HomeMy WebLinkAbout2015-07-06 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
MONDAY, JULY 6, 2015
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission
to order at 9:35 a.m. on Monday, July 6, 2015 in Conference Room 105, City Hall, 7525
NW 88t' Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Pamela Bushnell, Commissioner
Michelle J. Gomez, Commissioner Diane Glasser and Commissioner Debra Placko
were in attendance.
Also in attendance were City Manager Michael C. Cernech, Assistant City Attorney Julie
Klahr, Assistant City Manager Diane Phillips and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Placko led the Pledge of Allegiance.
1. Broward 100 - Mural Project Concept Ranking: The Director of Community
Development recommends that the Mayor and City Commission consider the Public Art
Committee's recommendation and rank the mural concepts submitted to the City by
Artist Ruben Ubiera for delivery to Broward County. Community Development Director
Maxine Calloway, Artist Ruben Ubiera, Broward 100 Events Coordinator Dawn
Robinson and Public Art Administrator George Gadson appeared. Mr. Gadson and Mr.
Ubiera gave a presentation, a copy of which is on file in the City Clerk's Office. Mr.
Gadson went over the process that was used to get input from the Community
regarding concepts for the mural and Mr. Ubiera described in detail how he arrived at
the three concepts for the mural, the actual colors that would be used and how the
murals would be maintained. Mr. Gadson briefly went over the project schedule and
contract requirements. After a brief discussion there was a consensus from the
Commission to move forward with Concept #2 — "Lady Justice".
2. TR12625 - RFP 15-02R - Sunset Point Park Renovations Project: Item No., 6 (h) on
the Consent Agenda. (TR12625) A Resolution of the City Commission of the City of
Tamarac, Florida, awarding RFP 15-02R to and approving an Agreement with D.W.
Recreation Services, Inc., for the design/build of the Sunset Point Park Renovations
project for a contract amount of $489,101.00; a contingency in the amount of
$48,910.00 will be added to the project account for a total project budget of
$538,011.00; authorizing an expenditure from the appropriate accounts; providing for
conflicts; providing for severability; and providing for an effective date. Parks &
Recreation Director Greg Warner, Assistant Parks & Recreation Director Linda Probert,
Public Services Director Jack Strain and Purchasing/Contracts Manager Keith Glatz
appeared. Parks & Recreation Director Warner gave a presentation, a copy of which is
on file in the City Clerk's Office. Parks & Recreation Director Warner gave a brief history
of the park and talked about the current condition of the park and playground
equipment; the RFP Process; the contractor, DW Recreation Services, Inc.; the project
elements; the proposed playground and fitness equipment; the funding and the timeline
of the project. Parks & Recreation Director Warner, Assistant Parks & Recreation
Director Probert, Public Services Director Strain responded to questions and concerns
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from the Commission. There was a discussion regarding the possible re -use of the old
equipment and Parks & Recreation Director Warner said the equipment is usually not
usable after being removed and Public Services Director Strain added that most likely it
would cost more to remove the equipment for future use and talked about the liability of
passing this type of equipment on. Public Services Director Strain said staff will look into
it and recommended that we take this into consideration at the next renovation project
as we will have other opportunities. Parks & Recreation Director Warner said this will
also give staff a chance to talk to Risk with regards to liability. Assistant City Attorney
Klahr explained the difference of selling vehicles vs. structural demolition and
reconstruction of equipment and added that the raw materials will get recycled. Vice
Mayor Bushnell asked about incorporating art in the park renovations, akin to the
fencing around the playground at Caporella Park, and Assistant Parks & Recreation
Director Probert said staff did approach the Public Art Committee and they were not
interested in negotiating with the artist that did Caporella Park. There was a discussion
regarding the fencing that was proposed for the playground area in Sunset Park and
there was a consensus to hold off with the proposed fence at this time. Public Services
Director Strain said the fence would be removed from the scope of the work.
Commission Placko noted that the Public Art Committee would be coming before the
Commission with an Art Project update and this issue should be addressed at that time.
Mayor Dressler said in the future he would like to hear about the number of trees that
would be added for all future projects. Public Services Director Strain said that with
every project we do more trees are planted than are required.
3. TR12611 - Authorizing Execution of Task Authorization for Development of the
Stormwater Master Plan: Item No. 6 (i) on the Consent Agenda. (TR12611) A
Resolution of the City Commission of the City of Tamarac, Florida; authorizing the
appropriate City Officials to award LOI #15-11 L and execute an Agreement with HSQ
Group, Inc. to develop a Stormwater Master Plan for the City; authorizing an
expenditure for said purpose in an amount not to exceed $381,363.00; authorizing an
expenditure from the appropriate accounts; providing for conflicts, providing for
severability; and providing for an effective date. Public Services Director Jack Strain and
Purchasing/Contracts Manager Keith Glatz appeared. Public Services Director Strain
gave a presentation, a copy of which is on file in the City Clerk's Office. There was a
brief discussion regarding the flooding that occurred during Tropical Storm Isaac a few
years ago.
4. TR12636 - Approval of Pipe Bursting Project Utilizing Allied States Cooperative Bid
Item No. 6 (1) on the Consent Agenda. (TR12636) A Resolution of the City Commission
of the City of Tamarac, Florida, authorizing the appropriate City Officials to accept and
execute a Purchase Order Agreement between the City of Tamarac and Murphy
Pipeline Contractors Inc., utilizing pricing from an Agreement obtained through a formal
competitive process by the Allied States Cooperative, Education Service Center (ESC)
Region 19, RFP number 13-6903 for an amount not to exceed $590,264.85 for the
replacement of 4,095 linear feet of water main pipe together with associated water
service line pipes along NW 65th Street, NW 94th Terrace, NW 98th Terrace, NW 65th
Court, NW 65th Place, NW 99th Avenue, and NW 66th Street (collectively known as the
Spyglass Community); a contingency of 10.0% or $59,026.49 will be added to the
project account for a total amount of $649,291.34; authorizing an expenditure from the
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appropriate accounts; providing for conflicts; providing for severability; and providing for
an effective date.
Mayor Dressler said he would like an update regarding the status of the levees. Public
Services Director Strain said he will contact SFWMD and have someone come in and
make a brief presentation to the Commission.
Public Services Director Jack Strain and Purchasing/Contracts Manager Keith Glatz
appeared. Public Services Director Strain gave a presentation, a copy of which is on file
in the City Clerk's Office. Public Services Director Strain responded to a few questions
from the Commission. Commissioner Gomez said she has reached out to the
association and has three contact names for Public Services Director Strain to get in
touch with regarding some questions and concerns they had about the project.
Mayor Dressler said it would be helpful to know which projects are taking place in each
district and would like it noted somewhere. Staff said this request would be addressed.
Mayor Dressler recessed the meeting at 11:32 a.m. and reconvened the meeting at
11:48 a.m. with all present as before.
5. TR12589 - First Amendment to the Water and Sewer Developer's Agreement for the
Woodland Meadows Development Item No, 6(g) on the Consent Agenda. (TR12589) A
Resolution of the City Commission of the City of Tamarac, Florida, authorizing the
appropriate City Officials to accept and execute a First Amendment to the Water and
Sewer Developer's Agreement with Alliance PJWE LTD Partnership, for the Woodland
Meadows Development, located at 5903 NW 57th Court, requiring 94 ERC's for water
and 94 ERC's for sewer; authorizing and directing the City Clerk to record said
agreement in the public records of Broward County, providing for conflicts; providing for
severability; and providing for an effective date. Financial Services Director Mark Mason
and Public Services Director Jack Strain appeared. Financial Services Director Mason
gave a presentation, a copy of which is on file in the City Clerk's Office. Financial
Services Director Mason and Public Services Director Strain responded in detail to the
many questions and concerns from the Commission. Mayor Dressler said he wants it
made clear to the management company that the first time the City asks for
documentation and does not receive it within 30 days, they will be audited.
Financial Services Director Mason said he would be making one presentation on Items
6, 7, 8 & 9 on the Workshop Agenda as well as TR12652 — Proposed Operating and
Debt Service Millage Rates (Item No. 6 (k) on the Consent Agenda).
6. TR12648 - Fire Assessment: Item No. 6 (d) on the Consent Agenda. (TR12648) A
Resolution of the City Commission of the City of Tamarac, Florida, relating to the
provision of fire rescue services, facilities and programs in the City of Tamarac, Florida;
establishing the estimated assessment rate for fire rescue assessments for the fiscal
year beginning October 1, 2015; directing the preparation of an assessment roll;
authorizing a public hearing and directing the provision of notice thereof; providing for
conflicts; providing for severability; and providing an effective date.
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7. TR12651 - Nuisance Abatement Assessment: Item No. 6 (c) on the Consent Agenda.
(TR12651) A Resolution of the City Commission of the City of Tamarac, Florida, relating
to the provision of nuisance abatement on certain real properties by the City in
accordance with Chapter 9, Article ii, Division V of the City's Code of Ordinances;
determining that certain real property has been specially benefited by the City's
abatement of nuisances thereon; directing the City Manager to prepare or direct the
preparation of a preliminary nuisance abatement assessment roll; establishing a public
hearing for the proposed levy of unpaid nuisance abatement assessments on the
annual tax bill and directing the provision of notice in connection therewith; providing for
conflict; providing for severability; and providing for an effective date.
8. TR12649 - Solid Waste Assessment: Item No, 6 (e) on the Consent Agenda.
(TR12649) A Resolution of the City Commission of the City of Tamarac, Florida, relating
to the provision of residential solid waste collection services and facilities and programs
in the City of Tamarac, Florida; providing for purpose and definitions; providing for
legislative determinations; establishing the estimated rate for the residential solid waste
collection services assessment for the fiscal year beginning October 1, 2015; directing
the preparation of a residential solid waste collection services special assessment roll;
authorizing a public hearing and directing the provision of notice thereof; and providing
an effective date.
9. TR12650 - Stormwater Management Fee Assessment: Item No. 6 (b) on the Consent
Agenda. (TR12650) A Resolution of the City Commission of the City of Tamarac,
Florida, relating to the provision of stormwater management provided by the City's
stormwater utility; determining that certain real property will be specially benefited
thereby; establishing and confirming the method of calculating the cost of stormwater
management service against the real property that will be specially benefited thereby, -
directing the City Manager to prepare or direct the preparation of a preliminary
stormwater utility management fee roll based upon the methodology set forth herein;
establishing a public hearing for the proposed stormwater utility management fees and
directing the provision of notice in connection therewith; providing for conflict; providing
for severability; and providing for an effective date.
Financial Services Director Mason gave a presentation, a copy of which is on file in the
City Clerk's Office. Mayor Dressler noted that all of these items were discussed in great
detail at the Special Commission Budget Workshop on June 25, 2015.
There being no further business to come before the City Commission for consideration,
Mayor Dressler adjourned the meeting at 12.40 p.m.
Patricia ufel,
CityClerk
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