HomeMy WebLinkAbout2014-12-08 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, DECEMBER 8, 2014
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission
to order at 9:31 a.m. on Monday, December 8, 2014 in Conference Room 105, Tamarac
City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Pamela Bushnell, Commissioner
Michelle J. Gomez, Commissioner Diane Glasser and Commissioner Debra Placko
were in attendance.
Also in attendance were City Manager Michael C. Cernech, Assistant City Manager
Diane Phillips, Assistant City Attorney Julie Klahr and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Vice Mayor Bushnell led the Pledge of Allegiance.
1. TR12584 - Agreement Amendment #1 with Jeff Ellis Management: Item No, 6 0) on
the Consent Agenda. (TR12584) A Resolution of the City Commission of the City of
Tamarac, Florida, authorizing the appropriate City Officials to execute Agreement
Amendment #1 between the City of Tamarac and Jeff Ellis Management, LLC,
exercising the option to renew the Agreement to provide Swimming Pool Management
Services for the Caporella Aquatic Center, at a cost of $319,376.90 annually, plus
shared revenues, for a two-year period effective January 1, 2015-December 31, 20161
approving funding from the appropriate accounts; providing for conflicts; providing for
severability; and providing an effective date. Parks & Recreation Assistant Director
Linda Probert and Community Services Manager Dania Maldonado appeared.
Assistant Parks & Recreation Director Probert gave a presentation, a copy of which is
on file in the City Clerk's Office. Community Services Manager Maldonado talked about
the programs offered in 2013 and 2014, program statistics and the benefits of having
Jeff Ellis Management manage the aquatic center. Vice Mayor Bushnell talked about
the recent water safety class that was held in honor of Brandon Myrick, a member of the
Cougars football team, who recently drowned and added these classes are of utmost
importance in Florida. Assistant Parks & Recreation Director Probert said only four
people attended the class and they will be holding another water safety class in May as
that will be Water Safety Month. Mayor Dressler asked if the relationship with Jeff Ellis
Management is fiscally positive, negative or neutral. Assistant Parks & Recreation
Director Probert said she would look into it and get that information to the Commission
before the meeting on Wednesday.
2. TR12585 - Pumper/Aerial Apparatus Purchase: Item No. 6 (f) on the Consent
Agenda. (TR112585) A Resolution of the City Commission of the City of Tamarac,
Florida authorizing the acquisition of an E-One 78 foot Pumper/Aerial Apparatus from
Hall -Mark Fire Apparatus, Inc., based on the request for proposal process (RFP) 15-
01 R; authorizing an additional appropriation in the amount of $31,575; providing for
conflicts; providing for severability; and providing for an effective date. Chief Mike
Burton, Battalion Chief Mike Annese and Purchasing/Contracts Manager Keith Glatz
appeared. Fire Chief Burton said TFR is working hard to make sure we have adequate
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equipment and vehicles as well as succession planning. Battalion Chief Annese gave a
presentation a copy of which is on file in the City Clerk's Office. Fire Chief Burton said
the pictures in the presentation are pictures of the new aerial pumper which was
purchased two years ago and the new truck will be very much similar and added that
the cost of the new truck is $651,575.00. Fire Chief Burton responded to a few
questions from the Commission.
3. TR12523 - Execution of RCMP Grant Agreement: Item No. 6 (k) on the Consent
Agenda. (TR12523) A Resolution of the City Commission of the City of Tamarac,
Florida accepting and executing the grant agreement in the amount of $233,000 from
the Florida Division of Emergency Management Residential Construction Mitigation
Program for fiscal year 2014-2015; authorizing the appropriate City officials to execute a
grant agreement between the Florida Division of Emergency Management and the City
of Tamarac in the amount of $233,000 to improve storm resistance of residences in the
City of Tamarac; providing for conflicts; providing for severability; and providing for an
effective date. Community Development Director Maxine Calloway, Housing and
Neighborhood Programs Manager Angela Bauldree and Grants Administrator Mike
Gresek appeared. Housing and Neighborhood Programs Manager Bauldree gave a
presentation, a copy of which is on file in the City Clerk's Office. Ms. Bauldree said this
is an increase of $83,000 and we will have 16 to 18 months in which to use the funds.
Vice Mayor Bushnell spoke about replacing windows in District 1 with these funds and
Ms. Bauldree responded that these funds are leveraged with other grant funding
sources which can be used to help residents replace windows. Community
Development Director Calloway talked about the application and eligibility process.
Grants Administrator Gresek added that the good news is that there is no match
required with the Grant.
4. TR12586 - MOU - Assistance to Firefighters Grant Program: Item No. 6 (e) on the
Consent Agenda. (TR12586) A Resolution of the City Commission of the City of
Tamarac, Florida authorizing the appropriate City Officials to submit a regional grant
application to the US Department of Homeland Security (DHS) via the Federal
Emergency Management Agency (FEMA) for Assistance to Firefighters Grant (AFG)
program funds in an amount not to exceed four million ($4,000,000) for firefighter
personal protective equipment; providing for a minimum ten percent (10%) match in
local funds in an amount not to exceed four hundred thousand ($400,000) in the event
of approval of the application, providing for acceptance of the grant award and
execution of documents upon legal review; authorizing the City of Tamarac to serve as
lead agency applying for and providing administration of the regional AFG grant in the
event of approval of the application; providing for a Memorandum of Understanding
between the City of Tamarac and the Coalition of Cities applying for AFG funds pending
legal review in the event of approval of the application, providing for conflicts; providing
for severability; and providing for an effective date. Fire Chief Mike Burton and Grants
Administrator Mike Gresek appeared. Grants Administrator Gresek said this is a
regional grant application through FEMA which provides grant funding to local fire
departments to enhance their ability to protect the safety of first responders and the
public. Mr. Gresek said regional applications tend to be a priority since they meet a
larger need. We have pooled resources with seven cities which represent nine different
fire departments. FEMA requires a MOU between all parties prior to the award of the
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grant and states that Tamarac agrees to be the host agency filing the AFG application
on behalf of the coalition and act as administrator of the grant and the equipment
purchased. Mr. Gresek noted that the match is 10% in lieu of the usual 20% match and
-- we should get a response back from FEMA either in the Spring or Fall of 2015.
5. TR12587 - Revised Maintenance Agreement: Bus Shelter Grant: Item No. 6 (1) on the
Consent Agenda. (TR12587) A Resolution of the City Commission of the City of
Tamarac, Florida approving a first amendment to the agreement between Broward
County and the City of Tamarac for the installation and maintenance of a total of
thirteen (13) bus shelters, providing for a 20% match in the amount of $100,360 in
connection with the Broward County Bus Shelter Grant program; authorizing the
appropriate City officials to execute the first amendment to agreement attached hereto
as Exhibit "2" and incorporated herein; providing for conflicts, providing for severability;
and providing for an effective date. Community Development Director Maxine Calloway
Planning and Zoning Manager Frank Zickar and Grants Administrator Mike Gresek
appeared. Mr. Zickar gave a presentation, a copy of which is on file in the City Clerk's
Office. Ms. Calloway and Mr. Zickar responded to a few questions from the Commission
6. TR12563 - Award of Bid No. 14-24B for the Tamarac Bikeways System Phase 3
Project: Item No. 6 (i) on the Consent Agenda. (TR12563) A Resolution of the City
Commission of the City of Tamarac, Florida, awarding Bid No. 14-24B to and approving
an agreement with Enco, LLC for the Tamarac Bikeway/Walkway System Project —
Phase 3, beginning at Nob Hill Road heading East on NW 77th street to Pine Island
Road; continuing North from NW 77th Street on NW 96th Avenue to NW 81st Street;
continuing East from Nob Hill Road on NW 81st Street terminating at Pine Circle, in
accordance with Bid no. 14-24B for a contract amount of $1,304,020; a contingency in
the amount of $108,706 will be added to the project account, for a total project budget of
$118,547; authorizing an expenditure from the appropriate accounts; providing for
conflicts; providing for severability; and providing for an effective date. Public Services
Director Jack Strain, Assistant Public Works Director John Doherty and
Purchasing/Contracts Manager Keith Glatz appeared. Assistant Public Works Director
John Doherty gave a presentation, a copy of which is on file in the City Clerk's Office.
Commissioner Placko expressed her concern about the bike lane and the right turn lane
at the corner of 82"d Street and 80th Street causing some confusion for some drivers.
Public Services Director Strain said he would look into placing signage to address the
problem. Vice Mayor Bushnell asked about bike lanes for the eastern part of the City
and Public Services Director Strain said the problem with the east is the way it is laid
out and it is not safe nor is there connectivity.
7. TO2313 - General Employees Window Period for Early Retirement: Item No. 8 (a) on
Ordinances First Reading. (TO2313) Motion to adopt an Ordinance of the City
Commission of the City of Tamarac, Florida, on first reading amending Chapter 16,
Pension and Retirement, Article III, Employees' Pension Plan, providing for a normal
retirement option for a limited time period for eligible participants; providing for a savings
clause; providing for severability; providing for codification and providing for an effective
date. Human Resources Director Maria Swanson appeared and said this Ordinance is
the result of the recent ratification of the FPE collective bargaining agreement which
included a provision to offer certain eligible pension plan participants a normal
Page 3 of 4 COMMISSION WORKSHOP MEETING December 8, 2014
retirement option for a limited time period providing certain benefits in exchange for an
earlier retirement. Human Resources Director Swanson noted that the Trustees of the
General Pension Trust Fund have approved this amendment. Mayor Dressler disclosed
that he is a Trustee of the General Pension Trust Fund and he has no conflict.
There being no further business to come before the City Commission for consideration,
Mayor Dressler adjourned the meeting at 10.40 a.m.
City Clerk
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