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Home My WebLink About2014-09-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, SEPTEMBER 8, 2014 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9:35 a.m. on Monday, September 8, 2014 in 'Conference Room 105, Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner Pamela Bushnell, Commissioner Diane Glasser and Commissioner Debra Placko were in attendance. Also in attendance were City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, Assistant City Attorney Julie Klahr and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Commissioner Bushnell led the Pledge of Allegiance. 1. CRS Annual Status Report: Chief Building Official/Director Claudio Grande appeared and gave a report, a copy of which is on file in the City Clerk's Office. Mr. Grande spoke of the preventative activities taken over the last year which included: waterway inspections and maintenance; pump station inspections and maintenance; storm water pipe and catch basin inspection and maintenance; street sweeping program and the culvert maintenance cleaning program. Mr. Grande said the City has completed a new Storm Water Master Plan and added that it is intended to be a guideline for improving the City's storm water system performance. Mr. Grande talked about ongoing and recently completed Storm Water System Capital Improvement Projects which included: citywide culvert and headwall improvements; 108th Terr./80th Ave. drainage and resurfacing project and Commercial Blvd. drainage improvements. Mr. Grande noted that the City continues to work with Broward County to acquire conservation land AND green spaces and went over a list of sites in the City. Mr. Grande reported on the City's Outreach Projects which included: flood protection brochure; elevation certificates; map information service, repetitive loss properties and business and resident education. Mayor Dressler said this is important as it will save people a lot of money. 2. TR12532 - Florida Municipal Trust (FMIT): Item No. 6 (c) on the Consent Agenda. (TR12532) The Resolution of the City Commission of the City of Tamarac, Florida; authorizing the renewal of general liability, automobile liability, automobile physical damage, workers' compensation, and property lines of coverage with the Florida Municipal Insurance Trust (FMIT) for a one (1) year period beginning October 1, 2014 at a cost of $993,476 and payment of any increase resulting from the annual premium audit; providing for conflicts; providing for severability; and providing for an effective date. Human Resources Director Maria Swanson and Risk/Safety Manager Patty Tomaszewski appeared. Ms. Tomaszewski gave a report which included a detailed list of increases and decreases in insurance premiums and said that staff recommends the City renew its property and casualty insurance for FY2015 with the Florida Municipal Insurance Trust. Ms. Swanson and Ms. Tomasewski responded to a few questions from the Commission. Page 1 of 3 COMMISSION WORKSHOP MEETING September 8, 2014 3. TR12533 - FireHouse Software for Fire Rescue Department: Item No. 6 (b) on the Consent Agenda. (TR12533) A Resolution of the City Commission of the City of Tamarac, Florida authorizing the appropriate City Officials to issue a purchase order to Xerox Government Systems, LLC to furnish a Records Management System for the Fire Rescue Department at a cost not to exceed $71,795, including $7,000 contingency utilizing a competitively solicited City of Tallahassee Agreement dated February 28, 2014; providing for conflicts; providing for severability; and providing for an effective date. Information Technology Director Levent Sucuoglu, Assistant Chief - Operations Percy Sayles and Purchasing/Contracts Manager Keith Glatz appeared. Mr. Sucuoglu and Assistant Chief Sayles gave a presentation, a copy of which is on file in the City Clerk's Office. Mr. Sucuoglu responded to a few questions from the Commission. City Manager Cernech said there is an item staff has been working on relative to bus transportation which is almost completed and we would like to take up that item now as we have representatives from the County in attendance. Mayor Dressler moved out of the order of business to take up Item 5 on the agenda. 5. Discussion Regarding Interlocal Agreement between the City of Tamarac and Broward County For Community Bus Service Discussion Regarding Interlocal Agreement Between the City of Tamarac and Broward County For Community Bus Service. Parks & Recreation Director Greg Warner, Community Services Manager Dania Maldonado and Social Services Supervisor Rose Cure-Persad appeared. Mr. Warner said the City's ILA is up for renewal for Community Bus Service at the end of the month and staff is here to provide the Commission with an update. Mr. Warner added that we have had a good relationship with Broward County since 2000 in delivering transportation services and the system is as strong as ever. Ms. Maldonado gave a presentation, a copy of which is on file in the City Clerk's Office and ended by saying that staff recommends that we execute the agreement with Broward County. Mr. Warner, Ms. Maldonado, Ms. Cure-Persad and Ms. Klahr responded to questions from the Commission. Mr. Warner said we are moving forward with this item as the agreement expires at the end of September. Staff originally had this scheduled for the September 24th meeting, however, we were contacted by Broward County and advised that they want to get this on the County Commission Agenda for September 23rd. Mr. Warner asked the Commission for an expression of interest to get this item on the Consent Agenda at Wednesday's meeting pending resolution of a contractual issue. All were in agreement to get this on Wednesday's agenda pending resolution of the contractual issue with Broward County. Mayor Dressler moved back into the order of the agenda and took up Item 4 on the agenda. 4. Update on Woodlands Neighborhood Improvement District: Community Development Director Maxine Calloway appeared and gave a presentation, a copy of which is on file in the City Clerk's Office. City Manager Cernech gave a brief history on WNID and the reason for creating the district in 2010 and said the City enacted legislation and added _ that at that time the Commission did not want to serve on the Board. Mr. Cernech said Page 2 of 3 COMMISSION WORKSHOP MEETING September 8, 2014 staff is recommending moving forward and amending the legislation to reflect the statutory process for governing this district. Ms. Calloway and Mr. Cernech responded to numerous questions and concerns of the Commission. Mayor Dressler confirmed that what staff is looking for now is a consensus to move forward with a referendum of the residents of WNID for the continuation of the District and perform a needs assessment. All were in agreement for staff to move forward with the referendum and needs assessment. Mayor Dressler said he received an email from the Tamarac Cougars football coach asking that the football field be named after Brandon Myrick a member of the Cougars football team that recently drowned. After discussion it was decided to let staff look into an appropriate way to honor Brandon in a meaningful way that will have a lasting impact. Vice Mayor Gomez said she received an email last Friday from Commissioner Ritter's office indicating that Tamarac did not have a PACE program in place and expressed her concern about the misinformation going out. City Manager Cernech said his office will send Commissioner Ritter's office an email letting them know that Tamarac does in fact have a PACE Program in place. There being no further business to come before the City Commission for consideration, Mayor Dressler adjourned the meeting at 11:31 a.m. Patricia Teufel, C ' City Clerk e- •� .pO., S c PL : •�v Page 3 of 3 COMMISSION WORKSHOP MEETING September 8, 2014