HomeMy WebLinkAbout2005-11-09 - City Commission Regular Meeting MinutesCITY OF TAMARAC
REGULAR CITY COMMISSION MEETING
CITY HALL CHAMBERS
WEDNESDAY NOVEMBER 9, 2005
CALL TO ORDER: Mayor Schreiber called the regular meeting of the City Commission
to order at 9:00 a.m. on Wednesday, November 9, 2005 in Chambers at Tamarac City
Hall, 7525 NW 88 Avenue, Tamarac, FL.
PRESENT: Mayor Joe Schreiber, Vice Mayor Beth Flansbaum-Talabisco,
Commissioner Edward C. Partner, Commissioner Marc L. Sultanof, and Commissioner
Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, Interim City Attorney Samuel S.
Goren, and City Clerk Marion Swenson.
Commissioner Karen L. Roberts led the pledge of allegiance.
1. PROCLAMATIONS AND PRESENTATIONS:
There were no proclamations or presentations.
REPORTS
2. City Commission: Mayor Schreiber commended City Manager Miller, staff and
employees for their excellent performance during the hurricane emergency and in
supplying residents with water, ice and food. Mayor Schreiber said employees were
sent to check on people and find out if they needed help and provided assistance in
every way imaginable. Tamarac is a city with a heart, which was proven during this
emergency period. Mayor Schreiber spoke of Jeremy Ring's donation of food, which
delivery began in Kings Point. Mayor Schreiber commented on the citizens' frustrations
regarding FPL; in particular Mayor Schreiber spoke of FPL's failure to communicate with
city officials, and said it is paramount that city officials have information regarding where
and when FPL will be working to restore power after an emergency, and Mayor
Schreiber called upon state legislators and the governor for legislation requiring FPL to
better communicate with city officials during emergency periods. Mayor Schreiber said
underground power lines should be installed and legislation should be drafted to enable
the cities and county to provide their own electric services to the people.
Commissioner Partner spoke on the food distribution coordinated by Jeremy Ring, who
is a candidate for office in this district and expressed major concern about the fact that
Mr. Ring donated $10,000 of his own money and wanted Tamarac to match that amount
from city coffers; Commissioner Portner said it was his understanding that Mayor
Schreiber agreed to this. Commissioner Portner questioned how this could happen
without first being presented to the Mayor, City Commission and City Manager for
approval. Additionally, Commissioner Portner said it was his understanding that this
November 9, 2005
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money obligated the city to match funds for Kings Point and no other area of the city.
Mayor Schreiber responded that he did not make the decision but did ask the city
manager if the city would be willing to match the funds. Additionally, the food delivery
was not only for Kings Point, but for other areas of the city as well. Mayor Schreiber
said after discussion regarding the city matching the $10,000 Commissioner Sultanof
contacted the City Attorney and the city did not make a monetary match. Mr. Ring's
check was returned and the city took over the food distribution. Commissioner Portner
said he would like an investigation into the matter.
Commissioner Roberts thanked all city employees who worked so hard in the aftermath
of the storm, as well as Commissioner Partner and his wife Helen, who worked at the
EOC. Commissioner Roberts also thanked the county and veterans elder affairs for
delivering food, ice and water to numerous sections of the city, all of which was
coordinated by the City of Tamarac. A number of students helped with the recovery,
and Commissioner Roberts said she would like certificates presented to those students.
Commissioner Sultanof thanked City Manager Miller and staff for the wonderful job they
did and said he spoke to many people in Broward County who praised Tamarac's
efforts. Commissioner Sultanof highly commended City Manager Miller, Chief Budzinski
who headed the Command Center and all the directors on a job well done. Tamarac
went beyond what FEMA, the state and county was able to do. Commissioner Sultanof
said he felt it incumbent upon himself to clear the air regarding the food distribution
involving Jeremy Ring. Commissioner Sultanof spoke of a meeting he attended at
Kings Point (KPIT) at which Jeremy Ring was also in attendance, during which time Mr.
Ring said as a candidate for State Senate he raised $27,000 and told Mayor Schreiber
he would give $10,000 to the City of Tamarac for food distribution if the city would
match the $10,000. Commissioner Sultanof said Mayor Schreiber nodded his head; Mr.
Ring then presented his plan to the Director of Financial Services and Chief Budzinski;
the idea then fell to the City Manager's desk, and City Manager Miller accepted, not
realizing there was a political agenda behind the donation. Commissioner Sultanof said
immediately after the Kings Point meeting he contacted the City Attorney for advice and
then called the City Manager who promptly returned Mr. Ring's check. Commissioner
Sultanof said a member of this commission sought to provide essential services, but not
on a citywide basis; more particularly in one area for personal or politically motivated
purposes to the exclusion of other areas. There are 58,000 people in Tamarac who
went through the hurricane event. Commissioner Sultanof said Tamarac is run by state
law and we can not match funds with private funds on the basis of providing for one
area of the city and neglecting other areas of the city. Mr. Ring can spend his own
money but it can not involve the city. We can not allow poor judgment to tarnish what is
this city's finest hour. The City of Tamarac is a shining example in Broward County and
we take pride in what we do. Commissioner Sultanof said he holds no grudge; he has
spent eight years serving with this mayor and Commissioner Sultanof s tenure with the
city has been exemplary.
Vice Mayor Flansbaum-Talabisco said it is a pleasure to see everyone in attendance,
and acknowledged community leaders in the audience. Vice Mayor Flansbaum-
Talabisco said she has been in touch with community leaders throughout the last few
weeks, and is glad to be back in city hall, with business as usual. The last few weeks
November 9, 2005
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tried all our souls, but we will continue to persevere. Vice Mayor Flansbaum-Talabisco
thanked City Manager Miller, Department Directors and staff for their tireless efforts,
before, during and after Hurricane Wilma. There is nothing like seeing professionals do
their jobs. Vice Mayor Flansbaum-Talabisco read into the record an e-mail from Jerry
Ginsberg. (A copy of the e-mail is attached and incorporated as part of these minutes.)
Vice Mayor Flansbaum-Talabisco asked if City Manager Miller would put together a staff
committee to act as an advisory board to help city leaders and individuals as they
progress in dealing with government agencies, and to filter information to the community
leaders as appropriate. Vice Mayor Flansbaum-Talabisco spoke of the item on the
consent agenda whereby the Interim City Attorney would become Tamarac's City
Attorney. Vice Mayor Flansbaum-Talabisco thanked Mr. Goren for the time he has put
in on Tamarac's behalf over the past six months and said it is a delight and pleasure
dealing with him and his staff and his firm. Vice Mayor Flansbaum-Talabisco said Mr.
Goren has her support and she welcomes him.
Mayor Schreiber asked Interim City Attorney Goren for a complete report regarding
Jeremy Ring and the donation in question.
3. City Attorney: Interim City Attorney Goren reported that the City of Tamarac is
party to the Southern Coatings litigation. The 4th DCA sent the matter back to the trial
court; Judge Fleet entered a Motion for Summary Judgment in favor of the City of
Tamarac but the federal court said there were deficiencies in making that decision
without a trial. Interim City Attorney Goren said he will seek the Mayor and City
Commission's advice in a shade session prior to the December 14, 2005 meeting at
6:00 p.m., at which time special outside counsel will be in attendance. Commissioner
Sultanof seconded by Vice Mayor Flansbaum-Talabisco moved to hold an
Attorney/Client session on December 14, 2005 at 6:00 p.m. to give advice to the City
Attorney with regard to Southern Coatings v. City of Tamarac. On roll call
Commissioner Portner voted "yes", Commissioner Roberts "yes", Vice Mayor
Flansbaum-Talabisco "yes", Commissioner Sultanof "yes", and Mayor Schreiber "yes".
Motion carried.
Interim City Attorney Goren spoke of the legal decision regarding eminent domain
property rights, and said the Governor established a committee in Tallahassee to study
private property rights and legislation will be proposed that will affect every government
agency to take property for public purposes. There will be a great impact to Tamarac
and Interim City Attorney Goren said he will keep the Mayor and City Commission
posted. There is also a federal Bill pending regarding private property rights. Interim
City Attorney Goren said prior to the hurricane he had provided a memo regarding
development processes to the Mayor and City Commission as a primer for future
development in the City, based on recent meetings wherein the commission raised
issues regarding development matters in the land use arena. This is a work in progress
as the law is always changing. Interim City Attorney Goren said he appreciates the last
six months sitting on the dais with each of the commissioners.
4. City Manager: City Manager Miller thanked everyone for their compliments and
said he is pleased with the way staff performed during this emergency. The last item on
today's meeting will be a detailed report to the commission on Hurricane Wilma
November 9, 2005
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recovery efforts. All the commissioners did an outstanding job of fielding constituents'
complaints and cries for help. City Manager Miller thanked the Mayor and City
Commission for their efforts. City Manager Miller said Tamarac received two grants;
one in the amount of $112,000 for re -landscaping Southgate Boulevard and one for a
mobile oxygen system for the fire department. Community Development has entered
into an agreement with RMPK for architectural guidelines for the Main Street Project.
Tamarac recently received its funding requested for cleanup after Hurricanes Jean and
Frances in the amount of $54,000.; for Hurricane Wilma the scale will be different. The
Fire Department Open House scheduled for October 29th was cancelled and will be
rescheduled after the first of the year. The Veterans' Day Parade has been cancelled;
the Wreath Laying Ceremony will take place as scheduled beginning at 10:00 a.m. on
Friday, November 11 th at Veterans' Park. The Community Garage Sale scheduled for
October 22" d will take place on November 12th from 7:00 a.m. — noon at the Tamarac
Community Center. Sam Goren's firm is up for appointment as permanent City
Attorney, and City Manager Miller said he can not recommend the firm more highly; they
have done an outstanding job for the City of Tamarac and have given great legal advice
and assistance. City Manager Miller said he recommends approval.
Commissioner Portner read into the record a letter from Mainlands 6 (a copy of which is
attached and incorporated as part of these minutes.)
5. PUBLIC PARTICIPATION: Patti Lynn, 6411 NW 58 Street, Tamarac
congratulated the City of Tamarac and said she made runs to the Tamarac Community
Center for neighbors that could not get out of their homes. Additionally, Ms. Lynn said
she stopped by City Hall several times and commented on the excellent staff and their
pleasant demeanor in such an adverse situation. Peter Rios, Lime Bay Association,
presented certificates to the Mayor and City Commission and expressed appreciation to
staff for the response rendered by the City of Tamarac after the destruction brought on
by Hurricane Wilma to the Lime Bay Community. Ginger Abrahams, Executive
Secretary to the WPOA and Treasurer of Waterford Isles, thanked everyone in the City
and said she is proud to live here. Ms. Abrahams questioned whether there is a plan or
schedule for debris pickup from private areas. Mayor Schreiber responded that due to
the auspices of FEMA the City is permitted to go into private communities as long as the
debris is near the roadway. This may take several weeks to accomplish but it will be
taken care of. Commissioner Sultanof confirmed that Ms. Abrahams was not referring
to regular garbage pickup. Commissioner Sultanof spoke of street clearing and unsafe
driving conditions. Public Works Director Strain explained there are 75 trucks and 25
crews working on clearing debris. Commissioner Portner said everyone today thanked
the Mayor and City Commission for their work and he would like to thank the citizens of
Tamarac; he has never seen people in such distress be so kind and generous and
thankful of their neighbors.
CONSENT AGENDA
6. Commissioner Roberts asked for Item 6(d) to be removed from the consent
agenda for discussion. Commissioner Sultanof seconded by Commissioner Roberts
moved approval of all items on the consent agenda with the exception of 6(d) which was
removed from the consent agenda for discussion. On roll call Commissioner Sultanof
November 9, 2005
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voted "yes", Vice Mayor Flansbaum-Talabisco "yes", Mayor Schreiber "yes",
Commissioner Roberts "yes", and Commissioner Portner "yes". Motion carried.
Commissioner Roberts said there were some questions and concerns she had with
regard to Item 6(d) and she would like to have this brought before the Mayor and City
Commission at the next workshop meeting. Commissioner Roberts seconded by
Commissioner Portner moved to table Item 6(d) to the November 23, 2005 meeting at
or after 9:00 a.m. and to have the item placed on the November 21, 2005 workshop
meeting for discussion. On roll call Vice Mayor Flansbaum-Talabisco voted "yes",
Mayor Schreiber "yes", Commissioner Roberts "yes", Commissioner Portner "yes", and
Commissioner Sultanof "no". Motion carried.
a. APPROVE the minutes of the October 26, 2005 Regular City Commission
meeting.
APPROVED
b. PURCHASE OF WATER METERS FROM NEPTUNE TECHNOLOGY GROUP
INC.: (TR10833) Purchasing water meters from Neptune Technology Group, Inc., via
their local distributor, Sunstate Meter & Supply, Inc., utilizing the City of Pompano
Beach Bid number H-20-05; authorizing an annual expenditure in an amount not to
exceed $120,000 for said purpose.
RESOLUTION NO. R2005-207
C. PURCHASE OF AQUATIC VEGETATION HARVESTER:_ (TR10830)
Purchasing an Aquatic Vegetation Harvester from Aquarius Systems, Inc., a single
source manufacturer, at a cost not to exceed $103,090.00; approving budget transfers
required for proper accounting purposes.
RESOLUTION NO. R2005-208
d. AGREEMENT FOR LEGAL SERVICES — GOREN, CHEROF,_DOODY &
EZROL, P.A.: (TR10824) Appointing Samuel S. Goren, Goren, Cherof, Doody & Ezrol,
P.A. as City Attorney for the City of Tamarac, Florida; authorizing the appropriate City
Officials to execute the Agreement for Legal Services between the City of Tamarac and
Goren, Cherof, Doody and Ezrol, P.A.
TABLED TO NOVEMBER 23, 2005 AT OR AFTER 9:00 A.M., AND PLACED ON
NOVEMBER 21, 2005 WORKSHOP AGENDA FOR DISCUSSION
END OF CONSENT AGENDA
REGULAR AGENDA
ORDINANCES -- FIRST READINGS
7. THERE WERE NO ORDINANCES SCHEDULED FOR FIRST READING
PUBLIC HEARINGS 9:00 A.M. OR THEREAFTER
8, AMENDMENT TO LAND USE ELEMENT OF CITY COMPREHENSIVE PLAN —
CITY FURNITURE: (T02095) Motion to adopt Ordinance on first reading adopting an
amendment to the Land Use Element of the City Comprehensive Plan in accordance
with Chapter 163, Sections 163.3184 and 163.3187 of the Florida statutes, concerning a
November 9, 2005
Page 5 of 10
Small -Scale Land Use Plan Amendment proposal by City Furniture/Sunset Point Park to
change the use of land described as a portion of Tract 16, in Section 7, Township 49
South, Range 41 East, of the "Florida Fruit Lands Company's Subdivision No. 2",
according to the Plat thereof as recorded in Plat Book 1, Page 102 of the Public
Records of Palm Beach County, Florida, lying in the City of Tamarac, Broward County,
Florida, located on the south side of McNab Road, by the Sawgrass Expressway, from
Recreation to Industrial, comprising approximately 5.01 t gross acres (Case No. 2-LUA-
05); providing for amendment to the Land Use Element to reflect such change
contingent upon receipt of approval of such change from certain state and county
agencies. Interim City Attorney Goren read Temporary Ordinance 2095 on first reading
by title. Commissioner Roberts seconded by Commissioner Sultanof moved approval.
Mayor Schreiber opened the public hearing. Attorney Howard Nelson, representing City
Furniture, said City Furniture is glad to be back in business after the storm. The Mayor
and City Commission and staff of Tamarac are tremendous and City Furniture is
pleased to be in Tamarac. In order to keep growing, City Furniture needs to try to
reconfigure the area around the business, and they need 371,000 additional sq. ft.
Without this planned development City Furniture would have to develop areas
surrounding the park and bring the business closer to the residential neighborhoods,
which it does not want to do. Commissioner Sultanof expressed concern about the wild
life in the area to be developed and the fact that the wild life may aggressively go into
surrounding neighborhoods. Mr. Nelson said biologists are looking at a clearing
mechanism for the property and will do a proper job. Commissioner Sultanof thanked
City Furniture for allotting additional acreage to the city and enlarging Sunset Point
Park. Mayor Schreiber asked about a wild life park for Tamarac and Mr. Nelson
responded much of the wild life involved consists of rodents. Mr. Nelson said City
Furniture will be the second largest warehouse in the County with the addition of the
371,000 sq. ft. Commissioner Sultanof asked if City Furniture would be bringing in
Ashley Stores and Rich Hasslinger, Director of Real Estate said the current plan is for
the warehouse only. Mayor Schreiber asked if the showroom is adequate and Mr.
Hasslinger said enlarging the showroom is not in the plans. With no one else wishing to
speak, Mayor Schreiber closed the public hearing. On roll call Commissioner Roberts
voted "yes", Commissioner Sultanof "yes", Commissioner Portner "yes", Vice Mayor
Flansbaum-Talabisco "yes", and Mayor Schreiber "yes". Motion carried.
APPROVED ON FIRST READING NOVEMBER 9, 2005
ORDINANCE — SECOND READING
9. AMENDING CHAPTER 2 OF THE TAMARAC CODE — DELETING DIVISION
14, "ECONOMIC DEVELOPMENT ADVISORY COMMITTEE$% (T02101) Motion to
adopt Ordinance on second reading amending Chapter 2 of the City of Tamarac Code
of Ordinances entitled, "Administration", Article III "Boards, Committees, Commissions",
by deleting in its entirety Division 14 entitled, "Economic Development Advisory
Committee", Sections 2-234.37 through 2-234.42; providing for sunsetting the Economic
Development Advisory Committee; providing for codification. Interim City Attorney
Goren read Temporary Ordinance 2101 on second reading by title. Commissioner
Roberts seconded by Commissioner Portner moved approval. Mayor Schreiber opened
the public hearing and with no one wishing to speak, closed the public hearing. On roll
call Mayor Schreiber voted "yes", Commissioner Roberts "yes", Commissioner Sultanof
November 9, 2005
Page 6 of 10
"yes", Commissioner Portner `yes", and Vice Mayor Flansbaum-Talabisco "yes". Motion
carried.
APPROVED ON FIRST READING OCTOBER 26, 2005
ORDINANCE NO. 0-2005-25
ASI-JUDICIAL HEARINGS
10. NO QUASI-JUDICIAL HEARINGS WERE SCHEDULED FOR THIS MEETING
END OF QUASI-JUDICIAL HEARINGS
END OF PUBLIC HEARINGS
11. REPORT FROM THE CITY MANAGER AND EXECUTIVE TEAM REGARDING
HURRICANE WILMA RECOVERY EFFORTS. City Manager Miller said the Tamarac
EOC, located at Fire Station 15 was activated on Sunday, October 23, 2005. All
essential employees were stationed there in advance of the storm and the City had
adequate time to prepare. The Hurricane struck on Monday, October 24, 2005 with
winds in excess of 100 mph. This was the first time Tamarac experienced hurricane
force winds. The damage to the City of Tamarac was significant. The following
department directors gave presentations on Hurricane Wilma Recovery Efforts and
responded to questions from the Mayor and City Commission; Public Information Officer
Crockett, Chief Budzinski, Deputy Fire Chief Schuldt, BSO Chief Dugger, Public Works
Director Strain, Utilities Director Gagnon, Interim Director of Parks and Recreation
Warner, City Clerk Swenson, Human Resources Director Swanson, Building Official
Jones, Community Development Director King, IT Director Sucuoglu, and Management
and Budget Officer Sammartino representing Director of Financial Services Chapman.
(A copy of the power point presentation, following the presentations in toto, is attached
and incorporated into these minutes.) Commissioner Roberts said the bulletins were
greatly appreciated and she received calls from out of town relatives of neighbors who
found the website very informative in keeping them abreast of news from Tamarac.
Vice Mayor Flansbaum-Talabisco asked for clarification whether the storm was, in fact,
a category one or, as reported in the news, a category two or three. Chief Budzinski
could not, at this time, confirm. Commissioner Sultanof asked how many deaths were
reported in Tamarac as a result of the hurricane, and Deputy Fire Chief Schuldt said
none. Commissioner Sultanof congratulated staff on assisting a legally blind man from
the Isles of Tamarac in his move to Hampton Inn. Commissioner Sultanof said he wrote
a letter of commendation to Sheriff Ken Jenne regarding BSO Chief Dugger and BSO's
performance in Tamarac. Additionally, Commissioner Sultanof commended Lt. Baker
on her outstanding performance. Commissioner Sultanof confirmed that Tamarac Fire
Rescue provided supplies to fire stations in surrounding communities, and questioned
North Lauderdale removing debris in a canal bordering Tamarac. Public Works Director
Strain said Tamarac is responsible to maintain the canal in question but the land is
within the city limits of North Lauderdale. Vice Mayor Flansbaum-Talabisco said she
spoke with the Mayor of North Lauderdale, Jack Brady, and she was assured No.
Lauderdale will make every effort to work with Tamarac to make 'lemonade out of
lemons'. Commissioner Sultanof spoke of battery operated traffic lights in Coral Springs
and questioned whether Tamarac could get some of the same. Public Works Director
November 9, 2005
Page 7 of 10
Strain said we have been in contact with Coral Springs regarding the vendor and cost
for those lights. City Manager Miller added Tamarac does not have jurisdiction over
traffic lights; it is the county's responsibility to maintain and provide traffic lights. Mayor
Schreiber said in an emergency situation the City should have the ability to transcend
the county, to which City Manager Miller replied the City is doing what it can; the county
is bringing in trained technicians from other states to work on the lights. Interim City
Attorney Goren added the County contract provides for liability protection for Tamarac
as well. Staff is doing what it can to preserve our rights and protect the public interest.
Mayor Schreiber questioned the street damage and Public Works Director Strain said
sidewalks, sea wall damage, street lights, guard rail, and signs.
Commissioner Sultanof left the meeting at 11:00 a.m.
Mayor Schreiber asked if Grubbs is doing the debris removal and Public Works Director
Strain said they are, with our people monitoring. Commissioner Roberts asked when
the first sweep would be done and Public Works Director Strain said sometime this
weekend. Mayor Schreiber said his understanding was that Tamarac did not get as
much food, ice and water as was needed; however, there are trucks containing water
and ice sitting idle. The federal government needs to get more involved. Vice Mayor
Flansbaum-Talabisco asked if the recycling program was back on schedule and Public
Works Director Strain said it is back on a regular schedule; the only thing not reinstated
is single family bulk pickup which will most likely be reinstated in a week or two.
Commissioner Roberts spoke of bulk pickup in her neighborhood and the fact that
people must get the wet furniture out of their homes because of the probability that mold
will form. Public Works Director Strain said rugs and sheet rock will be collected but not
mattresses and couches at this time; those items should be held for bulk pickup.
Mayor Schreiber called for a recess at 11:15 a.m. and reconvened the meeting at 11:35
a.m., with all present as before except Commissioner Sultanof who left at 11:00 a.m.
Commissioner Portner said he would like the Mayor and City Commission to send a
letter to Governor Jeb Bush objecting to the requested 16% FPL increase. Mayor
Schreiber asked how much damage was due to sewer backup in Tamarac and Utilities
Director Gagnon said there were no backups in homes from the main. Vice Mayor
Flansbaum-Talabisco questioned the opening of the parks and asked if a neighboring
city's park opens sooner than one of Tamarac's could they then accommodate our
young people? Interim Director of Parks and Recreation Warner said he has made
contact with other cities regarding contractors and has an open dialogue with other
cities. However, it may not be possible to accommodate outside children. Vice Mayor
Flansbaum-Talabisco asked when the parks would be open and Interim Director of
Parks and Recreation Warner said as soon as the city gets a date from a contractor he
will have a better idea of an opening date. Vice Mayor Flansbaum-Talabisco asked if all
park events are on hold and Interim Director of Parks and Recreation Warner said
Sunset Piont Park may be open this weekend because there are no lighting issues.
Veterans' Park will be open for the Veterans' Day ceremony and the Tamarac
Community Center will be open to the public. Commissioner Roberts said residents are
thrilled that the Tamarac Community Center is opening and commended Rose Cure and
Theresa Backer. Commissioner Roberts said one of the greatest things Tamarac did
November 9, 2005
Page 8 of 10
was to get food, ice and water to the clubhouses since we did not want people on the
roads unnecessarily. Vice Mayor Flansbaum-Talabisco said as she hears these
reports, one thing resonates; over the past few weeks everyone maintained a sense of
humor, no snapping or breakdowns in communication with staff. This test speaks
volumes about our City Manager and staff. Mayor Schreiber spoke about power
outages and how this affects elevators. Mayor Schreiber said every building must have
a backup generator to correct this situation and asked if this is something the city can
do legally. City Manager Miller said staff and the City Attorney will look into it. Interim
City Attorney Goren said there is also talk in Tallahassee sponsored by Representative
Porth regarding generators for gas stations; perhaps this can be expanded to other
critical needs. Vice Mayor Flansbaum-Talabisco said there is a lack of media coverage
in the rest of the world regarding things going on in Broward County. Mayor Schreiber
questioned the number of condemned multi and single family homes in Tamarac and
Building Official Jones said 31 single family and 25 multi family buildings. Vice Mayor
Flansbaum-Talabisco asked what can be done to preempt such damage in the future
and Building Official Jones said the Florida building code deals with modifications and
renovations for structural integrity. Homeowners can reinforce their structures and
shutter their homes. Vice Mayor Flansbaum-Talabisco spoke of frames and screening
in pool areas and how the newer ones withstood more wind than the older ones.
Commissioner Roberts questioned the difference between yellow and red tags.
Building Official Jones explained yellow tags indicate substantial roof damage and the
concern about potential water entry into the structure; power is off until the roof is
repaired and inspected. Red tags indicate unsafe structures and the residents must
vacate the premises. Commissioner Roberts questioned whether there are available
apartments and Community Development Director King said we are putting information
together for short term and long term housing. Mayor Schreiber said a housing
department is needed to protect those who rent, as apartment buildings are being
converted to condominiums and people have no control. Interim City Attorney Goren
said this is a conundrum that can not be changed. The statutes provide for reasonable
notice and due process rights. Interim City Attorney Goren spoke of a new Bill providing
for limitations on conversions. Mayor Schreiber said we must help people and provide
protection for them. Mayor Schreiber questioned cable, dish or sattelite service and
asked which is better. IT Director Sucuoglu explained satellite services remain in
service as long as the dish remains in place.
City Manager Miller concluded the presentation and said the city's overall response was
very good. The city's preparedness activities were conducted in a practical and
effective manner, well in advance of the storm. The city's hurricane hotline, code red
systems and hurricane recovery bulletins were an effective way to communicate
information to our citizens. Most major and secondary roads were made passable for
emergency vehicles by Tuesday, October 25. There were delays in receiving supplies
from Broward County, the State of Florida and FEMA, and there was never enough
product delivered (ice, water, food, tarps or generators). The City's outreach program to
seniors was very effective with over 10,000 visits made. Tamarac was able to resume
basic governmental services within 48 hours after the storm event. The city's response
to Hurricane Wilma will continue for months before the community is restored to normal
operations; it wil take years before the community is restored aesthetically. There were
November 9, 2005
Page 9 of 10
no catastrophic structural failures and no reported fatalities in Tamarac. Tamarac will
be fully restored, and Tamarac City Government will help speed its recovery.
Mayor Schreiber said Tamarac did an outstanding job. Commissioner Portner said he
is thankful for Tamarac's staff and employees; they all did a magnificent job - beyond
the call of duty. Commissioner Portner said something should be done to honor the
employees' efforts, and since we are coming upon the holiday season Commissioner
Portner suggested the Mayor and City Commission invite all employees and their
spouses or significant others to the holiday party at no cost to the employees.
Additionally, Commissioner Partner suggested holding a barbeque for all employees
and their spouses or significant others. Commissioner Roberts agreed and suggested
doing something along the lines of the Jeans and Jewels gala. Mayor Schreiber
suggested this be discussed at the next workshop. City Manager Miller said staff would
bring proposed budgets on the events to the next workshop meeting.
There being no further business to come before the Mayor and City Commission, Mayor
Schreiber adjourned the regular meeting of the city commission at 12:45 p.m.
-.DOE SCHREIBER, MAYOR
MARION SWENSON, CIVIC
CITY CLERK
J
November 9, 2005
Page 10 of 10
Marie Abbandando
From: J Ginsberg [fishrman1178@yahoo.com]
Sent: Tuesday, November 08, 2005 11:51 AM
To: Beth Flansbaum-Talabisco
Dear Beth: I think I speak for all of the residents of
Tamarac Gardens in thanking the Commission and
employees of out great city for their help in getting
us through the aftermath of Hurricane Wilma.We were
comforted when at first we were called and then city
personnel went door to door to check on our well
being. We were relieved when ice,water and food was
delivered directly to our community. once again
'T'amatac has proven it is the city with a heart.
Please convey our heartfelt thanks to everyone involved.
Yahoo! Mail - PC Magazine Editors' Choice 2005
http://mail.yahoo.com
r
Mainlands - Section G Civic Association, Inc.
4920 N.W. 51st COURT • TAMARAC, FLORIDA 33319
November 6, 2005
Edward Portner
Commissioner, City of Tamarac
7525 NW 88 St.
Tamarac, FL 33321
Dear Commissioner Portner:
On behalf of the entire membership of MAINLANDS SECTION 6
CIVIC ASSOCIATION may I express the heartfelt thanks of our
community for you intercession in the recent delivery of ice,
water and foodstuffs after Hurricane Wilma.
Because of you we received prompt delivery of ice, water and
foodstuffs on a Sunday, Monday and Tuesday which were distrib-
uted to our members. In many cases volunteer members in turn
delivered the goods to other homebound residents who were infirm.
Thamk you for your kind consideration.
Most Sincerely,
Edmind J. S..Irapleton,
President
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Hurricane Wilma
Response and Recovery Efforts
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Hurricane Wilma...
• Struck Tamarac on Monday
morning, October 24.
• Winds were in excess of
100 mph
• This was the first time
Tamarac experienced
hurricane force winds
• Previous storms were
tropical storm force, but not
exceeding the 74 mph
threshold
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Emergency Operations Center
OC)
• Tamarac's Emergency
Operations Plan was '_
initiated m advance of
the storm
• Employees and
equipment were staged
prior to the storm to
permit immediate
response once the
winds subsided. -
• The Emergency
Operations Center was
activated on Sunday,
October 23.
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Damage to City �' marac
• There was significant damage:
-- Streets impassable
- No electrical power
- All utilities were down (water and sewer)
- No traffic signals -
- Street lights out
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blic Information
• Tamagrdm EXTRA Hurricane Recovery Bulletins
— 12 issues
Copiedand distributed 150 to 1,500, depending on
level h
of
— Posted at 90 clubhouses and handed out by field
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personnel, staff, elected officials, and volunteers.
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• allmn Information Hotline recorded 5 updates v
Released 5 media advisories
• 10 updates to website
• 10 daily phone interviews for newspapers v"e
• 10 phone interview for N on specific t, ; r
• 6 email responses to reporters
• 2 CatleRed massages drafted .C,�'$
• 7 updates to Broward EOC 0vo\`
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Internal
• 4 Employee Hotline recordings
• 2 FAQs for helpline call takers and employees
covering offices.
• 1 pre -storm email to all departments with
suggested recorded message.
Total Number of Events from
10/23 to 11/7
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r.Hours
taff Informati
rac Staff on duty daily (averaged)
pervisors (sworn) = 9
puty Sheriffs (sworn) = 59
mmunity Service Aides (non -sworn) = 9
ime expenditure (costs estimated based
d level deputy at $45.00 per hour)
= 3, 814
ime Costs = $171,630.00 (estimate)
ROWARD SHERIFF'S OFFICE
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Property Damag "
• BSO Units
— Marked patrol Cars = 2
— Unmarked cars = 3
— CSA units = 3
• Highest sustained winds measured at the
district office = 89 mph.
• Rapid impact assessment was conducted once
winds subsided to 40mph. Hardest hit areas
were forwarded to Broward EOC for
evaluation.
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Storm Related I
• BSO Staff = 1
— Deputy Thomas O'Keefe was involved in
traffic accident at 3600 N. S.R. 7. The other
vehicle turned in front of Deputy O'Keefe
causing the accident. All occupants were
transported to the hospital with minor injuries.
• Other Governmental Agency Staff = 0
• Civilian personnel = 0
City Owned Facilities
• Assessed damage and made necessary repairs
to City owned facilities.
• Estimated cost to repair damage to all City
facilities is $500,000.00
Streets
8 generators operating traffic
' lights at key intersections
• 439 stop signs restored
• 26 street lights damaged
• 15 MOT's set-up for down line
• NW 841" Terrace was closed di
to canal crossing at NW 61A S
1 southbound lane). Street w,
closed and Streets Division ma
repairs and street was made
passable by October 31, 2005.
• Estimated cost to repair street
damage is $275,000.00
Assisted Other
Supplied forklift and
operator to Community
Center far water and is
Assisted Building
Department with aerial
for roof inspections of
multi -story buildings,
Prepared and supplied
vehicles slated for auction
for use by other
departments.
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• Prepared & maintained small & heavy
equipment, vehicles, chainsaws and
14 mobile lift station emergency
generators, as well as generators at
City sites.
• 8,500 gallons of diesel fuel delivered
ILL to run emergeNMI
ncy generators. =
• Provided 237 City staff with 10 gallons 7 '
of gas from 10127 through 10/31.
• A 500 gallon tank for Pump Station
project was delivered. Removed fuel
from Central and West Pump Stations
to 500 gallon tank. Approximately
3,0gallons used.
• Provided li 10y gallon diesel truck for
generators.
- mobile delivery of gas to generatore. /
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r7l�mrlhanger
ris Operations
sh of all public and private roads
City for emergency vehicle access
ompleted by Tuesday, October 25r .
ss, 70% of public and private
ays was completed by Tuesday,
ber 8�^.
ws operating 75 trucks.
0 cubic yards collected by
ber 8'^.
er/hanger crews, 50% of major
' roadways completed by November Wr.
• Currently obtaining competitive bids for
tree removal from canals. Approximately
125 trees down In canals, Contractor
should be moblllzed by November 140,
air
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r///Ge neral Summary
./ Sewer Collection - 13 minor sewer
overflows
• Sewer Pump Stations -
1,470 operations (lift station pumps down)
• Water distribution - 128 main/service breaks
• Water treatment -
13 MGD demand (twice the normal demand)
• Laboratory- 172 samples/test to lift "Boil Water Notice'
• Precautionary "Boil Water Order" in effect 10124 through
11/2
• Assisted other City departments as. needed (i.e. tarp
distribution, water/ice/food distribution and wellness
checks)
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Employee Meals
• Staff coordinated, prepared an
at for City staff,
and volunteers assisting City'<;.
efforts from Wednesday, Octo
26, 2006 to Sunday, November 6,
to
• Total
Meals Served = 29
• Total Individual Meals = 9,025 \/
• Average Meals Served Per Day =
311
Homebound Deliveries/Special
Requests
• Staff made home deliveries of food, water,
and ice to special needs individuals and "shut
ins."
• Staff also performed special requests for
individuals, which included service such as
well checks, transport to fill prescriptions and
assisting individuals in wheelchairs.
• Homebound Deliveries = 541
• Special Requests = 23
Transportation
rPrt,,ns't • Route Service
- Paratransit began - Modified route service
modified service (Green, Yellow, and Red
transporting individuals routes) provided
to the grocery stores transportation from
beginning Monday, clubhouses to grocery
October 31n through stores
Friday, November 4a'. Service ran from
- Staff made phone calls to Tuesday, November 1•'
all registered paratransit through Sunday,
users to notify them of November 611�,
this service. -.� Green route- 90
- 81 total riders. Yellow route- 37
p Red route - 17
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Regional Point of Distribution
(POD)
• Coordinated the
regional distribution of
water, ice (912,000
pounds), and food to
individuals, as well as
clubhouse deliveries.
• Service ran from
Wednesday, October
26N through Sunday,
November 6th.
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City Initiated Water/Foo
Distribution
• Number of Truckloads
Water = 19
Ice = 29
11
" Food = 7 (33,000 pounds)
7 Number of Individuals
- Served at Site — 32,379
• Clubhouse Deliveries
ries
Total Clubhouses = 70
Total Deliveries = 212
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Hunicene Relief -Good 01e1a6ution In Tom&=
from l arm(15 to IV04105
Hurricane Relief - Webs & Ice DisMEUEon it Tenarec
from 10126 s b f vows
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PFFX%eneral Social Services & Placements
Assistance
' General social services supervisor and staff were onsite at
Southgate Gardens and Bermuda Club on November 3'
and 41h to provide referral and counseling for displaced
.individuals and families.
Placement Assistance
- Shelter = 8 ji, ct -
- Animal Shelter = 13
— Hotel = 2 rv, t- ,
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ark Damage Assessment
Caporem Park $1,000.00
Sunset Point Park $70,D00.00��
Tamarac Park $60,200.00
Sports Complex $172,300.00 \ IJ,
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Vete2n-s Park $4,000.00
Total Estimated 5307,500.00
Damages
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-� City Clerk
• Ensured Tamarac was represented at
Broward Couni EOC.
- I- Week - Representatives were
present 24 hours.
- 2ntl Week - Representative were
present from 7 a.m. to 11 p.m.
- November 5-6 representatives were
Present from 8 a.m. to 6 p.m.
• Staffed Tamarac EOC Citizen HoUlne.
- Answered well over 1,000 calls
- Numerous calls to individual office
F1
rFWWLllness Checks/Distriated teams of City staff supplemented by volunteerjand
wellness checks and distribute food, ice and waterTam-A-Gram Extra door-to-door to Communities without pTeams made over 10,000 visits to residences In Tamarac.Responded to calls from family members concerned about
$[` welfare of residents and performed over 100 wellness checks in
response with follow-up calls to families.
Deployed Community Service Aides (CSAs) to residences without
power because of safety concerns to provide food & information
about available post-hurrione assistance programs and services.
• Coordinated volunteers at main Ice/water/food distribution site
- Over 100 volunteers ranging In ages from 7 to 70+
- Over 1,500 hours of service to the Clly's hurricane recov�
efforts
Citizen Hotline
Types of rolls received an Citizen Hotline
- Food
- water
- Ice
- Recycling
- Trash Pickup
- Debris Pickup
- Boil Water Order
- Proper use of Generators
- Questions regarding FEMA
- Tarps
- Shelter Locations
- Assistance for Animals
- Requests from Tamarac resident
relatives to dieck on citizens
- Restoration of Power
- Restoration of Cable Services
Employee Assistance
• 6 employee newsletters with y�
Information about assistance
available to City employees w-
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• Damage assessment and
recovery operations wdh Gtys
insurance carrier.
Made arrangements for
temporary help to assist with
k*water/food distribution.
ai with deferred
nsation withdrawals to
hurricane -related
ses.
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Tag -Out
Structures
# of Structures # of Units/Sq. R.
Single Family 158 158
Multi Family 20 302
Total 178 460
Commercial Structures 0 0
Unsafe
# Of
Strud
Ie 29 _.
25
ndal
54
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Tarp Distribution
• Tarps Distributed by Building & Code
Compliance Staff as of November 71, = 550
Community Developme
• Staff assisted Human Resources with wellness checks
and distribution of food/ice/water to individuals In need. _
... Comppleted inventory of available office square footage
in City for potential FEMA claims offices.
Provided information to business community regarding
t square footage available on a temporary basis.
Secured temporary housing for displaced residents. TW
"! Contacted Federal and State agencies for additional
f.. funding to assist storm impacted residents for housing AM
assistance. 13
s Generated various maps regarding wellness checks,
water/ice/food distribution, and power outages to assist
Clty's recovery efforts.
-• Assisted various departments as needed throughout
recovery period.
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Information Technology
Maintained IT operations at EOC until Sunday,
November 6, 2005, when the City closed its EOC
operations.
All major IT functions remained In service, Including e-
mail, internet access, financial systems and
telecommunications systems at the City Hall, (Polities,
Public Works Departments and the City's EOC facilities.
Water Treatment Plant, Community Center and Fire
Station 78 have been disconnected from the City's
network due to physical cable damage at various
locations and Comcast is in the process of making those
repairs.
52 hours of overtime were accrued by hourly staff
12,954 a -mails have been generated by the EOC Staff
during the two weeks activation
No hurricane damage reported on IT Systems
ras
nclusion
Citysoverall response to the ngood "
• The CIWs preparedness acbvitles were conducted in
.
practical and effective manner, in advance of the
storm. - ..:..........
• The City's Hurricane Hotline, Code Red Systems, and `
Hurricane Recovery Bulletins wem an effective way to F <,
communicate information to our citizens
• Most major and secondary mods were made passable
for emergencywede vehicles by Tuesday, October 25.
• There were delays in receiving supplies from &award
County, State of Florida orb FEMA
• There was never enough product delivered (ice, water,l
food, tarps or generators)
• The Citys Outreach Program to Seniors was very
effective — over 10,000 visits made. • Tamarac was able to resume basic governmental
services 48 hours after the storm event
*7
Assisted in the distribution of ice, water,
and food at the Chinmunity Center FEMA
distribution site and City efforts.
Posted informational Flyers at clubhouses.
Helped in the preparation of meals for City
employees.
Assisted In Wellness Checks,
Cashed 24 employee checks totaling
$3,940.00.
Filed for emergency public assistance
funding through the State of Florida.
FEMA daim forms forwarded to
departments to being documentation for
eliglble reimbursement costs.
• Coordinated emergency purchases and
appropriate documentations for Emergency
needs.
• $587,000.00 allocated by emergency
purchase order and pro -card.
•. Our response to Hurricane
Wilma will continue for months
6efare the community is
restored to normal operations.
• It will take years before the
community is restored
(aesthetically)
• Permanent repairs will replace
emergency repairs
• There were not catastrophic
structural failures and no
reported fatalities
• Tamarac will be fully restored,
and Tamarac City Government A
will help speed its recovery
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