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HomeMy WebLinkAbout2004-01-14 - City Commission Regular Meeting MinutesCITY OF TAMARAC REGULAR CITY COMMISSION MEETING WEDNESDAY JANUARY 14, 2004 WESTWOOD 17 CLUBHOUSE 6900 NW 77 STREET TAMARAC, FL 33321 CALL TO ORDER: Mayor Schreiber called the regular meeting of the City Commission to order at 7:00 p.m. on Wednesday, January 14, 2004 at Westwood 17 Clubhouse, 6900 NW 77 Street, Tamarac, FL 33321. PRESENT: Mayor Joe Schreiber, Vice Mayor Karen L. Roberts, Commissioner Beth Flansbaum-Talabisco, and Commissioner Marc L. Sultanof. ABSENT AND EXCUSED FOR CAUSE: Commissioner Edward C. Portner. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, and City Clerk Marion Swenson. PLEDGE OF ALLEGIANCE: Commissioner Flansbaum-Talabisco led the Pledge of Allegiance. INTRODUCTION 1. PROCLAMATIONS AND PRESENTATIONS: a. Presentation by Utilities Director Gagnon to the Mayor and Commission, of the Florida Department of Environmental Protection's 2003 Water Treatment Plant Operations Award for a Large Community Water System. Utilities Director Gagnon explained the award is given for excellent drinking water, professionalism, and maintenance of the facilities. Utilities Director Gagnon thanked the staff for their dedication and professionalism and for making the receipt of this award possible. Mayor Schreiber accepted and said Tamarac's water is the best, and he is proud to receive this award. b. Presentation by Laboratory Manager Oney to the Mayor and City Commission, of the Florida Section American Water Works Association's Water Conservation 2003 Award for Excellence for our Rain Shut -Off Device Retrofit Program. Mayor Schreiber accepted and said the rain shut-off device program cuts down on excessive use of water. C. Presentation by Mayor Schreiber of a proclamation proclaiming January 2004 as "Broward County Multi -Ethnic Community Month". Paulet Green accepted and read into the record remarks sent with her from Roland A. Foulkes, Chair of the Multi -Ethnic Advisory Board. (See attached.) January 14, 2004 1 REPORTS 2. City Commission: Mayor Schreiber said many people are here tonight because of the School Board boundary issue as it affects Tamarac Elementary School. Mayor Schreiber said he called School Board Member Stephanie Kraft on Monday and asked for her help, and added that he gave Mrs. Kraft some alternatives. At yesterday's School Board workshop the decision was made not to bus children from Tamarac Elementary School. Mayor Schreiber explained that the School Board is an autonomous Board, and the City can only exercise its influence to help make the school system better. Two new schools were built in Tamarac over the past two years, and it is the Commission's job to make Tamarac a better place to live. Mayor Schreiber read into the record a communication he received from Mrs. Kraft (see attached) and said we should try to keep Tamarac students in Tamarac schools, and the Commission is willing to help however it can. Vice Mayor Roberts thanked the parents, residents and citizens of all Tamarac districts for e-mailing and faxing the School Board, and added that while the current boundary change proposal was not approved, it does not mean that Tamarac does not need relief; alternate proposals that everyone can agree upon are necessary. Commissioner Sultanof wished everyone a happy and healthy new year. Commissioner Sultanof said the Commission always has the interest of the community at heart. There has been an increase of young families with children in Tamarac, he wanted everyone to know that they can rely on the City Commission. Commissioner Sultanof questioned the School Board's method of calculating the number of children per household. Tamarac is proud of our communities and added that this is your government; the residents and citizens have the right to petition the government. Tamarac is flourishing and we are proud of what we have; the City Commission could not have done what it has without you, the residents and citizens of Tamarac. Commissioner Flansbaum-Talabisco wished everyone a happy new year, and thanked Westwood 17 for inviting the Commission to meet at their facility. Commissioner Flansbaum-Talabisco said it is great to take the meetings on the road and wished there were as many people attending the meetings at City Hall as there are tonight. Commissioner Flansbaum-Talabisco said she appreciated being hooked up to the e-mail system while she was out of the country, and is encouraged that everyone pulled together. Commissioner Flansbaum-Talabisco said Tamarac children belong in Tamarac schools; issues were dealt with regarding Challenger Elementary and Millennium Middle School, and we will do the same for Tamarac Elementary School. Commissioner Flansbaum- Talabisco said residents and citizens keep the Commission informed. 3. City Attorne : City Attorney Kraft had no report. 4. City Manager: City Manager Miller congratulated Chief Budzinski and Assistant to the City Manager Phillips for their part in obtaining a grant in the amount of $137,000 from the U.S. Fire Assistance FEMA, for a training officer, equipment and training material. The January 14, 2004 2 Fire Department reports that the smoke detector program will be held in this community on February 21 from 8:00 a.m. — 1:00 p.m. The Parks and Recreation Department informs us that the Discovery newsletter is now on the website. The Twilight Concert Series will kick off on Friday, February 6th, from 7:00 p.m. — 9:00 p.m., at the Sports Complex. 5. PUBLIC PARTICIPATION: Harriet Cohen, 9360 Fairfax Drive, Tamarac, spoke about an incident in October when she was unable to get through to 911 and had to wait an inordinately long time before rescue arrived at her home. Chief Budzinski apologized for the service and said dispatch goes through Broward County, not through Tamarac. Upon investigation of the incident he found that the Cohen's first called 911 at approximately 7:00 p.m. on the day in question. They hung up before the dispatcher answered the phone. When the dispatcher called their number, as is the normal procedure when there is a hang up, the line was busy. The Cohen's called again and again hung up. The same procedure was followed. The Cohen's called BSO and an officer went to the house and contacted the emergency vehicles. Chief Budzinski stressed that when anyone calls 911 they should stay on the line until the dispatcher answers. If a 911 call is made by mistake, stay on the line and tell the dispatcher it is an error, or they will try to call you back. The following people spoke against bussing: Charmaine Johnson, 8114 NW 74 Terrace, Tamarac; Shawn Strachan, 8212 NW 74 Terrace, Tamarac; Andrew Flaxman, 9654 NW 76 Street, Tamarac; Jan Corcoran, 8102 NW 75 Avenue, Tamarac; Sheila Kreuter, 8230 NW 68 Terrace, Tamarac; Melissa Keating, 8260 NW 66 Terrace, Tamarac; Teresa Costanzo, 7921 NW 71 Avenue, Tamarac; and Victor Sciabbica, 8200 NW 68 Avenue, Tamarac. Vice Mayor Roberts responded that there are no boundary changes being considered for Millennium Middle School or Taravella High School at this time, but the boundary changes are considered every year, so parents need to be aware and attend school meetings, go to the website and attend School Board meetings. Commissioner Flansbaum-Talabisco said parents need to find out the facts and speak to the School Board. If they are unable to reach the School Board members they should call the City Commissioners and they will assist. Norma Berson, 7207 NW 77 Street, Tamarac, spoke about cars being double parked and the inability of emergency vehicles to navigate the streets. Diane Torres, 6904 NW 79 Street, Tamarac, thanked BSO for curtailing speeding on 701h Street, and complained about barking dogs. Mayor Schreiber replied that Ms. Torres must call BSO, who will then address the issue with the dog's owner. Teresa Costanzo, 7921 NW 71 Avenue, Tamarac, complimented BSO on their quick response and Parks and Recreation for the childrens' programs. Charmaine Johnson, 8114 NW 74 Terrace, Tamarac, complained about broken playground equipment in the community, and Vice Mayor Roberts said the equipment Ms. Johnson referred to is not City equipment, it belongs to the association. Commissioner Sultanof explained that issues such as boundary changes are why every vote counts. January 14, 2004 3 Tamarac's School Board member is doing a fine job; the City has no control over the School Board, as it is an autonomous Board. Commissioner Sultanof said parents need to know everything that is going on with their children. Commissioner Sultanof said Cities are mandated to have 1.3 acres of parkland for every 1,000 people, and no city grows without parks, museums and libraries. CONSENT AGENDA 6. Vice Mayor Roberts seconded by Commissioner Sultanof moved approval of all items on the consent agenda. On roll call Vice Mayor Roberts voted "yes", Commissioner Flansbaum-Talabisco "yes", Mayor Schreiber "yes", and Commissioner Sultanof "yes". Motion carried. a. APPROVE the minutes of the December 15, 2003 Special City Commission meeting. APPROVED b. APPROVE the minutes of the December 17, 2003 Regular City Commission meeting. APPROVED C. CHANGE ORDER NO. 1 — PSAC PARKING LOT OVERLAY: (TR10313) Executing Change Order Number 1 to the agreement between the City and Miller Construction Company for the overlay of the existing parking lot for the Public Services Complex; authorizing an additional expenditure in an amount not to exceed $54,000.00. RESOLUTION NO. R2004-01 d. BID AWARD — PHASE 5A OF THE STREET IMPROVEMENT PROGRAM: (TR10309) Awarding Bid No. 04-06B for Phase 5A of the Seven Year Comprehensive Street Improvement Program to Weekley Asphalt Paving, Inc.; authorizing the appropriate City Officials to execute an agreement with Weekley Asphalt Paving, Inc. for said work; authorizing an expenditure in an amount not to exceed $390,013.77 which represents a contract award of $354,557.97 and a project contingency of $35,455.80; authorizing the City Manager to make necessary additions, deletions or revisions to the Phase 5A work plan pursuant to Section 6- 156 of the Code of the City of Tamarac. RESOLUTION NO. R2004-02 e. BID AWARD — GRANT'S PLAZA REPUMP STATION REHABILITATION PROJECT: (TR10315) Awarding Bid No. 04-02B to, and executing an agreement between the City of Tamarac and Interstate Engineering Corporation, for an amount of $292,000.00 for the Grant's Plaza Repump Station Rehabilitation Project; approving funding for this project from the appropriate Utilities Operational account; authorizing the appropriate City officials to administer the contract. RESOLUTION NO. R2004-03 f. AGREEMENT RENEWAL — SUN RECYCLING LLC: (TR10316) Authorizing a one year renewal of the agreement between the City and Sun Recycling, LLC for the disposal of City generated construction debris; authorizing the appropriate City officials to execute an amendment to the agreement which exercises the option to January 14, 2004 4 renew for a third one-year period; authorizing an annual expenditure in an amount not to exceed $40,000. RESOLUTION NO. R2004-04 g. AMENDMENT TO REQUIRED IMPROVEMENTS AGREEMENT — "SOUTHGATE AT NOB HILL PLAT": (TR10314) Executing the "Amendment to Required Improvements Agreement" between Broward County, Prestige Homes of South Florida, Inc. and the City of Tamarac for required improvements (as described in Exhibit "B-1 ") relating to "Southgate At Nob Hill Plat" located on the southeast corner of Nob Hill Road and Southgate Boulevard (Case No. 1-AP-04). RESOLUTION NO. R2004-05 h. AGREEMENT WITH IAFF, LOCAL 3080 OCTOBER 1, 2003-SEPTEMBER 30, 2006: (TR10319) Approving the agreement with the International Association of Firefighters, Local 3080; authorizing the appropriate City officials to execute an agreement with the International Association of Firefighters, Local 3080 for the period from October 1, 2003 through September 30, 2006; authorizing the preparation of amendments to Chapter 16 of the City Code for consideration by the pension board. RESOLUTION NO. R2004-06 i. CHANGE ORDER NO. 2 — MCNAB ROAD PARK DESIGN/BUILD CONTRACT: (TR10320) Executing Change Order Number 2 to the McNab Road Park Design/Build Contract with Recreational Design & Construction, Inc. for the substitution of St. Augustine sod for Bahia sod within the interior of the asphalt jogging path area; authorizing an additional expenditure in an amount not to exceed $17, 742. RESOLUTION NO. R2004-07 j. DEDICATION OF ADDITIONAL RIGHT-OF-WAY — "SOUTHGATE AT NOB HILL PLAT": (TR10312) Approving the dedication of an additional four (4') foot right-of- way (R.O.W.) to accommodate the requirements of a turn lane on Nob Hill Road @ Southgate Boulevard as a condition of a delegation request approval for Broward County and authorizing the execution of a quit -claim deed from Prestige Homes of South Florida, Inc. for the Prestige Commons Development located at the southeast corner of Southgate Boulevard and Nob Hill Road, specifically a portion of Parcel "A" of the "Southgate at Nob Hill Plat", according to the plat thereof as recorded in plat book 170, page 41 of the Public Records of Broward County, Florida, being more particularly described as the northeast corner of said Parcel "A", thence south 01032'13" east, along the east line of said Parcel "A", a distance of 4.00 feet, thence south 89101'44" west, along a line 4.00 feet south of and parallel with the north line of said Parcel "A", a distance of 140.43 feet, thence north 43048'49" east, along said north line of Parcel "A", a distance of 5.64 feet, thence north 89001'44" east, along said north line, a distance of 136.42 feet to the point of beginning described in Exhibit "A" (Case No. 1-MI-04). RESOLUTION NO. R2004-08 k. OUTSOURCING UTILITY BILLING SERVICES: (TR10303) Awarding Bid No. 03- 28B entitled "Outsourcing Utility Billing Services" authorizing the appropriate City officials to execute an agreement between the City of Tamarac and Advanced Xerographics Imaging Systems (AXIS), Inc. for a two-year term commencing on January 14, 2004 5 January 1, 2004, and ending on December 31, 2005, at a unit cost of $0.1314 per bill, with two (2) optional one-year renewals. RESOLUTION NO. R2004-09 I. AGREEMENT ADDENDUM — PRESTIGE PROPERTY MANAGEMENT AND MAINTENANCE, INC.: (TR10317) Executing an agreement addendum between the City of Tamarac and Prestige Property Management and Maintenance, Inc. for grounds maintenance and landscaping services effective nunc pro tunc to December 9, 2003 through such time as a new bid may be awarded; authorizing an expenditure in an amount not to exceed $75,966,25 monthly. RESOLUTION NO. R2004-10 M. PURCHASE AND SALE OF REAL PROPERTY BETWEEN ROBERT L. CUMMINGS TRUSTEE AND CITY OF TAMARAC: (TR10323) Executing an agreement for purchase and sale of real property between Robert L. Cummings, Trustee (seller) and the City of Tamarac (buyer) in the amount of seven hundred fifty thousand dollars ($750,000.00) for the City to purchase 1.72 acres +/- of vacant land for open space and recreational purposes. RESOLUTION NO. R2004-11 END OF CONSENT AGENDA REGULAR AGENDA ORDINANCE — FIRST READING 7. AMENDING CHAPTER 6 OF THE TAMARAC CODE — SECTION 6-153 "SURPLUS STOCK": (T02032) Motion to adopt Ordinance on first reading amending the City of Tamarac Code, Chapter 6 "Finance and Taxation," Article V "Purchasing Procedures," Section 6-153, "Surplus Stock," amending procedures for the disposal of surplus property to provide for the greater flexibility of the disposal of City surplus stock property by incorporating competitive sealed bid, established market sales, sales at posted prices, donation or trade-in as additional methods for disposal of surplus stock; providing for codification. City Attorney Kraft read Temporary Ordinance 2032, Revision #1 on first reading by title. Commissioner Sultanof seconded by Commissioner Flansbaum-Talabisco moved approval. On roll call Commissioner Sultanof voted "yes", Commissioner Flansbaum-Talabisco "yes", Mayor Schreiber "yes", and Vice Mayor Roberts "yes". Motion carried. APPROVED ON FIRST READING JANUARY 14, 2004 PUBLIC HEARINGS 7:00 P.M. OR THEREAFTER ORDINANCES — SECOND READINGS 8. COMMERCIAL GARBAGE FRANCHISE AGREEMENT — SOUTHERN WASTE SYSTEMS. LLC: (T02029) Motion to adopt Ordinance on second reading authorizing the appropriate City officials to execute a Commercial Garbage Franchise Agreement between the City of Tamarac and Southern Waste Systems, LLC. City Attorney Kraft read Temporary Ordinance 2029, Revision #1 on second reading by title. Commissioner January 14, 2004 6 Sultanof seconded by Commissioner Flansbaum-Talabisco moved approval. Mayor Schreiber opened the public hearing and with no one wishing to speak, closed the public hearing. On roll call Vice Mayor Roberts voted "yes", Commissioner Sultanof "yes", Commissioner Flansbaum-Talabisco "yes", and Mayor Schreiber "yes". Motion carried. ORDINANCE NO. 0-2004-01 9. AMENDING CHAPTER 10 AND CHAPTER 24 OF THE TAMARAC CODE REGARDING STREET LIGHTING: (T02031) Motion to adopt Ordinance on second reading amending Chapter 10, "Land Development Regulations", Article V, "Improvements", Division 2, "Roads and Public Rights -Of -Way", Section 10-191, "Street Lighting", (b)(1), "Design and Construction Standards", Amending the identification of minimum standard for street lighting design and construction within the code to the current edition of the IESNA Lighting Handbook, published by the Illuminating Engineers Society of North America; amending Chapter 24, "Zoning ", Article V, "Off -Street Parking and Loading", Section 24-579, "Lighting Standards", (a)(2)c, "Intensity", amending the identification of the current standard within the Code to the current edition of the IESNA Lighting Handbook, published by the Illuminating Engineers Society of North America; providing for codification. City Attorney Kraft read Temporary Ordinance 2031 on second reading by title. Commissioner Sultanof seconded by Vice Mayor Roberts moved approval. Mayor Schreiber opened the public hearing. Jay Koutcher, 8173 Royal Palm Court, Tamarac, spoke about problems getting FPL to repair street lights. Commissioner Sultanof suggested people call the Tamarac Public Works department if they notice street lights in need of repair, and Public Works will contact FPL. Mr. Koutcher stated with regard to the previous agenda item, the City Commission may want to look into having the trash company provide containers for each household, rather than using the plastic bags. With no one else wishing to speak, Mayor Schreiber closed the public hearing. On roll call Mayor Schreiber voted "yes", Vice Mayor Roberts "yes", Commissioner Sultanof "yes", and Commissioner Flansbaum-Talabisco "yes". Motion carried. ORDINANCE NO. 0-2004-02 10. AMENDING SECTION 2-201 OF THE TAMARAC CODE — ADDING TWO ALTERNATE MEMBERS TO THE SOCIAL SERVICES BOARD: (T02033) Motion to adopt Ordinance on second reading amending Article III, "Boards, Committees, Commissions", Chapter 2 of the Tamarac Code, "Administration", Section 2, Division 7, "Social Services Board", Section 2-201, "Creation", by adding two alternate members to the Social Services Board; providing for codification. City Attorney Kraft read Temporary Ordinance 2033 on second reading by title. Commissioner Sultanof seconded by Commissioner Flansbaum-Talabisco moved approval. Mayor Schreiber opened the public hearing. Jay Koutcher, 8173 Royal Palm Court, Tamarac, spoke about holding board and committee meetings at more convenient times for working people. With no one else wishing to speak, Mayor Schreiber closed the public hearing. On roll call Commissioner Flansbaum-Talabisco voted "yes", Mayor Schreiber "yes", Commissioner Sultanof "yes", and Vice Mayor Roberts "yes". Motion carried. ORDINANCE NO, 0-2004-03 January 14, 2004 7 END OF PUBLIC HEARINGS There being no further business to come before the City Commission, Mayor Schreiber adjourned the regular commission meeting at 8:20 p.m. E SCHREIBER, MAYOR MARION SWEN ON, CMC CITY CLERK -fir 4 i!IG OF d�l'"yYn, January 14, 2004 8 REMARKS BY ROLAND A. FOULKES CHAIR, MULTI -ETHNIC ADVISORY BOARD, BROWARD COUNTY COMMISSION SHARED WITH THE TAMARAC CITY COMMISSION, TAMARAC, FLORIDA JANUARY 2004 NO 0 Broward County's Multi -Ethnic Advisory Board chooses to live in community. Specifically, in a united "O-N-E B-R-O-W-A-R-D" qu Specifically, in a united "O-N-E T-A-M-A-R-A-C" In this January 2004, throughout all the Januarys to come; and, indeed, throughout each month of this year, your Multi -Ethnic Advisory Board will commemorate and celebrate Broward's rich and vibrant multi -ethnic diversity in the most respectful and most creative and most edifying of ways. In the spirit, that is, of the "Universal Declaration on Cultural Diversity" adopted during the 31$t Session of the General Conference of U.N.E.S.C.O. --- the United Nations Economic, Scientific, and Cultural Organization --- IV in Paris, France on November end, 2001. We invite each of you to attend and to participate actively in the array of events taking place throughout Tamarac and throughout Broward County, some of which are listed on the "Multi -Ethnic Community Month — January 2004" Calendar. AGAIN, T-H A-N K Y-0-U! On behalf of the Multi -Ethnic Advisory Board Of the Broward county Commission, I "Thank You" Mayor Schreiber, Vice Mayor Roberts, Commissioners Portner, Flansbaum-Talabisco, and Sultanof City Manager Miller, and other Tamarac City Officers, Citizens & Residents for this "Multi -Ethnic Community Month Proclamation --- Year 2004." In his last book, Where Do We Go From Here: Chaos or Community? --- published in i96 7 --- the Reverend Dr. Martin Luther King, Jr. had this to say: "We have inherited a large house, a great `WORLD HOUSE' in which we have to live together --- black and white, Eastern and Western, Gentile and Jew, Catholic and Protestant, Moslem and Hindu --- a family unduly separated in ideas, culture and interests, who, because we can never again live apart, must learn somehow to live with each other in peace." Broward County is that `WORLD HOUSE'. The City of Tamarac is one of 30 magnificent rooms in our `WORLD HOUSE', The `WORLD HOSUE' of which Dr. King wrote, spoke, dreamed, and, sadly, for which he died --- over 35 years ago! Thus, in this third millennium, this twenty-first century, this year of 2004 A.D., WE --- each citizen of, resident in, guest and visitor to, this city and county --- have a choice. That choice is either to live in chaos or to live in community. IN PEACE! From: Stephanie A. Kraft [stephanie.kraft@browardschools.com] Sent: Wednesday, January 14, 2004 12:22 PM Subject: Board Rejects Proposal to Move to Morrow Contrary to what was printed in the paper today, the School Board threw out the Sunflower/Heathgate proposed boundary move to Morrow Elementary at our workshop yesterday. The paper got it wrong and is printing a correction. Tamarac Elementary actually would not be overcrowded were it not for class size reduction. Tamarac only got 100 additional students this year from last year's count, but due to class size reduction, Tamarac's capacity decreased by 252 students, the equivalent of 13 classrooms. If we did not have class size reduction, Tamarac would only be 104 students over capacity. Last year they were onlyl 4 students over capaciiy. Because of class size reduction, Tamarac is now 356 students over capacity, thus some relief had to be found or we would not be able to make the class size reduction requirements. Tamarac is bordered to the south and west by Challenger, which is in the same situation as Tamarac. To the north is Riverside Elementary. Neither Riverside, nor Tamarac nor Challenger have any room on their campus to put additional classrooms. Some people think if the class size reduction was fully funded there would not be any problems, but the fact is that even fully funding class size reduction will not add space to Tamarac, Challenger, Riverside, or some other schools' campuses to allow us to put more classrooms at those schools. The board threw out the proposed boundary scenario that would have split TAZ 134 and sent some to Morrow. I argued that neither scenario was good, since it disrupts two communities where the children have been attending schools since the schools opened. While the board did not rule out the Tamarac to Riverside to Ramblewood scenario, we are looking at other options such as trying to find space nearby for portables or modulars to keep all the children at Tamarac. I suggested moving the students who are currently being bused to Tamarac, to either Ramblewood or Morrow, but the board refused to consider that option. We have to have contiguous boundaries and the children who are bused live far west in the Tamarac Elementary boundary, and would have to go through other areas to be moved, and the board refused to do that. One other option that was suggested was to move the northern part of Heathgate that is the northern portion of TAZ 134 to Ramblewood Elementary instead of to Morrow. I told the board that I didn't think that any of you wanted to leave Tamarac at all, but I would advise you of that suggestion. If any of you would be amenable to being transferred to Ramblewood Elementary instead of Morrow, let me know and we can consider that. Otherwise, I told the board to leave your area alone and try to find another solution.. We are looking to see if we can possibly put portables adjacent to Tamarac but we don't own that land. Alternatively, we are looking at acquiring land adjacent to Challenger and then we could move some of the students near Challenger to that school. Either way, it appears that the proposal to move your area to Morrow is dead. It troubles me greatly that due to class size reduction mandates we have to disrupt schools where students have been attending since they opened. I am still open to any solutions that will move students out of Tamarac, or a way to put more classrooms on Tamarac's campus so we don't have to move anyone. If anyone has any suggestions, please email them to me. Again, the board rejected the proposal to move your area out of Tamarac to Morrow, Stephanie Kraft, School Board Member, District 4 stephanie.kraft@browardschools.com SUNSHINE LAW AND PUBLIC RECORDS CAUTION: Most e-mail communications made or received by the School Board are considered public records that must be retained and, upon request, made available to the public and media. 1