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Home My WebLink About2015-01-26 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MONDAY, JANUARY 26, 2015 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9:36 a.m. on Monday, January 12, 2015 in Conference Room 105, Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Vice Mayor Pamela Bushnell, Commissioner Michelle J. Gomez, Commissioner Diane Glasser and Commissioner Debra Placko were in attendance. Also in attendance were City Manager Michael C. Cernech, City Attorney Samuel S. Goren and City Clerk Patricia Teufel. PLEDGE OF ALLEGIANCE: Commissioner Glasser led the Pledge of Allegiance. 1. Presentation to Mayor & Commission Regarding the Broward League of Cities Scholarship Program by Shelly Eichner, Sr. Vice President, Calvin, Giordano & Associates appeared and gave an overview of the program, a copy of which is on file in the City Clerk's Office. Ms. Eichner asked the Commission to go out into the Community and let them know about this opportunity for a scholarship. 2. TR12603 - Asphalt Rejuvenation: Item No. 6 (e) on the Consent Agenda. (TR12603) _ A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to accept and execute a Purchase Order Agreement between the City of Tamarac and Pavement Technology Inc., utilizing pricing from an Agreement obtained through a formal competitive procurement process awarded by the City of Margate, Florida, through Bid Number 2014-006 for an amount not to exceed $1,370,963.62 for the Pavement Rejuvenation Project; a contingency of 4.7% or $65,000 will be added to the project account for a total amount of $1,435,963.62, authorizing the appropriate City Officials to administer the contract; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain, Purchasing/Contracts Manager Keith Glatz and Chris Evers of Pavement Technology, Inc. appeared. Mr. Evers gave a presentation, a copy of which is on file in the City Clerk's Office. Mr. Evers said the rejuvenation project will start in mid -February and Public Services Director Strain said it would take about 3 months to complete. Mr. Evers and Public Services Director Strain addressed the Commission's concerns about advance notification to affected residents and responded to questions from the Commission. Commissioner Glasser asked to be provided with a work schedule for the rejuvenation project. Mr. Evers said because Tamarac has taken a proactive approach in taking care of the roads they are in good shape. Mr. Evers addressed the Commission's concerns about moving cars that are parked on the street during the rejuvenation process. 3. TR12582 - Award of Bid No. 14-25B for Citywide Grounds Maintenance Services: — Item No. 6 (b) on the Consent Agenda. (TR12582) A Resolution of the City Commission of the City of Tamarac, Florida, awarding Bid No. 14-25B to and approving an Page 1 of 3 COMMISSION WORKSHOP MEETING January 26, 2015 Agreement with Prestige Property Management, Inc., per Bid no. 14-25B, for Landscape Maintenance Services of certain public rights -of -way and city parks; based on established contract fixed unit prices; authorizing an appropriation of $230,042.61; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain, Budget/Contracts Manager Troy Gies and Purchasing/Contracts Manager Keith Glatz appeared. Budget/Contracts Manager Gies gave a presentation, a copy of which is on file in the City Clerk's Office. Public Services Director Strain said the City only does pest control and fertilization when it is needed as Tamarac is environmentally conscientious. Public Services Director Strain and Budget/Contracts Manager Gies responded to a few questions from the Commission. 4. TR12595 - Interlocal Agreement - Naturescape Irrigation Service: Item No. 6 (c) on the Consent Agenda. (TR12595) A Resolution of the City Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to execute an Interlocal Agreement between the City of Tamarac and Broward County to provide cost share support of a naturescape irrigation service to be operated by Broward County with the City of Tamarac water utility service areas and authorize Broward County to conduct specific technical activities required as part of landscape and irrigation system evaluations to be performed by Broward County Environmental Protection Department, providing for the City's cost share support of the naturescape irrigation service; providing for conflicts; providing for severability; and providing for an effective date. Public Services Director Jack Strain and Barbara Powell, Water Resource manager for Broward County appeared. Ms. Powell gave a presentation and talked about water use permit, outlined the conservation plan, regulatory requirements and Naturescape Irrigations Services. Public Services Director Strain responded to questions from the Commission. 5. TR12604 - Land Lease for Temp Fire Station 78 with Mainlands Five, Inc.: Item No. 6 (f) on the Consent Agenda. (TR12604) A Resolution of the City Commission of the City of Tamarac, Florida; authorizing the City to enter into a sublease agreement of approximately 1.03 acres of real property located at 4890 NW 50th Street, Tamarac, Florida with Mainlands Five, Inc., for a monthly cost of two thousand dollars ($2000.00) with a provision for termination upon thirty (30) day written notice by either party; providing for conflicts; providing for severability; and providing for an effective date. - Financial Services Director Mark Mason, Fire Chief Mike Burton and Assistant Fire Chief Jeff Moral appeared. Assistant Fire Chief Moral provided background information and Financial Services Director Mason talked about the Sublease, its terms, the fiscal impact and cancellation notice provision of the Sublease Agreement. City Attorney Goren and Financial Services Director Mason responded to a few questions from the Commission. 6. Update on Fire Station 78 Construction: Financial Services Director Mark Mason, Fire Chief Mike Burton and Assistant Fire Chief Moral appeared. Financial Services Director Mason and Fire Chief Burton gave an update on Fire Station 78 Construction project. Fire Chief Burton said staff looked for a site other than the current site that would work well and staff determined that the current site was the best. Fire Chief Burton said the acquisition of property from Arbor Keys was critical to get access to 47th Street making ._ ingress and egress on Commercial Blvd. easier. Fire Chief Burton said an RFP to Page 2 of 3 COMMISSION WORKSHOP MEETING January 26, 2015 design the building was put out and a team reviewed the RFP's and five companies came in and made presentations to the team and we have negotiated with the highest scoring firm and we are now making final design changes. Fire Chief Burton said staff will be back before the Commission in 6 to 8 weeks for a design/build contract with a public art component and Financial Services Director Mason will come back to the Commission if there are any budget amendments. Vice Mayor Bushnell said during demolition of the existing building staff should get together with the Historical Society if they came across any items they think would be of interest to the Historical Society. Commissioner Gomez said there is an Ordinance on second reading on Wednesday's agenda and she has heard from residents about their concerns. Commissioner Gomez said her biggest concern is the fact that property owners who are not registered voters living in the District will not have a say and the community does not have a clear understanding of what they can and cannot do. Commissioner Gomez said the residents are asking that we proceed with the Ordinance but withhold the vote. City Manager Cernech advised the Commission that Commissioner Gomez wants to move the Ordinance forward but defer the referendum until the advisory board has the opportunity to educate the community as to why this should move forward. This Ordinance makes the Mayor and Commission the Board of Directors who will appoint an advisory board of seven members which will then advise the Commission as to what they want to accomplish. Commissioner Gomez said the problem is the Ordinance comes first and then the referendum comes next and people will not have their voices heard which is a big problem for the owners in the community; hence the reason she wants the Ordinance to move forward now but hold off on the referendum. Mayor Dressler noted that state law dictates who votes and asked Commissioner Gomez if it was her intention to amend the State Statute. Commissioner Gomez reiterated the Ordinance should move forward and the WNID advisory board will work to educate the community and Ron Book can work with the legislature on changing the Statute. There was an extensive discussion on changing the Statute and how the legislative process works. There was some discuss of getting Senator Jeremy Ring's help at the legislative level. City Manager Cernech, City Attorney Goren and Community Development Director Calloway responded to numerous questions and concerns from the Commission. City Attorney Goren went over the different options the Commission would have when contemplating this Ordinance on Wednesday. There being no further business to come before the City Commission for consideration, Mayor Dressler adjourned the meeting at 1:25 p.m. atricia Teufel, CMC 0 06 ; p City Clerk S ,� � ®��. Page 3 of 3 COMMISSION WORKSHOP M " T1441 C'\\\ January 26, 2015