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HomeMy WebLinkAbout2005-11-09 - City Commission Regular Meeting MinutesCITY OF TAMARAC REGULAR CITY COMMISSION MEETING CITY HALL CHAMBERS WEDNESDAY NOVEMBER 9, 2005 CALL TO ORDER: Mayor Schreiber called the regular meeting of the City Commission to order at 9:00 a.m. on Wednesday, November 9, 2005 in Chambers at Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, FL. PRESENT: Mayor Joe Schreiber, Vice Mayor Beth Flansbaum-Talabisco, Commissioner Edward C. Partner, Commissioner Marc L. Sultanof, and Commissioner Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Miller, Interim City Attorney Samuel S. Goren, and City Clerk Marion Swenson. Commissioner Karen L. Roberts led the pledge of allegiance. 1. PROCLAMATIONS AND PRESENTATIONS: There were no proclamations or presentations. REPORTS 2. City Commission: Mayor Schreiber commended City Manager Miller, staff and employees for their excellent performance during the hurricane emergency and in supplying residents with water, ice and food. Mayor Schreiber said employees were sent to check on people and find out if they needed help and provided assistance in every way imaginable. Tamarac is a city with a heart, which was proven during this emergency period. Mayor Schreiber spoke of Jeremy Ring's donation of food, which delivery began in Kings Point. Mayor Schreiber commented on the citizens' frustrations regarding FPL; in particular Mayor Schreiber spoke of FPL's failure to communicate with city officials, and said it is paramount that city officials have information regarding where and when FPL will be working to restore power after an emergency, and Mayor Schreiber called upon state legislators and the governor for legislation requiring FPL to better communicate with city officials during emergency periods. Mayor Schreiber said underground power lines should be installed and legislation should be drafted to enable the cities and county to provide their own electric services to the people. Commissioner Partner spoke on the food distribution coordinated by Jeremy Ring, who is a candidate for office in this district and expressed major concern about the fact that Mr. Ring donated $10,000 of his own money and wanted Tamarac to match that amount from city coffers; Commissioner Portner said it was his understanding that Mayor Schreiber agreed to this. Commissioner Portner questioned how this could happen without first being presented to the Mayor, City Commission and City Manager for approval. Additionally, Commissioner Portner said it was his understanding that this November 9, 2005 Page 1 of 10 money obligated the city to match funds for Kings Point and no other area of the city. Mayor Schreiber responded that he did not make the decision but did ask the city manager if the city would be willing to match the funds. Additionally, the food delivery was not only for Kings Point, but for other areas of the city as well. Mayor Schreiber said after discussion regarding the city matching the $10,000 Commissioner Sultanof contacted the City Attorney and the city did not make a monetary match. Mr. Ring's check was returned and the city took over the food distribution. Commissioner Portner said he would like an investigation into the matter. Commissioner Roberts thanked all city employees who worked so hard in the aftermath of the storm, as well as Commissioner Partner and his wife Helen, who worked at the EOC. Commissioner Roberts also thanked the county and veterans elder affairs for delivering food, ice and water to numerous sections of the city, all of which was coordinated by the City of Tamarac. A number of students helped with the recovery, and Commissioner Roberts said she would like certificates presented to those students. Commissioner Sultanof thanked City Manager Miller and staff for the wonderful job they did and said he spoke to many people in Broward County who praised Tamarac's efforts. Commissioner Sultanof highly commended City Manager Miller, Chief Budzinski who headed the Command Center and all the directors on a job well done. Tamarac went beyond what FEMA, the state and county was able to do. Commissioner Sultanof said he felt it incumbent upon himself to clear the air regarding the food distribution involving Jeremy Ring. Commissioner Sultanof spoke of a meeting he attended at Kings Point (KPIT) at which Jeremy Ring was also in attendance, during which time Mr. Ring said as a candidate for State Senate he raised $27,000 and told Mayor Schreiber he would give $10,000 to the City of Tamarac for food distribution if the city would match the $10,000. Commissioner Sultanof said Mayor Schreiber nodded his head; Mr. Ring then presented his plan to the Director of Financial Services and Chief Budzinski; the idea then fell to the City Manager's desk, and City Manager Miller accepted, not realizing there was a political agenda behind the donation. Commissioner Sultanof said immediately after the Kings Point meeting he contacted the City Attorney for advice and then called the City Manager who promptly returned Mr. Ring's check. Commissioner Sultanof said a member of this commission sought to provide essential services, but not on a citywide basis; more particularly in one area for personal or politically motivated purposes to the exclusion of other areas. There are 58,000 people in Tamarac who went through the hurricane event. Commissioner Sultanof said Tamarac is run by state law and we can not match funds with private funds on the basis of providing for one area of the city and neglecting other areas of the city. Mr. Ring can spend his own money but it can not involve the city. We can not allow poor judgment to tarnish what is this city's finest hour. The City of Tamarac is a shining example in Broward County and we take pride in what we do. Commissioner Sultanof said he holds no grudge; he has spent eight years serving with this mayor and Commissioner Sultanof s tenure with the city has been exemplary. Vice Mayor Flansbaum-Talabisco said it is a pleasure to see everyone in attendance, and acknowledged community leaders in the audience. Vice Mayor Flansbaum- Talabisco said she has been in touch with community leaders throughout the last few weeks, and is glad to be back in city hall, with business as usual. The last few weeks November 9, 2005 Page 2 of 10 tried all our souls, but we will continue to persevere. Vice Mayor Flansbaum-Talabisco thanked City Manager Miller, Department Directors and staff for their tireless efforts, before, during and after Hurricane Wilma. There is nothing like seeing professionals do their jobs. Vice Mayor Flansbaum-Talabisco read into the record an e-mail from Jerry Ginsberg. (A copy of the e-mail is attached and incorporated as part of these minutes.) Vice Mayor Flansbaum-Talabisco asked if City Manager Miller would put together a staff committee to act as an advisory board to help city leaders and individuals as they progress in dealing with government agencies, and to filter information to the community leaders as appropriate. Vice Mayor Flansbaum-Talabisco spoke of the item on the consent agenda whereby the Interim City Attorney would become Tamarac's City Attorney. Vice Mayor Flansbaum-Talabisco thanked Mr. Goren for the time he has put in on Tamarac's behalf over the past six months and said it is a delight and pleasure dealing with him and his staff and his firm. Vice Mayor Flansbaum-Talabisco said Mr. Goren has her support and she welcomes him. Mayor Schreiber asked Interim City Attorney Goren for a complete report regarding Jeremy Ring and the donation in question. 3. City Attorney: Interim City Attorney Goren reported that the City of Tamarac is party to the Southern Coatings litigation. The 4th DCA sent the matter back to the trial court; Judge Fleet entered a Motion for Summary Judgment in favor of the City of Tamarac but the federal court said there were deficiencies in making that decision without a trial. Interim City Attorney Goren said he will seek the Mayor and City Commission's advice in a shade session prior to the December 14, 2005 meeting at 6:00 p.m., at which time special outside counsel will be in attendance. Commissioner Sultanof seconded by Vice Mayor Flansbaum-Talabisco moved to hold an Attorney/Client session on December 14, 2005 at 6:00 p.m. to give advice to the City Attorney with regard to Southern Coatings v. City of Tamarac. On roll call Commissioner Portner voted "yes", Commissioner Roberts "yes", Vice Mayor Flansbaum-Talabisco "yes", Commissioner Sultanof "yes", and Mayor Schreiber "yes". Motion carried. Interim City Attorney Goren spoke of the legal decision regarding eminent domain property rights, and said the Governor established a committee in Tallahassee to study private property rights and legislation will be proposed that will affect every government agency to take property for public purposes. There will be a great impact to Tamarac and Interim City Attorney Goren said he will keep the Mayor and City Commission posted. There is also a federal Bill pending regarding private property rights. Interim City Attorney Goren said prior to the hurricane he had provided a memo regarding development processes to the Mayor and City Commission as a primer for future development in the City, based on recent meetings wherein the commission raised issues regarding development matters in the land use arena. This is a work in progress as the law is always changing. Interim City Attorney Goren said he appreciates the last six months sitting on the dais with each of the commissioners. 4. City Manager: City Manager Miller thanked everyone for their compliments and said he is pleased with the way staff performed during this emergency. The last item on today's meeting will be a detailed report to the commission on Hurricane Wilma November 9, 2005 Page 3 of 10 recovery efforts. All the commissioners did an outstanding job of fielding constituents' complaints and cries for help. City Manager Miller thanked the Mayor and City Commission for their efforts. City Manager Miller said Tamarac received two grants; one in the amount of $112,000 for re -landscaping Southgate Boulevard and one for a mobile oxygen system for the fire department. Community Development has entered into an agreement with RMPK for architectural guidelines for the Main Street Project. Tamarac recently received its funding requested for cleanup after Hurricanes Jean and Frances in the amount of $54,000.; for Hurricane Wilma the scale will be different. The Fire Department Open House scheduled for October 29th was cancelled and will be rescheduled after the first of the year. The Veterans' Day Parade has been cancelled; the Wreath Laying Ceremony will take place as scheduled beginning at 10:00 a.m. on Friday, November 11 th at Veterans' Park. The Community Garage Sale scheduled for October 22" d will take place on November 12th from 7:00 a.m. — noon at the Tamarac Community Center. Sam Goren's firm is up for appointment as permanent City Attorney, and City Manager Miller said he can not recommend the firm more highly; they have done an outstanding job for the City of Tamarac and have given great legal advice and assistance. City Manager Miller said he recommends approval. Commissioner Portner read into the record a letter from Mainlands 6 (a copy of which is attached and incorporated as part of these minutes.) 5. PUBLIC PARTICIPATION: Patti Lynn, 6411 NW 58 Street, Tamarac congratulated the City of Tamarac and said she made runs to the Tamarac Community Center for neighbors that could not get out of their homes. Additionally, Ms. Lynn said she stopped by City Hall several times and commented on the excellent staff and their pleasant demeanor in such an adverse situation. Peter Rios, Lime Bay Association, presented certificates to the Mayor and City Commission and expressed appreciation to staff for the response rendered by the City of Tamarac after the destruction brought on by Hurricane Wilma to the Lime Bay Community. Ginger Abrahams, Executive Secretary to the WPOA and Treasurer of Waterford Isles, thanked everyone in the City and said she is proud to live here. Ms. Abrahams questioned whether there is a plan or schedule for debris pickup from private areas. Mayor Schreiber responded that due to the auspices of FEMA the City is permitted to go into private communities as long as the debris is near the roadway. This may take several weeks to accomplish but it will be taken care of. Commissioner Sultanof confirmed that Ms. Abrahams was not referring to regular garbage pickup. Commissioner Sultanof spoke of street clearing and unsafe driving conditions. Public Works Director Strain explained there are 75 trucks and 25 crews working on clearing debris. Commissioner Portner said everyone today thanked the Mayor and City Commission for their work and he would like to thank the citizens of Tamarac; he has never seen people in such distress be so kind and generous and thankful of their neighbors. CONSENT AGENDA 6. Commissioner Roberts asked for Item 6(d) to be removed from the consent agenda for discussion. Commissioner Sultanof seconded by Commissioner Roberts moved approval of all items on the consent agenda with the exception of 6(d) which was removed from the consent agenda for discussion. On roll call Commissioner Sultanof November 9, 2005 Page 4 of 10 voted "yes", Vice Mayor Flansbaum-Talabisco "yes", Mayor Schreiber "yes", Commissioner Roberts "yes", and Commissioner Portner "yes". Motion carried. Commissioner Roberts said there were some questions and concerns she had with regard to Item 6(d) and she would like to have this brought before the Mayor and City Commission at the next workshop meeting. Commissioner Roberts seconded by Commissioner Portner moved to table Item 6(d) to the November 23, 2005 meeting at or after 9:00 a.m. and to have the item placed on the November 21, 2005 workshop meeting for discussion. On roll call Vice Mayor Flansbaum-Talabisco voted "yes", Mayor Schreiber "yes", Commissioner Roberts "yes", Commissioner Portner "yes", and Commissioner Sultanof "no". Motion carried. a. APPROVE the minutes of the October 26, 2005 Regular City Commission meeting. APPROVED b. PURCHASE OF WATER METERS FROM NEPTUNE TECHNOLOGY GROUP INC.: (TR10833) Purchasing water meters from Neptune Technology Group, Inc., via their local distributor, Sunstate Meter & Supply, Inc., utilizing the City of Pompano Beach Bid number H-20-05; authorizing an annual expenditure in an amount not to exceed $120,000 for said purpose. RESOLUTION NO. R2005-207 C. PURCHASE OF AQUATIC VEGETATION HARVESTER:_ (TR10830) Purchasing an Aquatic Vegetation Harvester from Aquarius Systems, Inc., a single source manufacturer, at a cost not to exceed $103,090.00; approving budget transfers required for proper accounting purposes. RESOLUTION NO. R2005-208 d. AGREEMENT FOR LEGAL SERVICES — GOREN, CHEROF,_DOODY & EZROL, P.A.: (TR10824) Appointing Samuel S. Goren, Goren, Cherof, Doody & Ezrol, P.A. as City Attorney for the City of Tamarac, Florida; authorizing the appropriate City Officials to execute the Agreement for Legal Services between the City of Tamarac and Goren, Cherof, Doody and Ezrol, P.A. TABLED TO NOVEMBER 23, 2005 AT OR AFTER 9:00 A.M., AND PLACED ON NOVEMBER 21, 2005 WORKSHOP AGENDA FOR DISCUSSION END OF CONSENT AGENDA REGULAR AGENDA ORDINANCES -- FIRST READINGS 7. THERE WERE NO ORDINANCES SCHEDULED FOR FIRST READING PUBLIC HEARINGS 9:00 A.M. OR THEREAFTER 8, AMENDMENT TO LAND USE ELEMENT OF CITY COMPREHENSIVE PLAN — CITY FURNITURE: (T02095) Motion to adopt Ordinance on first reading adopting an amendment to the Land Use Element of the City Comprehensive Plan in accordance with Chapter 163, Sections 163.3184 and 163.3187 of the Florida statutes, concerning a November 9, 2005 Page 5 of 10 Small -Scale Land Use Plan Amendment proposal by City Furniture/Sunset Point Park to change the use of land described as a portion of Tract 16, in Section 7, Township 49 South, Range 41 East, of the "Florida Fruit Lands Company's Subdivision No. 2", according to the Plat thereof as recorded in Plat Book 1, Page 102 of the Public Records of Palm Beach County, Florida, lying in the City of Tamarac, Broward County, Florida, located on the south side of McNab Road, by the Sawgrass Expressway, from Recreation to Industrial, comprising approximately 5.01 t gross acres (Case No. 2-LUA- 05); providing for amendment to the Land Use Element to reflect such change contingent upon receipt of approval of such change from certain state and county agencies. Interim City Attorney Goren read Temporary Ordinance 2095 on first reading by title. Commissioner Roberts seconded by Commissioner Sultanof moved approval. Mayor Schreiber opened the public hearing. Attorney Howard Nelson, representing City Furniture, said City Furniture is glad to be back in business after the storm. The Mayor and City Commission and staff of Tamarac are tremendous and City Furniture is pleased to be in Tamarac. In order to keep growing, City Furniture needs to try to reconfigure the area around the business, and they need 371,000 additional sq. ft. Without this planned development City Furniture would have to develop areas surrounding the park and bring the business closer to the residential neighborhoods, which it does not want to do. Commissioner Sultanof expressed concern about the wild life in the area to be developed and the fact that the wild life may aggressively go into surrounding neighborhoods. Mr. Nelson said biologists are looking at a clearing mechanism for the property and will do a proper job. Commissioner Sultanof thanked City Furniture for allotting additional acreage to the city and enlarging Sunset Point Park. Mayor Schreiber asked about a wild life park for Tamarac and Mr. Nelson responded much of the wild life involved consists of rodents. Mr. Nelson said City Furniture will be the second largest warehouse in the County with the addition of the 371,000 sq. ft. Commissioner Sultanof asked if City Furniture would be bringing in Ashley Stores and Rich Hasslinger, Director of Real Estate said the current plan is for the warehouse only. Mayor Schreiber asked if the showroom is adequate and Mr. Hasslinger said enlarging the showroom is not in the plans. With no one else wishing to speak, Mayor Schreiber closed the public hearing. On roll call Commissioner Roberts voted "yes", Commissioner Sultanof "yes", Commissioner Portner "yes", Vice Mayor Flansbaum-Talabisco "yes", and Mayor Schreiber "yes". Motion carried. APPROVED ON FIRST READING NOVEMBER 9, 2005 ORDINANCE — SECOND READING 9. AMENDING CHAPTER 2 OF THE TAMARAC CODE — DELETING DIVISION 14, "ECONOMIC DEVELOPMENT ADVISORY COMMITTEE$% (T02101) Motion to adopt Ordinance on second reading amending Chapter 2 of the City of Tamarac Code of Ordinances entitled, "Administration", Article III "Boards, Committees, Commissions", by deleting in its entirety Division 14 entitled, "Economic Development Advisory Committee", Sections 2-234.37 through 2-234.42; providing for sunsetting the Economic Development Advisory Committee; providing for codification. Interim City Attorney Goren read Temporary Ordinance 2101 on second reading by title. Commissioner Roberts seconded by Commissioner Portner moved approval. Mayor Schreiber opened the public hearing and with no one wishing to speak, closed the public hearing. On roll call Mayor Schreiber voted "yes", Commissioner Roberts "yes", Commissioner Sultanof November 9, 2005 Page 6 of 10 "yes", Commissioner Portner `yes", and Vice Mayor Flansbaum-Talabisco "yes". Motion carried. APPROVED ON FIRST READING OCTOBER 26, 2005 ORDINANCE NO. 0-2005-25 ASI-JUDICIAL HEARINGS 10. NO QUASI-JUDICIAL HEARINGS WERE SCHEDULED FOR THIS MEETING END OF QUASI-JUDICIAL HEARINGS END OF PUBLIC HEARINGS 11. REPORT FROM THE CITY MANAGER AND EXECUTIVE TEAM REGARDING HURRICANE WILMA RECOVERY EFFORTS. City Manager Miller said the Tamarac EOC, located at Fire Station 15 was activated on Sunday, October 23, 2005. All essential employees were stationed there in advance of the storm and the City had adequate time to prepare. The Hurricane struck on Monday, October 24, 2005 with winds in excess of 100 mph. This was the first time Tamarac experienced hurricane force winds. The damage to the City of Tamarac was significant. The following department directors gave presentations on Hurricane Wilma Recovery Efforts and responded to questions from the Mayor and City Commission; Public Information Officer Crockett, Chief Budzinski, Deputy Fire Chief Schuldt, BSO Chief Dugger, Public Works Director Strain, Utilities Director Gagnon, Interim Director of Parks and Recreation Warner, City Clerk Swenson, Human Resources Director Swanson, Building Official Jones, Community Development Director King, IT Director Sucuoglu, and Management and Budget Officer Sammartino representing Director of Financial Services Chapman. (A copy of the power point presentation, following the presentations in toto, is attached and incorporated into these minutes.) Commissioner Roberts said the bulletins were greatly appreciated and she received calls from out of town relatives of neighbors who found the website very informative in keeping them abreast of news from Tamarac. Vice Mayor Flansbaum-Talabisco asked for clarification whether the storm was, in fact, a category one or, as reported in the news, a category two or three. Chief Budzinski could not, at this time, confirm. Commissioner Sultanof asked how many deaths were reported in Tamarac as a result of the hurricane, and Deputy Fire Chief Schuldt said none. Commissioner Sultanof congratulated staff on assisting a legally blind man from the Isles of Tamarac in his move to Hampton Inn. Commissioner Sultanof said he wrote a letter of commendation to Sheriff Ken Jenne regarding BSO Chief Dugger and BSO's performance in Tamarac. Additionally, Commissioner Sultanof commended Lt. Baker on her outstanding performance. Commissioner Sultanof confirmed that Tamarac Fire Rescue provided supplies to fire stations in surrounding communities, and questioned North Lauderdale removing debris in a canal bordering Tamarac. Public Works Director Strain said Tamarac is responsible to maintain the canal in question but the land is within the city limits of North Lauderdale. Vice Mayor Flansbaum-Talabisco said she spoke with the Mayor of North Lauderdale, Jack Brady, and she was assured No. Lauderdale will make every effort to work with Tamarac to make 'lemonade out of lemons'. Commissioner Sultanof spoke of battery operated traffic lights in Coral Springs and questioned whether Tamarac could get some of the same. Public Works Director November 9, 2005 Page 7 of 10 Strain said we have been in contact with Coral Springs regarding the vendor and cost for those lights. City Manager Miller added Tamarac does not have jurisdiction over traffic lights; it is the county's responsibility to maintain and provide traffic lights. Mayor Schreiber said in an emergency situation the City should have the ability to transcend the county, to which City Manager Miller replied the City is doing what it can; the county is bringing in trained technicians from other states to work on the lights. Interim City Attorney Goren added the County contract provides for liability protection for Tamarac as well. Staff is doing what it can to preserve our rights and protect the public interest. Mayor Schreiber questioned the street damage and Public Works Director Strain said sidewalks, sea wall damage, street lights, guard rail, and signs. Commissioner Sultanof left the meeting at 11:00 a.m. Mayor Schreiber asked if Grubbs is doing the debris removal and Public Works Director Strain said they are, with our people monitoring. Commissioner Roberts asked when the first sweep would be done and Public Works Director Strain said sometime this weekend. Mayor Schreiber said his understanding was that Tamarac did not get as much food, ice and water as was needed; however, there are trucks containing water and ice sitting idle. The federal government needs to get more involved. Vice Mayor Flansbaum-Talabisco asked if the recycling program was back on schedule and Public Works Director Strain said it is back on a regular schedule; the only thing not reinstated is single family bulk pickup which will most likely be reinstated in a week or two. Commissioner Roberts spoke of bulk pickup in her neighborhood and the fact that people must get the wet furniture out of their homes because of the probability that mold will form. Public Works Director Strain said rugs and sheet rock will be collected but not mattresses and couches at this time; those items should be held for bulk pickup. Mayor Schreiber called for a recess at 11:15 a.m. and reconvened the meeting at 11:35 a.m., with all present as before except Commissioner Sultanof who left at 11:00 a.m. Commissioner Portner said he would like the Mayor and City Commission to send a letter to Governor Jeb Bush objecting to the requested 16% FPL increase. Mayor Schreiber asked how much damage was due to sewer backup in Tamarac and Utilities Director Gagnon said there were no backups in homes from the main. Vice Mayor Flansbaum-Talabisco questioned the opening of the parks and asked if a neighboring city's park opens sooner than one of Tamarac's could they then accommodate our young people? Interim Director of Parks and Recreation Warner said he has made contact with other cities regarding contractors and has an open dialogue with other cities. However, it may not be possible to accommodate outside children. Vice Mayor Flansbaum-Talabisco asked when the parks would be open and Interim Director of Parks and Recreation Warner said as soon as the city gets a date from a contractor he will have a better idea of an opening date. Vice Mayor Flansbaum-Talabisco asked if all park events are on hold and Interim Director of Parks and Recreation Warner said Sunset Piont Park may be open this weekend because there are no lighting issues. Veterans' Park will be open for the Veterans' Day ceremony and the Tamarac Community Center will be open to the public. Commissioner Roberts said residents are thrilled that the Tamarac Community Center is opening and commended Rose Cure and Theresa Backer. Commissioner Roberts said one of the greatest things Tamarac did November 9, 2005 Page 8 of 10 was to get food, ice and water to the clubhouses since we did not want people on the roads unnecessarily. Vice Mayor Flansbaum-Talabisco said as she hears these reports, one thing resonates; over the past few weeks everyone maintained a sense of humor, no snapping or breakdowns in communication with staff. This test speaks volumes about our City Manager and staff. Mayor Schreiber spoke about power outages and how this affects elevators. Mayor Schreiber said every building must have a backup generator to correct this situation and asked if this is something the city can do legally. City Manager Miller said staff and the City Attorney will look into it. Interim City Attorney Goren said there is also talk in Tallahassee sponsored by Representative Porth regarding generators for gas stations; perhaps this can be expanded to other critical needs. Vice Mayor Flansbaum-Talabisco said there is a lack of media coverage in the rest of the world regarding things going on in Broward County. Mayor Schreiber questioned the number of condemned multi and single family homes in Tamarac and Building Official Jones said 31 single family and 25 multi family buildings. Vice Mayor Flansbaum-Talabisco asked what can be done to preempt such damage in the future and Building Official Jones said the Florida building code deals with modifications and renovations for structural integrity. Homeowners can reinforce their structures and shutter their homes. Vice Mayor Flansbaum-Talabisco spoke of frames and screening in pool areas and how the newer ones withstood more wind than the older ones. Commissioner Roberts questioned the difference between yellow and red tags. Building Official Jones explained yellow tags indicate substantial roof damage and the concern about potential water entry into the structure; power is off until the roof is repaired and inspected. Red tags indicate unsafe structures and the residents must vacate the premises. Commissioner Roberts questioned whether there are available apartments and Community Development Director King said we are putting information together for short term and long term housing. Mayor Schreiber said a housing department is needed to protect those who rent, as apartment buildings are being converted to condominiums and people have no control. Interim City Attorney Goren said this is a conundrum that can not be changed. The statutes provide for reasonable notice and due process rights. Interim City Attorney Goren spoke of a new Bill providing for limitations on conversions. Mayor Schreiber said we must help people and provide protection for them. Mayor Schreiber questioned cable, dish or sattelite service and asked which is better. IT Director Sucuoglu explained satellite services remain in service as long as the dish remains in place. City Manager Miller concluded the presentation and said the city's overall response was very good. The city's preparedness activities were conducted in a practical and effective manner, well in advance of the storm. The city's hurricane hotline, code red systems and hurricane recovery bulletins were an effective way to communicate information to our citizens. Most major and secondary roads were made passable for emergency vehicles by Tuesday, October 25. There were delays in receiving supplies from Broward County, the State of Florida and FEMA, and there was never enough product delivered (ice, water, food, tarps or generators). The City's outreach program to seniors was very effective with over 10,000 visits made. Tamarac was able to resume basic governmental services within 48 hours after the storm event. The city's response to Hurricane Wilma will continue for months before the community is restored to normal operations; it wil take years before the community is restored aesthetically. There were November 9, 2005 Page 9 of 10 no catastrophic structural failures and no reported fatalities in Tamarac. Tamarac will be fully restored, and Tamarac City Government will help speed its recovery. Mayor Schreiber said Tamarac did an outstanding job. Commissioner Portner said he is thankful for Tamarac's staff and employees; they all did a magnificent job - beyond the call of duty. Commissioner Portner said something should be done to honor the employees' efforts, and since we are coming upon the holiday season Commissioner Portner suggested the Mayor and City Commission invite all employees and their spouses or significant others to the holiday party at no cost to the employees. Additionally, Commissioner Partner suggested holding a barbeque for all employees and their spouses or significant others. Commissioner Roberts agreed and suggested doing something along the lines of the Jeans and Jewels gala. Mayor Schreiber suggested this be discussed at the next workshop. City Manager Miller said staff would bring proposed budgets on the events to the next workshop meeting. There being no further business to come before the Mayor and City Commission, Mayor Schreiber adjourned the regular meeting of the city commission at 12:45 p.m. -.DOE SCHREIBER, MAYOR MARION SWENSON, CIVIC CITY CLERK J November 9, 2005 Page 10 of 10 Marie Abbandando From: J Ginsberg [fishrman1178@yahoo.com] Sent: Tuesday, November 08, 2005 11:51 AM To: Beth Flansbaum-Talabisco Dear Beth: I think I speak for all of the residents of Tamarac Gardens in thanking the Commission and employees of out great city for their help in getting us through the aftermath of Hurricane Wilma.We were comforted when at first we were called and then city personnel went door to door to check on our well being. We were relieved when ice,water and food was delivered directly to our community. once again 'T'amatac has proven it is the city with a heart. Please convey our heartfelt thanks to everyone involved. Yahoo! Mail - PC Magazine Editors' Choice 2005 http://mail.yahoo.com r Mainlands - Section G Civic Association, Inc. 4920 N.W. 51st COURT • TAMARAC, FLORIDA 33319 November 6, 2005 Edward Portner Commissioner, City of Tamarac 7525 NW 88 St. Tamarac, FL 33321 Dear Commissioner Portner: On behalf of the entire membership of MAINLANDS SECTION 6 CIVIC ASSOCIATION may I express the heartfelt thanks of our community for you intercession in the recent delivery of ice, water and foodstuffs after Hurricane Wilma. Because of you we received prompt delivery of ice, water and foodstuffs on a Sunday, Monday and Tuesday which were distrib- uted to our members. In many cases volunteer members in turn delivered the goods to other homebound residents who were infirm. Thamk you for your kind consideration. Most Sincerely, Edmind J. S..Irapleton, President !r Hurricane Wilma Response and Recovery Efforts of rnM X y ui ,ram 4 n R rOP�, / r Hurricane Wilma... • Struck Tamarac on Monday morning, October 24. • Winds were in excess of 100 mph • This was the first time Tamarac experienced hurricane force winds • Previous storms were tropical storm force, but not exceeding the 74 mph threshold i� ,%ty Managees om F Emergency Operations Center OC) • Tamarac's Emergency Operations Plan was '_ initiated m advance of the storm • Employees and equipment were staged prior to the storm to permit immediate response once the winds subsided. - • The Emergency Operations Center was activated on Sunday, October 23. i Damage to City �' marac • There was significant damage: -- Streets impassable - No electrical power - All utilities were down (water and sewer) - No traffic signals - - Street lights out rz blic Information • Tamagrdm EXTRA Hurricane Recovery Bulletins — 12 issues Copiedand distributed 150 to 1,500, depending on level h of — Posted at 90 clubhouses and handed out by field ,f personnel, staff, elected officials, and volunteers. V • allmn Information Hotline recorded 5 updates v Released 5 media advisories • 10 updates to website • 10 daily phone interviews for newspapers v"e • 10 phone interview for N on specific t, ; r • 6 email responses to reporters • 2 CatleRed massages drafted .C,�'$ • 7 updates to Broward EOC 0vo\` . ��r Internal • 4 Employee Hotline recordings • 2 FAQs for helpline call takers and employees covering offices. • 1 pre -storm email to all departments with suggested recorded message. Total Number of Events from 10/23 to 11/7 .fib 0 9m Mn liu Wa Tu FBI Bel 9ui'Mn iu µY iM FM 91 Sini •CwiY Y5 1]] BB�]fi 83 D•Y �Aj r.Hours taff Informati rac Staff on duty daily (averaged) pervisors (sworn) = 9 puty Sheriffs (sworn) = 59 mmunity Service Aides (non -sworn) = 9 ime expenditure (costs estimated based d level deputy at $45.00 per hour) = 3, 814 ime Costs = $171,630.00 (estimate) ROWARD SHERIFF'S OFFICE p 7 DIS W Ich cnB krSx ' . (oan -onza) B. R] e.m acm zw I.� • •N.mIR ]All T.T39 A� �,C1 4&V I.ab. — Ori ol Property Damag " • BSO Units — Marked patrol Cars = 2 — Unmarked cars = 3 — CSA units = 3 • Highest sustained winds measured at the district office = 89 mph. • Rapid impact assessment was conducted once winds subsided to 40mph. Hardest hit areas were forwarded to Broward EOC for evaluation. a� a EMNIIIIII • 1 8ms•vemr 5�Y'IHrvvab I 3 a WtGetly q v cavam�•wa v v.m'c•aam. q t I �: - • E o0 q q< a eq s1 1 �:I_tl5 Storm Related I • BSO Staff = 1 — Deputy Thomas O'Keefe was involved in traffic accident at 3600 N. S.R. 7. The other vehicle turned in front of Deputy O'Keefe causing the accident. All occupants were transported to the hospital with minor injuries. • Other Governmental Agency Staff = 0 • Civilian personnel = 0 City Owned Facilities • Assessed damage and made necessary repairs to City owned facilities. • Estimated cost to repair damage to all City facilities is $500,000.00 Streets 8 generators operating traffic ' lights at key intersections • 439 stop signs restored • 26 street lights damaged • 15 MOT's set-up for down line • NW 841" Terrace was closed di to canal crossing at NW 61A S 1 southbound lane). Street w, closed and Streets Division ma repairs and street was made passable by October 31, 2005. • Estimated cost to repair street damage is $275,000.00 Assisted Other Supplied forklift and operator to Community Center far water and is Assisted Building Department with aerial for roof inspections of multi -story buildings, Prepared and supplied vehicles slated for auction for use by other departments. C Y P FL A rueuc wotata IIflPA3h112T AORIOCANEWILMS OEERW COLLECTION MAP IMIII� r� d i Fleet • Prepared & maintained small & heavy equipment, vehicles, chainsaws and 14 mobile lift station emergency generators, as well as generators at City sites. • 8,500 gallons of diesel fuel delivered ILL to run emergeNMI ncy generators. = • Provided 237 City staff with 10 gallons 7 ' of gas from 10127 through 10/31. • A 500 gallon tank for Pump Station project was delivered. Removed fuel from Central and West Pump Stations to 500 gallon tank. Approximately 3,0gallons used. • Provided li 10y gallon diesel truck for generators. - mobile delivery of gas to generatore. / i r7l�mrlhanger ris Operations sh of all public and private roads City for emergency vehicle access ompleted by Tuesday, October 25r . ss, 70% of public and private ays was completed by Tuesday, ber 8�^. ws operating 75 trucks. 0 cubic yards collected by ber 8'^. er/hanger crews, 50% of major ' roadways completed by November Wr. • Currently obtaining competitive bids for tree removal from canals. Approximately 125 trees down In canals, Contractor should be moblllzed by November 140, air I 4 r///Ge neral Summary ./ Sewer Collection - 13 minor sewer overflows • Sewer Pump Stations - 1,470 operations (lift station pumps down) • Water distribution - 128 main/service breaks • Water treatment - 13 MGD demand (twice the normal demand) • Laboratory- 172 samples/test to lift "Boil Water Notice' • Precautionary "Boil Water Order" in effect 10124 through 11/2 • Assisted other City departments as. needed (i.e. tarp distribution, water/ice/food distribution and wellness checks) j, Employee Meals • Staff coordinated, prepared an at for City staff, and volunteers assisting City'<;. efforts from Wednesday, Octo 26, 2006 to Sunday, November 6, to • Total Meals Served = 29 • Total Individual Meals = 9,025 \/ • Average Meals Served Per Day = 311 Homebound Deliveries/Special Requests • Staff made home deliveries of food, water, and ice to special needs individuals and "shut ins." • Staff also performed special requests for individuals, which included service such as well checks, transport to fill prescriptions and assisting individuals in wheelchairs. • Homebound Deliveries = 541 • Special Requests = 23 Transportation rPrt,,ns't • Route Service - Paratransit began - Modified route service modified service (Green, Yellow, and Red transporting individuals routes) provided to the grocery stores transportation from beginning Monday, clubhouses to grocery October 31n through stores Friday, November 4a'. Service ran from - Staff made phone calls to Tuesday, November 1•' all registered paratransit through Sunday, users to notify them of November 611�, this service. -.� Green route- 90 - 81 total riders. Yellow route- 37 p Red route - 17 ]A Regional Point of Distribution (POD) • Coordinated the regional distribution of water, ice (912,000 pounds), and food to individuals, as well as clubhouse deliveries. • Service ran from Wednesday, October 26N through Sunday, November 6th. 5 IIWFT�11-, City Initiated Water/Foo Distribution • Number of Truckloads Water = 19 Ice = 29 11 " Food = 7 (33,000 pounds) 7 Number of Individuals - Served at Site — 32,379 • Clubhouse Deliveries ries Total Clubhouses = 70 Total Deliveries = 212 r Hunicene Relief -Good 01e1a6ution In Tom&= from l arm(15 to IV04105 Hurricane Relief - Webs & Ice DisMEUEon it Tenarec from 10126 s b f vows __ o.y,sm,sale• C 1-31y MIA a( uo•ra p,r�e A PFFX%eneral Social Services & Placements Assistance ' General social services supervisor and staff were onsite at Southgate Gardens and Bermuda Club on November 3' and 41h to provide referral and counseling for displaced .individuals and families. Placement Assistance - Shelter = 8 ji, ct - - Animal Shelter = 13 — Hotel = 2 rv, t- , i, ark Damage Assessment Caporem Park $1,000.00 Sunset Point Park $70,D00.00�� Tamarac Park $60,200.00 Sports Complex $172,300.00 \ IJ, </ Vete2n-s Park $4,000.00 Total Estimated 5307,500.00 Damages f11 6 -� City Clerk • Ensured Tamarac was represented at Broward Couni EOC. - I- Week - Representatives were present 24 hours. - 2ntl Week - Representative were present from 7 a.m. to 11 p.m. - November 5-6 representatives were Present from 8 a.m. to 6 p.m. • Staffed Tamarac EOC Citizen HoUlne. - Answered well over 1,000 calls - Numerous calls to individual office F1 rFWWLllness Checks/Distriated teams of City staff supplemented by volunteerjand wellness checks and distribute food, ice and waterTam-A-Gram Extra door-to-door to Communities without pTeams made over 10,000 visits to residences In Tamarac.Responded to calls from family members concerned about $[` welfare of residents and performed over 100 wellness checks in response with follow-up calls to families. Deployed Community Service Aides (CSAs) to residences without power because of safety concerns to provide food & information about available post-hurrione assistance programs and services. • Coordinated volunteers at main Ice/water/food distribution site - Over 100 volunteers ranging In ages from 7 to 70+ - Over 1,500 hours of service to the Clly's hurricane recov� efforts Citizen Hotline Types of rolls received an Citizen Hotline - Food - water - Ice - Recycling - Trash Pickup - Debris Pickup - Boil Water Order - Proper use of Generators - Questions regarding FEMA - Tarps - Shelter Locations - Assistance for Animals - Requests from Tamarac resident relatives to dieck on citizens - Restoration of Power - Restoration of Cable Services Employee Assistance • 6 employee newsletters with y� Information about assistance available to City employees w- r • Damage assessment and recovery operations wdh Gtys insurance carrier. Made arrangements for temporary help to assist with k*water/food distribution. ai with deferred nsation withdrawals to hurricane -related ses. CRY OF TAMARAC VbMn Ch lL Food b. Wa Ma Twm Gnrm Eta• DM*uik n r•,., uvzmc h •� ircms 7 Tag -Out Structures # of Structures # of Units/Sq. R. Single Family 158 158 Multi Family 20 302 Total 178 460 Commercial Structures 0 0 Unsafe # Of Strud Ie 29 _. 25 ndal 54 e¢ial 5 Tarp Distribution • Tarps Distributed by Building & Code Compliance Staff as of November 71, = 550 Community Developme • Staff assisted Human Resources with wellness checks and distribution of food/ice/water to individuals In need. _ ... Comppleted inventory of available office square footage in City for potential FEMA claims offices. Provided information to business community regarding t square footage available on a temporary basis. Secured temporary housing for displaced residents. TW "! Contacted Federal and State agencies for additional f.. funding to assist storm impacted residents for housing AM assistance. 13 s Generated various maps regarding wellness checks, water/ice/food distribution, and power outages to assist Clty's recovery efforts. -• Assisted various departments as needed throughout recovery period. �, rr a 8 Information Technology Maintained IT operations at EOC until Sunday, November 6, 2005, when the City closed its EOC operations. All major IT functions remained In service, Including e- mail, internet access, financial systems and telecommunications systems at the City Hall, (Polities, Public Works Departments and the City's EOC facilities. Water Treatment Plant, Community Center and Fire Station 78 have been disconnected from the City's network due to physical cable damage at various locations and Comcast is in the process of making those repairs. 52 hours of overtime were accrued by hourly staff 12,954 a -mails have been generated by the EOC Staff during the two weeks activation No hurricane damage reported on IT Systems ras nclusion Citysoverall response to the ngood " • The CIWs preparedness acbvitles were conducted in . practical and effective manner, in advance of the storm. - ..:.......... • The City's Hurricane Hotline, Code Red Systems, and ` Hurricane Recovery Bulletins wem an effective way to F <, communicate information to our citizens • Most major and secondary mods were made passable for emergencywede vehicles by Tuesday, October 25. • There were delays in receiving supplies from &award County, State of Florida orb FEMA • There was never enough product delivered (ice, water,l food, tarps or generators) • The Citys Outreach Program to Seniors was very effective — over 10,000 visits made. • Tamarac was able to resume basic governmental services 48 hours after the storm event *7 Assisted in the distribution of ice, water, and food at the Chinmunity Center FEMA distribution site and City efforts. Posted informational Flyers at clubhouses. Helped in the preparation of meals for City employees. Assisted In Wellness Checks, Cashed 24 employee checks totaling $3,940.00. Filed for emergency public assistance funding through the State of Florida. FEMA daim forms forwarded to departments to being documentation for eliglble reimbursement costs. • Coordinated emergency purchases and appropriate documentations for Emergency needs. • $587,000.00 allocated by emergency purchase order and pro -card. •. Our response to Hurricane Wilma will continue for months 6efare the community is restored to normal operations. • It will take years before the community is restored (aesthetically) • Permanent repairs will replace emergency repairs • There were not catastrophic structural failures and no reported fatalities • Tamarac will be fully restored, and Tamarac City Government A will help speed its recovery //f z