HomeMy WebLinkAbout2002-04-22 - City Commission Workshop Meeting Minutes1
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CITY OF T
CITY COMMISSION WOKSHOP MEETING
MONDAY, APRI 22, 2002
CALL TO ORDER: Mayor Schreiber called the Yvorkshop Meeting of the City Commission
to order on Monday, April 22, 2002, at 9:30 a. in Room 105 of Tamarac City Hall, 7525
NW 88th Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Commission
Sultanof and Commissioner Karen L. Roberts.
ABSENT AND EXCUSED FOR CAUSE: Vice
Gertrude Mishkin, Commissioner Marc L.
r Edward C. Portner.
ALSO PRESENT: City Manager Jeffrey L. Mille, City Attorney Mitchell S. Kraft, Assistant
City Manager Michael C. Cernech, and City Cler Marion Swenson.
1. APRIL 24, 2002 AGENDA ITEMS:
a. Item No. 9(c). POLICY STATEMENT — F
PROJECTS AND PROGRAMS: (TR9756) Ado
of private sector support of public projects and
Kathleen Margolies gave a presentation and Co
community interest in participating. Parks
sponsorships have not been selected yet, he
Commissioner Roberts spoke about sponsor;
organization, and asked if this is included in t
Margolies said this is a different issue. Parks
would come forward with actual programs durin
the general policy statement is broad.
Due to the fact that the
agenda, Mayor Schreibei
on the workshop agenda.
'ATE SECTOR S
►ting a policy statement for the solicitation
programs. Parks and Recreation Director
nmissioner Sultanof asked about business
and Recreation Director Margolies said
wever, people have offered in the past.
nip fund proceeds going to a non-profit
ie policy. Parks and Recreation Director
nd Recreation Director Margoles said she
1 the next budget. City Attorney Kraft said
consultants had not �et arrived for Item 1(b) on the workshop
moved out of the reg lar order of business to discuss Item 1(c)
C. Item No. 9(m). AMENDMENT — MIDY
Annual Budget of Estimated Revenues and
amending the personnel complement. Assistz
Michael C. Cernech wished Budget Manag(
Assistant City Manager/Interim Finance Direct
Schreiber spoke about adding showers to the T
Manager/Interim Finance Director Cernech saic
Officer Tomaszewski and bring recommendati(
said he opposed the increase in contribution tc
the Mayor and Commission. Commissioner F
program, and spoke about the fitness room and
placed. Parks and Recreation Director Margole:
accommodate one additional cross trainer. Con
EAR BUDGET: (TR9736) Amending the
Expenditures for the Fiscal Year 2002;
nt City Manager/Interim Finance Director
!r Chris Sammartino a happy birthday.
)r Cernech gave a presentation. Mayor
amarac Community Center. Assistant City
he would ask for input from Risk/Safety
ins to the commission. Mayor Schreiber
the 457 deferred compensation plans for
oberts commended the hazardous waste
asked where new equipment is going to be
said the fitness room will be rearranged to
imissioner Roberts questioned the wisdom
April 22, �002
City Commissio Workshop
of purchasing a plaque for $2,000 for five names, and Parks and Recreation Director
Margoles said 15 names will go on the plaque. The size of the plaque affects the cost;
there were several wooden signs put up at the various times that the Veterans' Park was
dedicated and rededicated, which signs did not weather well. Spouses and others related
to the original commission involved in the dedication of the park expressed concern about
recognition for these people. Commissioner Roberts asked if this plaque is put up, would
the city then not have to do the same for other parks and projects. Mayor Schreiber asked
to see photos of the plaque, and said this honors people who are now gone.
Commissioner Sultanof said he is in favor of the plaque. Parks and Recreation Director
Margoles said Veterans' Park is the only one at this point without a sign identifying the
commissioners at the time the park was dedicated. Commissioner Roberts asked where
the plaque would be located, and Parks and Recreation Director Margoles said on the back
side of the memorial. Commissioner Mishkin said she has no objection to the plaque.
Commissioner Roberts questioned the $10,250 for the Fire Cadet Program and asked if the
materials and equipment could be reused for upcoming classes. Chief Budzinski said the
materials would remain the property of the city. Commissioner Roberts asked about the
$14,000 for temporary housing, the one time setup, and comparison to rental costs. Chief
Budzinski said setup is $3,000-$5,000 and annual rental is $14,000-$16,000, depending on
size. City Manager Miller said water and sewer hookups are already on the site. Mayor
Schreiber asked how long we would need the modular unit, and Chief Budzinski said until
the new Fire Station is completed. Commissioner Sultanof asked about the change in fees
for Senior Programs and Parks and Recreation Director Margoles said the instructional
programs, which the Senior Programs are part of, make money for the city. Commissioner
Sultanof complemented Parks and Recreation Director Margoles on the publicity in the
Forum and the changes made in handling of cash, and said Tamarac is doing a fabulous
job in Broward County. Regarding Mayor Schreiber's statement opposing the increased
deferred compensation plan, Commissioner Sultanof asked the Mayor to look at it again
closely.
b. Item No. 90). AGREEMENT - MCNAB ROAD PARK PROPERTY: (TR9746)
Awarding RFP No. 01-09R, entitled "Design/Build of McNab Road Park Property" to
Recreational Design & Construction, Inc.; authorizing the appropriate City officials to
execute an agreement for RFP No. 01-09R for an amount not to exceed $896,913;
approving all necessary budget transfers. Parks and Recreation Director Margoles
introduced Joe Cerrone, President and Steve Siems, CEO of RDC. Parks and Recreation
Director Margoles gave a presentation and thanked the team who worked on the project:
Lynda Flurry, Diane Phillips, Mauro Burgio, Lance Moll, Chris King and Ray Gagnon.
Parks and Recreation Director Margoles said the utilities department would be doing the
utility portion of the project in-house, at a savings of over $40,000 on the project cost.
Mayor Schreiber asked why there was only one bidder and questioned the difference of
$807,000 and $896,000. Parks and Recreation Director Margoles said RFP's were sent to
21 companies and only three sent in bids. Out of the three, only two qualified; the two sent
in proposals and they came in over budget. An intense negotiation period followed. The
project is funded primarily by grants, and site clearing and landscaping were not properly
assessed at the outset, causing the difference in the numbers. Commissioner Sultanof
asked about the Butters firm doing the clearing, and Parks and Recreation Director
Margoles said there is an agreement with Butters to do clearing. Steve Siems and Joe
April 22, 2002
City Commission Workshop
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Cerrone gave a presentation. Mayor Schreiber asked about the anticipated time of
construction and Mr. Siems said work has already been done on the project and he
anticipates 10 months to conclusion. Commissioner Roberts asked about ADA
requirements for the playground and said she is concerned about protecting disabled
children while they are on the playground. Com issioner Roberts also asked about special
equipment for disabled children. Mr. Cerrone said ADA does not want to segregate able
bodied children from non -able bodied children arid said the playground is totally accessible
for all. Parks and Recreation Director Margoles said input was gathered from parents and
children involved in the Challenger League an J they want a playground that integrates
handicapped children with other children. Also, professionals in the field of disabled
children say this is the preference of professionals, parents and children. It is the parents'
responsibility to make sure children are respectful of each other on the playground. The
purpose of a universal playground is to makes re children learn to deal with people of all
abilities, and if they are segregated from each cther, there is no avenue for them to learn
how to get along with each other. Parks anJ Recreation Director Margoles said the
Challenger League encourages children of all ab lities to play together and there have been
no problems. Mayor Schreiber asked if the playground is covered and Parks and
Recreation Director Margoles said it is. Commi sioner Mishkin agreed there is no reason
to separate the children from each other.
Mayor Schreiber went out of the regular order
discuss Items 10 and 11 on the regular agenda.
10. UNDERWRITING SERVICES: (TR9673)
the selection of Commerce Capital Markets,
connection with the intent to issue Sales Tax Re
finance the construction of a fire station, a dev
storage building, parks and recreational faci
improvements, and other capital improvements
11.
-Z0] ►1
approve Resolution supplementing and amendi
Resolution No. 99-178 and as further amended
192, authorizing the issuance of not exceeding
Series 2002 of the City of Tamarac, Florida, to
development services building, a public works
facilities, land acquisition, site work, street impri
within the city; fixing certain terms and details of
of such bonds to Commerce Capital Markets,
described herein; authorizing the execution an
approving the form of and authorizing the distr
and authorizing the execution and delivery of a I
Agent and Registrar and authorizing the execut
the city and the Bond Registrar and Paying j
Guaranty Insurance Company as Bond Insu
connection therewith; authorizing the executior
Certificate; authorizing other required actions;
April 22,
City Commissio
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of business on the workshop agenda to
Motion to approve Resolution authorizing
nc. for Senior Managing Underwriter in
enue Bonds not to exceed $13,500,000 to
lopment services building, a public works
ities, land acquisition, site work, street
ithin the City.
)S, SERIES 2002: (TR9674) Motion to
ig Resolution No. 98-156, as replaced by
and supplemented by Resolution No. 99-
$13,500,000 Sales Tax Revenue Bonds,
'inance the construction of a fire station, a
storage building, parks and recreational
)vements, and other capital improvements
such bonds; authorizing a negotiated sale
nc. pursuant to the terms and conditions
d delivery of a Bond Purchase Contract;
bution of a Preliminary Official Statement
'inal Official Statement; selecting a Paying
on and delivery of an agreement between
kgent; ratifying the selection of Financial
-er and providing for certain matters in
and delivery of a Continuing Disclosure
)roviding for severability and an effective
Workshop
date. Paul Clancy of Commerce Capital Markets and Grace Dunlap, Esq. of Bryant, Miller
Olive were available to answer questions from the city commission. Mr. Clancy said the
scheduled closing date is May 16th. Commissioner Sultanof asked to have the date moved
up and City Manager Miller said it is out of our hands. Staff did an outstanding job getting
the items back before the commission within a two week period, and he complimented
Assistant City Manager/Interim Finance Director Cernech and staff for their work. Assistant
City Manager/Interim Finance Director Cernech said the time line proposed by the
underwriter is very appropriate. Mr. Clancy explained the difference between the pricing
and purchasing dates and compared it to the purchase and settlement of real estate.
Commissioner Roberts asked if there would be an advance offering to the residents of
Tamarac and Mr. Clancy said the residents could have a preferential period and this should
not slow anything down. An announcement could be made by the city in the newspaper or
at the April 24 meeting, and residents could check the website for Commerce Capital.
Mayor Schreiber asked for an explanation of the open spaces on the bond process
contract, and Grace Dunlap said it is not complete because the bonds have not yet been
priced. The resolution sets the parameters for pricing. Mayor Schreiber questioned the
debt service and Ms. Dunlap said this is for prior bonds issued in 1999. Mayor Schreiber
questioned the interest on the new bonds and Ms. Dunlap said the parameters set forth in
the resolution indicate it is not to exceed 6%.
d. Item No. 12. ADOPTING RECOMMENDATIONS FOR CITY'S HUD CDBG
PROGRAM: (TR9761) Motion to approve Resolution accepting the third year action plan
"recommendations" for expenditures of the City of Tamarac's U.S. Department of Housing
and Urban Development (HUD) Community Development Block Grant (CDBG) program for
the HUD fiscal year (FY 2002) (Case No. 6-MI-02). Community Development Director J.
Christopher King gave a presentation and said departments had submitted their requests
for the program; those projects that have been approved are an audit for Finance; CPR and
CERT Programs for the Fire Department; Senior Hearts and Parks Program, computer
training, and Senior Program Transportation for the Parks and Recreation Department;
Commercial Boulevard and State Road 7 rehabilitation program for Community
Development. Administrative costs, as in the past, are 17.5%, which leaves $195,500 for
minor home repair under the CDBG program. Commissioner Roberts questioned $5,000
administrative costs under the Fire Department CPR/CERT program and Community
Development Director King explained administrative funds due to CRA.
2. DISCUSSION — INCREASE IN RECREATION PROGRAM FEES FOR NON-
RESIDENTS: Mayor Schreiber said he has received several complaints that non-residents
are only paying $2.00-$3.00 more than residents for programs and people feel this is not
fair. Parks and Recreation Director Margoles said the administrative fees for non-residents
were set years ago, and the practice has continued to date. It is recommended that there
be a $10.00 increase for non-residents, and this should cause no negative impact on
participation. Mayor Schreiber asked for an expression of interest, and all agreed to raise
the non-resident fees $10.00. City Manager Miller said he would implement the change.
April 22, 2002
City Commission Workshop
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3. FIRE RESCUE TASK FORCE UPDAT
required to be painted on a roadway where ther(
Fire Chief Budzinski said it is not required. Cor
enforced, and Chief Budzinski said they are
authorized to issue tickets. Mayor Schreiber sp
been blacktopped. Chief Budzinski gave a pre
said coordination of communication is a very con
if Tamarac is involved in the advance hookups,
time, but Margate and Coral Springs are in the I
Schreiber said this came about from the County
has been put forward but not yet accepted
discussion about closest unit response, perforr
County meeting has been set for April 25.
4. DISCUSSION - WAIVER OF CPR TRAI
many people want to know why the city is char
University provides this service at no charge
charges for CPR training. Commissioner Su
Budzinski previously and perhaps we can lool
Budzinski said there is a solicitation policy befor
said the fee has been assessed because people
a sense of commitment and covers the cost of rr
5. DISCUSSION - UTILITY BILL PAYMEN'
Karen L. Roberts said several residents on fixe
budgeting utility bills as FPL does electric bills.
Assistant City Manager Cernech and was told n
prohibitive for the 20 people who requested this
that someone from customer service talk to the
bill for the past year and assist them in setting
Miller said he would look into it, and Assistant
could call his office and he would put them in co
Mayor Schreiber asked if a box is
are signs for fire lanes and hydrants, and
imissioner Sultanof asked if fire lanes are
by BSO or the Fire Inspector, who is
eke of the roadways in Clairmont that had
sentation on the Task Force Update and
►plex issue. Commissioner Sultanof asked
(stem and Chief Budzinski said not at this
)rocess of integrating their system. Mayor
Charter Review and Chief Budzinski said it
by the County Commission. There was
lance measures and specialty teams. A
NING FEES: Mayor Joe Schreiber said
ling for CPR training. Nova Southeastern
nd he would like Tamarac to forego any
tanof said he discussed this with Chief
to solicitation to cover the fees. Chief
the commission. Commissioner Roberts
do not show up, and the $5.00 gives them
aterials.
S — PAYMENT OPTIONS: Commissioner
incomes would like the city to provide for
;ommissioner Roberts said she spoke with
> other city does this, as the cost would be
>ervice. Commissioner Roberts suggested
;e residents and help them figure out their
ip a budget for themselves. City Manager
City Manager Cernech said those people
tact with a customer service staff member.
There being no further business to come befo�e the City Commission, Mayor Schreiber
adjourned the workshop meeting at 11:25 a.m.
Marion Sw nson, CIVIC
City CI rk
April22, 002
City Commi" Workshop
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