HomeMy WebLinkAbout2004-04-26 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, APRIL 26, 2004
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City
Commission to order on Monday, April 26, 2004, at 9:30 a.m. in Room 105 of Tamarac
City Hall, 7525 NW 88th Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Commissioner Edward C. Portner, Commissioner
Beth Flansbaum-Talabisco, and Commissioner Karen L. Roberts.
ABSENT: Vice Mayor Marc L. Sultanof
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Deputy
City Manager Michael C. Cernech and City Clerk Marion Swenson.
PLEDGE OF ALLEGIANCE LED BY MAYOR SCHREIBER:
1. APRIL 28 2004 AGENDA ITEMS:
a. Item No. 6(b). FY03 WATER AND WASTEWATER SYSTEM ANNUAL
REPORT: (TR10384) Receiving the Fiscal Year 2003 City of Tamarac Water and
Wastewater Systems Annual Report prepared by the City's Consulting Engineers,
Mathews Consulting, Inc., on behalf of the City of Tamarac Utilities Department as
required by Bond Covenants for Continuing Disclosure for the Taxable Water and
Sewer Utility Revenue Refunding Bonds Series 1996 and Refunding Bonds Series
1992. Utilities Director Gagnon introduced Support Services Manager Wilder, who gave
a presentation. Commissioner Portner questioned auditing of fixed assets and Support
Services Manager Wilder responded the report is made part of the audit for FY2003.
Commissioner Portner asked if outstanding bonds could be refinanced at a later date
and questioned the fixed percentage for depreciation. Finance Director Newman said it
would not be in the City's favor financially to refinance the bonds in question and the
City uses a straight line over useful life for depreciation.
b. Item No. 6(I). BID AWARD AND AGREEMENT — PUMP STATIONS 7 7A AND
10 REHABILITATION PROJECT: (TR10409) Awarding Bid No. 04-13B to Cooper
Contracting, Inc., and executing an agreement between the City of Tamarac and
Cooper Contracting, Inc., for an amount of $389,417.00 for the Pump Stations 7, 7A,
and 10 Rehabilitation Project; approving funding for this project from the appropriate
Utilities Operational and CIAC accounts; authorizing the appropriate City Officials to
administer the contract. Utilities Director Gagnon introduced Assistant Utilities Director
Moore and Purchasing/Contracts Manager Glatz. Assistant Utilities Director Moore
gave a presentation. Utilities Director Gagnon added this is the last of the canned
stations, and will eliminate confined space issues for employees. Commissioner
Portner asked if there is state money available for these projects, and Utilities Director
Gagnon said there is not.
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C. Item No. 6(h). CHANGE ORDER NO. 1 — PHASE 5A ROAD RESURFACING
PROGRAM: (TR10411) Executing Change Order Number 1 to the agreement with
Weekley Asphalt Paving, Inc. for Phase 5A of the Seven Year Comprehensive Street
Improvement Program; authorizing an additional expenditure in an amount not to
exceed $128,138.36. Public Works Director Strain gave a presentation and
Commissioner Roberts said she has driven on 57t" Street and it needs to be redone.
Commissioner Roberts questioned the exact location and Public Works Director Strain
said it is from Pine Island Road to University Drive.
d. Item No. 6(m). AGREEMENT BETWEEN CITY OF TAMARAC AND
WHARTON-SMITH, INC. FOR STORMWATER PUMP STATION REHABILITATION
CONSTRUCTION: (TR10416) Awarding Bid No. 04-05B for the stormwater pump
station rehabilitation construction to Wharton -Smith, Inc.; authorizing the appropriate
City officials to execute an agreement with Wharton -Smith, Inc. for said work;
authorizing an expenditure in an amount not to exceed $4,832,000.00; authorizing the
City Manager to make necessary additions, deletions or revisions to the work plan
pursuant to Section 6-156 of the Code of the City of Tamarac. Public Works Director
Strain gave a presentation and said that Wharton -Smith, Inc. has done work throughout
the State and did similar work in the Hollywood area; they come with exemplary
credentials. Public Works Director Strain reported that savings on this project amounts
to $500,000 dollars.
e. Item No. 6(n). AGREEMENT — CRAIG A. SMITH & ASSOCIATES — PHASE II
STORMWATER PUMP STATION REHABILITATION PROJECT: (TR10422) Executing
an agreement with Craig A. Smith & Associates for Phase II of Stormwater Pump
Station Rehabilitation Project to provide construction engineering services; authorizing
an expenditure in an amount not to exceed $101,600.00. Public Works Director Strain
gave a presentation and said it is necessary to have the expertise of the consultants on
board.
f. Item No. 6(p). APPLICATION SUBMISSION — FLORIDA DEPARTMENT OF
TRANSPORTATION FOR MEDIAN BEAUTIFICATION ON NOB HILL ROAD:
(TR10420) Seeking Federal Surface Transportation Program funds via an application
through the Broward County Metropolitan Planning Organization to the Florida
Department of Transportation in the amount of $240,000 for median enhancement
along Nob Hill Road between Southgate Boulevard and Westwood Drive; authorizing a
10% match upon approval of the application. Public Works Director Strain gave a
presentation. Assistant City Manager Phillips said when she came to Tamarac she put
together the first segment of Nob Hill Road. Application was made in 2000, and it is a
long process. The application being discussed now is for four -five years down the road.
g. Item No. 6(q). APPLICATION SUBMISSION - FLORIDA DEPARTMENT OF
TRANSPORTATION FOR SIDEWALK INSTALLATIONS: (TR10421) Seeking Federal
Surface Transportation Program funds via an application through the Broward County
Metropolitan Planning Organization to the Florida Department of Transportation in the
amount of $130,000 for sidewalk installation along Pine Island Road between 67t" Court
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and 62"d Street and Woodlands Boulevard between 59t" Street and Commercial
Boulevard; authorizing a 10% match upon approval of the application. Public Works
Director Strain gave a presentation. Mayor Schreiber asked where the project ends and
Public Works Director Strain said at the entrance to the Woodlands Conservatory area.
h. Item No. 6(e). NAMING MCNAB PARK PROJECT: (TR10413) Naming the
newly constructed McNab Park Project, located at 11000 West McNab Road, Tamarac,
Assistant Director of Parks and Recreation Warner gave a
presentation and discussed the process used to solicit and select names. Assistant
Director of Parks and Recreation Warner said the final three names selected for this
park are 'Sunset Point', 'Sun Park', and `Rainbow's End'. Mayor Schreiber suggested
naming the park after Helen Sobel as she volunteered for Tamarac for over 30 years.
Assistant Director of Parks and Recreation Warner spoke of the possibility of naming
certain park amenities after people. Commissioner Roberts said Assistant Director of
Parks and Recreation Warner's point is well taken, and she did not believe the park
should be named after Helen Sobel as there are other people who have worked
diligently for the City. Commissioner Roberts said she liked the name 'Sunset Point'.
Mayor Schreiber asked for an expression of interest. Commissioners Roberts,
Flansbaum-Talabisco and Portner agreed on " Commissioner
Flansbaum-Talabisco asked how, if the Commission wanted to name an amenity of a
park after someone, they would go about doing that and Assistant Director of Parks and
Recreation Warner said it could be done at any point, via this process.
i. Item No. 6(f). NAMING GATEWAY PARK PROJECT: (TR10414) Naming the
Gateway Park Project, which will be constructed at the southwest corner of McNab
Road and Pine Island Road, Tamarac, Assistant Director of Parks and
Recreation Warner gave a presentation and discussed the process used to solicit and
select names. Assistant Director of Parks and Recreation Warner said the final three
names selected for this park are `Tamarac Commons', 'Tamarac Town Park', and
'Freedom Park'. Commissioner Roberts said she liked 'Freedom Park'. Commissioner
Flansbaum-Talabisco said none of the names chosen appealed to her, and
Commissioner Portner had no preference. Mayor Schreiber said the Commission would
discuss this at the meeting on Wednesday.
j. Item No. 6(r). FUNDING AGREEMENT — TRANSAMERICA OCCIDENTAL LIFE
INSURANCE COMPANY C/O AEGON INSTITUTIONAL MARKETS, INC.: (TR10407)
Accepting a funding agreement from Transamerica Occidental Life Insurance Company
c/o Aegon Institutional Markets, Inc., (AEGON) for the proceeds and other moneys
related to the projects funded by the Capital Improvement Revenue Bond Series 2004;
authorizing the appropriate officials to execute an acknowledgement of a funding
agreement; authorizing the appropriate officials to apply any non -substantive changes
to said agreement and acknowledgement. Finance Director Newman gave a
presentation and said the highest interest rate quoted for a two-year period was from
AEGON at 1.71 %, and reviewed the benefit to the City as a result of entering into the
funding agreement.
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k. Item No. 6(s). DEBT SERVICE FORWARD DELIVERY AGREEMENT:
(TR10423) Executing a Debt Service Forward Delivery Agreement between the City of
Tamarac and Wachovia Bank, N.A., for the payment of debt service on all outstanding
revenue bond issues; authorizing the appropriate officials to apply any non -substantive
changes to said agreement. Finance Director Newman gave a presentation. Mayor
Schreiber asked if during the course of time the market comes back, could changes be
made to the contract to take advantage of a better interest rate, and Finance Director
Newman responded that we are not at a great risk of getting hurt with this agreement.
Finance Director Newman discussed the highlights of the bonds just issued as well as
anticipated savings to the City. Finance Director Newman recognized the following for
their efforts on the City's behalf: Finance and Policy Officer Williams, the City Attorney's
Office, Utilities Director Gagnon, Public Works Director Strain, and the offices of
Kirkpatrick Pettis, RBC Dain Rauscher, Bryant Miller Olive, Akerman Senterfitt. Mayor
Schreiber said it is a job well done and of great benefit to the City. Commissioner
Portner asked to what Finance Director Newman attributed Tamarac's great financial
rating, and Finance Director Newman replied positive revenue stream, adoption of
financial policies, conservative financial conditions, quality of the infrastructure, and staff
credentials.
Commissioner Roberts questioned the cost of adding Fire Station 15 to the janitorial
contract in Item 6(i) on the consent agenda. RENEWAL ADDENDUM TO
AGREEMENT FOR JANITORIAL SERVICES: (TR10415) Renewing and executing the
first addendum to the agreement between the City of Tamarac and Onesource Facility
Services, Inc. for provision of janitorial services; authorizing a revised annual
expenditure in an amount not to exceed $144,480. Public Works Director Strain said
the cost is in direct ratio to the square footage and the fire station is much bigger than
the development services building.
Commissioner Portner questioned the merchandise for auction in item 6(o) on the
consent agenda and asked if the merchandise could be donated. AGREEMENT —
NATIONAL AUCTION COMPANY INC.: (TR10419) Declaring certain equipment and
material as surplus and directing that certain computer equipment be disposed via sale
through established internet markets, providing that a public auction be held; offering
the public the opportunity to inspect all other items available for disposal prior to the
auction; authorizing the appropriate City Officials to enter into an agreement with
National Auction Co., Inc. to conduct the public auction and for disposing of any unsold
items having no cash value, utilizing Broward County Bid #J-1 03 007 B1 for
auctioneering services, for a commission rate of 1.625% of the auction proceeds, plus
reimbursement of out of pocket expenses for advertising and promotion in an amount
not to exceed $3,200, all of which shall be deducted from the gross sales auction
proceeds; placing all proceeds into the appropriate fund from which the assets were
originally purchased. Purchasing/Contracts Manager Glatz said the merchandise could
be donated; the resolution is a recommendation by purchasing to the Mayor and City
Commission. City Manager Miller said upon consensus of the Commission to make a
donation, the appropriate steps would be taken. There was discussion regarding the
condition of the computers and Purchasing/Contracts Manager Glatz deferred to IT
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Director Sucuoglu for his expertise. Purchasing/Contracts Manager Glatz added that an
advertisement must be placed in the newspaper two weeks prior to the auction and the
date has been set for the auction. IT Director Sucuoglu spoke about the condition of the
computers and said 20-25 are in working condition; however, they do have minimum
memory and disc drive space. The rest have been used for parts and are not
functional. The computers are about 4 years old and are all Dell brand, out of warranty
with a street value of about $100 each. Commissioner Portner asked if they could be
used by local schools or the schools in our Sister City, Fatsa, Turkey. IT Director
Sucuoglu said equipment in local schools is fairly up to date and he also felt in Turkey
their standard for equipment was the same as ours. Commissioner Flansbaum-
Talabisco suggested asking if area schools could use the equipment before sending it
out of the country. Mayor Schreiber said we should check with local schools and private
organizations to see if they have a need for the computers. Additionally, Mayor
Schreiber spoke of placing the equipment on a -Bay. Mayor Schreiber questioned how
the computer equipment would get to Turkey as there are shipping costs involved.
Commissioner Flansbaum-Talabisco said the usable computers could perhaps be
divided among our local schools. IT Director Sucuoglu said the intention was not to
auction or sell the usable computers but to make them available in the new EOC facility.
Commissioner Portner asked Commissioner Flansbaum-Talabisco if she knew if the
equipment used in our local schools is as advanced as that which is used in our offices
and Commissioner Flansbaum-Talabisco responded that she needed to do some
research. Commissioner Portner said he would like to send the computers to our Sister
City. Mayor Schreiber asked for an expression of interest. Commissioner Roberts said
she believed we should donate the computers to somebody that can use them, but not
necessarily Turkey. Commissioner Flansbaum-Talabisco said until she got an answer
to Commissioner Portner's question, she did not want to make a decision.
Commissioner Roberts asked to have the item delayed for two weeks. Commissioner
Roberts asked what the cost would be to place the items on a -Bay and
Purchasing/Contracts Manager Glatz said he believed it would be 5%-6% of the selling
price; however the exposure would be much greater than at auction. Commissioner
Roberts questioned the 24' Christmas tree and said she thought there had been prior
talk about moving it to another City location. Assistant Director of Parks and Recreation
Warner said if the Commission desires, that can be done; however, the tree is very
bland. City Manager Miller said in accordance with the Commission's wishes, this item
would be tabled for two weeks.
2. DISCUSSION RE: STREET NAMING POLICY: Community Development
Director King gave a presentation and said this would apply to numbered streets only
and requestors for renaming of private streets would be responsible for the signage.
Commissioner Partner asked if renaming a street would interfere with postal delivery
and Community Development Director King said the Post Office would be notified.
Commissioner Roberts asked if Community Development Director King checked with
other cities and if this draft policy is in line with their procedures. Commissioner Roberts
said it is a lot to go through to add a name to a street, especially in memory of
someone. Community Development Director King said he would check with the county
to see how they have handled situations in the past adding a name to an existing street
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in memory of someone. Commissioner Roberts said the resident in question, Charlie
Seville, who is now deceased, helped beautify 70t" Street. All were in agreement to
move forward with the policy.
I DISCUSSION RE: DRAFT CHARTER AMENDMENT EXTENDING TERMS OF
OFFICE FROM THREE TO FOUR YEARS: Commissioner Flansbaum-Talabisco said
this matter was touched upon at the Commission retreat and she is in favor of 4-year
terms. Mayor Schreiber questioned the effective date and Commissioner Flansbaum-
Talabisco said it is not her intention to be self-serving and she did not want the change
to affect anyone currently sitting on the commission. Mayor Schreiber asked if the
change could be made so that he and Commissioner Roberts, whose terms end in
2006, could get an extra year added to their terms, and City Attorney Kraft said the
change would not affect existing terms. Commissioner Flansbaum-Talabisco suggested
perhaps the change could be for newly elected officials. Commissioner Portner said he
intends to meet with some leaders of his community and would like to defer this
discussion until the next workshop on May 101". All were in agreement to defer further
discussion until May 10t"
There being no further business to come before the City Commission, Mayor Schreiber
adjourned the workshop meeting at 11:00 a.m.
Marion Swenson, CIVIC
City Clerk
April 26, 2004
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