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HomeMy WebLinkAbout2007-06-19 - City Commission Special Workshop Meeting MinutesSPECIAL WORKSHOP MEETING CITY COMMISSION, CITY OF TAMARAC, FLORIDA TUESDAY, JUNE 19, 1007 SATELLITE CITY HALL 4267 W. COMMERCIAL BOULEVARD TAMARAC, FL 33319 CALL TO ORDER: Mayor Flansbaum-Talabisco called the Special Workshop Meeting of the City Commission to order on Tuesday, June 19, 2007, at 9:05 a.m., in Satellite City Hall, 4267 W Commercial Boulevard, Tamarac, FL. PRESENT: Mayor Beth Flansbaum-Talabisco, Vice Mayor Marc L. Sultanof, Commissioner Edward C. Partner, Commissioner Patte Atkins -Grad, and Commissioner Harry Dressler. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Samuel S. Goren, Deputy City Manager Michael C. Cernech, Assistant City Manager Diane Phillips, Human Resources Director Maria Swanson, Director of Utilities Ray Gagnon, Public Works Director Jack Strain, Fire Chief Jim Budzinski, Building and Code Compliance Director Gary B. Jones, Director of Parks and Recreation Greg Warner, I.T. Director Levent Sucuoglu, Financial Services Director Steven C. Chapman, Community Development Director Jennifer Bramley, Interim Public Information Officer/Economic Development Officer Andrew Berns, BSO Commander Marc Duguay, Executive Officer, Management Intern Anthony Campbell, and City Clerk Marion Swenson. City Manager Miller said all executive team members participated in this morning's recommendations. Should the Mayor and City Commission decide this is the direction we are to go, we will need to speak with affected staff as well as those not affected. There are still unanswered questions from Tallahassee, and a copy of the Bill is not available yet. Our recommendations are based on the best information we have; we are on target and have followed the legislation as it went through the process. Finance staff has made recommendations on the constitutional side of things and nobody can predict what will happen two to five years out. It is important to recognize that Tamarac has been doing strategic planning for the last 10 years and we always look five years out from the present budget. Consideration of the impacts of our recommendations is most important this budget year. City Manager Miller reviewed the historical prospects, legislative process, and the framework leading up to creation of the proposed budget. Commissioner Portner asked, with Tamarac being just about built out, if it would be necessary to add more personnel to the fire department, and if the Fire Department and BSO would remain static. City Manager Miller said he did not believe it would be necessary to increase personnel and we are not recommending reductions to BSO; we have a contract with them and are in good shape. Special Workshop Meeting June 19, 2007 Page 1 of 6 Vice Mayor Sultanof said he is on the Board of Trustees for University Hospital and in Kings Point many people are moving so there is a decrease in the senior population. The hospital emergency room informed Vice Mayor Sultanof that there has been an increase in younger people going to the hospital due to the change in demographics. Vice Mayor Sultanof asked if this is to our advantage or disadvantage regarding how we provide services. Fire Chief Budzinski said it balances out as the biggest users of emergency services are seniors and youth. Commissioner Dressler discussed the possibility of the Constitutional Amendment passing on January 29t" and the effect it would have on our property tax base. Additionally, according to his calculations in year one with the roll back and 9% reduction we would realize a loss of $5 million; in year two another $5 million if the Constitutional Amendment passes. City Manager Miller said our sub -total would be a $10.1 million loss over two years. Financial Services Director Chapman spoke of the average personal income growth calculated by the State Department of Revenue, which is now calculated at 4.5%. City Manager Miller spoke of the $100,000 Senior Homestead Exemption and the $25,000 tangible property tax. The old exemptions would go away and be replaced with the new. There is a $1 million per year estimated loss in future annual growth revenues. The departments produced budget plans based on 5%, 10% and 15% cuts. Financial Services Director Chapman gave projections based on different scenarios and explained how each would affect our fund balance. Commissioner Portner spoke of a utility tax as a viable revenue stream. City Manager Miller spoke of the possibility of the Commission utilizing their override ability with regard to millage rates. Vice Mayor Sultanof asked if a utility tax would be permitted by the State and City Attorney Goren said he is not sure, but the new Bill that was approved by the Governor includes language indicating if a Commission tries to enact additional revenue tax they will be penalized. The enrolled Bill has not yet been published, but 99% of what City Manager Miller and Financial Services Director Chapman are describing is included in the Bill. There are a small amount of objectionable issues, such as cities being required to comply with statute, but if they do not the Governor is able to dismiss the Commissioners. Commissioner Portner confirmed a utility tax would bring in $4 million and a fair amount of people in Tamarac have never paid property taxes; we need to look into this seriously. Special Workshop Meeting June 19, 2007 Page 2 of 6 l Each department director explained their budget reductions. Commissioner Portner confirmed the State requires two people on an emergency rescue vehicle and one of those must be a paramedic, and the level of service would not be impacted. City Manager Miller discussed reductions in the general fund and other reductions which include 71 positions, of which 33 are full time, 7 part time, and 31 temporary. The tax proposals on the January 29t" ballot have a negative fiscal impact. The legislative tax cuts have given us some hard choices to reduce services and balance the budget. We will continue to provide the best services we can within allowable fiscal parameters. Vice Mayor Sultanof questioned cuts in BSO and asked when the contract is up. City Manager Miller said we are just looking at special detail cuts; the contract is up in 2009. Vice Mayor Sultanof questioned closure of the Aquatic Center during the winter months and asked if we are due any money from the County for the Aquatic Center. Director of Parks and Recreation Warner said other municipalities and the County close their pools for the winter due to low attendance. All monies have been received for the Aquatic Center for construction and we bill the County for swim lessons given at the Aquatic Center. Vice Mayor Sultanof questioned the reduction in camp programs and fee structure revisions. Director of Parks and Recreation Warner said he will bring a resolution to the Mayor and City Commission for an increase in fees. Commissioner Atkins -Grad said December is a busy time with kids on vacation and questioned whether the pool could be opened during the winter break. Director of Parks and Recreation Warner said traditionally aquatic centers do not draw large crowds during that time. Commissioner Dressler spoke of fire rescue response time if one unit is on a call and it is serious enough to warrant more responders. Fire Chief Budzinski said the impact would be minimal; we have situations now where we use the same process and sometimes, even with three people on the scene, we need additional assistance. Commissioner Dressler spoke of non -normal events, such as hurricanes, and the increased demand for lifesaving services. Fire Chief Budzinski said we would still follow the same theory as we have in the past; during a disaster there is a normal overlap of shifts and units are staffed with two responders instead of three. Additionally, during times of disaster we would utilize our volunteers, such as CERT members and cadets. Commissioner Dressler questioned whether there is more that can be done for long term planning in developing volunteer resources and Fire Chief Budzinski said in certain areas those programs work. It is his experience that looking for volunteers throughout the community is limited, as it takes a large commitment to get into that type of program for it to be effective. Commissioner Dressler questioned the ability of the County to fill in gaps for transportation and Director of Parks and Recreation Warner said that remains to be seen. Special Workshop Meeting June 19, 2007 Page 3 of 6 City Manager Miller added we still will be using the para-transit for people most in need of transportation. Ridership has been low on the fixed transit system and most City Managers are making the same cuts. Commissioner Dressler spoke of the ability of the Mayor and City Commission to make decisions that may not be popular with the residents and political ramifications. Commissioner Portner questioned the impact of reductions with the union. Fire Chief Budzinski responded he will be talking with the union. We have an obligation to live within the budget and we can only provide services within that limitation; how we do that is our responsibility. Commissioner Portner spoke of placing laid off personnel in positions that are not currently filled and Human Resources Director Swanson explained seniority and the qualifications of an employee to fill another position. Vice Mayor Sultanof said this is the best group of people in Broward County and he complimented the City Attorney on the work he has done for the City. Commissioner Dressler confirmed it is reasonable to expect increases in fixed expenses down the road even if there is no January referendum, as we will still be looking at reduced revenues given the cash outflows. Commissioner Atkins -Grad spoke of the increase in population and questioned how the new construction would affect our tax base. Financial Services Director Chapman said projections are for about $1 million per year. Commissioner Atkins -Grad spoke of advising the public about things that will affect them and using signage at our various facilities. Mayor Flansbaum-Talabisco said forces are mobilizing as far as unions, PTA's and other organizations affected by the cuts. We are doing the best we can to keep things going, but if we find a way to make our cuts so the public does not feel affected; the public will then come away feeling the City was not as fiscally responsible as it could have been. Education is a huge part of what lies ahead and Mayor Flansbaum- Talabisco said she does not feel the public understands what this is all about. City Manager Miller said with the exception of the bus system, the public will not see the real drama next year, but they will in time. Mayor Flansbaum-Talabisco and Commissioner Atkins -Grad made interesting points — how do we want to release this information. Mayor Flansbaum-Talabisco expressed concern about the impact of cuts to the fire rescue service. City Manager Miller explained many cities have only two people on a rescue unit. Mayor Flansbaum-Talabisco agreed, but added we have three and it is hard to take things back. People are still talking about BSO officers taken off the street in our last contract. Cutting back on BSO details is also a concern to Mayor Flansbaum-Talabisco.. Mayor Flansbaum-Talabisco asked if consideration has been given to Satellite City hall and perhaps closing this facility. Financial Services Director Special Workshop Meeting June 19, 2007 Page 4 of 6 Chapman responded there is one additional year of obligation in the lease; this will be in the next budget. Fire Chief Budzinski explained on a local level the City chose to add a third person to the units; legally this is not required. Mayor Flansbaum-Talabisco added the public will scrutinize everything we are doing; when they say they want three people on a unit what will we do? Perhaps we can close Satellite City Hall and not keep the Tamarac Community Center open evenings. City Manager Miller said if there is no reduction in the Fire Department then there will have to be another 5% cut for all the other departments in order for us to come up with the $800,000 we would have from fire cuts. If we do that, we will be cutting core services. Years ago, Fire and Ambulance services were relied on from the private sector and this was ratcheted up year after year. There have been large increases in Fire salaries and pensions and at this time, Fire and BSO comprise 60% of our budget. Other departments are doing critical things as well and an additional 5% would impact the public. While it is nice to have three people on a unit, it is by no means necessary. We can rely on our interlocal agreements with other cities and stations and still maintain our six minute response time. Mayor Flansbaum-Talabisco said in two years we will come back to the table for our Firefighter Contract and there have been conversations at workshops to explore other options. The biggest thing is public perception. Vice Mayor Sultanof explained we have expanded our services from rural to metropolitan; if we bite the bullet then the public will also have to bite the bullet. Vice Mayor Sultanof said he is an advocate of turning the Fire Department over to the County. The bus service has had a low ridership. We must square our shoulders and pick up the pieces and move on. Tamarac is in good shape. Several years ago, Commissioner Portner recommended a utility tax. This commission is responsible and will do a good job; the public must understand what we are doing. Mayor Flansbaum-Talabisco asked if there have been many questions by the press and Interim Public Information Officer/Economic Development Officer Berns said they are minimal. City Manager Miller said the 15 positions from the Fire Department include vacancies and attrition. We will meet with the union, and the union may come back and present us with options so that we will not have to make these cuts. Mayor Flansbaum-Talabisco said it is important that the information gets to the public and they are aware we have two transportation systems; para-transit and fixed routes, and we will continue to use the para-transit. Commissioner Dressler said the Mayor and City Commission are responsible for setting service levels. Anything that impacts wages, benefits or working conditions must be discussed with the unions. Special Workshop Meeting June 19, 2007 Page 5 of 6 Vice Mayor Sultanof expressed concern that the public not panic over the cutbacks. The most vital services are health and safety and the public will recognize what it is we must do and they will feel the Mayor and City Commission are responsible. Deputy City Manager Cernech spoke of the negative impacts to the cities with regard to the legislature's decisions. The Fire Department's budget this year is $17 million and increases over $1 million each year. This is greater than the 5% each department would have to cut to make up the difference for Fire Department cuts. Ad valorem tax collections are limited to less than the 5% unless there is an override. We can not afford our Fire Department under its current structure. We must do what City Manager Miller says; make our reductions now or give our Fire Rescue to someone else at a rate we can afford. Commissioner Dressler spoke of the difference in corporate and public responses to the press. Assistant City Manager Phillips said while she understands Commissioner Dressler's position, it is important to craft a uniform message to the press with regard to cutbacks. Deputy City Manager Cernech said the Mayor and City Commission will be presented with a proposed budget for their consideration; staff is proposing a budget that eliminates 15 firefighter positions. While the Mayor and City Commission can say the budget is under review and they have not made any decisions yet, staff will have to respond differently, as staff is proposing the budget. Commissioner Dressler said this is a difficult situation as things are being imposed upon us, and people vote their pocketbooks. Mayor Flansbaum-Talabisco adjourned the special workshop meeting at 11.53 a.m. Marion Swenson, CMC City Clerk Special Workshop Meeting June 19, 2007 Page 6 of 6 1 B r-� a� Q) � o � o O � W Q) L 70 cz u y Q) 0- PL� 0) ct u �"1 C) 4- 4-a � O � O (3) O o u O �. U -. O 4) 0) 0) CO L o O i .. I i Q O 0 0 N 0 m O� � -Fn -(n -(n 70 O O 7- N N N � � O � � - O O O �_ (n (f �-- % - • rl - W- O O O O O O O 0--- L6 O O C'7 � o O N �""� U d- LO (D CD LO LO (Y) Co C: .Ucm -i cz y--- � O O cry O � -� `� -,,�., cm Q O 0 aD 4-1a a� cn � a� L E QU .. 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