HomeMy WebLinkAbout2015-09-17 - City Commission Special Workshop Meeting MinutesCITY OF TAMARAC
SPECIAL CITY COMMISSION WORKSHOP
THURSDAY, SEPTEMBER 17, 2015
CALL TO ORDER: Mayor Harry Dressler called the Special Workshop of the City
Commission to order at 8:48 a.m. on Thursday, September 17, 2014 in the Mango
Room at the Tamarac Recreation Center, 7501 NW N. University Drive, Tamarac, FL
33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Michelle J. Gomez, Commissioner
Diane Glasser, Commissioner Pamela Bushnell and Commissioner Debra Placko were
in attendance.
Also in attendance were City Manager Michael Cernech, City Attorney Samuel Goren,
Assistant City Manager Diane Phillips, City Clerk Patricia Teufel, Information
Technology Director Levent Sucuoglu, Human Resources Director Maria Swanson,
Financial Services Director Mark Mason, Parks & Recreation Director Greg Warner, Fire
Chief Mike Burton, Chief Building Official Claudio Grande, Community Development
Director Maxine Calloway and BSO Chief Neal Glassman. Purchasing/Contracts
Manager Keith Glatz joined the meeting at 9:15 a.m., Assistant Public Services Director
John Doherty joined the meeting at 9:25 a.m. and Public Services Director Jack Strain
joined the meeting at 9:52 a.m.
City Manager Cernech said we are here today to talk about Tamarac's financial
situation, which remains positive. After which, there will be an update on Capital
Improvement Projects (CIP) and processes that staff follows to implement a project.
Staff thought it would be a good way for the Commission to get a better understanding
of taking a CIP from conception, budgeting, to actual construction and utilization. City
Manager Cernech said at a future meeting staff will do the same thing about the land
development review process.
Financial Services Director Mason gave a presentation on the 3rd Quarter Financial
Report, a copy of which is on file in the City Clerk's Office. Financial Services Director
Mason talked about year to date Revenues and Expenditures, the General Fund, Debt
Service Funds, Special Revenue Funds, Capital Projects, Enterprise Funds and Internal
Service Funds.
Mayor Dressler asked Financial Services Director Mason to provide the Commission
with documentation for cash flow for Colony West Golf Club. Vice Mayor Bushnell
complimented the new marketing techniques being used at Colony West and Financial
Services Director Mason said that is because of the New Manager Bob Ewing.
Mayor Dressler recessed the meeting at 9:10 a.m. and reconvened the meeting at 9:28
with all present as before.
Financial Services Director Mason appeared and gave a CIP Process and Procedures
presentation, a copy of which is on file in the City Clerk's Office. Financial Services
Director Mason briefly went over the items that would be discussed during the
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presentation; defined a Capital Improvement; described Development of a Capital
Improvement Program; why Tamarac do CIP's; prioritizing a six year CIP and the
availability of personnel to manage the project from start to finish. Purchasing/Contracts
Manager Glatz appeared and went over the Public Procurement Process and the
legislative control and impact of state statutes on the process. Purchasing/Contracts
Manager Glatz discussed in great detail the various procurement methods for
construction, the various time lines for each and the determination of qualifications of
vendors who have submitted bids.
Financial Services Director Mason went over the criteria that affect CIP's and why it can
take so long from conception through construction and utilization. Financial Services
Director Mason said staff keeps the Commission informed of CIP's through the monthly
report and periodic updates with the Commission as well as posting that information on
the City's web site. Financial Services Director Mason said staff will be going over four
examples of projects in order for the Commission to get a better understanding of why
they take so long. Assistant Public Works Director Doherty discussed in great detail the
history of the Veterans' Park Boat Dock Project and said construction is scheduled to
begin the week of October 5, 2015 with and it is anticipated that it will take 120 days to
complete. Vice Mayor Bushnell suggested that perhaps it would be better for the
Commission not to discuss proposed CIP's to early on in the process.
City Manager Cernech said one of the things that is frustrating is the long list of
agencies that staff has to deal with and their blatant disregard for their customers. Staff
made this presentation so that the Commission would know that there are hurdles we
have to overcome and staff tries to work through the system the best way they know
how without upsetting the agencies we have to work with. Commissioner Gomez
suggested that the Commission should let people know how the process works when
residents hear about projects but don't see any progress.
Fire Chief Burton talked about the difficulties staff encountered with the rebuilding of
Fire Station 78 and having to deal with 33 different agencies. Assistant Public Works
Director John Doherty talked about the Shaker Village Pip -bursting Project time frame
as well as the Tamarac Lakes South Wall Project. Financial Services Director Mason
gave a summary of the project procurement process for all four projects that had been
discussed.
Financial Services Director Mason, Public Services Director Strain, Assistant Public
Works Director Doherty, Community Development Director Calloway and
Purchasing/Contracts Manager Glatz responded to questions and comments from the
Commission throughout the presentation.
There being no further business to come before the City Commission for consideration,
Mavor Dr r,:3d'od the meeting at 11.23 a.m.
Patricia Teufel, C
City Clerk
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