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HomeMy WebLinkAbout2006-03-06 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MONDAY, MARCH 06, 2006 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, March 6, 2006, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88t�' Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Beth Flansbaum-Talabisco, Commissioner Edward C. Portner, Commissioner Marc L. Sultanof, and Commissioner Karen L. Roberts. ALSO PRESENT: City Manager Jeffrey L. Miller, Assistant City Attorney Julie Klahr, Deputy City Manager Michael C. Cernech, and City Clerk Marion Swenson. Mayor Schreiber led the pledge of allegiance. 1. MARCH 0$ 2006 AGENDA ITEMS: a. Item No. 6(c). TASK AUTHORIZATION NO. 06-03E — MATHEWS CONSULTING INC. — 12-INCH WASTEWATER FORCE MAIN ALONG NW 82" STREET FROM NW 75 AVENUE TO NUTMEG COURT: (TR10902) Executing Task Authorization No. 06-03E with Mathews Consulting, Inc., to provide professional services for the design, permitting, and bidding of the 12-inch wastewater force main along NW 82Id Street from NW 75t" Avenue to Nutmeg Court, in accordance with the City's Consulting Engineering Agreement as authorized by Resolution No. R-2001-185, for an amount not to exceed $50,000.00; approving funding from the appropriate budgeted Utilities Operational and CIAC accounts; authorizing the appropriate City officials to administer the contract. Utilities Director Gagnon and Purchasing and Contracts Manager Glatz appeared. Utilities Director Gagnon explained this is the force main under University Drive along 82"d Street, and it will tie in the force main connection from the west to east side of Tamarac. The time line is as follows: design/permits April 1, 2006, Bid September 1, 2006, project begins November 1, 2006 ending February 28, 2007. Vice Mayor Flansbaum-Talabisco asked about the affect to residents and Utilities Director Gagnon said it would be less disruptive than the McNab Road Project. Commissioner Sultanof confirmed the $50,000 was from the city only and Utilities Director Gagnon said it comes out of the operating funds from the CIP. Commissioner Roberts questioned the affect on the road project and Utilities Director Gagnon said it is hoped this project would be coordinated with the road project. Public Works Director Strain explained the road project would take approximately 4 Y2 months and should be completed prior to the start of this utility project. Commissioner Portner questioned language in the staff memo regarding the loop, flexibility and how this affects the rest of the city, and asked for a definition of force main. Utilities Director Gagnon said both sides are operational but this would tie the two together for maximum flow, and said a pressurized main sends raw sewage through the system and after this project it will be easier for the utilities department should there be a break in the line. Commissioner March 06, 2006 City Commission Workshop Page 1 of 5 Roberts asked how the sidewalk project for NW 82 Street from University Drive west will be affected and Public Works Director Strain said it should be no problem. Public Works Director Strain spoke of problems with the LAP Certificates on the part of the county, and FDOT's auditing of these certificates, as well as change of personnel on the county level. b. Item No. 6(f). REPAIR AND REPLACEMENT OF HURRICANE DAMAGED STREET LIGHTS: (TR10905) Approving the repair and replacement of hurricane damaged street lights; utilizing the School Board of Broward County Bid Number 24- 052R; previously awarded to Florida Electric Contracting Service, Inc. for said work in an amount not to exceed $66,400.00. Public Works Director Strain and Purchasing and Contracts Manager Glatz appeared. Public Works Director Strain said the repairs are necessary due to the hurricane. Mayor Schreiber asked how the city knows which lights are ours and Public Works Director Strain said his department is in the process of researching maintenance agreements. Commissioner Sultanof questioned the tie in to the School Board bid and asked if we are responsible for the entire $54,000. Public Works Director Strain said the city is responsible for the total amount and we used the School Board's bid process. Vice Mayor Flansbaum-Talabisco asked about lights on Commercial Boulevard heading east to State Road 7 and Public Works Director Strain said we are working on lights from State Road 7 to 32"d Avenue. Some lights from University Drive to State Road 7 are ours; if they are ours and are damaged they will appear in the contract. Commissioner Portner asked how we differentiate between city and county lights as all the fixtures are the same. Public Works Director Strain explained if we do not feel sections of the road are adequately lit we contact FDOT and then the lights become our responsibility. For beautification of roadways by FDOT, we are required to take over maintenance of the lights after the projects are completed. In investigating the agreements based on surveys we are doing, if there is no agreement then we will not pay for the light repair. Commissioner Portner asked if it is feasible for the County or Tamarac to take over the maintenance of all the lights. Public Works Director Strain replied there is no advantage for Tamarac to take over maintenance of all the lights; the State tried to force us to take over the lights and said they would give us $7,000 per year to maintain the lights. Tamarac estimated the cost to be more like $30,000 per year and said no. Commissioner Portner suggested opening negotiations with the County for money to take care of the lights. City Manager Miller said this would be up to the Mayor and City Commission, but it is a complex situation. Vice Mayor Flansbaum-Talabisco asked if it is the County or FDOT that is involved and Public Works Director Strain said both. They are usually very good at replacing lights but due to the hurricane they are doing a poor job of responding. Mayor Schreiber said Tamarac has three representatives on the County Commission and we should use them and tell them what it is we need. City Manager Miller stated if Public Works gets stuck we do not hesitate to contact our representatives, and they have been responsive in the past. However, on this matter we have not contacted our representatives because we understand they had a shortage of equipment and manpower and we are currently waiting for our turn. Mayor Schreiber said a lot of street signs are down and suggested we call the County and DOT and tell them to supply us with the signs and we will put them up. Public Works Director Strain said as a safety precaution Tamarac replaced all March 06, 2006 City Commission Workshop Page 2 of 5 the stop signs but we do not have the hardware to do street signs. Public Works Director Strain said he attended a meeting two weeks ago and the county realized it needs outside help on street sign repair and they issued a contract to an outside vendor. The work should be done by June. Additionally, many of the street signs are completely gone. Commissioner Roberts asked if Tamarac could install the signs that are there but are down. Public Works Director Strain explained our liability if we put the sign up wrong. Assistant City Attorney Klahr explained the county will ask us to indemnify them and we can not do that. Commissioner Partner said that with all the problems that Broward County has had, compared to what is happening on the Gulf Coast, we are very lucky here. Commissioner Portner thanked the County, DOT and the City of Tamarac for all the agencies have done for the residents. C. Item No. 6(e). AUTOMATIC AID AGREEMENT WITH CITY OF LAUDERHILL: (TR10909) Executing an agreement between the City of Tamarac and the City of Lauderhill for the provision of cooperative emergency medical and fire protection services through Automatic Aid. Fire Chief Budzinski said this would be the first Automatic Aid Agreement with Lauderhill, and this agreement will be limited in scope and will be only for the turnpike. Lauderhill's section of the turnpike begins at 44th Street and Tamarac's begins north of 44th Street past Commercial Boulevard. This agreement will divide the road into northbound and southbound lanes. Lauderhill can get on at Sunrise Boulevard and follow traffic north to Commercial Boulevard. Tamarac can get on at Commercial Boulevard and navigate southbound. It prevents us from having to close lanes and cross over. This agreement will alleviate delayed responses on the turnpike. Turnpike construction began with work started on the bridge at Commercial Boulevard, and will continue for the next three years. Mayor Schreiber said a study needs to be done of Commercial Boulevard to alleviate traffic. Fire Chief Budzinski said the addition of turn lanes on the bridge will alleviate some traffic d. Item No. 6(d). GRANT APPLICATION — RECREATIONAL TRAILS PROGRAM GRANT FUNDS FOR SOUTHGATE LINEAR PARK DEVELOPMENT PROJECT: (TR10910) Authorizing submission of an application to the Florida Department of Environmental Protection for Recreational Trails Program Grant Funds for the Southgate Linear Park Development Project in the amount of $200,000 providing for a 50:50 cash match of $200,000 in City funds for a total project cost of $400,000 in the event of approval of the application; providing for acceptance of the award and executing of documents upon approval. Assistant City Manager Phillips and Parks Superintendent Moll appeared. Assistant City Manager Phillips said staff would submit the application in an effort to secure additional funding and ask the State to provide up to $200,000 toward construction of a segment of the trail. The application requires the city to match funds and this project has been provided for through the recently issued bonds. Mayor Schreiber and Commissioner Sultanof confirmed the city already put in its $200,000. e. Item No. 6(g). INTERLOCAL AGREEMENT — PROCESSING OF MUNICIPAL PARKING TICKETS: (TR10915) Approving an Interlocal Agreement with Howard C. Forman, Clerk of Court for the Seventeenth Judicial Circuit of the State of Florida to March 06, 2006 City Commission Workshop Page 3 of 5 provide for the processing of municipal parking tickets and referral of contested citations to hearing officers to conduct hearings; authorizing the appropriate City officials to execute the necessary documents to effectuate this resolution. Assistant City Manager Phillips said Tamarac has been involved with the Clerk of Courts' Interlocal Agreement in the past; however, the statutes have changed, and it is now required that city citations be heard by a magistrate and the fees proposed are commensurate with those currently being charged the city. Assistant City Attorney Klahr informed the Mayor and City Commission of other statutory changes; and Commissioner Sultanof asked if the municipalities were to pay any fees to the court because we now have a magistrate. Assistant City Attorney Klahr said there are no filing fees. The same money is being paid as before, it is just a matter of to whom the money is being paid. 2. DISCUSSION OF MODIFICATIONS TO SUMMER CAMP SCHEDULE: Recreation Superintendent Zimmer and Site Supervisor Garrett appeared. Recreation Superintendent Zimmer explained we have an eight week summer camp program and this year the School Board voted a later start date for school. Tamarac proposes an additional week of camp, with the same staff, field trips, use of the pool and transportation. Mayor Schreiber asked if the cost will be increased to cover the additional week and Recreation Superintendent Zimmer responded parents would enroll children for the eight week session and then sign up for the additional week if they so choose, at an additional cost. Commissioner Roberts confirmed we would give the parents and employees plenty of notification about this change. Vice Mayor Flansbaum-Talabisco asked about putting the information in the Tam -A -Gram and Recreation Superintendent Zimmer said it would be in the Tam -A -Gram, Forum, and Sun-Sentinel's camp layout. Commissioner Portner spoke of traffic on Commercial Boulevard and said he had discussed with the City Manager the possibility of light rail from the Sawgrass Expressway to the beaches, and he would like the Mayor and City Commission to ask the City Manager to explore this with North Lauderdale and Lauderhill. Mayor Schreiber agreed traffic is heavy and the lighting cycle is very short. Mayor Schreiber said perhaps another 1-595 is needed on Atlantic Boulevard, which would eliminate east/west traffic from surrounding cities and relieve traffic on Commercial Boulevard. Commissioner Sultanof spoke of the MPO's discussion of a monorail system coming out of the Sawgrass with individual stops to cities along the way, running through 1-595 and bringing traffic east without going through the cities. The idea is to permit buses on an adjunct road to 1-595 and there is a study underway. Commissioner Roberts said she did not believe people would go from the Turnpike and west on Commercial Boulevard to get on a monorail. Mayor Schreiber asked for an expression of interest for the City Manager to look into the possibility of light rail from the Sawgrass Expressway to the beaches and open discussions with North Lauderdale and Lauderhill. All were in agreement. City Manager Miller said he would look into it. Commissioner Portner said he had asked for a building to be named after the late Commissioner Larry Mishkin and was told at that time it could not be done. Commissioner Portner asked to have Fire Station 15 named in honor of the late March 06, 2006 City Commission Workshop Page 4 of 5 �J n Commissioner Larry Mishkin. Commissioner Roberts said initially the commission was told it could not name a government building and suggested naming a street after the late Commissioner Larry Mishkin, as we have a street naming policy in effect. City Manager Miller said he would research the matter; he believed there was an opinion rendered by the City Attorney at one point and he would return to the Mayor and City Commission with an answer. There being no further business to come before the Mayor and City Commission, Mayor Schreiber adjourned the workshop meeting at 10:25 a.m. Marion Swenson, CMC City Clerk March 06, 2006 City Commission Workshop Page 5 of 5