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Home My WebLink About2014-03-24 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, MARCH 24, 2014 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9:31 a.m. on Monday, March 24, 2014 in Conference Room 105, Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner Pamela Bushnell, Commissioner Diane Glasser and Commissioner Debra Placko were in attendance. Also in attendance were City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, Assistant City Attorney Jacob Horowitz and City Clerk Patricia Teufel. 1. FY13 Comprehensive Annual Financial Report. - Financial Services Director Mark Mason, Assistant Director/Controller Christine Cajuste and JLSC Auditor Pablo Llerena appeared. Financial Services Director Mason said the City's Near -Term Financing is good and Tamarac is well able to meet its ongoing obligations; the City's Financial position is good and the overall economic conditions appear stable for the near future. Mr. Llerena went over the Report to Those Charged with Governance and said Tamarac received a clean opinion. Financial Services Director Mason and Mr. Llerena responded to questions from the Commission. 2. BSO Update. BSO Captain Neal Glassman appeared and gave a presentation, a copy of which is on file in the City Clerk's Office. Captain Glassman discussed district staffing levels in 2012, 2013 and 2014 and the results achieved with the additional personnel. Captain Glassman reported that there has been a 17.4% decrease in crime in Tamarac and compared that rate to a few other cities in Broward County. Captain Glassman also discussed the Florida State Statute Crimes and Residential Burglary statistics for 2012 and 2013 and provided year to date statistics for Tamarac as well. Captain Glassman responded to questions from the Commission throughout his presentation. City Manager Cernech said the additional people on the street are working and one of the key drivers of property values is the perception of a safe community. City Manager Cernech commented that Tamarac has always had one of the lowest crime rates in Broward County and since the economy is getting better crime is going down. The City has to work to improve the perception of safety as people need to understand that Tamarac is safe. City Manager Cernech said staff will be meeting with the Commission in a private session, under the provisions of F.S. 281.301, in April to discuss security measures in various City facilities. Staff has some ideas of how to make Tamarac safer and market the City as such. Mayor Dressier asked if staff communicates the reduction in crime through the HOA liaison program and City Manager Cernech replied yes and commented that staff is working on a coordinated effort to get this information out. City Manager Cernech said we have to work hard to make sure the perception is in line with reality. Commissioner Bushnell said we have to need to make sure the business community is also aware of this information. Page 1 of 3 COMMISSION WORKSHOP MEETING March 24, 2014 3. TR12462 - Award of Bid 14-10B for Colony West Fence Project: Item No. 6 (c) on the Consent Agenda. (TR12462) A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 14-10B to and approving an Agreement with Gomez and Son Fence, Corp. Per Bid No. 14-10B for a contract amount of $98,672.45 and a contingency in an amount of $7,400.00, will be added to the project for a total project budget of $106,072.45; authorizing an expenditure in the amount of $106,072.45 from the appropriate accounts; authorizing an appropriation of $106,072.45; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain, Financial Services Director Mark Mason and Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director Strain gave a presentation, a copy of which is on file in the City Clerk's Office. Vice Mayor Gomez stated for the record that she has no affiliation with the fence contractor Gomez and Son Fence Corp. and there is no conflict of interest. City Manager Cernech said the reason behind fencing the golf course is because people have been walking across the golf course at all times of the day and the City is concerned about providing a safe environment for the golfers and residents. Mayor Dressler said that he will be conducting all meetings according to Robert's Rules of Order and addressing all members of the Commission by their title and staff by Mr. or Ms. as this shows mutual respect for all concerned. Public Services Director Strain said that Items 4 and 5 are companion items and staff would make a presentation on those two items simultaneously as well as give an update on the Inflow and Infiltration Program. 4. TR12463 - Replacement of Vehicle 4001, Sewer TV Inspection Unit for FY14: Item No. 6 (g) on the Consent Agenda. (TR12463) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials award the purchase of a replacement vehicle for Unit 4001 from Atlantic Machinery, Inc., utilizing the National Joint Powers Alliance Cooperative Purchase Agreement for Sewer TV inspection units; authorizing an expenditure in an amount not to exceed $275,000 from the appropriate accounts; providing for conflicts; providing for severability; and providing for an effective date. 5. TR12464 - Replacement and Rehabilitation of TV and Sealing Equipment on Board Vehicle 4042, Sewer TV and Sealing Unit for FY14: Item No. 6 (f) on the Consent Agenda. (TR12464) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials award replacement and rehabilitation of the Sewer TV and Sealing equipment on board Vehicle 4042 from Atlantic Machinery, Inc., utilizing the National Joint Powers Alliance Cooperative Purchase Agreement for Sewer TV inspection units; authorizing an expenditure in an amount not to exceed $100,000 from the appropriate accounts; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain, Wastewater Supervisor Scott London and Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director Strain gave a presentation, a copy of which is on — file in the City Clerk's Office. Public Services Director Strain commented that he is very Page 2 of 3 COMMISSION WORKSHOP MEETING March 24, 2014 proud that all the Inflow & Infiltration Program work is all being done within our existing utility rates. Public Services Director Strain responded to a few questions from the Commission. 6. TR12453 - Field Turf - Purchase and Agreement: Item No. 6 (h) on the Consent Agenda. (TR12453) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to approve and execute an Agreement with Field Turf for the purchase and installation of synthetic turf for Field 5 at the Tamarac Sports Complex at a cost not to exceed $612,627.24, utilizing the Association of Education Purchasing Agencies (AEPA) per IFB #012; approving funding from the appropriate Capital Improvement Account; authorizing Budget Amendments for proper accounting purposes; providing for conflicts; providing for severability; and proving for an effective date. - Parks & Recreation Director Greg Warner, Assistant Public Works Director John Doherty and Purchasing/Contracts Manager Keith Glatz appeared. Parks & Recreation Director Warner gave a presentation, a copy of which is on file in the City Clerk's Office. Vice Mayor Gomez said she has played sports on artificial turf in the past and is concerned about the safety. Parks & Recreation Director Warner responded that the technology on synthetic turf has improved greatly over the years and is softer than natural grass and it has been proven that injuries have been reduced. Parks & Recreation Director Warner, Assistant Public Works Director John Doherty and Purchasing/Contracts Manager Glatz responded to a few questions from the Commission about the maintenance, life expectancy and cost savings. 7. Discussion - Selection of Director, Alternate and Second Alternate to Broward League of Cities. City Clerk Patricia Teufel said this is the annual selection of voting delegates to the Broward League of Cities. After a brief discussion there was a general consensus that Mayor Dressler would be appointed the Director, Vice Mayor Gomez would be appointed the Alternate and Commissioner Placko would be appointed the Second Alternate. There being no further business to come before the City Commission for consideration, Mayor Dressler adjourned the meeting at 11:05 a.m. Pa tricia Teufel, PM. , City Clerk O .• pRq U 1SHE0 U..: ESQ PP1963� : O coo Page 3 of 3 COMMISSION WORKSHOP MEETING March 24, 2014