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HomeMy WebLinkAbout2002-04-22 - City Commission Workshop Meeting Minutes1 1 1 CITY OF T CITY COMMISSION WOKSHOP MEETING MONDAY, APRI 22, 2002 CALL TO ORDER: Mayor Schreiber called the Yvorkshop Meeting of the City Commission to order on Monday, April 22, 2002, at 9:30 a. in Room 105 of Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Commission Sultanof and Commissioner Karen L. Roberts. ABSENT AND EXCUSED FOR CAUSE: Vice Gertrude Mishkin, Commissioner Marc L. r Edward C. Portner. ALSO PRESENT: City Manager Jeffrey L. Mille, City Attorney Mitchell S. Kraft, Assistant City Manager Michael C. Cernech, and City Cler Marion Swenson. 1. APRIL 24, 2002 AGENDA ITEMS: a. Item No. 9(c). POLICY STATEMENT — F PROJECTS AND PROGRAMS: (TR9756) Ado of private sector support of public projects and Kathleen Margolies gave a presentation and Co community interest in participating. Parks sponsorships have not been selected yet, he Commissioner Roberts spoke about sponsor; organization, and asked if this is included in t Margolies said this is a different issue. Parks would come forward with actual programs durin the general policy statement is broad. Due to the fact that the agenda, Mayor Schreibei on the workshop agenda. 'ATE SECTOR S ►ting a policy statement for the solicitation programs. Parks and Recreation Director nmissioner Sultanof asked about business and Recreation Director Margolies said wever, people have offered in the past. nip fund proceeds going to a non-profit ie policy. Parks and Recreation Director nd Recreation Director Margoles said she 1 the next budget. City Attorney Kraft said consultants had not �et arrived for Item 1(b) on the workshop moved out of the reg lar order of business to discuss Item 1(c) C. Item No. 9(m). AMENDMENT — MIDY Annual Budget of Estimated Revenues and amending the personnel complement. Assistz Michael C. Cernech wished Budget Manag( Assistant City Manager/Interim Finance Direct Schreiber spoke about adding showers to the T Manager/Interim Finance Director Cernech saic Officer Tomaszewski and bring recommendati( said he opposed the increase in contribution tc the Mayor and Commission. Commissioner F program, and spoke about the fitness room and placed. Parks and Recreation Director Margole: accommodate one additional cross trainer. Con EAR BUDGET: (TR9736) Amending the Expenditures for the Fiscal Year 2002; nt City Manager/Interim Finance Director !r Chris Sammartino a happy birthday. )r Cernech gave a presentation. Mayor amarac Community Center. Assistant City he would ask for input from Risk/Safety ins to the commission. Mayor Schreiber the 457 deferred compensation plans for oberts commended the hazardous waste asked where new equipment is going to be said the fitness room will be rearranged to imissioner Roberts questioned the wisdom April 22, �002 City Commissio Workshop of purchasing a plaque for $2,000 for five names, and Parks and Recreation Director Margoles said 15 names will go on the plaque. The size of the plaque affects the cost; there were several wooden signs put up at the various times that the Veterans' Park was dedicated and rededicated, which signs did not weather well. Spouses and others related to the original commission involved in the dedication of the park expressed concern about recognition for these people. Commissioner Roberts asked if this plaque is put up, would the city then not have to do the same for other parks and projects. Mayor Schreiber asked to see photos of the plaque, and said this honors people who are now gone. Commissioner Sultanof said he is in favor of the plaque. Parks and Recreation Director Margoles said Veterans' Park is the only one at this point without a sign identifying the commissioners at the time the park was dedicated. Commissioner Roberts asked where the plaque would be located, and Parks and Recreation Director Margoles said on the back side of the memorial. Commissioner Mishkin said she has no objection to the plaque. Commissioner Roberts questioned the $10,250 for the Fire Cadet Program and asked if the materials and equipment could be reused for upcoming classes. Chief Budzinski said the materials would remain the property of the city. Commissioner Roberts asked about the $14,000 for temporary housing, the one time setup, and comparison to rental costs. Chief Budzinski said setup is $3,000-$5,000 and annual rental is $14,000-$16,000, depending on size. City Manager Miller said water and sewer hookups are already on the site. Mayor Schreiber asked how long we would need the modular unit, and Chief Budzinski said until the new Fire Station is completed. Commissioner Sultanof asked about the change in fees for Senior Programs and Parks and Recreation Director Margoles said the instructional programs, which the Senior Programs are part of, make money for the city. Commissioner Sultanof complemented Parks and Recreation Director Margoles on the publicity in the Forum and the changes made in handling of cash, and said Tamarac is doing a fabulous job in Broward County. Regarding Mayor Schreiber's statement opposing the increased deferred compensation plan, Commissioner Sultanof asked the Mayor to look at it again closely. b. Item No. 90). AGREEMENT - MCNAB ROAD PARK PROPERTY: (TR9746) Awarding RFP No. 01-09R, entitled "Design/Build of McNab Road Park Property" to Recreational Design & Construction, Inc.; authorizing the appropriate City officials to execute an agreement for RFP No. 01-09R for an amount not to exceed $896,913; approving all necessary budget transfers. Parks and Recreation Director Margoles introduced Joe Cerrone, President and Steve Siems, CEO of RDC. Parks and Recreation Director Margoles gave a presentation and thanked the team who worked on the project: Lynda Flurry, Diane Phillips, Mauro Burgio, Lance Moll, Chris King and Ray Gagnon. Parks and Recreation Director Margoles said the utilities department would be doing the utility portion of the project in-house, at a savings of over $40,000 on the project cost. Mayor Schreiber asked why there was only one bidder and questioned the difference of $807,000 and $896,000. Parks and Recreation Director Margoles said RFP's were sent to 21 companies and only three sent in bids. Out of the three, only two qualified; the two sent in proposals and they came in over budget. An intense negotiation period followed. The project is funded primarily by grants, and site clearing and landscaping were not properly assessed at the outset, causing the difference in the numbers. Commissioner Sultanof asked about the Butters firm doing the clearing, and Parks and Recreation Director Margoles said there is an agreement with Butters to do clearing. Steve Siems and Joe April 22, 2002 City Commission Workshop 2 1 1 J Cerrone gave a presentation. Mayor Schreiber asked about the anticipated time of construction and Mr. Siems said work has already been done on the project and he anticipates 10 months to conclusion. Commissioner Roberts asked about ADA requirements for the playground and said she is concerned about protecting disabled children while they are on the playground. Com issioner Roberts also asked about special equipment for disabled children. Mr. Cerrone said ADA does not want to segregate able bodied children from non -able bodied children arid said the playground is totally accessible for all. Parks and Recreation Director Margoles said input was gathered from parents and children involved in the Challenger League an J they want a playground that integrates handicapped children with other children. Also, professionals in the field of disabled children say this is the preference of professionals, parents and children. It is the parents' responsibility to make sure children are respectful of each other on the playground. The purpose of a universal playground is to makes re children learn to deal with people of all abilities, and if they are segregated from each cther, there is no avenue for them to learn how to get along with each other. Parks anJ Recreation Director Margoles said the Challenger League encourages children of all ab lities to play together and there have been no problems. Mayor Schreiber asked if the playground is covered and Parks and Recreation Director Margoles said it is. Commi sioner Mishkin agreed there is no reason to separate the children from each other. Mayor Schreiber went out of the regular order discuss Items 10 and 11 on the regular agenda. 10. UNDERWRITING SERVICES: (TR9673) the selection of Commerce Capital Markets, connection with the intent to issue Sales Tax Re finance the construction of a fire station, a dev storage building, parks and recreational faci improvements, and other capital improvements 11. -Z0] ►1 approve Resolution supplementing and amendi Resolution No. 99-178 and as further amended 192, authorizing the issuance of not exceeding Series 2002 of the City of Tamarac, Florida, to development services building, a public works facilities, land acquisition, site work, street impri within the city; fixing certain terms and details of of such bonds to Commerce Capital Markets, described herein; authorizing the execution an approving the form of and authorizing the distr and authorizing the execution and delivery of a I Agent and Registrar and authorizing the execut the city and the Bond Registrar and Paying j Guaranty Insurance Company as Bond Insu connection therewith; authorizing the executior Certificate; authorizing other required actions; April 22, City Commissio 3 of business on the workshop agenda to Motion to approve Resolution authorizing nc. for Senior Managing Underwriter in enue Bonds not to exceed $13,500,000 to lopment services building, a public works ities, land acquisition, site work, street ithin the City. )S, SERIES 2002: (TR9674) Motion to ig Resolution No. 98-156, as replaced by and supplemented by Resolution No. 99- $13,500,000 Sales Tax Revenue Bonds, 'inance the construction of a fire station, a storage building, parks and recreational )vements, and other capital improvements such bonds; authorizing a negotiated sale nc. pursuant to the terms and conditions d delivery of a Bond Purchase Contract; bution of a Preliminary Official Statement 'inal Official Statement; selecting a Paying on and delivery of an agreement between kgent; ratifying the selection of Financial -er and providing for certain matters in and delivery of a Continuing Disclosure )roviding for severability and an effective Workshop date. Paul Clancy of Commerce Capital Markets and Grace Dunlap, Esq. of Bryant, Miller Olive were available to answer questions from the city commission. Mr. Clancy said the scheduled closing date is May 16th. Commissioner Sultanof asked to have the date moved up and City Manager Miller said it is out of our hands. Staff did an outstanding job getting the items back before the commission within a two week period, and he complimented Assistant City Manager/Interim Finance Director Cernech and staff for their work. Assistant City Manager/Interim Finance Director Cernech said the time line proposed by the underwriter is very appropriate. Mr. Clancy explained the difference between the pricing and purchasing dates and compared it to the purchase and settlement of real estate. Commissioner Roberts asked if there would be an advance offering to the residents of Tamarac and Mr. Clancy said the residents could have a preferential period and this should not slow anything down. An announcement could be made by the city in the newspaper or at the April 24 meeting, and residents could check the website for Commerce Capital. Mayor Schreiber asked for an explanation of the open spaces on the bond process contract, and Grace Dunlap said it is not complete because the bonds have not yet been priced. The resolution sets the parameters for pricing. Mayor Schreiber questioned the debt service and Ms. Dunlap said this is for prior bonds issued in 1999. Mayor Schreiber questioned the interest on the new bonds and Ms. Dunlap said the parameters set forth in the resolution indicate it is not to exceed 6%. d. Item No. 12. ADOPTING RECOMMENDATIONS FOR CITY'S HUD CDBG PROGRAM: (TR9761) Motion to approve Resolution accepting the third year action plan "recommendations" for expenditures of the City of Tamarac's U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program for the HUD fiscal year (FY 2002) (Case No. 6-MI-02). Community Development Director J. Christopher King gave a presentation and said departments had submitted their requests for the program; those projects that have been approved are an audit for Finance; CPR and CERT Programs for the Fire Department; Senior Hearts and Parks Program, computer training, and Senior Program Transportation for the Parks and Recreation Department; Commercial Boulevard and State Road 7 rehabilitation program for Community Development. Administrative costs, as in the past, are 17.5%, which leaves $195,500 for minor home repair under the CDBG program. Commissioner Roberts questioned $5,000 administrative costs under the Fire Department CPR/CERT program and Community Development Director King explained administrative funds due to CRA. 2. DISCUSSION — INCREASE IN RECREATION PROGRAM FEES FOR NON- RESIDENTS: Mayor Schreiber said he has received several complaints that non-residents are only paying $2.00-$3.00 more than residents for programs and people feel this is not fair. Parks and Recreation Director Margoles said the administrative fees for non-residents were set years ago, and the practice has continued to date. It is recommended that there be a $10.00 increase for non-residents, and this should cause no negative impact on participation. Mayor Schreiber asked for an expression of interest, and all agreed to raise the non-resident fees $10.00. City Manager Miller said he would implement the change. April 22, 2002 City Commission Workshop 4 1 3. FIRE RESCUE TASK FORCE UPDAT required to be painted on a roadway where ther( Fire Chief Budzinski said it is not required. Cor enforced, and Chief Budzinski said they are authorized to issue tickets. Mayor Schreiber sp been blacktopped. Chief Budzinski gave a pre said coordination of communication is a very con if Tamarac is involved in the advance hookups, time, but Margate and Coral Springs are in the I Schreiber said this came about from the County has been put forward but not yet accepted discussion about closest unit response, perforr County meeting has been set for April 25. 4. DISCUSSION - WAIVER OF CPR TRAI many people want to know why the city is char University provides this service at no charge charges for CPR training. Commissioner Su Budzinski previously and perhaps we can lool Budzinski said there is a solicitation policy befor said the fee has been assessed because people a sense of commitment and covers the cost of rr 5. DISCUSSION - UTILITY BILL PAYMEN' Karen L. Roberts said several residents on fixe budgeting utility bills as FPL does electric bills. Assistant City Manager Cernech and was told n prohibitive for the 20 people who requested this that someone from customer service talk to the bill for the past year and assist them in setting Miller said he would look into it, and Assistant could call his office and he would put them in co Mayor Schreiber asked if a box is are signs for fire lanes and hydrants, and imissioner Sultanof asked if fire lanes are by BSO or the Fire Inspector, who is eke of the roadways in Clairmont that had sentation on the Task Force Update and ►plex issue. Commissioner Sultanof asked (stem and Chief Budzinski said not at this )rocess of integrating their system. Mayor Charter Review and Chief Budzinski said it by the County Commission. There was lance measures and specialty teams. A NING FEES: Mayor Joe Schreiber said ling for CPR training. Nova Southeastern nd he would like Tamarac to forego any tanof said he discussed this with Chief to solicitation to cover the fees. Chief the commission. Commissioner Roberts do not show up, and the $5.00 gives them aterials. S — PAYMENT OPTIONS: Commissioner incomes would like the city to provide for ;ommissioner Roberts said she spoke with > other city does this, as the cost would be >ervice. Commissioner Roberts suggested ;e residents and help them figure out their ip a budget for themselves. City Manager City Manager Cernech said those people tact with a customer service staff member. There being no further business to come befo�e the City Commission, Mayor Schreiber adjourned the workshop meeting at 11:25 a.m. Marion Sw nson, CIVIC City CI rk April22, 002 City Commi" Workshop 5