HomeMy WebLinkAbout2013-11-12 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
TUESDAY, NOVEMBER 12, 2013
CALL TO ORDER: Mayor Beth Talabisco called the Workshop of the City Commission to
order at 9:32 a.m. on Tuesday, November 12, 2013 in Conference Room 105, Tamarac City
Hall, 7525 NW 88 Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Beth Talabisco, Vice Mayor Harry Dressler, Commissioner Pamela
Bushnell, Commissioner Michelle J. Gomez and Commissioner Diane Glasser were in
attendance.
Also in attendance were City Manager Michael Cernech, Assistant City Manager Diane
Phillips, City Attorney Samuel Goren and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Vice Mayor Dressler led the Pledge of Allegiance.
1. Presentation of Art Work Presented to Tamarac Fire Rescue at 911 Memorial Ceremony in
New York. Assistant Operations Chief Percy Sayles, Firefighters Alex Seaman, Godson
Cherry and Omar Jirau appeared to present the artwork to the Commission. Assistant
Operations Chief Sayles said that six new firefighters got together and decided to make the
trip to New York City to attend the 911 Memorial Celebration on their own time. Firefighter
Seaman said they thought it would be a good way to celebrate and pay their respects to the
343 NYFD firefighters that lost their lives on September 11, 2001. When they were leaving
ground zero they were approached by an artist who told them he was from Chicago and he
presents commemorative artwork to fire departments around the country and he wanted to
present the City of Tamarac Fire Department with commemorative artwork. Firefighter
Seaman said all six Tamarac firefighters were proud to be able to bring back the art work.
Assistant Operations Chief Sayles said the artwork is on display in Fire Station 15.
2. TR12425 - Health Insurance Stop Loss: Item No. 6 (h) on the Consent Agenda. (TR12425)
A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the
appropriate City officials to execute an agreement with CIGNA, providing for Stop Loss
Insurance; providing for a transfer of $650,000 from the Risk Fund; providing for conflicts;
providing for severability; and providing for an effective date. Human Resources Director
Maria Swanson and Financial Services Director Mark Mason appeared. Human Resources
Director Swanson said that this year we went to a partially self -insured program and we went
over this year because of numerous health challenges but the City is OK because of the Stop
Loss Insurance Coverage with Cigna and staff is now asking the Commission to approve
Stop Loss Coverage for next year. Human Resources Director Swanson said staff believes
this will protect Tamarac and will keep the program going. Human Resources Director
Swanson responded to a few questions from the Commission and there was a brief
discussion regarding the insurance industry putting out a lot of misinformation that is
misleading and confusing. Human Resources Director Swanson acknowledged Benefits
Specialist Nora Caries who plays a major part in Tamarac's health insurance program.
3. TR12424 - Equipment for Golf Course: Item No. 6 (g) on the Consent Agenda. (TR12424)
A Resolution of the City Commission of the City of Tamarac, Florida, approving the
appropriate City Officials to select, approve and award New and Used Equipment, Operating
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Supplies, and Small Tool Purchases through direct purchase, capital lease or operating lease
as appropriate on an expedited basis for use at the Colony West Country Club utilizing price
agreements provided by Billy Casper Golf, LLC on behalf of the City, providing for conflicts,
providing for severability; providing for an effective date. Financial Services Director Mark
Mason and Purchasing/Contracts Manager Keith Glatz appeared. Financial Services Director
Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Financial
Services Director Mason gave a brief background, talked about the items that need to be
purchased as well as golf carts and the interim solution for obtaining electric golf carts.
Purchasing/Contracts Manager Glatz talked about the contractual provisions of the
agreements, Tamarac's code provisions and discussed the pricing review. Financial Services
Director Mason went over staff recommendations and the budget effects and said that staff
will bring subsequent budget amendments before the Commission sometime in April 2014.
City Manager Cernech said that when we bought Colony West Country Club we bought the
golf course in order to control the real estate and not have the golf course fall into the hands
of developers as we had heard from the 23 surrounding communities that they wanted to
preserve it as open space. City Manager Cernech said as this is a startup business there will
be some capital outlays and this is a long term commitment for the City. It is important for
everyone to understand that at its worst Colony West generated $2.5 million in revenues and
at its finest it generated revenues between $4.5 and $5 million. All were in agreement that it
is a good thing for the City to preserve the golf course as open space and asset to the City
and will be a great place for the community to gather.
Mayor Talabisco called for a recess at 10:17 a.m. and the workshop resumed at 10:32 a.m.
with all present as before.
4. TR12416 - Authorize Award of Bid 13-22B for the BSO Security Fence Installation Project:
Item No. 6 (d) on the Consent Agenda. (TR12416) A Resolution by the City Commission of
the City of Tamarac, Florida, awarding Bid No. 13-22B to and approving an agreement with
ATCI Communications, Inc. to provide and install a perimeter protection system at the
Broward Sheriff's Office located at 7515 NW 88th Avenue, Tamarac, Florida, in accordance
with Bid No. 13-22B for a contract amount of $63,048.36; a contingency in the amount of
$6,305 will be added to the project account, for a total project budget of $69,353.36;
authorizing an expenditure from the appropriate accounts; providing for conflicts; providing for
severability; and providing for an effective date. Public Services Director Jack Strain, BSO Lt.
Frank Ballante and Purchasing/Contracts Manager Keith Glatz appeared. Public Services
Director Strain gave a presentation, a copy of which is on file in the City Clerk's Office.
Commissioner Bushnell said she was glad to see that BSO will be secured by a fence and
Commissioner Glasser expressed her concern with the necessity of securing the facility as
she had not heard of any incidents necessitating the installation of security fencing. Lt.
Ballante said it is a best practice as it relates to security for law enforcement buildings as they
need to account for everything in the parking lot. People have been going around to the back
of the building and we want people to come in the front door and not through the back where
we have equipment. City Manager Cernech said the concept for fencing off the BSO parking
lot was raised about two years ago because it is one of the few police compounds that is not
secured. BSO has investigative and undercover teams and two years ago an individual went
into the compound and took pictures of the undercover vehicles and posted the license plate
numbers on Facebook jeopardizing the safety of the deputies as well as their operations.
Mayor Talabisco, Vice Mayor Dressler, Commissioner Gomez and Commissioner Bushnell
were in agreement that this was something that needed to be done as it was in the best
Page 2 of 3 COMMISSION WORKSHOP MEETING November 12, 2013
interest of the deputies. Staff responded to a few questions from the Commission. Vice Mayor
Dressler said he was concerned that the Commission was not informed of this when it
happened and felt that this was not the proper venue for a discussion regarding operational
security. City Attorney Goren said after 911 discussions regarding operational security were
allowed to be held in shade sessions. Mayor Talabisco said at some future time, and in the
proper venue, she wants to know what is being done about security in City Hall.
5. TR12411 - Election of a Vice Mayor: Item No. 6 (c) on the Consent Agenda. (TR12411) A
Resolution of the City Commission of the City of Tamarac, Florida, electing a Vice Mayor to
serve a term of one year beginning November 19, 2013 and ending November 2014, with no
succession; providing for conflicts; providing for severability; and providing for an effective
date. City Clerk Teufel said that according to Charter no earlier than the third Tuesday in
November a majority of the Commissioners shall elect a Vice Mayor and since we will not be
holding the second regular commission meeting in November due to the Thanksgiving and
Hanukkah holidays, the Commission needs to elect a Vice Mayor at the regular commission
meeting on Wednesday with the term beginning on November 19, 2013 (which is the third
Tuesday of the month) and ending in November 2014. Mayor Talabisco asked City Attorney
Goren and City Manager Cernech to look at amending the procedures ordinance to provide
the Commission with certainty and clarity as to the yearly rotation of the Vice Mayor position
and also adding a Vice Mayor Designate. Mayor Talabisco advised that Commissioner
Glasser said she was not interested in serving as Vice Mayor and Vice Mayor Dressler is
ineligible to serve for a second consecutive term; however, both Commissioner Bushnell and
Commissioner Gomez have expressed an interest in being elected to serve as Vice Mayor.
Both Commissioner Bushnell and Commissioner Gomez discussed their reasons for wanting
to serve as Vice Mayor. There was a discussion on the role of the Vice Mayor and how the
procedures ordinance could be amended to clarify the rotation of Vice Mayor and the addition
of a Vice Mayor Designate. Vice Mayor Dressler nominated Commissioner Gomez to serve
as Vice Mayor and there was a consensus to elect Commissioner Gomez as Vice Mayor.
Mayor Talabisco also asked for a consensus to have the procedures ordinance amended and
all were in agreement. City Attorney Goren said he will draft something to clarify the rotation
of the Vice Mayor position and the addition of a Vice Mayor Delegate position and it will be
before the Commission for discussion at the next workshop.
Mayor Talabisco asked if there was any further business and City Attorney Goren said he will
update the Commission at Wednesday's meeting regarding the presentation that the
Inspector General made last Friday to the Selection & Oversight Committee which he and
Vice Mayor Dressler attended.
There being no further business to come before the City Commission, Mayor Talabisco
adjourned the meeting at 11:39 a.m.
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