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Home My WebLink About2009-10-05 - City Commission Special Meeting MinutesCITY OF TAMARAC SPECIAL CITY COMMISSION MEETING CONFERENCE ROOM 105 WEDNESDAY OCTOBER 05, 2009 CALL TO ORDER: Mayor Flansbaum-Talabisco called the Special Meeting of the City Commission to order on Monday, October 05, 2009 at 9:30 a.m., in Conference Room 105 at Tamarac City Hall, 7525 NW 88 Avenue, Tamarac, Florida. PRESENT: Mayor Beth Flansbaum-Talabisco, Vice Mayor Patricia Atkins -Grad, Commissioner Pamela Bushnell, and Commissioner Diane Glasser. ABSENT: Commissioner Harry Dressler. ALSO PRESENT: City Manager Jeffrey L. Miller, Deputy City Manager/Interim Finance Director Michael Cernech, Assistant City Attorney Jacob Horowitz, and Assistant City Clerk Patricia Teufel Mayor Flansbaum-Talabisco led the pledge of allegiance. City Manager Miller introduced Dr. Ulin, the EMS Medical Director for the City of Tamarac City Manager Miller said there are two items before the Mayor and Commission for consideration today; the first are three Memorandums of Agreement with the Health Department for the H1 N1 vaccine; and the second item is for the Seasonal Flu Shot program. TR11702 - H1 N1 MEMORANDA OF AGREEMENT: A Resolution of the City Commission of the City of Tamarac, Florida approving the agreements and authorizing the appropriate City Officials to execute memoranda of agreement between the City and the Broward County Health Department and the State of Florida Department of Health providing for the H1 N1 vaccination program. Interim Fire Chief Jeff Moral, EMS Division Chief Tom Sheridan and EMS Medical Director Dr. Scott Ulin appeared. Interim Fire Chief Moral and EMS Division Chief Sheridan gave presentations (attached hereto and incorporated herein as part of these minutes.) Mayor Flansbaum-Talabisco asked what the flu mist was and EMS Division Chief Sheridan explained it is a nasal spray specifically for people ages 2 to 47 that has an active virus and is used in lieu of the standard flu shot. Commissioner Bushnell confirmed that for the sake of efficiency, forms would be given out prior to the program starting and Mayor Flansbaum-Talabisco confirmed that we are taking about a program for employees, family members and volunteers and not the general public but that was subject to change in the future. Vice Mayor Atkins -Grad asked about any contraindications and if people could receive both the injection for the H1N1flu and the seasonal flu. EMS Division Chief, said contraindication would be the same as for the seasonal flu shots and people could receive both flu shots. EMS Medical Director Ulin indicated that there could also be localized_ infection or reaction to the injection site. Mayor Flansbaum-Talabisco asked when we would have the vaccines and EMS Division Chief said he anticipates having the vaccines within #ie P-ext two to three weeks. Commissioner Glasser asked about the PODS (Point of Distribdtions) and Interim Fire Chief Moral said we have targeted three PODS; Fire Station 15, Utilities Building and the Community Center, all of which have been inspected and approved by the Health Department. Commissioner Glasser was concerned about parking at the PODS and Interim Special Commission Meeting October 5, 2009 Page 1 of 2 Fire Chief Moral said there is secure and ample parking at all three sites and appointments would be scheduled for the employees, their families and volunteers to alleviate any problems. Mayor Flansbaum-Talabisco said she would prefer that the Community Center not be used as it might prove to be disruptive to residents; however she would leave the details up to staff. Commissioner Bushnell asked how long after receiving the shot would the immunity take effect and EMS Division Chief Sheridan responded 8 to 10 days. Mayor Flansbaum-Talabisco asked if there was any segment of the population that could not take the shot. EMS Medical Director Ulin said there is no reason for anyone to be precluded, except people with certain allergies. Vice Mayor Atkins -Grad expressed concern for the principals and vice principals of Tamarac schools and Interim Fire Chief Moral said all government agencies are taking steps to protect their employees. Mayor Flansbaum-Talabisco expressed concern that while waiting for the vaccines to come in that the flu could spread through city buildings and EMS Division Chief Sheridan said the latest update from Tallahassee is that they are looking for the H1 N1 to peak at the school level within the next one to two weeks and the general population to peak four weeks thereafter. Commissioner Bushnell asked if a person has the flu now, is it the H1 N1 to which EMS Medical Director Ulin responded not necessarily as the seasonal flu is also around. Vice Mayor Atkins -Grad asked questioned the difference between a cold and the flu and EMS Medical Director Ulin said with the flu you have severe muscle aches and high fever. Assistant City Attorney Horowitz read TR11702 by title into the record. Vice Mayor Atkins - Grad seconded by Commissioner Glasser moved approval of TR11702. On roll call Commissioner Glasser voted "yes", Commissioner Bushnell "yes", Vice Mayor Atkins -Grad "yes" and Mayor Flansbaum-Talabisco "yes". Motion carried. RESOLUTION NO. R2009-137 2. TR11695 - SEASONAL FLU SHOTS: A Resolution of the City Commission of the City of Tamarac authorizing the appropriate City Officials to execute a Hold Harmless Agreement between the City of Tamara c and University Hospital relating to the donation and administration of 500 free flu shots to Tamarac residents and City employees on a date to be determined. Assistant City Attorney Horowitz read TR11695 by title into the record. Commissioner Glasser seconded by Vice Mayor Atkins -Grad moved approval of TR11695. On roll call Commissioner Glasser voted "yes", Commissioner Bushnell "yes", Vice Mayor Atkins -Grad "yes" and Mayor Flansbaum-Talabisco `yes". Motion carried. RESOLUTION NO. R2009-138 There being no further business to come before the Mayor and City Commission, Mayor Flansbaum-Talabisco adjourned the Special Commission Meeting at 10:15 a.m. Beth Flansbaum-Talabisco, Mayor Patricia TeufeF Assistant City Clerk Special Commission Meeting October 5, 2009 Page 2 of 2 Preparing the City of Tamarac for H1N1 Mass Vaccine Campaign City of Tamarac Commission Special Meeting October 5, 2009 Inn ,,. 2009 Influenza A (HIND Vaccine: BCHD Responsibilities — All Agreements Provide oversight with the EMS Medical Director `3 to vaccine handling and distribution y■�¶i Provide all forms, immunization records, vaccine patient information and education material Provide assistance with the operation of a POD, • as needed Provide necessary training to those that operate a POD Provides immunity under the Public Readiness and Emergency Preparedness (PREP) Act through the federal government Preparing For The H1 N1 Flu To provide pertinent information the City of Tamarac Commission on preparations and implementation needs for a response to the novel H1N1 influenza. 1' To provide an overview of the three Memorandums of Agreement between the City and the Simard County Health Department (BCHD) required in order to be prepared for the response. •' To discuss immunization of City employees, families and volunteers. 2009 Influenza A (H1N1) Vaccine Provider Agreement: Exhibit 1 City Responsibilities Executed with the EMS Medical Director Required to receive the vaccinations • RuMist — Nasal spray vaccine • • • Non -preservative vaccines for pregnant woman and "•• children t3 years old • Multi -dose vaccine vials for single adult dose administration. JSets forth the proper receiving, handling, storing and dispensing of the vaccine Immunity under the Public Readiness and Emergency Preparedness (PREP) Act ;.%Immunization by Paramedics �Agreement: Exhibit 2 City Responsibilities EMS Medical Director approves Paramedics to administer vaccine • Maintain training records of paramedics, authorizes the administration of the vaccine Sets forth the proper receiving, handling, storing and dispensing of the vaccine • Quality control • Maintain Confidentiality of files where applicable with HIPAA Immunity under the Public Readiness and Emergency Preparedness (PREP) Act City "Healthy" POD (Closed) Fire Administration / Logistics • Base of Operations • Logistics receiving of vaccine and disposable goods for administration. Facilities Design Considerations • Adequate parking and access for ADA individuals • Pedestrian POD Flow in a one-way direction • Entrance with Medical Triage for symptomatic individuals • Several Rooms/Areas Required • Completion of Vaccine questionnaire - Adequate GreeterslTraff c to help indv duals complete forms and assist in travel throughout the POD \'milPublic POD Agreement: Exhibit 3 City Responsibilities j o Required for the City to operate an Open POD, if desired Sets forth the execution of the first two agreements • 2009 Val Provider Agreement • Paramedic Immunization Agreement Outlines the guidelines for operating a POD • Staffing configuration and requirements • May increase or decrease based on need �... • Sets forth the proper receiving. handling, storing and dispensing of the vaccine ® • Vaccine security and EMS response Provides federal immunity for City 11 City "Healthy" POD (Closed) Facilities Design Considerations - continued • Several Rooms/Areas Required r v Medical Screamers ' Vaccination Area — Vaccine form completion m advance of POD . Ds, creases.,00d POD periurrel ... Reduces time mmugn POD • Medical Education & Exit Interview •. Data Entry (on -site or remote) • Targeted through -put between 8.00 — 12:00 minutes • Target number of up to 60 individualSihour with a minimal staff • 13-15 non -medical and up to &8 paramedics HIM Vaccination = Flu Prevention! 4 Adults := 1 vaccine (15 micrograms) • Strong immunity>75% Children's Vaccination • 10- 17 yrs = 1 vaccine, strong immunity>76% • <10 years old = 2 vaccines, 28 days apart • strong immunity>75% Protection within 8-10 days for adults after flu vaccinations, antibodies develop that protect against influenza infection • Flu vaccines are virus specific and do not protect against other flu -like illnesses caused by non -influenza viruses. Questions and Answers