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Home My WebLink About2013-08-26 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, AUGUST 26, 2013 CALL TO ORDER: Mayor Beth Talabisco called the Workshop of the City Commission to order at 9:30 a.m. on Monday, August 26, 2013 in Conference Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Diane Glasser and Commissioner Pamela Bushnell were in attendance. ABSENT: Commissioner Patricia Atkins -Grad Also in attendance were City Manager Michael Cernech, Assistant City Attorney Jacob Horowitz and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Vice Mayor Dressler led the Pledge of Allegiance. 1. TR12381 - Accepting a Grant Award and Executing an Agreement With Stryker: Item No. 6 (g) on the Consent Agenda. (TR12381) A Resolution of the City Commission of the City of Tamarac, Florida accepting an Emergency Medical Services Grant Award in the amount of $62,406 from the Florida Department of Health, Bureau of Emergency Medical Services; authorizing the appropriate City Officials to execute a Grant Agreement pending legal review between the Florida Department of Health and the City of Tamarac for grant funding in the amount of $62,406 with a 25 percent match of $20,802 in local funds for the purchase and installation of three (3) Power -load Cot Fastener Systems and one (1) Power Pro XL Ambulance Cot; and authorizing the appropriate City Officials to enter into the necessary agreements pending legal review between the City of Tamarac and Stryker, a sole source provider, for the purchase of said fastener systems and cot; providing for conflicts; providing for severability; and providing for an effective date. Fire Chief Mike Burton and Division Chief Steve Stillwell appeared. Division Chief Stillwell gave a presentation, a copy of which is on file in the City Clerk's Office. Vice Mayor Dressler asked how patients were loaded onto the cot and asked how many injuries were sustained in such a transfer. Division Chief Stillwell said it is a manual transfer of a patient onto the cot and Chief Burton added that EMTs are taught the proper techniques for transference to avoid any injuries. 2. TR12380 - Water Treatment Plant Emergency Generator Replacement Project - Bid No. 13-166: Item No. 6 (e) on the Consent Agenda. (TR12380) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing that the City Commission award Bid No. 13-16B to Cardinal Contractors, Inc., and authorizes the appropriate City Officials to execute the agreement between the City of Tamarac and Cardinal Contractors, Inc., for an amount of $1,319,000 for construction of the Water Treatment Plant Emergency Generator Replacement Project; a contingency in the amount of $198,000 will be added to the project account for a total amount of $1,517,000; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain and Assistant Director of Utilities Jim Moore appeared. Assistant Director of Utilities Moore gave a presentation, a copy of which is on file in the City Clerk's Office. Commissioner Glasser asked why this project was not started earlier and Public Services Director Strain responded that it was because they had to go out to bid two times; however, they can actually do the Page 1 of 3 COMMISSION WORKSHOP MEETING August 26, 2013 switch over during hurricane season because of the parallel construction of the new generator as it would only take about 8 hours to accomplish the tie in. Public Services Director Strain explained the benefits of the using Convault fuel tanks vs. steel. There was a brief discussion regarding the costs of running the emergency generators and the benefits of installing the new SCADA PLC at Grants Plaza and Tract 27. Commissioner Bushnell asked what would happen with the old generator and Public Services Director Strain said it would be sold. Commissioner Bushnell asked what the function of the Grants Plaza station was and Public Services Director Strain said it is a re -pumping station for the east side of Tamarac and discussed how that station operated. 3. TR12377 SHIP Annual Reports: Item No. 6 (d) on the Consent Agenda. (TR12377( A Resolution of the City Commission of the City of Tamarac, Florida, approving the annual reports for the State Housing Initiative Partnership for the Close Out Report FY 2010/2011 and the Interim Reports for FY 2011/2012 and FY 2012/2013; providing for conflicts; providing for severability; and providing for an effective date. Interim Community Development Director Frank Zickar and Housing & Neighborhood Programs Manager Angela Bauldree appeared. Housing and Neighborhood Programs Manager Bauldree said the report is an administrative requirement for the SHIP program and covers a three year period. For FY2010/2011 there was no allocation of funds from the state but the city did receive $4,000 as a result of a default which was used to assist one homeowner; FY 2011/2012 we received $42,000 and assisted three households and lastly for FY 2012/2013 we received $22,000 and assisted one household. Housing and Neighborhood Programs Manager Bauldree said there was good news for FY2013/2014 as we received $85,000.00. 4. TR12379 - Palm Cove Restrictive Covenants: Item No. 6 (c) on the Consent Agenda. (TR12379) A Resolution of the City Commission of the City of Tamarac, Florida, approving the request of Richard Coker, Esq. of Coker and Finer on behalf of the property owner, LDC Monterey Ventures, LLC, to amend the Declaration of Restrictive Covenants for Palm Cove as recorded in Official Record Book 44460, Page 1757 (Case No. 13-MI-13); providing for conflicts; providing for severability; and providing for an effective date. Interim Community Development Director Frank Zickar appeared and gave a presentation, a copy of which is on file in the City Clerk's Office. Commissioner Bushnell said she was pleased to see the change to single family homes, the reduction in density; the reduction in the height of the sound walls and that the covenants with Mainlands 1, 2, 3, and 5 Homeowner Associations will remain in place. Interim Community Development Director Zickar responded to a few questions from Commissioner Glasser and Mayor Talabisco. 5. Update - Public Awareness Initiatives: Public Information & Media Specialist Elise Boston appeared and gave a presentation, a copy of which is on file in the City Clerk's Office, and said we will be focusing on all the good things that go on in Tamarac using multifaceted campaigns to pique the interest of people that live in Tamarac as well as those passing through. Commissioner Bushnell said she would like to see some type of venue to promote city wide activities in the eastern portion of Tamarac. Mayor Talabisco asked for staff to look into getting sponsors involved in events and to look into using other publications to promote Tamarac. Vice Mayor Dressler asked staff to look into hosting annual symposiums inviting knowledgeable people to speak about government pension issues, among other issues, affecting governments. Mayor Talabisco asked staff to look into purchasing additional electronic sign boards to advertise events. Public Information & Media Specialist Boston said staff will investigate all options. Page 2 of 3 COMMISSION WORKSHOP MEETING August 26, 2013 6. Update on Webcasting: Information Technology Director Levent Sucuoglu appeared and gave a brief update on the number of visits to the streaming of commission meetings since it '— went live in January 2013. IT Director Sucuoglu said since going live on January 13, 2013 there have been 1810 visits to the site with the majority coming from city employees and briefly went over the 104 access categories. Vice Mayor Dressler said he felt that the data reflects a de minimis visitation rate, however, it is the Commission's ethical responsibility for Tamarac to provide transparency. IT Director Sucuoglu said the new Public Awareness Initiatives should draw more people. There being no further business to come before the City Commission, Mayor Talabisco adjourned the meeting at 10:44 a.m. PatriciaTeufel MC \`01%%IIIfI City Cler �� MPRAC o�•`P. •' ' �O•' bpi F- b tWA R D G0� ` �1111111 Page 3 of 3 COMMISSION WORKSHOP MEETING August 26, 2013