conflict; providing for severability; and providing for an effective date. Financial Services Director Mark Mason appeared and gave a presentation, which is on file in the City Clerk's Office. There was a brief discussion regarding what constituted a public nuisance, foreclosing on properties that have accumulated assessments and how public nuisances were brought to staff's attention. 6. TR12369 - Stormwater Assessment: A Resolution of the City Commission of the City of Tamarac, Florida, relating to the provision of Stormwater Management provided by the City 3s Stormwater Utility; determining that certain real property will be specially benefited thereby; establishing and confirming the method of calculating the cost of Stormwater Management Service against the real property that will be specially benefited thereby; directing the City Manager to prepare or direct the preparation of a preliminary Stormwater Utility Management Fee Roll based upon the methodology set forth herein; establishing a public hearing for the proposed Stormwater Utility Management Fees and directing the provision of notice in connection therewith; providing for conflict; providing for severability; and providing for an effective date. Financial Services Director Mark Mason appeared and gave a presentation, which is on file in the City Clerk's Office. Financial Services Director Mason talked about the Installment Payment Plan and the Partial Payment Plan. There was a brief discussion regarding these plans and Vice Mayor Dressler asked Financial Services Director Mason to call the Property Appraiser's office to get more information on the Installment Payment Plan. Mayor Talabisco asked Financial Services Director Mason to make sure we get this information out to the residents and businesses in Tamarac and Commissioner Bushnell agreed that dissemination of this information is critical. Mayor Talabisco said she believes that putting this assessment on the TRIM notice is the right thing to do. Mayor Talabisco noted that there is an item on the July 10, 2013 agenda appointing Interim City Clerk Teufel as City Clerk and she is happy to be voting on that item. There being no further business to come before the City Commission, Mayor Talabisco adjourned the meeting at 11:06 a.m. Patricia Teufel, CN Interim City Cler Page 3 of 3 COMMISSION WORKSHOP MEETING July 8, 2013