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HomeMy WebLinkAbout2002-01-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC WORKSHOP MEETING CITY COMMISSION OF TAMARAC, FLORIDA JANUARY 7, 2002 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, January 7, 2002, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward C. Portner, Commissioner Gertrude Mishkin, and Commissioner Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Assistant City Manager Michael Cernech, and City Clerk Marion Swenson. 1. JANUARY 9 2002 AGENDA ITEMS: a. Item No. 12: LOBBYING SERVICES AGREEMENT: (TR9644) Executing an agreement between the City of Tamarac and Ronald L. Book, P.A., for lobbying services. City Manager Jeffrey L. Miller gave a presentation and noted the contract includes requirements for monthly written reports, weekly reports during the legislative session and quarterly appearances before the Commission. Commissioner Portner questioned the necessity for a lobbyist in the face of current revenue restraints in Tallahassee and Commissioner Roberts said now is the time a lobbyist is needed. Commissioner Roberts and Mayor Schreiber said since the process has gone this far, we should move forward. Vice Mayor Sultanof said more discussion is needed on the goals and direction of the City, and he would not support the agreement at this time. Commissioner Portner and Vice Mayor Sultanof suggested pulling the item from the agenda. After discussion, Mayor Schreiber, Commissioner Roberts and Commissioner Mishkin expressed an interest in keeping the item on the January 9th agenda, while Commissioner Partner and Vice Mayor Sultanof expressed an interest in pulling the item off the agenda. b. Item No. 10(b): AGREEMENT- FLORIDA COCA -COLA BOTTLING COMPANY: (TR9495) Executing a Corporate Sponsorship Agreement with Florida Coca-Cola Bottling Company to provide certain vending and beverage services and sponsorship support services to the City for a term of five years with the option to renew for two additional years; providing for the allocation of proceeds to the Tamarac Athletic Federation Scholarship Fund and the Tamarac Employee Social Fund. Parks and Recreation Director Kathleen Margoles gave a presentation and explained the differences between the Pepsi and Coca-Cola agreements. Commissioner Portner questioned the contract length and revenues generated. Parks and Recreation Director Margoles said it is a 5-year agreement and the city will receive a percentage of vending machine sales. C. Item No. 100): BEAUTIFICATION GRANT - MAINLANDS 6 CIVIC ASSOCIATION: (TR9637) Awarding a Neighborhood Beautification Grant to the Mainlands 6 Civic Association in an amount not to exceed $3,000 for landscape improvements on NW 50th Street; authorizing the appropriate City officials to execute a maintenance agreement between the City of January 7, 2002 City Commission Workshop 1 Tamarac and Mainlands 6 Civic Association. Project Manager (Solid Waste/Recycling) Jean Dupuis gave a presentation. Mayor Schreiber asked if this is an ongoing program and whether any community is eligible. Assistant Director of Public Works Mark Greenspan said any civic association meeting the criteria may apply, the project has to be on public property and the program is now closed but will be open again in the spring. Mayor Schreiber questioned the legalities concerning the public property requirement and City Attorney Kraft said there are other programs for private property. Vice Mayor Sultanof asked about the cap and Project Manager (Solid Waste/Recycling) Dupuis said it was set at $3,000 because it was unknown what the response to the program would be. Mayor Schreiber said the program is very worthwhile and Commissioner Partner thanked Project Manager Dupuis and Assistant Director of Public Works Greenspan for the Mainlands 6 project. Mayor Schreiber said the wording in the agreement regarding termination and return of funds is unclear, and City Attorney Kraft said the refund speaks to the maintenance period. d. Item No. 10(k): FIRE RESCUE SERVICES: (TR9643) Supporting the provision of high quality fire and rescue services for the residents of Tamarac; supporting Tamarac Fire Rescue Department in the delivery of emergency services to our citizens; supporting improvement of fire rescue services throughout Broward County; supporting the concept of home rule. Fire Chief Jim Budzinski gave a presentation and noted the County Commission workshop meeting scheduled to discuss fire rescue services was postponed to January 15th. Commissioner Portner said he is not interested in the county coming into Tamarac. e. Item No. 10(n): GENERAL FUND BUDGET AMENDMENT: (TR9613) Creating a reserve account titled "Reserve for Economic Stabilization" in the general fund in the amount of $2,000,000; approving all necessary budget transfers. Interim Finance Director Michael Cernech gave a presentation and noted the economy is in a recession. This account would offset possible decreased general fund revenues in FY02 and puts funds away for future uses or to defer future property tax increases. Mayor Schreiber questioned creation of this fund and Interim Finance Director Cernech said the goal is to give the Commission different options when needed, and it would be easier to tap these reserves over other designated reserves. Vice Mayor Sultanof said this is in preparation for an anticipated shortfall. Commissioner Portner asked if this would be a rainy day fund and whether monies could be used for incentives. Interim Finance Director Cernech said it would not be a rainy day fund and funds would be set aside for FY02, FY03, etc., if a shortfall occurs, to be used for future debt service, operating expenses, etc. Ultimately, the money would be in the bank and expendable at the Commission's direction. Mayor Schreiber explained the difference between incentives and this fund, and Commissioner Roberts asked if Commission approval would be required to spend these monies. City Manager Miller responded in the affirmative. Commissioner Mishkin expressed her approval. f. Item No. 11: APPOINTING ONE REGULAR MEMBER AND A CHAIRPERSON TO THE INSURANCE ADVISORY BOARD: (TR9638) Motion to approve Resolution appointing one (1) regular member to the Insurance Advisory Board to complete an unexpired term ending June 27, 2002; appointing a Chairperson to the Insurance Advisory Board to complete an unexpired term ending June 27, 2002. City Clerk Marion Swenson gave a presentation. Commissioner Portner said Mayor Schreiber is liaison for this board and asked for a recommendation for Chairperson. Mayor Schreiber said Dr. Krause would be a good choice. January 7, 2002 City Commission Workshop 2 Commissioner Portner questioned Item 10(I) on the consent agenda. Item 10(I). SUPPORTING AND ENDORSING THE MOVEMENT AND ACT TO LEAVE NO CHILD BEHIND (S.940/H.R. 1990): (TR9646) Supporting and endorsing the Movement and Act to Leave No Child Behind (S.940/H.R.1990); declaring Tamarac as a "Leave No Child Behind City"; authorizing and directing the City Clerk to provide copies of this Resolution to the Broward County Legislative Delegation. City Clerk Swenson said the resolution is in support of legislation that has not yet been passed. Commissioner Partner asked about funding for Head Start and whether there is a subsidy for employed people. City Clerk Swenson said funding is focused on childcare. Commissioner Portner said he fully supports this act. Mayor Schreiber questioned the status of Item 13 on the regular agenda. Item 13. MOTION FOR RECONSIDERATION OF TEMPORARY RESOLUTION 9432 - SPECIAL EXCEPTION - WESTWOOD APARTMENTS granting a Special Exception to allow the construction of more than one (1) principal building on a plot in an R-4A (Planned Apartment District) zoning category to Westwood Apartments, located on Nob Hill Road and Westwood Drive; specifically Parcel "A" of the "Nab Hill/Westwood Plat", according to the Plat thereof as recorded in Plat Book 144, Page 3 of the public records of Broward County, Florida; Case No. 2-Z-01; providing for conditions of approval. City Attorney Kraft explained that this item, as well as Items 14 and 15, are all procedural matters and substance will not be discussed, therefore they are on the regular agenda. If the motions are approved, the items will be quasi-judicial hearings at the following Commission meeting. 2. UPDATE ON LIBRARY CONSTRUCTION: Community Development Director J. Christopher King gave a presentation and said after several meetings with library staff, a preliminary agreement regarding the appearance of the library has been reached and the time frame for completion has been shortened to 1 to 1 '/2 years. Mayor Schreiber said it could be possible to push for completion by March 2003. Community Development Director King said his department would do everything it could to expedite city permitting. Mayor Schreiber spoke about the condition of the property where the library is to be built and Commissioner Roberts suggested City Manager Miller put the county on notice to clean up the property. 3. DISCUSSION OF SUPPORT FOR A STATE APPROVED TRAUMA CENTER AT WESTSIDE REGIONAL MEDICAL CENTER: Mayor Joe Schreiber said he was contacted by Barbara Effman, Westside Regional Medical Center Board of Trustees, and asked for a resolution supporting their application for a trauma center. Vice Mayor Sultanof said he spoke to Jim Crookshank, University Hospital, and Ms. Effman, both of whom favor the center and he suggested the Commission support the efforts. Commissioner Portner asked about the location and responsibility for the cost. City Manager Miller said the center would be in Plantation and Ms. Effman added that the hospital would pay for the service, with no cost to the state, county, or city. 4. DISCUSSION OF PROPOSED TAMARAC TRANSIT CHANGES: Parks and Recreation Director Kathleen Margoles gave a presentation and said a meeting would be held on Tuesday, January 8, between Broward County Transit, representatives of Shaker Village and the City of Tamarac to discuss service in Shaker Village. Broward County's concern is that the speed bumps could cause damage to the vehicles and endanger passengers. Vice January 7, 2002 City Commission Workshop 3 Mayor Sultanof asked who is responsible for maintenance of the vehicles. Parks and Recreation Director Margoles said it is the city's responsibility, and Parks and Recreation Director Margoles suggested a letter supporting the route be sent to the county commission. 5. DISCUSSION OF NEIGHBORHOOD REVITALIZATION OF 75T" STREET: Community Development Director J. Christopher King gave a presentation and said that vacant Lots 48, 49, and 50 were purchased by the 7th Day Adventist Church in October. Since the church bought the property, previous discussions of turning it into a park are moot. At this time, there are no plans from the church to develop the property. Mayor Schreiber spoke about the history' of the area and said work could still be done to improve roads. Community Development Director King noted that roads in the area are programmed for improvement next year. Discussion was held regarding large-scale parking and special event permitting. Commissioner Roberts questioned whether a parking lot on the property would require Commission approval and Community Development Director King responded in the affirmative. 6. REPORT ON OAK TREE PLAZA ANNEXATION: Community Development Director J. Christopher King gave a presentation and said he met with Fort Lauderdale Mayor Naugle and Commissioner Portner on November 281h to discuss this matter. Community Development Director King said the majority of the property and frontage is in Tamarac, and Mayor Naugle agreed to look into de -annexing the rear portion provided that the front portion of the parcel to the west is de -annexed by Tamarac. The previous agreement regarding fire rescue services, etc., would then have to be re -worked. Mayor Schreiber asked why Fort Lauderdale wants the southeast corner of the parcel west of the Oak Tree Plaza property. Community Development Director King said this would provide unified control over these parcels and would square off the boundaries. Commissioner Roberts questioned costs for providing fire service before and after the proposed change and Community Development Director King said under the mutual aid agreement, whether the property lied in Tamarac or Ft. Lauderdale, Tamarac would most likely be responding to this area. There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 11:10 a.m. Marion S enson, CIVIC City Clerk January 7, 2002 City Commission Workshop 4