Loading...
HomeMy WebLinkAbout2016-08-22 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP August 22, 2016 CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission to order at 9.33 a.m. on Monday, August 22, 2016 in Conference Room 105, City Hall, 7525 NW 88t" Avenue, Tamarac, FL 33321. ROLL CALL: Mayor Harry Dressler, Commissioner Pamela Bushnell, Commissioner Michelle J. Gomez (arrived at 9:46 a.m.) and Commissioner Debra Placko were in attendance. ABSENT: Vice Mayor Diane Glasser Also in attendance were City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, City Attorney Samuel S. Goren and City Clerk Patricia A. Teufel. PLEDGE OF ALLEGIANCE: Mayor Dressler led the Pledge of Allegiance 1. TR12832 - Comprehensive Signage Award Agreement: Item No. 6 (g) on the Consent Agenda. (TR12832) A Resolution of the City Commission of the City of Tamarac, Florida, approving the award of Re -Bid Number 15-23BR, and execution of an agreement between the City of Tamarac and Baron Sign Manufacturing, a Florida Corporation, attached hereto as Exhibit "A" and incorporated herein; for the Comprehensive Signage Program for a contract term effective upon contract award through September 30, 2018, in an estimated amount of one million three hundred and fifty four thousand, seventy eight ($1,354,078) dollars and approving a contingency expenditure of four hundred and twenty five thousand ($425,000) dollars for a total estimated expenditure of one million seven hundred and seventy-nine thousand, seventy-eight ($1,779,078.00) dollars; authorizing an appropriation of nine hundred and forty-one thousand five hundred and eighteen ($941,518) dollars; providing for conflicts; providing for severability; and providing an effective date. Community Development Director Maxine Calloway, Assistant Community Development Director Frank Zickar, Baron Sign Manufacturing President Jerry Foland and Senior Procurement Specialist Andrew Rozwadowski appeared. A copy of the presentation is on file in the City Clerk's Office. Community Development Director Calloway gave a brief background on the Signage Program. Mr. Foland went over his company's business profile and various signage projects that his company has done. Mayor Dressler asked what the CPI index was today and Community Development Director Calloway said she would get back to the Commission with that information. Mr. Foland talked about a recommendation that his company has received from the USDOT; the design form and function; the steps associated to a typical project schedule; his company's use of various green materials in the manufacturing of signs and that most of the materials used are made in the USA. Community Development Director Calloway and Mr. Foland responded to questions from the Commission. Community Development Director Calloway went over the fiscal impact and project phases City Manager Cernech said this is a big financial commitment and staff is recommending that we move forward with this project. City Manager Cernech said there are currently 24 other communities that are interested in Page 1 of 4 COMMISSION WORKSHOP MEETING August 22, 2016 the signage program and staff will continue to recommend funding. Staff believes that there are other communities that want to be placed on the waiting list for the signage program. Community Development Director Calloway and Mr. Foland unveiled the prototype of the Gateway signs. There was a discussion regarding the placement of the colors in the "ribbon" at that top of the sign and Mr. Foland was given direction by the Commission on the placement of colors in the "ribbon". It was decided to leave the prototype of the gateway sign in the Atrium of City Hall for approximately one (1) week. 2. TR12827 - Reimbursement Resolution: Item No. 6 (d) on the Consent Agenda. (TR12827) A Resolution of the City Commission of the City of Tamarac, Florida establishing its intent to reimburse certain capital expenditures incurred in connection with the acquisition, construction and equipping of various capital improvements to the City's Water and Wastewater Utility System with proceeds of a future tax-exempt financing; providing certain other matters in connection therewith; and providing an effective date. Financial Services Director Mark Mason and Public Services Director Jack Strain appeared. Financial Services Director Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Financial Services Director Mason and Public Services Director Strain responded to a few questions from the Commission. 3. TR12836 - Continuing Services Agreement: Item No. 6 (c) on the Consent Agenda. (TR12836) A Resolution of the City Commission of the City of Tamarac, Florida authorizing the appropriate City Officials to Select, Approve, Award, and execute Agreements with the qualified Consulting Firms to provide professional services for a period of three (3) years with an option to renew for an additional two (2) year period on an "As Needed" basis to qualified firms that responded to Request for Qualifications #16-23Q for Professional Services Continuing Services Agreements, which was competitively solicited for Architectural, Engineering, Surveying and Landscape Architectural Services as defined in Florida Statutes Chapter 287.055, the Consultants' Competitive Negotiation Act (CCNA) for various professional services disciplines as determined by the evaluation of the Selection Advisory Committee in the best interest of the City; effective upon approval; providing for conflicts, providing for severability; and providing for an effective date. Financial Services Director Mark Mason, Assistant Public Services Director John Doherty and Senior Procurement Specialist Andrew Rozwadowski appeared. Financial Services Director Mason gave a presentation, a copy of which is on file in the City Clerk's Office. Mayor Dressler asked how the City monitors the possibility of someone splitting a purchase order in order to avoid having an item brought before the Commission for approval. Financial Services Director Mason explained how Tamarac's Code disallows the splitting of purchase orders and that there are multiple layers of audits on the use of Pro -cards. Public Services Director Strain and Assistant Public Works Director Doherty responded to a few questions from the Commission and talked about past experiences using the Continuing Service Agreement for various projects. 4. Update on Penny Sales Tax: City Manager Michael Cernech and City Attorney Samuel Goren appeared. City Manager Cernech said the Penny Sales Tax is still viable and moving forward. There are a group of officials who are working on the educational Page 2 of 4 COMMISSION WORKSHOP MEETING August 22, 2016 materials that we will be using in September and October. We don't have the finalized materials to share with the Commission yet. City Manager Cernech said City Staff will -- be making a significant push in September and October to educate the community as to why the penny sales tax is important in order for people to make an informed decision on this issue. Staff will be setting up district meetings in order for the Commission and staff to talk about this issue. We will have some good talking points for the Commission to share to your constituents. City Manager Cernech reminded the Commission that this is all done under the umbrella of our legal counsel to make sure that we are not advocating but providing factual information in order educate people on the issue. City Attorney Goren said on July 14, 2016 his office forwarded to the Commission a 3 page memo regarding the Surtax Referenda — Advocacy v. Education. A copy of the July 14, 2016 memo is on file in the City Clerk's Office. City Attorney Goren went over what governmental entities and elected official may and may not do contained in the memo. City Attorney Goren said he would resend the memo to the Commission. City Attorney Goren explained how the MPO can advocate by donating money to the PAC to support the surtax. The Florida League of Cities PAC "Moving Broward Forward" is working with a group of city managers to look into the issue and generate a message. Mayor Dressler said the Moving Broward Forward PAC is chaired by Weston Mayor Dan Stermer and Broward County Commissioner Lois Wexler. Mayor Dressler said he is on the Steering Committee and he has attended 2 or 3 meetings via conference call where they have talked about what the messaging should be. The message will be uniform but cities will be able to tailor the message for their individual cities. Mayor Dressler said the plan is to have 800 or more 30 second ads on TV to get the message out. Mayor Dressler said he has asked staff to schedule 4 district neighborhood meetings to educate the public regarding the penny sales tax and what could be done with the revenue and what will not be done if it is not passed. There was a lengthy discussion about what the Commission and can and cannot do when attending meetings and discussing the penny sales tax. City Attorney Goren urged the Commission to contact the City Attorney's Office with any questions regarding this issue. City Attorney Goren went over what the PAC can and cannot do. City Manager Cernech said throughout the USA infrastructure is the biggest challenge and this is what we are trying to address locally. City Manager Cernech said that in the past when the Commission has asked people to invest in the City they have been supportive; however, when you ask people to invest in the County, they become skeptical. Mayor Dressler suggested that for the district neighborhood meetings it would be good if each Commissioner had a laundry list of what could be accomplished with the revenue from the penny sales tax. City Attorney Goren and City Manager Cernech responded to questions from the Commission. City Manager Cernech said everything we do benefits the entire community and if this passes it will allow us to expedite projects. Commissioner Placko said she received a note that on September 10th there will be a Surtax Update Meeting in Sunrise. City Attorney Goren indicated that he will be one of the speakers at that meeting and he will have more information after the Broward League of Cities dinner on Thursday evening. Mayor Dressler noted that it is the Steering Committee's plan to Page 3 of 4 COMMISSION WORKSHOP MEETING August 22, 2016 finalize their white paper by Labor Day. City Manager Cernech said we can also talk about dialing back our millage rate if this gets passed. City Manager Cernech said staff will work on setting up meetings for each district for the purpose of going out and explaining these issues. 5. Other Business: There being no further business to come before the City Commission for consideration, Mayor Dressler adjourned the meeting at 12:10 p.m. L - '61 Patricia Teufel, MC City Clerk TA yq�'�,, Vim,• •. G� a � 1 :ESTABLISHED' 1963 - 0�. SEAL ; O\ 9 ' Page 4 of 4 COMMISSION WORKSHOP MEETING August 22, 2016