HomeMy WebLinkAbout2002-01-22 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
WORKSHOP MEETING
CITY COMMISSION OF TAMARAC, FLORIDA
JANUARY 22, 2002
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to
order on Tuesday, January 22, 2002, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW
88t" Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward C.
Portner, Commissioner Gertrude Mishkin, and Commissioner Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Assistant City
Manager Michael Cernech, and City Clerk Marion Swenson.
1. JANUARY 23, 2002 AGENDA ITEMS:
a. Item No. 6(i): AGREEMENT - STREET LIGHTS - FLORIDA DEPARTMENT OF
TRANSPORTATION: (TR9640) Upgrading thirty-two (32) street lights and installing an
additional eighteen (18) street lights along Commercial Boulevard from the Florida Turnpike to
NW 315t Avenue by the Florida Department of Transportation; entering into an agreement to
maintain said street lights. Public Works Director Raj Verma gave a presentation and noted
this is part of the same project presented by DOT that includes resurfacing, street lights, and
median improvements. Mayor Schreiber questioned the annual maintenance costs and
completion date. Public Works Director Verma said the $2,000 per year allocated is for energy
costs, projected from past experience, and the city will also maintain the lights. The contract is
in Tallahassee and it is hoped work will begin this year. Vice Mayor Sultanof asked who will
own these lights and Project Manager Amber Denney said DOT will own them, with
maintenance being the city's responsibility. Commissioner Portner asked if the burned -out
lights between 50t Street and the turnpike would be replaced. Public Works Director Verma
said this is not part of the agreement but he would look into it. Commissioner Portner
questioned additional costs for routine business, the appearance of the lights, additional
funding in the future, and average life expectancy of the bulbs. Public Works Director Verma
said all the lights should look the same, and Project Manager Denney said additional funding in
the future encompasses energy costs and she will research the average life of the bulbs.
Mayor Schreiber asked if the city will have input regarding the appearance of the lights and
Public Works Director Verma said this is a possibility, but would be a cost to the city if the
lights were beyond the basic lights provided by DOT. Commissioner Roberts asked if the city
is responsible for replacement of lights damaged by a traffic accident, and Public Works
Director Verma responded that claims would go through Risk Management.
b. Item No. 6(o): SUPPORTING THE ESTABLISHMENT OF A BROWARD COUNTY
TASK FORCE TO STUDY THE DEVELOPMENT OF AN INTERLOCAL AGREEMENT FOR
FIRE RESCUE: (TR9661) Supporting the Group City Emergency Medical Service Coalition of
Broward County, Florida, Inc.'s efforts to support the establishment of a Broward County Task
Force, based upon representative population to study the development of an Interlocal
Agreement for fire rescue, provided that the Agreement be fair and representative of Broward
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City Commission Workshop
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County and includes the parameters of the four (4) priority areas articulated by the Group
Cities Coalition in their report of December 2001. Fire Chief Jim Budzinski gave a presentation
and said this was a request from the mayor of Margate for the formation of a task force whose
representatives reflect the cities in Broward County. Mayor Schreiber asked who composes
the task force and Chief Budzinski gave the names of members that are to be voted on today
by the County Commission. Chief Budzinski said the task force is to review fire rescue
services in Broward County as well as agencies throughout Broward County. A number of
items were identified to be reviewed. Mayor Schreiber said cities should avoid the county's
efforts to have them pick up county service and put the county in control. Chief Budzinski said
depending on the purpose of the task force, it may be or may not be representative of all the
agencies in the county. The City of Tamarac resolution asks for better representation and will
be brought to the City Commission before tomorrow's meeting.
Commissioner Portner questioned the lack of landscaping at Wendy's in Item 6(e) on the
consent agenda. Item 6(e). PERFORMANCE BOND RELEASE - WENDY'S OLD
FASHIONED HAMBURGERS: (TR9645) Releasing a Public Improvement Performance Bond
in the form of Surety Bond #6120813 from Safeco Insurance Company of America in the
amount of $14,450.00, subject to the receipt of a one year Warranty Bond in the amount of
$4,324.50 for the Water Distribution System Improvements installed by Wendy's International,
Inc., for the Wendy's Old Fashioned Hamburgers Project located at 8901 West Commercial
Boulevard. Community Development Director King said landscaping would be installed per the
site plan and reviewed and inspected by Public Works. Community Development Director
King noted he recently viewed the site and it appears the material does not meet the plan
requirements. Staff will make an on -site inspection today.
Regarding Item 6(g) on the consent agenda, Commissioner Portner asked what type of
improvements would be available. Item 6(g). CONTRACT AWARD — CDBG BARRIER
FREE HOUSING: (TR9636) Awarding Bid No. 02-09B entitled, "CDBG Barrier Free Housing"
and approving the Contract between the City of Tamarac and the Stein Gerontological Institute
for a one (1) year period commencing upon the execution of the Contract with the option to
renew for four (4) additional one (1) year periods. Economic Development Manager Reed -
Holguin said improvements could include stair removal and ramp installation, lowering
countertops, bathroom renovation, etc. Commissioner Portner asked about the limitations on
funding per individual and whether there are requests for these kinds of improvements.
Economic Development Manager Reed -Holguin said there is a $15,000 maximum per home
and as CDBG waiting lists are gone through on a first come, first qualified basis, those needing
these types of improvements will be found. Mayor Schreiber questioned repeated repairs to
the same property and said applicants should be instructed to follow the rules, that repairs
beyond what is necessary will not be made.
Commissioner Partner said in light of the recent news regarding consulting firms, staff should
ensure the consultants in Item 60) are extremely careful regarding the city's money. Item 60).
SECOND AMENDMENT TO AGREEMENT — PUBLIC FINANCIAL MANAGEMENT INC.:
(TR9652) Executing a second addendum to the existing agreement between the City of
Tamarac and Public Financial Management, Inc., exercising the option to renew financial
advisor services for an additional year effective October 1, 2001 through September 30, 2002,
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City Commission Workshop
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With regard to Item 6(m) on the consent agenda, Commissioner Partner asked if this had
anything to do with the recent attempt in Tallahassee to get funding. Item 6(m). GRANT
APPLICATION - EMERGENCY PREPAREDNESS ASSISTANCE TRUST FUND: (TR9658)
Authorizing an Application for an Emergency Management Preparedness and Assistance Trust
Fund (EMPATF) Competitive Grant in an amount not to exceed $200,000 for construction of
an Emergency Operations Center (EOC). Assistant to the City Manager Diane Phillips gave a
presentation and said this is a different funding source and different project. Commissioner
Roberts asked if the city had applied before and Assistant to the City Manager Phillips
responded in the affirmative, but there had been a staff review and comments on last year's
application before preparing this submission.
Regarding Item 6(I) on the consent agenda, Commissioner Roberts asked how much these
services were utilized in the past and their cost. Item 6(I). INTERLOCAL AGREEMENT -
INSPECTION AND PLAN REVIEW: (TR9651) Executing an Interlocal Agreement between
Broward County and the City of Tamarac for Inspection and Plan Review Services to be
performed by the Broward County Building Code Services Division in the event there is a staff
shortage at a rate of Forty Dollars ($40.00) per hour. Building Official Paul Gioia said $90,000
was spent on services last year, which is less than the cost of hiring additional inspectors.
Commissioner Roberts asked if other cities help out and Building Official Gioia explained the
agreement between cities to exchange services. Commissioner Roberts asked if Tamarac is
paid for its employees utilized by other cities, and Building Official Gioia said the work is
performed after hours and employees are paid directly.
Mayor Schreiber asked if occupants of Commerce Park would benefit from Item 6(k) on the
consent agenda. Item 6(k). AGREEMENT - GREEN ACRES LAWN SERVICE, INC.:
(TR9641) Awarding Bid No. 02-05B to Green Acres Lawn Service, Inc. for conversion of the
irrigation system on Hiatus Road from the city's potable water supply to a non -potable water
source; executing an agreement with Green Acres Lawn Service, Inc.; authorizing an
expenditure in an amount not to exceed $48,342. City Manager Miller explained only the right-
of-way on Hiatus Road would be irrigated.
2. DISCUSSION OF DISBURSEMENT OF SPONSORSHIP FUNDS TO SPORTS
LEAGUES: Parks and Recreation Director Kathleen Margoles gave a presentation and said
the Coca Cola agreement was approved by the Commission at the last meeting, which was the
culmination of a process started in July. The benefit to the city is that $5,000 will be given by
Coca Cola to be dispersed to the sports leagues. Since Tamarac Athletic Federation was
unable to come to terms with the agreement, member leagues will apply directly to the city for
up to $700 in sponsorship funds.
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SHERIFF'S OFFICE ACCOMPLISHMENTS FOR TAMARAC: Chief Kenneth Dugger gave a
brief presentation and introduced Lt. Bill Friel. Lt. Friel gave a presentation and stressed that
crime is down in Tamarac, and reiterated all of BSO's accomplishments for the past year.
Mayor Schreiber asked Chief Dugger to contact the DOT regarding reflective street signs. City
Manager Miller said it is not often that one sees this kind of report in a city where the
demographics are changing as fast as Tamarac's. It is an excellent report, and BSO and Chief
Dugger are doing a great job.
January 22, 2002
City Commission Workshop
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4. DISCUSSION OF GROUP CITY EMS COALITION REPORT AND YEAR-END
SUMMARY OF FIRE DEPARTMENT STATISTICS: Fire Chief Jim Budzinski gave an
overview of the Fire Department's activities and progress over the past year, and explained a
new program forthcoming for high school students enabling them to spend a work day with the
Fire Department to get a feel for the job responsibilities. Mayor Schreiber questioned the fee
for CPR classes and Chief Budzinski said it is $5 for each resident to take the class. By
charging a minimal fee, the Fire Department feels this will discourage people signing up for,
but not attending scheduled classes.
Vice Mayor Sultanof said he attended a meeting with Don Fisher regarding the library property.
Mr. Fisher said he received the city's letter regarding dumping on the library property, and
since the inquiry, Mr. Fisher intends to have a fence erected around the site. Vice Mayor
Sultanof suggested Community Development Director King follow up on the matter.
Mayor Schreiber questioned the Parks and Recreation calendar and the cost of production.
City Manager Miller said the Commission had requested information on Parks and Recreation
activities they might want to attend and the calendar was produced for that purpose.
Commissioner Roberts said she was asked to be on the Principal Selection Committee for the
new middle school and a meeting will be held on Thursday, January 24t". Boundary changes
are underway and it appears that students from Tamarac Elementary should be going to
Middle School II.
Mayor Schreiber said he had been invited to the U.S. Conference of Mayors in Washington,
D.C., which is in session today. A meeting with President Bush and a train trip to New York
City to meet the new mayor is planned for the conferees.
There being no further business to come before the City Commission, Mayor Schreiber
adjourned the workshop meeting at 11:20 a.m.
Marion S enson, MC
City Clerk
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January 22, 2002
City Commission Workshop
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