HomeMy WebLinkAbout2016-11-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP
Monday, November 7, 2016
CALL TO ORDER: Mayor Harry Dressler called the Workshop of the City Commission
to order at 9:39 a.m. on Monday, November 7, 2016 in Conference Room 105, City Hall,
7525 NW 88th Avenue, Tamarac, FL 33321.
ROLL CALL: Mayor Harry Dressler, Vice Mayor Diane Glasser, Commissioner Pamela
Bushnell, Commissioner Michelle J. Gomez and Commissioner Debra Placko were in
attendance.
Also in attendance were City Manager Michael C. Cernech, City Attorney Samuel S.
Goren and City Clerk Patricia A. Teufel.
PLEDGE OF ALLEGIANCE: Mayor Dressler led the Pledge of Allegiance
1. Update Regarding "Art on Nob Hill" Public Art Project and Sunset Point Art Project:
Community Development Director Maxine Calloway and George Gadson and Beth
Ravitz, Gadson & Ravitz, Public Art Administrators appeared. Mr. Gadson gave a
presentation, a copy of which is on file in the City Clerk's Office. Mr. Gadson went over
the project background and gave a description of the makeup, dimensions and costs of
the 12 sculptures that have been selected for the project. Mayor Dressler commented
that he liked Robert Coon's "Stalemate" sculpture. Mr. Gadson responded to a few
questions from the Commission. Mr. Gadson said the "Ibis" sculpture by Donald
Gialanella is being contemplated for purchase and placement on the corner of Pine
Island and 77th St. Community Development Director Calloway said what the Public Art
Committee and staff is looking for is to make sure they are moving in the right direction
with the project. This will allow staff to make the proper preparations for the pieces that
have been selected in order to be ready for the unveiling in January 2017. All were in
agreement that they are moving in the right direction. Mr. Gadson, Ms. Ravits and
Community Development Director Calloway continued to respond to questions from the
Commission.
Community Development Director Calloway announced Ms. Ravitz will now give a
presentation on the Sunset Point Park Public Art Program. Community Development
Director Calloway said there is an item on Wednesday's Consent Agenda that is
approving the Public Art proposal, concept and development of a design criteria
package by Margi Nothard of Glavovic Studio, Inc. and the execution of an agreement.
Ms. Ravitz gave a presentation, a copy of which is on file in the City Clerk's Office. Ms.
Ravitz gave a brief overview of the art work and went over the technical design concept
of the project and noted for the record that Ms. Northard is ready to move forward.
Community Development Director Calloway said she will forward more technical
information on the project to the Commission via email. Community Development
Director Calloway, Mr. Gadson and Ms. Ravitz responded to questions from the
Commission.
Page 1 of 5 COMMISSION WORKSHOP MEETING November 7, 2016
Mr. Gadson also gave the Commission a preview of the Public Art Benches and
thanked the City for their assistance in getting the project done. Mr. Gadson said the
Assistant Park & Recreation Director Linda Probert arranged for children to come and
work with the artist in placing the mosaics on the benches. Mr. Ravitz noted that the
City owns the mold for the benches, which are in Pompano Beach, and if the City wants
to add additional benches we will have the ability to do so. Commissioner Placko asked
for the Commission to be provided with an installation schedule for the benches.
Mayor Dressler recessed the meeting at 10:19 a.m. and reconvened the meeting at
10:30 a.m. with all present as before.
2. TR12873 - Approve First Amendment to the ILA among Participating Cities for
Household Hazardous Waste Disposal Services: Item No. 6 (h) on the Consent Agenda.
(TR12873) A Resolution of the City Commission of the City of Tamarac, Florida, to
approve the First Amendment to the Interlocal Agreement among the Cities of Coconut
Creek, Coral Springs, Fort Lauderdale, Pompano Beach, and Tamarac for Household
Hazardous Waste Disposal Services, authorizing City Officials to execute Amendment
Number 1 to said Interlocal Agreement; providing for conflicts; providing for severability;
and providing for an effective date. Public Services Director Jack Strain and
Budget/Contracts Manager Troy Gies appeared. Budget/Contracts Manager Gies gave
a presentation, a copy of which is on file in the City Clerk's Office. Budget/Contracts
Manger Gies went over the background of the Household Hazardous Waste Program
(HHW) and said the reason for the Amendment to the ILA is to bring Lauderdale Lakes
into the program. Budget/Contracts Manger Gies talked about the collection and
separation of the materials that are dropped off at the various events. Commissioner
Bushnell talked about people putting TV's out for bulk collection and Waste
Management not taking them and noted that it would be a good idea to promote
bringing them to the HHW events. Budget/Contracts Manger Gies said they will
continue to reach out other cities to join the program. Public Services Director Strain
and Budget/Contracts Manger Gies responded to a few comments from the
Commission.
Mayor Dressler said since items 3,4 and 5 are all about the Aquatic Center and asked
staff to address them at the same time.
3. TR12855 - Amendment 2 - Jeff Ellis Management for Pool Management Services:
Item No. 6 (e) on the Consent Agenda. (TR12855) A Resolution of the City Commission
of the City of Tamarac, Florida authorizing the appropriate City Officials to execute
Agreement Amendment #2 between the City of Tamarac and Jeff Ellis Management,
LLC, exercising the option to renew the Agreement to provide Swimming Pool
Management Services for the Caporella Aquatic Center, at a cost of $319,376.90
annually, plus shared revenues, for a two-year period effective January 1, 2017-
December 31, 2018, approving funding from the appropriate accounts; providing for
conflicts; providing for severability; and providing an effective date. Parks & Recreation
Director Greg Warner, Assistant Parks & Recreation Director Linda Probert and
Purchasing/Contracts Manager Keith Glatz appeared. Parks & Recreation Director
Warner gave a presentation, a copy of which is on file in the City Clerk's Office. Parks &
Recreation Director Warner went over the swimming pool management history and the
Page 2 of 5 COMMISSION WORKSHOP MEETING November 7, 2016
agreement renewal terms. Assistant Parks & Recreation Director Probert talked about
the Aquatic Center Programs, events and program statistics. Parks & Recreation
Director Warner and Assistant Parks & Recreation Director Probert responded to
questions from the Commission.
4. TR12871 - RFP 16-28R - Caporella Aquatic Center Waterslide Replacement: Item
No. 6 (c) on the Consent Agenda. (TR12871) A Resolution of the City Commission of
the City of Tamarac, Florida, authorizing the appropriate City Officials to award RFP 16-
28R and execute an Agreement with Sammet Pools, Inc., for the Caporella Aquatic
Center Waterslide Replacement Project for an amount not to exceed $270,000, a
contingency amount of $15,000 will be added to the project account for a total budget of
$285,000; authorizing an expenditure of $270,000 plus contingency of $15,000;
authorizing the appropriation of $6,750; providing for severability; and providing an
effective date. Parks & Recreation Director Greg Warner, Assistant Parks & Recreation
Director Linda Probert and Purchasing/Contracts Manager Keith Glatz appeared. Parks
& Recreation Director Warner gave a presentation, a copy of which is on file in the City
Clerk's Office. Parks & Recreation Director Warner talked about the repairs that have
already been made to the slide and the reasons the slide needs to be replaced. Parks &
Recreation Director Warner, Assistant Parks & Recreation Director Probert and
Purchasing/Contracts Manager Glatz responded to a few questions from the
Commission.
5. TR12874 - RFP 16-29R Caporella Aquatic Center Main Pool and Activity Pool
Renovations Item No. 6 (d) on the Consent Agenda. (TR12874) A Resolution of the City
"— Commission of the City of Tamarac, Florida, authorizing the appropriate City Officials to
Award RFP 16-29R and execute an Agreement with Sammet Pools, Inc., for the
Caporella Aquatic Center Main Pool and Activity Pool Renovations Project for an
amount not to exceed $84,355, a contingency amount of $4,145 will be added to the
project account for a total project budget of $88,500; authorizing an expenditure of
$84,355 plus contingency of $4,145; providing for conflicts, providing for severability;
and providing for an effective date. Parks & Recreation Director Greg Warner, Assistant
Parks & Recreation Director Linda Probert and Purchasing/Contracts Manager Keith
Glatz appeared. Assistant Parks & Recreation Director Probert gave a presentation, a
copy of which is on file in the City Clerk's Office. Assistant Parks & Recreation Director
Probert responded to a few questions from the Commission.
6. TR12841 - Award of Bid No. 16-21 B for the Citywide Buffer Wall Project Phase IIA:
Item No. 6 (g) on the Consent Agenda. (TR12841) A Resolution of the City Commission
of the City of Tamarac, Florida, awarding Bid No. 16-21 B to and approving an
Agreement with MBR Construction, Inc. for the construction of Citywide Buffer Wall
Project Phase IIA, in accordance with Bid No. 16-21 B for a contract amount of
$325,350.72; a contingency in an amount of $32,535.07 will be added to the project
account, for a total project budget of $357,885.79; authorizing an expenditure from the
appropriate accounts; authorizing an appropriation of $12,135.79; providing for conflicts;
providing for severability; and providing for an effective date. Public Services Director
Jack Strain and Keith Glatz appeared. Public Services Director Strain gave a
presentation, a copy of which is on file in the City Clerk's Office. Public Services
Director Strain went over the different phases of the project; the wall design, difficulty of
Page 3 of 5 COMMISSION WORKSHOP MEETING November 7, 2016
placement of the wall and the costs associated with the project. Public Services Director
Strain also gave an update on the current buffer wall phases: Phase I — Tamarac Lakes
South; Phase II — Woodlands and Phase III Westwood Sections 3, 4 and 7. Public
Services Director Strain talked about the different review levels, quality and engineering
values of the projects. Public Services Director Strain and Community Development
Director Calloway responded to a few questions from the Commission. Community
Development Director Calloway said she would forward the Commission a schedule of
the HOA meetings that will be conducted with respect to this project.
7. T02345 - Property Maintenance & Bulk Trash Pick Up Ordinance: Item No. 10 (a) on
Ordinance(s) Second Reading: (T02345) An Ordinance of the City Commission of the
City of Tamarac, Florida Amending Chapter 9 of the City's Code of Ordinances, entitled
"Health, Sanitation and Nuisances" by re -codifying Article IV, Sections 9-130 through 9-
135 as Chapter 17, Article IV, to be entitled "Local Housing Assistance Program";
creating a new Chapter 9, Article IV to be entitled "Residential and Nonresidential
Property Maintenance Standards, creating a new Section 9-130 entitled "Residential
Property Maintenance Standards", creating a new Section 9-131 entitled Nonresidential
Property Maintenance Standards"; providing for definitions; providing for maintenance
standards; and amending Chapter 20, Article IV, Section 20-116 entitled exceptions,
providing for consistency; providing for exceptions; providing for codification; providing
for conflicts; providing for severability; and providing for an effective date. Community
Development Director Maxine Calloway, Code Enforcement Manager Scott Krajewski
and Senior Code Officer Dina Michael appeared. Community Development Director
Calloway said she had gotten an inquiry from Commissioner Placko relative to how our
code governs the protective devices installed on Occupied Buildings. Staff has made an
amendment to incorporate Section a (12) which specifies the removal of Hurricane
Shutters and Protective Devices installed on occupied buildings. In essence it says that
they shall be removed 15 days after an event. Commissioner Bushnell was concerned
about the snow birds who lower/close their shutters for the summer when they leave.
Community Development Director Calloway said this only applies to occupied homes
and not to unoccupied homes. Community Development Director Calloway, Code
Enforcement Manager Krajewski and Senior Code Enforcement Officer responded to
questions and concerns expressed by the Commission. There was a lengthy discussion
relative to the aesthetics of some homes leaving their protective devices closed and
others open/removed.
Commissioner Gomez again raised the issue of putting bulk trash out 48 hours prior to
collection and the regulation of people who go thru the bulk trash. During the discussion
it was brought up that there is discrepancy in our code relative to how horticultural
debris is bundled and left for pickup with how Waste Management indicates how it is to
be bundled. Commissioner Gomez said that Waste Management does not pick up
electronics or TV's with bulk trash. Community Development Director Calloway said she
would check with Waste Management relative to this issue and make the appropriate
changes to the Ordinance before second reading on Wednesday.
Commissioner Gomez left the meeting at 12:20 p.m.
Page 4 of 5 COMMISSION WORKSHOP MEETING November 7, 2016
8. TR12880 - Interfund Loan from the Stormwater Fund: Item No. 6 (b) on the Consent
Agenda. (TR12880) A Resolution of the City Commission of the City of Tamarac,
Florida authorizing a not to exceed $6,000,000 Interim Interfund Loan to finance the
costs of the acquisition, construction, reconstruction and equipping of a city -owned golf
clubhouse and cart barn and establishing its intent to reimburse such capital
expenditures incurred with proceeds of a long-term taxable financing to repay such
Interim Interfund Loan; providing certain other matters in connection therewith; and
providing an effective date. Financial Services Director Mark Mason appeared and gave
a presentation, a copy of which is on file in the City Clerk's Office. Mayor Dressler asked
if it was too late for the Commission to ponder the design of the parking area or if we
can have a multilevel parking facility. City Manager Cernech and Financial Services
Director Mason said they would look into it again. When they last looked into a
multilevel parking facility the cost to construct such a structure was approximately $3
million. Financial Services Director Mason responded to a few questions from the
Commission.
9. TR12879 - Election of a Vice Mayor: Item No. 6 (k) on the Consent Agenda.
(TR12879) A Resolution of the City Commission of the City of Tamarac, Florida,
electing a Vice Mayor to serve a term of one year beginning November 15, 2016 and
ending November 2017, with no succession; providing for conflicts; providing for
severability; and providing for an effective date. City Clerk Patricia Teufel appeared and
asked the Commission for a recommendation for Vice Mayor. Commissioner Bushnell
recommended Commissioner Placko be elected to serve as Vice Mayor. All were in
agreement to elect Commissioner Placko as Vice Mayor for a term of one year
beginning November 15, 2016 and ending November 2017.
There being no further business to come before the City Commission for consideration,
Mayor Dressler adjourned the meeting at 12:31 p.m.
l\
-Patricia Teufel, C 4F TA�!,,
City Clerk •�'�
== ' ESTABLISHED e
1963
SEAL
:0
YPNiq� •
Page 5 of 5 COMMISSION WORKSHOP MEETING November 7, 2016