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HomeMy WebLinkAbout2000-04-24 - City Commission Workshop Meeting MinutesCITY OF TAMARAC WORKSHOP MEETING APRIL 24, 2000 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, April 24, 2000, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525 NW 88th Avenue, Tamarac, Florida. PRESENT: Mayor Schreiber, Vice Mayor Roberts, Commissioner Portner, and Commissioner Sultanof. ABSENT AND EXCUSED FOR CAUSE: Commissioner Mishkin. ALSO PRESENT: City Manager Miller, City Attorney Kraft, Assistant City Manager Hemstreet, and Interim City Clerk Swenson. 1. Aril 26 2000 AGENDA ITEMS: a. Item #12, COMMUNITY DEVELOPMENT BLOCK GRANT CDBG ACTION PLAN: (TR8957) Motion to adopt a Resolution authorizing the appropriate City Officials to adopt the "Recommendations" for the City's U.S. Department of Housing & Urban Development (HUD), Community Development Block Grant (CDBG) Program; Case No. 5-MI-00. Code Enforcement Manager Cindy Diemer gave a presentation. Commissioner Portner asked for a definition of low/moderate income, and Code Enforcement Manager Diemer explained. Mayor Schreiber questioned the use of a consultant and said he would like to see the money go into the program. Code Enforcement Manager Diemer and City Manager Miller explained that the program poses a large impact to the department, and at previous discussions the Commission decided to use a consultant for the first year or two and then revisit the program. The consultant is paid for through the grant. Commissioner Portner asked how information gets to the public, and Code Enforcement Manager Diemer explained the procedures. Mayor Schreiber and Vice Mayor Roberts asked if a code enforcement officer finds a house in need of repair whether the code officer can inform the person of the program. Commissioner Portner asked if a house could be made handicap accessible through the program. Code Enforcement Manager Diemer responded that this was called removal of architectural barrier. There was discussion about use of the funds for a group home, and Vice Mayor Roberts said this idea was a recommendation from the Tamarac Bulldogs. There was discussion about non-profit groups creating a group home. There was discussion about the Firefighter's installing smoke detectors, and Commissioner Sultanof asked if the smoke detectors ran on batteries or electricity. Fire Chief Budzinski said they ran on batteries, as it would be too costly to renovate a residence to accept an electric smoke detector. There was discussion about the bus and driver eligibility under this program. Mayor Schreiber asked about a grant to put in sidewalks and City Manager Miller said it has been approved and engineering for sidewalks is completed. Code Enforcement Manager Diemer spoke about the universally designed park at McNab Road for the handicapped. This is not in a low/moderate area, and the City must prove that 51 % of the population using it will benefit. Commissioner Portner and Vice Mayor Roberts questioned the amount of money allotted to Tamarac from the grant, as well as the fact that the money was allotted before the projects were chosen. Code Enforcement Manager Diemer explained that the City cannot apply for money from HUD; HUD decides its own distribution, but the department requests that are not able to be considered this year can be looked at for future funding for next year. City Commission Workshop April 24, 2000 1 Vice Mayor Roberts spoke about agenda Item #2, the presentation of a proclamation to Dr. Krause. Vice Mayor Roberts said Commissioner Mishkin is also being inducted into the Senior Hall of Fame, and it would be proper to honor both with proclamations. Commissioner Sultanof said he requested the proclamation for Dr. Krause and would like to also request a proclamation for Commissioner Mishkin. He would like to have Commissioner Mishkin's read when Commissioner Mishkin is present, at the May 10t" Commission meeting. Vice Mayor Roberts questioned Item #9(f) on the agenda, ANTI -DRUG ABUSE FUNDS FOR FISCAL YEAR 2000: (TR8988) Authorizing the appropriate City Official to send correspondence to the Broward County Commission on substance abuse approving the distribution of Federal Anti - Drug Abuse funds for Fiscal Year 2000. Management Intern McKew gave a presentation. Commissioner Sultanof asked if there was a drug problem in Tamarac, and Chief Goldstein responded. Commissioner Portner questioned Item #9(b) on the agenda and asked if the City intends to extend the contract for next year. AGREEMENT — FIREWORKS: (TR8937) Executing an Agreement between the City of Tamarac and Zambelli Internationale Fireworks Manufacturing Company, Inc., exercising the option to renew for the 2000 Fireworks at a cost of $25,000. Parks and Recreation Director Margoles said the City would go out to bid again. Mayor Schreiber asked about language in the contract specifying the length of time for the fireworks display, and Parks and Recreation Director Margoles said it is specified in the contract. Commissioner Sultanof suggested using the same wording in the new contract to make sure the City is covered in the event the fireworks display does not go off well. Vice Mayor Roberts asked if there would be complications with Lennar over the next three years because of the location of the fireworks display, and Fire Chief Budzinski responded. There was discussion about new construction and a possible problem with smoke. Commissioner Sultanof suggested notifying Lennar and having them notify the association at Southampton. Mayor Schreiber asked about the distance from the fireworks and Fire Chief Budzinski said it depends on the size of the shells. For 8" shells the distance is just under the 600' radius from the shooting area. Mayor Schreiber asked if an alternate site has been considered for the future and Fire Chief Budzinski said the present site is the best location. Vice Mayor Roberts asked about working with Lennar to have them donate land, and Mayor Schreiber said there is a strip of land for development alongside the park that would be a good site for these types of activities. Commissioner Partner asked about the criteria for training in Item #9(c) on the agenda. GRANT-CITY'S SUMMER RECREATION PROGRAM: (TR8970) Authorizing the appropriate City Officials to seek grant funding from the Broward County Children's Services Administration Division in the amount of $3,250; authorizing a City match in -kind in the amount of $1,633 for a project cost of $4,883. Special Projects Coordinator Phillips and Parks and Recreation Director Margoles responded. Mayor Schreiber asked if the Counselors -In -Training (CIT's) have experience from prior years, and Commissioner Portner asked how many will be trained and when they are going to be trained. Parks and Recreation Director Margoles responded. Vice Mayor Roberts asked to have Item #10 on the agenda tabled until Commissioner Mishkin returns. CITY'S VOTING DELEGATE & ALTERNATE DELEGATE-BROWARD LEAGUE OF City Commission Workshop April 24, 2000 2 CITIES: (TR8986) Motion to adopt Resolution Appointing as the City's Voting Delegate to the Broward League of Cities; appointing as the City's Alternate Delegate to the Broward League of Cities. City Attorney Kraft said there is no time limit within which the appointments must be made. There was agreement to table the item at the April 26t" meeting. Commissioner Portner asked about Item #9(d) on the agenda, what SNAPS stands for and how many people the bleachers will seat. PURCHASE BLEACHERS: (TR8987) Authorizing the appropriate City Officials to approve the purchase of stadium bleachers for the gymnasium at the Senior and Community Center at a total cost not to exceed $26,698.00, from Wesinco/Florida, Inc., utilizing the State of Florida SNAPS Agreement #8051824-1; approving funding from the appropriate parks and recreation account. Parks and Recreation Director Margoles responded that SNAPS is a state contract, and the bleachers will seat 300. Commissioner Partner asked for clarification of item #9(g), AMENDMENT TO INTERLOCAL AGREEMENT — DIVISION AND DISTRIBUTION OF PROCEEDS OF LOCAL OPTION GAS TAX: (TR8971) Executing the Seventeenth Amendment to Interlocal Agreement between Broward County and City of Tamarac providing for division and distribution of the proceeds of the local option gas tax imposed by the Broward County Local Option Gas Tax Ordinance. Assistant City Manager Hemstreet explained both items #9(g) and 9(h) on the agenda. Item 9(h), 2000 AMENDMENT TO INTERLOCAL AGREEMENT -DIVISION AND DISTRIBUTION OF PROCEEDS FROM THE BROWARD COUNTY ADDITIONAL LOCAL OPTION GAS TAX ON MOTOR FUEL ORDINANCE: (TR8972) Executing the 2000 Amendment to Interlocal Agreement between Broward County and City of Tamarac providing for division and distribution of the proceeds from the Broward County Additional Local Option Gas Tax on Motor Fuel Ordinance. There was discussion about the percentage for the City and the County, and Mayor Schreiber asked what could be done so that the Cities get more money. City ;Attorney Kraft explained the funds are used for County roads, which go through incorporated areas, and the Cities get the benefit of the roads. Assistant Public Works Director Greenspan explained the reason for the split Agreements. Commissioner Sultanof said Tamarac gets about Y2 cent, and Commissioner Portner said Tamarac should get more. There was discussion about the unincorporated areas. 2. CAST METAL RELIEF ARTWORK: Management Intern Kristin McKew gave a presentation and there was discussion about where the artwork might be placed; Commissioner Portner suggested the foyer in City Hall, and Mayor Schreiber suggested the new Senior and Community Center. City Manager Miller said some governments set aside money (1 %-2%) in their capital budgets for arts in public places, and perhaps Tamarac could look into setting aside a similar amount of money to foster the arts in Tamarac. Commissioner Portner asked if there are any federal grants for these types of programs and Commissioner Sultanof said the federal government has an Endowment of Arts and Humanities Program. Mayor Schreiber asked that this be explored further. 3. TREE CITY AWARD: Public Works Recycling Coordinator Jean DuPuis gave a presentation. There was discussion about the standards that must be met to become a Tree City, and Mayor Schreiber said he would like Tamarac to be in control of its tree ordinance and City Commission Workshop April 24, 2000 3 take control of the appearance of Tamarac. Public Works Recycling Coordinator DuPuis said the City is looking into that for FY2001. City Manager Miller said it is being added to the budget as a program modification, but it is a double-edged sword, because along with control, the City will get the complaints. Vice Mayor Roberts said when we get complaints now, we tell people they must speak to the County. Mayor Schreiber asked if there is any control over single family homes, and Vice Mayor Roberts said single family homeowners need permits to remove trees. There was discussion about topping off trees. Commissioner Sultanof said there is also an environmental issue, and Tamarac should be working toward the health and well being of its citizens. 4. PROMOTION OF THE TAMARAC CENSUS PROGRAM: Public Information Officer Jay Moore gave a presentation and said 66% of the residents of Tamarac have already returned their surveys. Tamarac is a direct entitlement city with a population over 50,000. The Census is being promoted through the Tam -A -Gram and the newspaper. Public Information Officer Moore said the federal government has allowed $2,499 for promotional items for the census program, and every resident who brings a completed sealed form to City Hall and mails it here will get a free T-shirt, bagel and juice. Public Information Officer Moore reported on several events to take place over the next few days. April 27t" is Take Your Child To Work Day and the Annual volunteer Lunch will be held at Woodmont Country Club on May 25tn Commissioner Sultanof asked Mr. Moore to remind the public that people who claim homestead in Florida should be counted here and not where they lived before moving to Florida. Commissioner Portner congratulated Assistant City Manager Hemstreet on his reclassification. There being no further business to come before the City Commission, Mayor Schreiber adjourned the workshop meeting at 11:00 a.m. Marion Swenson Interim City Clerk 1 City Commission Workshop April 24, 2000 4