HomeMy WebLinkAbout2013-10-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, OCTOBER 07, 2013
CALL TO ORDER: Mayor Beth Talabisco called the Workshop of the City Commission to order at
9:32 a.m. on Monday, October 23, 2013 in Conference Room 105, Tamarac City Hall, 7525 NW
88 Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Pamela Bushnell,
Commissioner Michelle J. Gomez and Commissioner Diane Glasser were in attendance.
Also in attendance were City Manager Michael Cernech, Assistant City Manager Diane Phillips,
Assistant City Jacob Horowitz and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Mayor Talabisco led the Pledge of Allegiance.
1. Update on HOA Liaison Program: Housing and Neighborhood Programs Manager Angela
Bauldree appeared and said staff has been doing a good job of promoting the program. We have
contact information for 170 Homeowner and Condo Associations, however, we still need to get
current information on another 105. Staff is promoting the program in the Tam -A -Gram in an
effort to get updated information on the missing associations. The three quarterly meetings we
have had (May, July, September) have been well received with an average attendance rate of 62
people. The Commission members asked Ms. Bauldree to provide them with a copy of the master
list of the associations as they might be able to get information on the current board members.
Commissioner Glasser said it is important to get someone from each of the different sections of
condo associations and Ms. Bauldree said they have had a good response from Kings Point with
information for 75% of the different sections. There was a brief discussion regarding the difficulty
of keeping the list current.
2. TR12359 - FY 2013/14 Residential Construction Mitigation Grant: Item No. 6 (c) on the
Consent Agenda. (TR12359) A Resolution of the City Commission of the City of Tamarac, Florida
accepting and executing the grant agreement in the amount of $150,000 from the Florida Division
of Emergency Management Residential Construction Mitigation Program; authorizing the
appropriate City officials to execute a grant agreement between the Florida Division of
Emergency Management and the City of Tamarac in the amount of $150,000 to improve storm
resistance of residences in the City of Tamarac; providing for conflicts; providing for severability;
and providing for an effective date. Interim Community Development Director Frank Zickar and
Housing and Neighborhood Programs Manager Angela Bauldree appeared. Ms. Bauldree said
this is a 41h year competitive grant for residential mitigation. Ms. Bauldree said this is a grant and
not a lien for single family homes. This year we have our Residential Rehabilitation Program
opening and is confident that will be able to spend the $150,000. Commission Glasser asked if
this grant was subject to income eligibility and Ms. Bauldree said it is the same as what is
mandated by HUD which is based on income and the number of household members.
Commissioner Bushnell asked if the application process was still open and Ms. Bauldree said it
ended the end of August and we received 92 applications.
3. TR12406 Taxable Capital Improvement Revenue Note: Item No. 6 (f) on the Consent Agenda.
(TR12406) A Resolution of the City Commission of the City of Tamarac, Florida authorizing the
issuance of its Capital Improvement Revenue Note, Series 2013 (Taxable), in the principal
amount of not to exceed $20,000,000 at any one time, initially as a revolving line of credit, to
refinance all of the outstanding City of Tamarac, Florida Taxable Redevelopment Revenue Note,
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Series 2011,finance and/or refinance the cost of acquisition and redevelopment of real property
within the City to be used for community development or redevelopment purposes, and to finance
and/or refinance various capital improvements within the City; providing for an automatic
conversion to a term loan on October 1, 2016; making certain findings of public purpose;
providing that the Series 2013 Note shall be a limited obligation of the City payable from legally
available non -ad valorem revenues budgeted, appropriated and deposited as provided herein;
providing for the rights, securities and remedies for the owner of the Series 2013 Note;
establishing intent to reimburse from note proceeds the costs of such projects for state law
purposes; making certain covenants and agreements in connection therewith; and providing for
severability and an effective date. Financial Services Director Mark Mason appeared and gave a
presentation, a copy of which is on file in the City Clerk's Office. Commissioner Bushnell asked if
the existing tenant at the bank location was staying and what other uses the fund could be used
for other than land purchases and Mr. Mason said the existing tenant has elected not to stay, staff
is working diligently to find another tenant and the funds could be used for Tamarac Village as
well as redevelopment elsewhere in the City. There was a discussion regarding LIBOR rates over
the past eight years and the projection of what they could be in the future.
4. TR12399 - Renewal of Microsoft Enterprise Agreement: Item No. 6 (d) on the Consent Agenda.
(TR12399) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing
appropriate City Officials to execute a three (3) year Microsoft Enterprise Licensing Agreement
paid annually to be purchased from SHI International Corp.; authorizing budget amendments for
proper accounting purposes; authorizing an expenditure of $299,503.44, providing for conflicts;
providing for severability; and providing for an effective date. Information Technology Direct
Levent Sucuoglu and Purchasing/Contracts Manager Keith Glatz appeared. IT Director Sucuoglu
gave a presentation, which is on file in the City Clerk's Office. Mr. Sucuoglu stated that we
signed an agreement three years ago and we are now moving into a maintenance mode which
comes in at a lower rate than what we originally paid for the licenses. The cost for the next three
years is approximately $89,000 a year vs. $150,000 in first three years, $10,000 of software is for
Southwest Ranches for which we provide IT services. The total value of this agreement is about
$300,000, $268,000 for Tamarac and $31,000 for Southwest Ranches, which will get reimbursed
back to us. Mr. Sucuoglu said the agreement will save us money while giving us access to
evolving technology and new products and it makes sense for us to continue at this time.
Assistant City Attorney Horowitz said the City Attorney's Office will be looking to conduct some
ethics training so that everyone is in compliance with the County Ethics Ordinance. Assistant City
Attorney Horowitz said they will work with everyone to make sure they have their eight hours.
There being no further business to come before the City Commission, Mayor Talabisco adjourned
the meeting at 10:07 a.m.
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Patricia Teufel, Clf
City Clerk
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