HomeMy WebLinkAbout2005-03-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, MARCH 7, 2005
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City
Commission to order on Monday, March 7, 2005, at 9:30 a.m. in Room 105 of Tamarac
City Hall, 7525 NW 88t" Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward
C. Portner, Commissioner Beth Flansbaum-Talabisco, and Commissioner Karen L.
Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Deputy
City Manager Michael C. Cernech, and City Clerk Marion Swenson.
Mayor Schreiber led the pledge of allegiance.
1. MARCH 9, 2005 AGENDA ITEMS:
a. Item No. 6(c). AGREEING TO ASSUME ROAD IMPROVEMENT
OBLIGATIONS FOR PARCEL "R" — KINGS POINT REPLAT: (TR10648) Agreeing to
assume the road improvement obligations for Parcel "R" of the Kings Point Replat
(Case No. 1-MI-05). Community Development Director King gave a presentation.
Commissioner Roberts questioned ingress and egress from the parcel and Community
Development Director King said access to Parcel R will be through the existing park.
b. Item No. 6(f). UTILIZING BID FOR ASPHALT AND CONCRETE SERVICES —
VETERANS MEMORIAL PARK IMPROVEMENT PROJECT: (TR10647) Utilizing the
City of North Miami Beach Bid Number 2001-10 for the asphalt and concrete services in
conjunction with the Veterans Memorial Park Improvement Project in an amount not to
exceed $69,249.60 to Arrow Asphalt and Engineering. Public Works Director Strain and
Purchasing/Contracts Manager Glatz appeared. Public Works Director Strain gave a
presentation. Mayor Schreiber asked when the work would commence and Public
Works Director Strain said next week with completion before Memorial Day. Vice Mayor
Sultanof asked if the $69,249.60 is the total amount and Public Works Director Strain
said the amount is not to exceed $69,249.60; there is a $50,000 grant with the
remaining $19,000 attributed to reconfiguration of the Southgate entrance being done
under the bond.
C. Item No. 6(g). GRANT APPLICATION FOR HURRICANE WIND SCREENS AT
FIRE STATIONS: (TR10650) Submitting an application to the Federal Emergency
Management Agency for Pre -Disaster Mitigation Program Funds for hurricane wind
screens at city fire stations in an amount up to $50,000; providing for a 25 percent
match of 112,500 in city funds in the event of approval of the application; providing for
acceptance of the award and executing of documents upon approval. Chief Budzinski
and Assistant City Manager Phillips appeared. Chief Budzinski gave a presentation.
March 7, 2005
City Commission Workshop
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Commissioner Portner asked if this product can be used for anything other tha fire
stations and if the screens are as good as hurricane shutters. Chief Budzinski said the
screens are available for commercial and residential applications, and the manufacturer
says they are as good as shutters. Commissioner Portner asked what the screens are
called, if they are available at local hardware stores and if they cost less than shu ters.
Chief Budzinski said he would get the name for the commissioner, the screens are not
available through local hardware stores, and he did not know if they cost less than
shutters. Commissioner Portner asked how the screens are applied and whether the
bay doors remain open. Chief Budzinski said they are like accordion awning co ers,
they drop down and are anchored to the concrete; the bay doors remain closed.
d. Item No. 7. THIRD ADDENDUM TO FRANCHISE AGREEMENT FOR Slh
GLE
FAMILY SOLID WASTE COLLECTION — ALL SERVICE REFUSE INC.: (TO
078)
Motion to adopt Ordinance on first reading executing a third addendum to the
1994
agreement between the City of Tamarac and All Service Refuse, Inc. for furnishing
single family solid waste collection for an additional term to begin April 1, 2005 anc
end
December 31, 2009. Public Works Director Strain gave a presentation and r
oted
changes from the previous contract which include one bulk pick-up per week inste
d of
six per year; $1,000 up front franchise fee payable to the city; housekeeping tang
age;
change of ending date for the contract; credit for seasonal homeowners; and
form
cleanup. Mayor Schreiber asked if we would not be better off stating that we want
15%
of a set dollar amount, and Public Works Director Strain explained in the old contract
the franchise fee was based on collected billed fees, and the city wanted the lang
age
changed to reflect billed whether collected or not; through negotiations it was ac
reed
that All Service would give the city $1,000 per year instead, which is more than
we
would have gotten had we kept the old language. Commissioner Roberts thanked
Public Works Director Strain for his and his staffs work on the contract and saic
she
was glad to see bulk pick-up increased to once each week. Commissioner Flansb
um-
Talabisco thanked Public Works Director Strain for his work on the contract and
said
she liked the check and balance system through a -mails to track and follow up
on
complaints. Vice Mayor Sultanof thanked Public Works Director Strain for 80th and
Nob
Hill. Commissioner Portner questioned sweetheart deals with this company and asked
if any other refuse company was able to do this work. City Manager Miller said the
City
of Tamarac does not allow for sweetheart deals and spoke of how the Florida Statutes
addresses the proper way to handle purchasing and the city code addresses handling
of
contracts. There are processes that must be followed and the City of Tamarac corr
plies
with the processes.
e. Item No. 8. ADDENDUM TO FRANCHISE AGREEMENT FOR RESIDEN
RECYCLING COLLECTION — ALL SERVICE REFUSE, INC.: (T02079) Moti,
adopt Ordinance on first reading executing a third addendum to the 1994 agreE
between the City of Tamarac and All Service Refuse, Inc. for furnishing resid
recycling collection for an additional term to begin April 1, 2005 and end Decembi
2009. Public Works Director Strain gave a presentation and said pursuant to
statute we can not make money off recycling through franchise fees. We do, horn
get an avoidance payment for disposal. Mayor Schreiber asked if newspaper rec
March 7, 2005
City Commission Workshop
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n to
nent
ntial
�31
ling
generates money and Public Works Director Strain said that is turned over to the
recycling contractors; the contractors handle newspaper recycling and the contractors
may or may not make money on it. Public Works Director Strain addressed changes in
the contract, in particular the change of the ending date to December 31, 2009.
Additionally a section was added requiring monthly data reports or the City of Tamarac
would withhold payments. Vice Mayor Sultanof said he was on the committee when
recycling started in the City of Tamarac, and asked if there is anything in the total scope
of recycling by which there would be a monetary gain. Public Works Director Strain said
only the avoidance fee, and the city can not make money on it. Commissioner Roberts
questioned whether the monthly rates for single and multi -family recycling are
increasing and Public Works Director Strain said the rates in the contract have been
updated to reflect the this year's rate. Commissioner Portner questioned when
constituents would be notified about the weekly bulk pick-up and Public Works Director
Strain said a mass mailing would go out two -three weeks after the second reading of
the ordinance.
2. ONGOING DISCUSSION REGARDING FEASIBILITY OF PROVIDING
FINANCIAL ASSISTANCE TO FAMILIES OF DECEASED SERVICEMEN:
Commissioner Portner said this was discussed at the last workshop and it was noted
that several states were providing additional funds for families of deceased servicemen.
Commissioner Portner said he would like to see Tamarac become a leader and not a
follower and approve $50,000 of public funds to enable families or next of kin of soldiers
killed in Afghanistan and Iraq or any other military operation to be eligible for a $5,000
grant. Vice Mayor Sultanof confirmed that this was discussed at the last meeting and
the issue should be handled. Assistant City Manager Phillips said at the last meeting
staff was directed to add an item to the agenda encouraging the Governor to move
forward with a program on the state level. Continued discussion regarding a city benefit
was moved to this workshop when all commissioners would be present. Staff has not
been given direction to move forward; if there is a consensus staff will look at the
statutes and come back to the Mayor and City Commission with a program. Vice Mayor
Sultanof said he discussed this with the City Manager and was told setting aside
$50,000 would not have a big impact on the city. Vice Mayor Sultanof said he would
like to see a policy or procedure in place, so if the need should occur, the City of
Tamarac is prepared to do what Commissioner Portner has requested. The federal
government has already increased its benefit ten -fold. Commissioner Roberts said she
was not in attendance at the last workshop meeting and she has a problem setting
aside $50,000 which is a lot of taxpayer's money. The money could go for other needs
of the city. Commissioner Roberts said she is not against doing something for the
families if a soldier from Tamarac is killed in the course of the war, but it needs to be on
an individual basis. Commissioner Flansbaum-Talabisco said she recently had a
conversation with a waitress, (who is not a Tamarac resident,) the wife of a soldier in
Iraq. The woman explained what it is like to be the wife of a serviceman, and how she
lives. This made a great impact on Commissioner Flansbaum-Talabisco, and
Commissioner Flansbaum-Talabisco agrees we should do something. Commissioner
Flansbaum-Talabisco added she does not disagree with Commissioner Roberts; setting
aside a sum of money may not be the right way to go about doing this. Additionally,
March 7, 2005
City Commission Workshop
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Commissioner Flansbaum-Talabisco said she did not agree with Commiss
oner
Portner's statement that Tamarac follows other cities; Tamarac thinks on its feet
and
makes its decisions wisely. Vice Mayor Sultanof said if we do not set aside $50,00
, let
us go on record and say we will contribute $5,000 to families in their time of reed.
Mayor Schreiber said this type of program belongs with the federal government. IV
ayor
Schreiber said it should be considered on a case by case basis. Fifty -Thousand Dollars
could be put up through public services. If the families need assistance they can come
to the city and we will consider helping them. Many agencies through the county
and
state provide this type of help. Money has been budgeted for the upcoming year
and
resources are becoming scarce. Commissioner Portner said he still felt the $513,000
should be set aside for this purpose and asked for a resolution or ordinance so
the
public could understand what is being done. Commissioner Roberts said she agreed
with the backup included for today's meeting for this item, encouraging the govern
r to
develop a program to provide benefits on a state level, but can not see the city p
tting
away money at this time. Commissioner Roberts said there is no greater grief
to a
parent to lose a child through military service to country than if that child's car drove
into
a canal. Any decision to give money to families of service men and women who li
a in
Tamarac needs to be made on an individual basis. Vice Mayor Sultanof said he off
ered
a compromise; not to set aside $50,000 but to make $5,000 available and draft
a
resolution. Mayor Schreiber said we do have to create a resolution stating to whom
the
$5,000 will be provided for families of deceased service people, based on the
cts
presented. Commissioner Roberts asked what the requirements will be, as none
lave
been discussed. Mayor Schreiber asked for an expression of interest for a resol
ition
for $5,000 to families of Tamarac service people killed in the Afghanistan and Iraqtars.
Commissioner Portner, Vice Mayor Sultanof, Commissioner Flansbaum-Talabisco,
and
Mayor Schreiber were in agreement. Commissioner Roberts asked how many Tamarac
soldiers are in military service and City Manager Miller said it would have to be looked
into through the defense department.
3. DISCUSSION REGARDING STREET PAVEMENT AT 5206 BAYBERRY
LANE: Mayor Joe Schreiber said when hurricane debris was being cleared fron the
streets, city equipment scraped the roadway in question, and he was told that rep it of
the scratches would create a bigger problem than already existed. Mayor Schr iber
said we demand and require people in our city to meet our code and we need to s t an
example. Vice Mayor Sultanof said repair will result in a road that is not level hich
may cause people to fall. Public Works Director Strain said he received a resident
complaint which he investigated and evaluated. The scratches are cosmetic; there are
other locations in the city with similar scratches. The solution to resolve the problem
would be a patch, which is never as good as laying asphalt in a continuous method, and
we will then get complaints from people driving over the patched area, and there will
then be a black patch on a gray road. Public Works Director Strain said this is not a
safety issue and will not cause premature failure ' of the road. Vice Mayor Sult not
agreed with Public Works Director Strain. Commissioner Flansbaum-Talabisco said this
complaint is from her district; the community in which she lives. Commissioner
Flansbaum-Talabisco said she drove the community over the weekend and there are
more than 55 scratches throughout the roads in the community. It goes withl the
March 7, 2005
City Commission Workshop
Page 4 of 5
territory and she agrees with Public Works Director Strain's recommendation.
Commissioner Portner said he spoke with Commissioner Flansbaum-Talabisco about
this and agrees that unless it is detrimental and hazardous nothing should be done.
Mayor Schreiber responded he would let the resident know a repair is not warranted.
Commissioner Flansbaum-Talabisco clarified she had no communication with
Commissioner Portner regarding this matter other than when he asked for the location
and asked her if she went to the site.
Commissioner Portner referenced a newspaper article written by Sallie James in the
March 7, 2005 Sun -Sentinel.
There being no further business to come before the City Commission, Mayor Schreiber
adjourned the workshop meeting at 10:40 a.m.
Marion Swe son, CIVIC
City Clerk
March 7, 2005
City Commission Workshop
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