HomeMy WebLinkAbout2000-02-22 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
NOTICE OF WORKSHOP MEETING
CITY COMMISSION OF TAMARAC, FLORIDA
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City
Commission to order on Tuesday, February 22, 2000, at 9:30 a.m. in Room 105 of
Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida.
PRESENT: Mayor Schreiber, Vice Mayor Mishkin, Commissioner Roberts, and
Commissioner Sultanof. Commissioner Portner arrived at 9:50 A.M.
ALSO PRESENT: City Manager Miller, Assistant City Manager Hemstreet, City
Attorney Kraft and City Clerk Gold.
1. FEBRUARY 23, 2000 AGENDA ITEMS:
a) Item #6(c), (TR8898) LEASE AGREEMENT: Executing a Site Lease
Agreement with Sprint Spectrum L.P., for the installation of a telecommunications
antenna and associated equipment. MIS Director Sucuoglu gave a presentation. Vice
Mayor Mishkin questioned liability, and City Attorney Kraft said there is a hold harmless
provision in the lease. Commissioner Sultanof asked about the 5% annual increase and
MIS Director Sucuoglu responded.
b) Item #6(e) VEHICLES AND CONSTRUCTION EQUIPMENT
(1). PURCHASE OF VEHICLES AND CONSTRUCTION EQUIPMENT:
(TR8906) Purchasing vehicles and construction equipment; authorizing an expenditure
in an amount not to exceed $463,310 utilizing State of Florida Purchasing Agreements
and/or the Florida Sheriffs Association Purchasing Agreement.
(2). AWARD OF BID: (TR8917) Awarding Bid #00-0413 entitled "Hydraulic
Boom Crane Truck" to Florida Hydraulic Machinery, Inc., the lowest responsive and
responsible bidder, in the amount of $95,829. Public Works Operations Manager
Greenspan gave a presentation on Temporary Resolutions 8906 and 8917. Mayor
Schreiber questioned the difference in the vehicle now being used and the replacement
vehicle, and Commissioner Sultanof questioned the life of a boom crane. Public Works
Operations Manager Greenspan responded.
(3). FINANCING VEHICLES AND HEAVY EQUIPMENT: (TR8918) Executing
and delivering certain lease documents in connection with the proposed financing of
vehicles and heavy equipment under the existing and approved master lease -purchase
agreement between the City and SunTrust Bank, South Florida, National Association;
amending the annual budget of estimated revenues and expenditures for the purchase.
Finance Director Bates gave a presentation on the financing of the vehicles.
c) Item #6(g). AGREEMENT — AMENDMENTS TO COMPREHENSIVE
PLAN: (TR8923) Executing an Agreement with Rhon Ernest -Jones, Consulting
Engineers, Inc., for the preparation and completion of required amendments to the
Transportation Element of the Comprehensive Plan and the preparation and completion
of Traffic and Parks and Recreation Impact Fee Studies; Case No. 4-MI-00. Community
Development Director King gave a presentation.
d) GRANTS: Item #6(h). GRANT APPLICATION: (TR8907) Seeking grant
funding from the Department of Health in the amount of $10,675.43 to increase existing
levels of Emergency Medical Service through acquisition of automatic ventilators;
authorizing a City match in the amount of $3,558.48 to be allocated from the Grant
Matching Fund for a total project cost of $14,233.91.
Item #6(i). GRANT APPLICATION: (TR8908) Seeking grant funding from the
Department of Health in the amount of $24,900 to increase existing levels of Emergency
Medical Service through the placement of Automated External Defibrillators (AED'S) at
community locations; authorizing a City match in the amount of $8,300 to be allocated
from the Grant Matching Fund for a total project cost of $33,200. Special Projects
Coordinator Phillips gave a presentation on Temporary Resolutions 8907 and 8908.
Mayor Schreiber asked about eligibility for the defibrillators and exposure to the City.
Fire Chief Budzinski gave a presentation and responded to Mayor Schreiber's
questions. Commissioner Sultanof expressed concern about safeguards and training,
and Fire Chief Budzinski responded.
At this time (10:00 A.M.) Vice Mayor Mishkin left the meeting.
Commissioner Roberts questioned certification of the instructors and how the decision
will be made as to which communities get the equipment. Fire Chief Budzinski
responded. Commissioner Portner asked about automatic ventilators on rescue units.
There was discussion about placement of defibrillators in the community. Assistant City
Manager Hemstreet explained there would be a process to decide which communities
will get the equipment, and it will then be brought back to the Commission for final
decision. There was discussion about renewing the grants.
City Manager Miller apologized for not announcing that Commissioner Portner would be
late to the meeting, and said Vice Mayor Mishkin had a scheduling conflict that he was
unable to change and therefore would not return to this morning's meeting.
e) Item #6(k) TAPP PROGRAM: (TR8925) Approving creation and
implementation of an Incentive Program relating to the Tamarac Automatic Payment
Plan (TAPP Program); providing for a completion date and halting of this Incentive
Program. Finance Director Bates introduced Dania Bonilla, Customer Service
Supervisor, who gave a presentation. Commissioner Sultanof suggested a descending
discount incentive for each month until June 30th, and Finance Director Bates said this
type of discount would create a burden for the Customer Service Department.
Commissioner Roberts said a flat fee discount is better. There was discussion about
the sunsetting of the program, and Finance Director Bates said the June 30th cutoff was
to make sure there was an opportunity to report back to the Commission as to the
progress of the program. If the program is successful, it can be continued in the fall,
and if not, other methods can be explored. Commissioner Portner questioned
safeguards to taking money out of peoples' accounts, and Commissioner Sultanof
asked about vacation credit for the water bill. Finance Director Bates responded.
Commissioner Roberts said the TAPP Program would avoid shutoff notices and save
money in the long run. Finance Director Bates said in July or August he will bring back
a report to the Commission.
f) Item #9. INDUSTRIAL DEVELOPMENT REVENUE BONDS: (TR8915)
Motion to adopt Resolution authorizing a Memorandum of Agreement with Fazio
Holdings, LP, a Florida Limited Partnership, with respect to the financing of the
acquisition, improvements, and equipment for a manufacturing project in the City of
Tamarac, Florida; providing for the issuance of Industrial Development Revenue Bonds
of the City of Tamarac, Florida, in an original principal amount not to exceed $7,000,000
for the purpose of paying all or any part of the cost of the project; providing certain other
details with respect thereto. Finance Director Bates introduced Investment Accountant
Williams. Investment Accountant Williams gave a presentation and introduced Dwayne
Draper, of Bryant, Miller and Olive, Bond Counsel, Greg McLaughlin, Attorney to Mr.
Fazio, and Pat Schnitzer and Helga Emerol, Bank Trustees. Commissioner Sultanof
asked what the cost would be to the City, and Investment Accountant Williams
responded there would be no cost to the City. Bond Counsel Draper said there would
be no liability for debt service to the City. Commissioner Sultanof asked if there would
be fees involved, and Bond Counsel Draper said the borrower would be liable for all
fees. Mayor Schreiber asked about the savings to the borrower, and Finance Director
Bates responded. Bond Counsel Draper said there are 2 steps to this process, the
public hearing on February 23, 2000 and then a return to the Commission on March 8tn
with the applicable documents.
Mayor Schreiber made a correction to Item 6(a), the minutes of the February 9, 2000
meeting.
Mayor Schreiber asked why there was no backup to item 6(I), CONVEYANCE OF
REAL PROPERTY: (TR8909) Conveying real property to Advance Business
Associates, subject to the recordation of the fifteen foot (15') public utility easement, as
consideration for real property received from Jinda Lwin to secure land for the ultimate
construction of Hiatus Road, and Assistant City Manager Hemstreet responded.
Mayor Schreiber expressed concern about the settlement on item 6(n), SETTLEMENT:
(TR8919) Supporting the settlement of the Workers' Compensation and other claims of
Sandra Cucuzza for the $35,000 with all funds provided by the Florida League of Cities.
2. CONSUMER AFFAIRS VACANCIES: Consumer Affairs Vacancies.
Management Intern McKew said the Consumer Affairs Committee is missing 4
members, and asked the Commission to consider promoting 1 alternate member to
regular status, or appoint 3 regular members and an alternate. Commissioner Sultanof
expressed concern about members leaving the Committee. Mayor Schreiber said it is
incumbent upon the Commission to replace the 4 members who left. City Manager
Miller said it would be prudent to also replace vacancies on the Code Enforcement
Board, Assistant City Manager Hemstreet said the positions could either be advertised
or taken from existing applications. Mayor Schreiber suggested appointing members
from existing applications.
3. LAND AND WATER CONSERVATION FUNDS: Application for Land and Water
Conservation Funds (LWCF). Special Projects Coordinator Phillips gave a
presentation, and there was discussion about putting in a playground for handicapped
children.
Commissioner Roberts asked what the purpose was for the draft proposal regarding
interference with the administrative branch of government, and Commissioner Sultanof
responded. City Attorney Kraft said the Tamarac Charter has very clear language as to
who the Chief Administrator is and his/her functions. The language in the draft
memorandum expands upon the concept. There was discussion about giving direction
to staff members. Commissioner Roberts asked for an expression of interest to go no
further with the memorandum. Commissioner Portner, Commissioner Roberts and
Mayor Schreiber all agreed.
Commissioner Roberts asked for an expression of interest from the Commission to hold
a Commission meeting in each of the various districts at least one time during the year.
Commissioner Portner and Mayor Schreiber expressed interest in doing this. Mayor
Schreiber asked what steps were necessary to implement this process, and City
Attorney Kraft said and expression of interest, a resolution and administrative planning.
The meetings have to be open to the public, have adequate facilities for microphones,
parking, and be noticed and give adequate time for the people to know about them.
Commissioner Roberts asked the Commissioners in each district to come up with a list
of meeting places that meet with the requirements.
City Manager Miller said Tamarac has a very talented staff, and Utilities Director Woika
has been offered a position in Boca Raton, and will be leaving Tamarac in 2-4 weeks.
Personnel Director Swanson explained the process to fill the position. There was
discussion of contracts for Department Directors and Administrators. Mayor Schreiber
said he is sorry to hear about Mr. Woika leaving Tamarac, as he is a very valuable
employee, and he wishes him well. City Manager Miller said with Mr. Woika's
permission, the City would host a send off event for him.
There being no further business, Mayor Schreiber adjourned the workshop meeting at
11:40 A.M.
Carol Gol CMC/AAE
City Clerk
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