HomeMy WebLinkAbout2015-10-12 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
-- MONDAY, OCTOBER 12, 2015
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission
to order at 9:33 a.m. on Monday, October 12, 2015 in Conference Room 105, City Hall,
7525 NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Pamela Bushnell, Commissioner
Michelle J. Gomez, Commissioner Diane Glasser and Commissioner Debra Placko
were in attendance.
Also in attendance were City Manager Michael C. Cernech, City Attorney Samuel S.
Goren and City Clerk Patricia Teufel.
PLEDGE OF ALLEGIANCE: Commissioner Glasser led the Pledge of Allegiance.
1. TR12703 - Ground Lease Agreement for Tamarac Village: Item No. 6 (h) on the
Consent Agenda. (TR12703) A Resolution of the City Commission of the City of
Tamarac, Florida, authorizing and directing, Alan J. Polin, P.A. as trustee under the
Tamarac Land Trust Agreement dated July 10, 2013 to execute the Ground Lease
Agreement, attached hereto as Exhibit 1", by and between Alan J. Polin, P.A. as
trustee and JKM Tamarac Village, LLC; for the purpose of developing the Tamarac
Village Property being more particularly described in Exhibit 1" attached hereto and
incorporated herein; providing for conflicts; providing for severability; and providing for
an effective date. Financial Services Director Mark Mason, Community Development
Director Maxine Calloway, JKM Managing Principal John Markey and JKM Principal
Adam Freedman appeared. Financial Services Director Mason gave a presentation on
the Ground Lease, a copy of which is on file in the City Clerk's Office. Financial
Services Director Mason gave a brief background and talked about the land assembly,
creation of the Land Trust ; creation of the Tamarac Village Community Development
District and the RFP to develop Tamarac Village. Financial Services Director Mason
said staff met with three developers and JKM provided the best solution to develop the
site. Financial Services Director Mason went over the conceptual development; the
retail feasibility assessment; the Triple Net Lease and went over the ground lease in
detail. Financial Services Director Mason then talked about the .79 acre park and the
fiscal impact. Mr. Markey gave a presentation, a copy of which is on file in the City
Clerk's Office. Mr. Markey talked about the qualifications of JKM's principals and senior
staff; talked about other projects that they have developed; the Tamarac Village concept
and proposed site plan. Mr. Markey, Mr. Freedman, Community Development Director
Calloway and City Manager Cernech addressed questions and concerns expressed by
the Commission. Mayor Dressler suggested that Commissioner Placko talk to the
Executive Director of the MPO regarding this project and Commissioner Gomez
recommended that JKM get in contact with the Smart Growth Partnership regarding this
project as well.
2. Veterans Wall Criteria Presentation. Parks & Recreation Director Greg Warner
appeared and gave a presentation, a copy of which is on file in the City Clerk's office.
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Parks & Recreation Director Warner said that he is looking for a consensus from the
Commission to move forward with the criteria for honoring veterans on the panels.
Parks & Recreation Director Warner and Community Development Director Calloway
responded to questions from the Commission. Mayor Dressler said he would like to see
something that would show what the Park would look like 10 years from now. All were
in agreement to have staff move forward with the criteria for veterans to qualify and be
placed on the panels.
3. TR12665 - Janitorial Agreement Renewal (USSI): Item No. 6 (e) on the Consent
Agenda. (TR12665) A Resolution by the City Commission of the City of Tamarac,
Florida, approving Amendment Number 1 to the Agreement with United States Service
Industries, Inc. for Citywide Janitorial Services; authorizing the appropriate City Officials
to execute Amendment Number 1 and any future renewals to the Agreement with
United States Service Industries, Inc.; authorizing the renewal of the existing Agreement
effective July 1, 2015, nunc pro tunc through September 30, 2017, in an annual contract
amount of $213,383.52 for fixed -cost services; authorizing an amount not to exceed
$23,824.55 to be added to the contract for variable cost services for a total annual
budget of $237,208.07; providing for conflicts; providing for severability; and providing
for an effective date. Public Services Director Jack Strain and Budget/Contract Manager
Troy Gies appeared. Budget/Contract Manager Troy Gies gave a presentation, a copy
of which is on file in the City Clerk's Office. Public Services Director Strain noted that
staff went out to bid for this contract in 2012 because the existing vendor at the time
was unwilling to renew at a reasonable rated. USSI was the successful bidder and we
are quite pleased with their performance. Public Services Director Strain said we have
made some adjustments, i.e. adding a day porter to follow up during the day. Public
Services Director Strain said there is a section in the contract relating to performance
guarantees. Budget/Contracts Manager Gies noted that we continue to monitor USSI
and rate them on cleanliness in different areas. They need to score at least 3 out of 5
on a scorecard and last year they rated 3.6 on the scorecards. Public Services Director
Strain and Budget/Contract Manager Gies responded to a few questions from the
Commission. There was a brief discussion regarding waterless urinals and using hand
dryers instead of paper towels.
4. Discussion Regarding the Selection of a Voting Delegate for the National League of
Cities Conference at the Annual Business Meeting on Saturday, November 7, 2015.
Mayor Dressler said while he and Commissioner Gomez will be attending that
conference he will be leaving the day before the business meeting and, therefore, he is
recommending that Commissioner Gomez be appointed the voting delegate for the
business meeting. All were in agreement.
There being no further business to come before the City Commission for consideration,
Mayor Dressler adjourned the meeting at 11:16 a.m.
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City Clerk � -
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