HomeMy WebLinkAbout2004-10-11 - City Commission Regular Meeting MinutesCITY OF TAMARAC
WORKSHOP MEETING
MONDAY, OCTOBER 11, 2004
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to
order on Monday, October 11, 2004, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW
88th Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward C.
Portner, Commissioner Beth Flansbaum-Talabisco, and Commissioner Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Deputy City
Manager Michael C. Cernech, and City Clerk Marion Swenson.
Mayor Schreiber led the Pledge of Allegiance.
IT Director Sucuoglu said the new audio/visual system is partially activated but we are about two
weeks from completion on the project. At the next workshop meeting he hoped to have a full
demonstration.
1. DISCUSSION RE: FORMATION OF AN ECONOMIC DEVELOPMENT FOUNDATION:.
Community Development Director King, Mr. Harry Dressler, Economic Development Advisory
Committee Chair, and Economic Development Manager Tarquine appeared. Community
Development Director King said the Economic Development Advisory Committee was created to
assist the Community Development Department and the City of Tamarac with economic
development. The Committee met almost every month this past year, with Mayor Schreiber and
Commissioner Portner attending the meetings as liaisons. At inception, the Mayor and City
Commission requested the Committee to come back to the Mayor and City Commission to
determine whether the Committee should become a non-profit corporation, which is the
recommendation of the Committee. Economic Development Manager Tarquine discussed the
aspects of the current structure of the Economic Development Advisory Committee, the
rationale for moving to a non-profit status, and the steps necessary to accomplish this task.
Economic Development Manager Tarquine explained the advantages and disadvantages of
becoming a non-profit corporation, as well as the pros and cons of becoming either a 501(c)(3)
or a 501(c)(6) corporation. Vice Mayor Sultanof said when this was first brought before the
Mayor and City Commission, he made a statement that there would be no elected officials as
liaisons to the corporation. Additionally, the corporation will have to start from scratch, and
since the City will benefit from what the Committee does, Vice Mayor Sultanof looked to the City
Manager to see if it is possible to give the corporation seed money. Vice Mayor Sultanof also
said he is in favor of a 501(c)(3) which gives the corporation more latitude than a 501(c)(6).
Commissioner Portner added that when the Economic Development Advisory Committee was
first initiated he said after six months he would resign from the committee so there would be no
political interference. Commissioner Portner said he would resign as soon as the incorporation
papers are filed. Commissioner Roberts questioned how the Board of Directors and Members
would be chosen and Mr. Dressler said that is a separate issue which would be another step in
the evolution of the foundation. Mayor Schreiber questioned who is qualified to determine
whether a 501(c)(3) or 501(c)(6) is in the best interests of the City of Tamarac, and asked the
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City Attorney to look into the matter before a decision is made. Mr. Dressler said the Committee
relied on Economic Development Manager Tarquine's research and comparison of the benefits
and disadvantages of one over the other. Mr. Dressler said there are advantages of a 501(c)(6)
over a 501(c)(3), for example, as a 501(c)(3) the committee could not lobby for the City and a
501(c)(6) is typically the format used by other cities and counties. Commissioner Portner
questioned the ability of a 501(c)(3) corporation to apply for grants and Economic Development
Manager Tarquine said a 501(c)(6) corporation could apply for grants but they are more difficult
to get, as they are typically given to charitable organizations. Mayor Schreiber spoke of the
ability to lobby, and City Attorney Kraft said the Mayor and City Commission may have to define
lobbying more clearly as it applies to this organization. Commissioner Partner said money is
very tight in Tallahassee and he feels it is better to apply for grants. Vice Mayor Sultanof
reminded everyone that we already have a lobbyist in Tallahassee working for us. Mr. Dressler
said lobbying is synonymous with advocate and the sole purpose of the organization is
economic development; retention and new business. Commissioner Roberts said Mr. Dressler
has experience from being on the Coral Springs Foundation, and they are also a 501(c)(6)
corporation. Mr. Dressler explained that Coral Springs was the first city to incorporate a
foundation of this sort and they were then copied by other cities throughout the State. Mayor
Schreiber questioned the permissibility of seed money and City Attorney Kraft said it is an
interesting point, as a committee of the City is it different than a separate entity and at some
point a line must be drawn; however, the Mayor and City Commission do make contributions to
other charitable organizations. Commissioner Roberts said the Mayor and City Commission did
give money to the Chamber of Commerce and they are a 501(c)(6). Mr. Dressler said the
members of the Economic Development Advisory Committee would like the Mayor and City
Commission and staff to understand that one major purpose of the foundation is a public/private
partnership. City Manager Miller confirmed that the discussion this morning indicated a report is
needed from the City Attorney's office and the item will be brought back to the Mayor and City
Commission in two weeks. The Economic Development Advisory Committee may meet one
more time to discuss becoming a 501(c)(3) or a 501(c)(6) organization.
2. PRESENTATION OF ETERNAL FLAME SCULPTURE BY BETH RAVITZ, ARTIST:
Parks and Recreation Director Margoles and Beth Ravitz, Artist appeared. Parks and
Recreation Director Margoles said the Mayor and City Commission decided in September 2004
to go forward with the conceptual recommended by the Veterans Affairs Committee. Parks and
Recreation Director Margoles distributed a photograph of the Veterans Memorial and said the
sculpture would be placed on the pink pavers. Beth Ravitz said she was delighted with the
Mayor and City Commission's choice of sculpture, and since the site is visible from both
University Drive and Southgate Boulevard and surrounded by high trees, she felt the sculpture
should be something to enjoy from within the park as well as being visible from the surrounding
main thoroughfares. The flag pole on the site is 32' high and the sculpture is going to be 22'
high. The abstract gives the suggestion of flame, is made of aluminum, will be illuminated at
night by three lamps embedded in the ground (orange, red and blue), and can act as a Tamarac
landmark. The base will be elevated to 1' above ground, so that the sculpture will not be
disturbed by skateboarders. The 'flames' will range from 22' to 11' in height. Vice Mayor
Sultanof questioned encasing the sculpture and Ms. Ravitz said while she understands Vice
Mayor Sultanof's concern, art work is not meant to be encased. To date she has not had any
violation problems with any other art work she has been commissioned to create, and the site
has been in existence for many years with no problems. Vice Mayor Sultanof questioned the
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distance from the flag pole, and Ms. Ravitz said about 4'-5' from the flag pole. Commissioner
Portner asked about the width of the base and Ms. Ravitz said it is 12' in diameter. Ms. Ravitz
added there have been extensive calculations made by engineers to ensure the sculpture would
withstand 140 mph winds. Commissioner Portner said he would very much appreciate the
sculpture being completed and installed by Veterans Day. Ms. Ravitz said if anybody can do it,
she can. She recently signed the contract with the City, and is now waiting for permits. The
base needs to set for 28 days before moving forward with the rest of the installation, which does
cut it very close. Mayor Schreiber suggested in order to avoid rushing and making any
mistakes, perhaps a facsimile of the sculpture can be placed at the site for the Veterans Day
Celebration in the event the sculpture is not ready in time. Vice Mayor Sultanof questioned
whether there was a concern with issuing checks to Ms. Ravitz, and Parks and Recreation
Director Margoles said the contract has been executed and we are in the process of issuing
purchase orders.
3. OCTOBER 13, 2004 AGENDA ITEMS:
a. Item No. 6(f). PURCHASE OF NEW COMPUTER" SYSTEMS AND LAPTOPS:
(TR10563) Approving the purchase of new systems to replace obsolete computer equipment
and purchasing new laptops for City Commission members and other City Officials, utilizing
State of Florida Contract #250-000-03-1; authorizing an expenditure in an amount not to exceed
$93,600. IT Director Sucuoglu gave a presentation and said 50 personal computers and the
server would be replaced and laptops purchased for the Mayor and City Commission, City
Manager's office and City Attorney's office. Mayor Schreiber asked if there is anything wrong
with the physical equipment or is it just the programs that need to be updated. IT Director
Sucuoglu explained that typically these systems develop deficiencies after three-four years.
Usually the drives crash, or other components slow down due to new generation software. In
the past we have auctioned off the obsolete equipment, but last year the City donated 25
machines to Challenger and 25 to Millennium. Commissioner Flansbaum-Talabisco asked if
the Mayor and City Commission would approve doing the same thing this year. Commissioner
Roberts said she would like to talk to the schools again to see if they need new machines, to
which Commissioner Flansbaum-Talabisco responded last year she sent a letter and could do
the same thing this time, then follow up with IT Director Sucuoglu. Commissioner Roberts
suggested including Tamarac Elementary and the new Charter School. Mayor Schreiber asked
if this is the proper use of public funds and City Attorney Kraft said the Code was modified to
allow for this possibility. Mayor Schreiber questioned the laptop purchases and IT Director
Sucuoglu said money was budgeted for laptops for the Mayor and City Commission, City
Manager's office and City Attorney's office. Commissioner Portner asked if the Mayor and City
Commission were asked if they want laptops and IT Director Sucuoglu said before the laptops
are actually ordered he will consult with the Mayor and City Commission. Commissioner
Portner questioned the cost of the laptops and IT Director Sucuoglu said $2,200 each.
b. Item No. 6(h). BID AWARD — EMERGENCY GENERATOR FOR STATION 78:
(TR10547) Awarding Bid No. 04-23B, "Replacement of Emergency Generator at Fire Station
No. 78" and executing an agreement with Construction Quality Control, Inc. to install the
replacement emergency generator at Fire Station No. 78 at a total cost not to exceed $76,733.
Chief Budzinski and Purchasing/Contracts Manager Glatz appeared. Chief Budzinski gave a
presentation and Vice Mayor Sultanof asked about the agreement and whether we are able to
offset the cost. Purchasing/Contracts Manager Glatz said this is a competitive bid contract and
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Chief Budzinski responded that at this point there is no ability to secure grant funding; this was
budgeted in the FY04 budget. Vice Mayor Sultanof asked if FPL has brought forward a program
and Mayor Schreiber questioned the capacity of the generator. Chief Budzinski said he is not
aware of any FPL programs and it is a 50KW generator with a 72 hour run period per fuel tank.
C. Item No. 6(c). BID AWARD — PURCHASE OF TWO ADA COMPLIANT MODIFIED MINI
VANS: (TR10549) Awarding Bid No. 04-18B to Florida Transportation Systems, Inc., for the
purchase of two (2) ADA compliant modified mini vans at a cost of $34,272.00 each, for a total
cost not to exceed $68,544.00; approving funding from the appropriate Public Works account;
authorizing budgetary transfers as necessary for proper accounting procedures. Parks and
Recreation Director Margoles, Administrative Services Manager Maldonado and
Purchasing/Contracts Manager Glatz appeared. Administrative Services Manager Maldonado
gave a presentation and Mayor Schreiber questioned whether replacing the 16 passenger bus
with two five -passenger buses would impede operations. Administrative Services Manager
Maldonado explained the 16 passenger bus many times has only one or two clients and the use
of two five -passenger buses would be more efficient. Commissioner Roberts questioned the
projection for the 16 passenger bus and Parks and Recreation Director Margoles explained that
fleet determines, by use of a formula, when vehicles need to be replaced. Parks and Recreation
has gotten more use out of their buses than previously anticipated. Commissioner Partner said
of the three bids there was only a $1,022 difference between the selected bidder and the
second bidder, and asked what difference there is in the bid. Commissioner Portner also
questioned the term `responsive and responsible bidder'. Purchasing/Contracts Manager Glatz
spoke about the level of competitiveness the vendors exhibit and said the bids were predicated
on the same items. Responsive meets the requirements in the bid and responsible
demonstrates the ability to handle the transaction, financial ability, insurance, availability of
equipment and the number of current projects the vendor has going at the time.
d. Item No. 6(j). AGREEMENT — GRANT FUNDING FOR EDUCATIONAL SERIES IN
PUBLIC ART: (TR10554) Executing an agreement between the Broward County Board of
County Commissioners and the City of Tamarac, Florida, for grant funding in the amount of
$7,600.00 with a City match of $7,600,00 for an Education and Community Development Grant
to provide an educational series in public art culminating in a concept for a public art project
provided through a partnership with local professional artists in FY2005 at City of Tamarac
recreation facilities; amending the annual grants fund budget of estimated revenues and
expenditures in the amount of $7,600.00. Parks and Recreation Director Margoles gave a
presentation and added that there were many applicants for the grant so the City only received
half of the money for which we applied. Commissioner Portner asked if the City had received
the full amount requested, would we have had to match the full amount and Parks and
Recreation Director Margoles said we would.
e. Item No. 6(n). AGREEMENT — DESIGN OF SOUTHGATE LINEAR PARK - TETRA
TECH, INC.. (TR10457) Awarding LOI #04-15L and executing an agreement with Tetra Tech
Inc., for the design of the Southgate Linear Park for an amount not to exceed $145,815.00, plus
other direct costs not to exceed $21,670.00, as outlined in the scope of service; approving
funding in the amount of $167,485.00 from the appropriate accounts. Parks and Recreation
Director Margoles and Purchasing/Contracts Manager Glatz appeared. Parks and Recreation
Director Margoles gave a presentation and said an LOI was sent out in March to which 10 firms
responded. Parks and Recreation Director Margoles congratulated City Engineer Doherty on
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his ability to negotiate with Tetra Tech and lower the cost of the project. Mayor Schreiber said
while there was a short list of four firms, there is nothing in the backup that indicates what the
other firms bid on the job. Purchasing/Contracts Manager Glatz said this is a different process
than the one used on the mini vans. We only open the pricing of the vendor who was ranked
the highest, and this is method prescribed in State statutes. Commissioner Roberts confirmed
that in the process the committee ranked four presentations, and if they could not make a deal
with the first ranked firm then they would go to number two and open their bid. Commissioner
Flansbaum-Talabisco asked what the original budget for this project was and Parks and
Recreation Director Margoles said $100,000 and explained that when the City went through the
input process from residents, we did not know, at that time, what the projected cost of the
elements to the park would be. The design cost is based on projected costs of the elements,
and this particular project will be difficult to design as we must go through negotiations with FPL
and SFWMD as the elements planned for the park will be placed in their rights -of -way. This firm
has an excellent working relationship with both utilities. Commissioner Flansbaum-Talabisco
asked what is being left out now that the cost is cut back to $167,485. Purchasing/Contracts
Manager Glatz said the vendors provide pricing with risk factored into the proposal, as they are
not sure at the outset what we are looking for. When our needs are made clearer, then they can
more efficiently divert their resources.
f. Item No. 6(k). INTERLOCAL AGREEMENT — INSPECTION AND PLAN REVIEW
SERVICES: (TR10532) Executing the Interlocal Agreement between Broward County and the
City of Tamarac for inspection and plan review services to be performed by the Broward County
Building Code Services Division in the event there is a staff shortage at a rate of Fifty -One
Dollars and Forty -Eight Cents ($51.48) per hour for Building Code Inspector, Fifty -Four Dollars
and Fifty -Six Cents ($54.56) per hour for Plans Examiner, Sixty -Six Dollars and Twenty -Eight
Cents ($66.28) per hour for Building Official Services. Building Official Jones gave a
presentation and added we are currently investigating entering into an agreement with Margate
due to the high costs set forth by Broward County, Commissioner Roberts asked if we enter
into this agreement with Broward County would we still enter into an agreement with Margate,
and Building Official Jones said the agreement with Margate would be the primary agreement
with the County agreement as backup. Vice Mayor Sultanof asked how much the county rates
have increased and Building Official Jones said 20%.
g. Item No. 6(I). REVISED AGREEMENT WITH BROWARD COUNTY - CONSULTING
SERVICES FOR ADMINISTRATION OF CDBQ. HOME INVESTMENT PARTNERSHIP, AND
SHIP PROGRAMS: (TR10560) Replacing the Agreement authorized via Resolution R-2003-
158 and executing an agreement between the City of Tamarac and Broward County to provide
consulting services for the administration of the U.S. Department of Housing and Urban
Development Community Development Block Grant and Home Investment Partnership
Programs for a maximum annual rate of fifteen percent (15%) ($77,850.00) of the annual grant
allocation and to provide consulting services for the administration of the State of Florida State
Housing Initiatives Partnership Program for a maximum annual rate of eight percent (8%)
($34,362.00) of the annual grant allocation beginning upon execution of the Agreement by
Broward County and continuing through September 30, 2005 with the provision for two (2)
additional one-year renewals (Case No. 18-MI-04). Community Development Director King
gave a presentation and explained that on June 23, 2004 the Mayor and City Commission
approved an agreement with Broward County for consulting services for the CDBG, Home and
SHIP programs. The agreement never made it to the County Commission agenda as the
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County had concerns with the indemnification and termination clauses in the agreement. New
language was drafted to cover both the County's and our interests; the agreement before the
Mayor and City Commission today is the revised agreement. Mayor Schreiber asked if we could
manage the program ourselves and Community Development Director King said we would need
additional staff, there would be particular parameters we would need to follow, and a lot of
reporting is required. City Manager Miller explained this is a very paper intensive operation
which can not be done in-house for the same amount we pay the consultants. Vice Mayor
Sultanof agreed the City of Tamarac should not try to handle this on our own.
h. Item No. 7. APPOINTING VOTING DELEGATE TO THE NATIONAL LEAGUE OF
CITIES' ANNUAL BUSINESS MEETING AT THE CONGRESS OF CITIES IN INDIANAPOLIS,
INDIANA: (TR10552) Appointing as the City of Tamarac's Voting Delegate to the
National League of Cities' Annual Business Meeting at the Congress of Cities in Indianapolis,
Indiana; appointing _ as the City of Tamarac's Alternate Delegate to the National League
of Cities' Annual Business Meeting at the Congress of Cities in Indianapolis, Indiana; directing
the City Clerk to send a copy of this Resolution to the National League of Cities. Assistant City
Manager Phillips gave a presentation and said at the last Commission meeting it was requested
that this item be tabled and discussed at today's workshop meeting. Mayor Schreiber asked for
an expression of interest for a delegate and alternate delegate. Commissioner Flansbaum-
Talabisco said when this was last discussed she suggested alternating delegates from year to
year, and asked if the Mayor and City Commission would have this discussion today. Mayor
Schreiber agreed a process should be developed for representatives for different events, but not
at this time. Vice Mayor Sultanof said delegates are obligated to bring back written reports.
Commissioner Flansbaum-Talabisco questioned whether this was actually an obligation on the
part of the delegate, and City Manager Miller said there is no obligation, but it would be part of
the policy if one is created. Commissioner Portner said with regard to the matter of a report,
every time he returns from a trip he gives the Mayor and City Commission a report, while others
do not do the same. Commissioner Portner did not agree a policy is necessary, and added that
he felt he is the best delegate for any committee. Mayor Schreiber explained the trip to China
was not a City sponsored trip, nor was it paid for by the City. He submitted relevant information
as he does upon returning from any trip and did not feel obligated to provide a report.
Commissioner Roberts agreed it is not an obligation to provide a report upon returning from a
trip, and as far as a voting member to the National League of Cities, Commissioner Roberts said
she felt it should go to the Mayor, no matter who that person is; and the Mayor can then
delegate someone else to go if he or she desires. Additionally, Commissioner Portner was a
voting member last year. Commissioner Flansbaum-Talabisco, Mayor Schreiber, and
Commissioner Roberts nominated Mayor Schreiber as voting delegate. Commissioner Portner
and Vice Mayor Sultanof nominated Commissioner Portner as voting delegate. Commissioner
Portner declined acceptance as alternate voting delegate.
4. TAMARAC TRANSIT SERVICE ENHANCEMENTS; DISCUSSION RE: EXPANDED
TRANSIT SERVICE TO TAMARAC LIBRARY: Parks and Recreation Director Margoles and
Administrative Services Manager Maldonado appeared. Administrative Services Manager
Maldonado gave a presentation and explained that if a resident showed their library card they
would get a free ride to the library. Calculations indicate that if 200 residents used the service to
the library it would amount to a loss in revenue of $400.00 per year. Commissioner Roberts
confirmed that if the residents do not use the transit now, the City is actually not losing anything.
Mayor Schreiber said this would be appealing to people who are disadvantaged due to the
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closing of the old library. Vice Mayor Sultanof spoke of Kings Point residents who might go to
the Tamarac Community Center without showing their library card and then walk to the library;
he did not want people to think if they go to the Tamarac Community Center we neglect offering
them the library service. Administrative Services Manager Maldonado said they could show
their library card and they would not pay for the trip. Vice Mayor Sultanof questioned whether
the library staff has been told that by using the parking spaces set aside for them at the
Tamarac Community Center, it would free up spaces for library patrons. Parks and Recreation
Director Margoles said the library staff has been using the designated spaces at the Tamarac
Community Center. There was discussion about people showing their library card to go to the
Tamarac Community Center, and not paying the $.25, and Parks and Recreation Director
Margoles said the riders are closely monitored. Additionally, she hoped during the summer
months this program would serve to get more young people to use the bus. Commissioner
Roberts asked if there would be stops at the old library so people who walked to the old library
could then ride to the new library, and Administrative Services Manager Maldonado said transit
already does that.
5. DISCUSS_ION RE: THE NATIONAL_ LEAGUE OF CITIES AMERICAN _DREAM
PROGRAM: Commissioner Partner asked the Mayor and City Commission to set aside a date
and time for a community Town Hall meeting for quality housing for working people.
Commissioner Flansbaum-Talabisco said a meeting is a great idea, but she would like to know
what Commissioner Portner envisioned the meeting to offer the public; who would lead the
meeting; and what did he hope to achieve? Commissioner Portner said the Mayor and City
Commission could decide who would lead the meeting and the outcome would be how to make
the City more acceptable to the needs of the constituents. Mayor Schreiber said this would get
the City of Tamarac into an area that the Federal Government is supposed to handle, and
suggested this be looked at carefully before a meeting is scheduled. Commissioner Roberts
agreed she needs more time to look at this. Commissioner Flansbaum-Talabisco said she
would like to see a plan, and Mayor Schreiber suggested discussing this at a future workshop.
Vice Mayor Sultanof questioned City Manager Miller on affordable housing, and City Manager
Miller said the City of Tamarac is blessed with more affordable housing per capita than any
other city in Broward County. Vice Mayor Sultanof said there are young families coming to
Tamarac and it is the responsibility of the public officials to try to get an indication of what we
can do. Commissioner Portner said there will be a town meeting on October 14th at the
Tamarac Community Center, but he would like a Town Meeting for the City of Tamarac to
address things in the American Dream concept, and it can be placed on the next workshop.
Commissioner Roberts said she would not be at the next workshop or the commission meeting.
Mayor Schreiber said both Commissioners Portner and Roberts will not be present at
Wednesday's commission meeting, and he feels that the Commission must have more than
three members at regular meetings. Additionally, Mayor Schreiber said Vice Mayor Sultanof
has been a member of the MPO since 1997, and it is Mayor Schreiber's belief that the
representation should be rotated so other members of the Commission can serve as well.
Mayor Schreiber spoke of Vice Mayor Sultanof selecting Commissioner Portner to attend a
seminar in Vice Mayor Sultanof's place, and questioned the authority to appoint a substitute.
Mayor Schreiber said he has never been selected to represent Tamarac on the Broward
League, and he feels everybody should have a turn. Commissioner Roberts explained the
Broward League has a nominating committee made up of various cities. Vice Mayor Sultanof
said the MPO is a federal agency and he was appointed because of his desire to be on the
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Board. As far as the seminar is concerned, since he was unable to attend, he told the City
Manager he would like Commissioner Portner to go in his place, as Commissioner Portner was
involved in another federal program, the 441/State Road 7 Committee. When the City Manager
was asked if the Mayor and City Commission had to vote on this, the City Manager said no.
Vice Mayor Sultanof added he also appointed, without Commission approval, Robert Wolfe to
the CIR. Vice Mayor Sultanof said all his decisions to date have been by the book. Vice Mayor
Sultanof questioned Mayor Schreiber's membership on the Library Committee. Mayor
Schreiber said he served several years; but his point at this discussion is that he did not want to
see the Commission shorthanded at a commission meeting. City Manager Miller said if one of
the commissioners choose to take a trip he does not have the authority to tell them they can or
can not go; he does, however, make sure it is for a public purpose. When Vice Mayor Sultanof
requested that Commissioner Portner take the trip in his place, City Manager Miller said he
looked into it and it was for a bona fide public purpose and he approved the voucher which fell
within legal limits. The charter requires three votes to pass a resolution or ordinance. If there
are three members present and all are in agreement then the item moves forward; if all are not
in agreement the item would fail, or it could be tabled to another meeting. The Mayor's concern,
as City Manager Miller understands it, is if not all members are there it will be difficult to pass
legislation. Commissioner Roberts questioned the possibility of a phone call vote and City
Attorney Kraft said according to an Attorney General Opinion this is done only under special
circumstances. Mayor Schreiber said he does not believe there will be a problem on
Wednesday, but the Commission should try to prevent this from occurring in the future.
City Manager Miller announced Florida City Government Week officially is celebrated the week
of October 17-23. Normally it falls on a commission meeting week, but this year the next
commission meeting falls on October 27t". In the past Piper High School participated and we
allowed students to shadow the Mayor and City Commission, as well as department directors,
and then lunch with the students. Afterward, the students held a mock commission meeting.
Cit� Manager Miller asked for an expression of interest to participate in this program on October
27t . Mayor Schreiber, Commissioner Portner, Vice Mayor Sultanof, and Commissioner
Flansbaum-Talabisco agreed. Commissioner Roberts said she would not be at the meeting but
she thought it was a good idea.
There being no further business to come before the Mayor and City Commission, Mayor
Schreiber adjourned the workshop meeting at 11:55 a.m.
Marion Swenson, CMC
City Clerk
October 11, 2004
City Commission Workshop
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