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HomeMy WebLinkAbout2013-10-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, OCTOBER 07, 2013 CALL TO ORDER: Mayor Beth Talabisco called the Workshop of the City Commission to order at 9:32 a.m. on Monday, October 23, 2013 in Conference Room 105, Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Pamela Bushnell, Commissioner Michelle J. Gomez and Commissioner Diane Glasser were in attendance. Also in attendance were City Manager Michael Cernech, Assistant City Manager Diane Phillips, Assistant City Jacob Horowitz and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Mayor Talabisco led the Pledge of Allegiance. 1. Update on HOA Liaison Program: Housing and Neighborhood Programs Manager Angela Bauldree appeared and said staff has been doing a good job of promoting the program. We have contact information for 170 Homeowner and Condo Associations, however, we still need to get current information on another 105. Staff is promoting the program in the Tam -A -Gram in an effort to get updated information on the missing associations. The three quarterly meetings we have had (May, July, September) have been well received with an average attendance rate of 62 people. The Commission members asked Ms. Bauldree to provide them with a copy of the master list of the associations as they might be able to get information on the current board members. Commissioner Glasser said it is important to get someone from each of the different sections of condo associations and Ms. Bauldree said they have had a good response from Kings Point with information for 75% of the different sections. There was a brief discussion regarding the difficulty of keeping the list current. 2. TR12359 - FY 2013/14 Residential Construction Mitigation Grant: Item No. 6 (c) on the Consent Agenda. (TR12359) A Resolution of the City Commission of the City of Tamarac, Florida accepting and executing the grant agreement in the amount of $150,000 from the Florida Division of Emergency Management Residential Construction Mitigation Program; authorizing the appropriate City officials to execute a grant agreement between the Florida Division of Emergency Management and the City of Tamarac in the amount of $150,000 to improve storm resistance of residences in the City of Tamarac; providing for conflicts; providing for severability; and providing for an effective date. Interim Community Development Director Frank Zickar and Housing and Neighborhood Programs Manager Angela Bauldree appeared. Ms. Bauldree said this is a 41h year competitive grant for residential mitigation. Ms. Bauldree said this is a grant and not a lien for single family homes. This year we have our Residential Rehabilitation Program opening and is confident that will be able to spend the $150,000. Commission Glasser asked if this grant was subject to income eligibility and Ms. Bauldree said it is the same as what is mandated by HUD which is based on income and the number of household members. Commissioner Bushnell asked if the application process was still open and Ms. Bauldree said it ended the end of August and we received 92 applications. 3. TR12406 Taxable Capital Improvement Revenue Note: Item No. 6 (f) on the Consent Agenda. (TR12406) A Resolution of the City Commission of the City of Tamarac, Florida authorizing the issuance of its Capital Improvement Revenue Note, Series 2013 (Taxable), in the principal amount of not to exceed $20,000,000 at any one time, initially as a revolving line of credit, to refinance all of the outstanding City of Tamarac, Florida Taxable Redevelopment Revenue Note, Page 1 of 2 COMMISSION WORKSHOP MEETING October 7, 2013 Series 2011,finance and/or refinance the cost of acquisition and redevelopment of real property within the City to be used for community development or redevelopment purposes, and to finance and/or refinance various capital improvements within the City; providing for an automatic conversion to a term loan on October 1, 2016; making certain findings of public purpose; providing that the Series 2013 Note shall be a limited obligation of the City payable from legally available non -ad valorem revenues budgeted, appropriated and deposited as provided herein; providing for the rights, securities and remedies for the owner of the Series 2013 Note; establishing intent to reimburse from note proceeds the costs of such projects for state law purposes; making certain covenants and agreements in connection therewith; and providing for severability and an effective date. Financial Services Director Mark Mason appeared and gave a presentation, a copy of which is on file in the City Clerk's Office. Commissioner Bushnell asked if the existing tenant at the bank location was staying and what other uses the fund could be used for other than land purchases and Mr. Mason said the existing tenant has elected not to stay, staff is working diligently to find another tenant and the funds could be used for Tamarac Village as well as redevelopment elsewhere in the City. There was a discussion regarding LIBOR rates over the past eight years and the projection of what they could be in the future. 4. TR12399 - Renewal of Microsoft Enterprise Agreement: Item No. 6 (d) on the Consent Agenda. (TR12399) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing appropriate City Officials to execute a three (3) year Microsoft Enterprise Licensing Agreement paid annually to be purchased from SHI International Corp.; authorizing budget amendments for proper accounting purposes; authorizing an expenditure of $299,503.44, providing for conflicts; providing for severability; and providing for an effective date. Information Technology Direct Levent Sucuoglu and Purchasing/Contracts Manager Keith Glatz appeared. IT Director Sucuoglu gave a presentation, which is on file in the City Clerk's Office. Mr. Sucuoglu stated that we signed an agreement three years ago and we are now moving into a maintenance mode which comes in at a lower rate than what we originally paid for the licenses. The cost for the next three years is approximately $89,000 a year vs. $150,000 in first three years, $10,000 of software is for Southwest Ranches for which we provide IT services. The total value of this agreement is about $300,000, $268,000 for Tamarac and $31,000 for Southwest Ranches, which will get reimbursed back to us. Mr. Sucuoglu said the agreement will save us money while giving us access to evolving technology and new products and it makes sense for us to continue at this time. Assistant City Attorney Horowitz said the City Attorney's Office will be looking to conduct some ethics training so that everyone is in compliance with the County Ethics Ordinance. Assistant City Attorney Horowitz said they will work with everyone to make sure they have their eight hours. There being no further business to come before the City Commission, Mayor Talabisco adjourned the meeting at 10:07 a.m. i XMAq ., ems. �•.�; U SNE 0 �S'C 963 _ 03 iCI�V`0�. 6 � - k , I �Ia_jv Patricia Teufel, Clf City Clerk Page 2 of 2 COMMISSION WORKSHOP MEETING October 7, 2013