HomeMy WebLinkAbout2001-05-07 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
WORKSHOP MEETING
MAY 7, 2001
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City
Commission to order on Monday, May 07, 2001, at 9:30 a.m. in Room 105 of Tamarac
City Hall, 7525 NW 88th Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Marc L. Sultanof, Commissioner Edward
C. Portner, Commissioner Gertrude Mishkin and Commissioner Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, and
City Clerk Marion Swenson.
1. May 9, 2001 AGENDA ITEMS:
a. Item #10(r). AGREEMENT - COMMUNITY REDEVELOPMENT
ASSOCIATES OF FLORIDA, _INC.: (TR9378) Approving and executing an Agreement
between the City of Tamarac and the Community Redevelopment Associates of Florida,
Inc. (CRA) to provide administrative services for the U.S. Department of Housing and
Urban Development (HUD) Community Development Block Grant (CDBG) for a
maximum annual rate of 17.5 percent (17.5%) of the annual grant allocation and to
provide administrative services for the State of Florida's State Housing Initiatives
Partnership Program (SHIP) grant for a maximum annual rate of 10 percent (10%) of
the annual grant allocation, with all terms and conditions contained as provided for in
the piggybacked contract between the City of Pembroke Pines and the Community
Redevelopment Associates of Florida, Inc.; Case No. 18-MI-01. Purchasing and
Contracts Manager Lynda Flurry gave a presentation. Mayor Schreiber asked why this
is contracted out to administrative services and Tammy Reed-Houlguin explained this is
a new program and the consultants can put things in place for the City.
b. Item #10(n). CONTRACT AWARD OF NW 70TH STREET FORCE MAIN
PHASE II, BID NO. 01-0713: (TR9368) Awarding Bid No. 01-07B to the lowest
responsive and responsible bidder, Giannetti Contracting of Florida, Inc., for an amount
of $485,701 for the NW 70th Street Force Main Phase II Project; approving funding for
this project from the appropriate Utilities Operational and CIAC Account including the
appropriation of $335,701 from retained earnings; authorizing the appropriate City
Officials to administer the contract. Director of Utilities Raymond Gagnon gave a
presentation. Mayor Schreiber asked how long the job would take and what side of the
road it was on. Director of Utilities Gagnon said about 5 months and it is on the north
side of the road.
Vice Mayor Sultanof said he received complaints that the sewer caps were too high on
McNab Road, and Public Works Director Verma said after another layer of asphalt is
laid that will level out the sewer caps.
May 7, 2001
City Commission Workshop
1
C. Item #10(b). CHANGE ORDER - CITYWIDE GROUNDS MAINTENANCE
CONTRACT: (TR9261) Executing Change Order Number 1 to the Citywide Grounds
Maintenance Contract with Prestige Property Management and Maintenance, Inc. for
additional grounds maintenance services; authorizing an additional annual expenditure
in an amount not to exceed $37,091. Assistant Director of Public Works Mark
Greenspan gave a presentation. Commissioner Portner asked why the cost has
doubled and Assistant Director of Public Works Greenspan explained as landscaping
increased so did the cost, and this was recognized and planned for at the outset.
Commissioner Roberts said the landscaping should be made more uniform. Mayor
Schreiber said he has received many accolades on the appearance of the City. Vice
Mayor Sultanof agreed with Commissioner Roberts. Mayor Schreiber asked if the City
uses drought resistant plants and if the City is better off using a private contractor for
the landscaping and maintenance. Assistant Public Works Director Greenspan said
they use drought resistant plants and it is more efficient to use a contractor for this work.
Commissioner Portner asked if Commercial Boulevard east is included in the 17 miles
and Assistant Public Works Director Greenspan said it is funded through a grant that
the state has asked them to hold off for two years until the turnpike exchange is
completed. The 17 miles refers to local City streets.
d. Item #10(c). AWARD OF BID FOR DEBRIS DISPOSAL SERVICES:
(TR9255) Awarding Bid No. 01-05B to Sun Recycling LLC, Inc., for debris disposal
services; authorizing the appropriate City Officials to execute an agreement with Sun
Recycling LLC, Inc; authorizing an annual expenditure in an amount not to exceed
$40,000. Assistant Director of Public Works Mark Greenspan gave a presentation.
Mayor Schreiber asked if the City has the capability and equipment to do this, and
Assistant Public Works Director Greenspan said it would require the City to be licensed
as a recycling facility, acquire a solid waste and hazardous material license, and it is
better to allow the private sector to do this job.
Mayor Schreiber questioned the description of the location in Item 10(j) on the agenda.
10 (j). BLANKET PUBLIC SAFETY INGRESS/EGRESS EASEMENT - LYONS
COMMERCIAL SUBDIVISION: (TR9352) Accepting and executing a Blanket Public
Safety Ingress/Egress Easement with NYCH Partners, Ltd., for the Lyons Commercial
Subdivision No. 2, Lots 3-8 Project, located on the west side of Commercial Boulevard
between Pine Island Road and NW 915t Avenue, to provide proper access to the
property for municipal services such as utility, canal, fire and police protection,
emergency and other public safety services; authorizing and directing the City Clerk to
record said document in the public records of Broward County. Utilities Director
Raymond Gagnon said it would be corrected.
Mayor Schreiber questioned the description of the location in Item 10(k) on the agenda.
10(k). PUBLIC UTILITY EASEMENT - LYONS COMMERCIAL SUBDIVISION:
(TR9371) Executing a Public Utility Easement with NYCH Partners, Ltd., for the Lyons
Commercial Subdivision No. 2, Lots 3-8 project, located on the west side of Commercial
Boulevard between Pine Island Road and NW 915t Avenue; authorizing and directing
May 7, 2001
City Commission Workshop
2
the City Clerk to record said document in the public records of Broward County. Utilities
Director Raymond Gagnon said it would be corrected.
Mayor Schreiber questioned the description of the location in item 10(I) on the agenda.
10(I). WATER AND SEWER UTILITY EASEMENT - LYONS COMMERCIAL
SUBDIVISION: (TR9372) Accepting and executing a "Tamarac Water and Sewer Utility
Easement" with NYCH Partners, Ltd., for the Lyons Commercial Subdivision No. 2, Lots
3-8 Project, located on the west side of Commercial Boulevard between Pine Island
Road and NW 915t Avenue, to allow legal access by City Utility personnel for installing,
maintaining, and operating the water distribution and sewage collection systems;
authorizing and directing the City Clerk to record said document in the public records of
Broward County. Utilities Director Raymond Gagnon said it would be corrected.
Mayor Schreiber questioned the annual cost for item 10(o) on the agenda. 10(o).
CONTRACT RENEWAL - JANITORIAL SERVICES: (TR9256) Renewing the 1998
Janitorial Services Contract between the City of Tamarac and Cleaning Systems, Inc.,
for an additional one-year period in an amount not to exceed $119,700. Purchasing and
Contracts Manager Lynda Flurry said the Resolution was written to inform the
Commission that part of the annual cost will come out of the FY01 budget and part out
of the proposed FY02 budget.
Mayor Schreiber asked what the cost to the City would be in Item 10(p) on the agenda.
10(p). AMEND AGREEMENT - BEFORE/AFTER SCHOOL CHILDCARE SERVICES:
(TR9370) Executing an amendment to the agreement between the City of Tamarac and
After School Programs, Inc., for providing professional childcare services in the
Before/After School, Winter and Spring Break and Kid's Days Off Programs, exercising
the option to renew for the 2001/2002 school year. Recreation Superintendent Greg
Warner said there is no cost to the City. Commissioner Roberts said she received
complaints that the program has not worked well with the City and the school.
Recreation Superintendent Warner said he has not heard about any problems. There
have been discussions about the school board taking over the program next year.
Commissioner Roberts said she heard that the provider was telling parents that summer
care would not be offered by the City, and that is not correct, since Tamarac offers an
excellent summer program. City Attorney Kraft said the Commission might want to
table this item until they gather information about the situation. Interim Assistant City
Manager/Personnel Director Maria Swanson said it is important to gather information,
as there may be a miscommunication regarding what they are saying to the parents.
City Attorney Kraft distributed a draft of Temporary Ordinance 1930, an ordinance of the
City Commission of the City of Tamarac, Florida, amending Article VIII, Section 8.01, of
the City Charter, entitled "Terms and Qualifications"; changing the Charter Board from
an elected to an appointed board; eliminating the elected Charter Board; providing for
transition; providing for removal from office; providing that if the amendment is approved
by a majority of the voters at the , 2002 election, then such amendment
shall become a part of the City Charter upon certification and acceptance of the election
results; providing for codification; providing for conflicts; providing for severability; and
May 7, 2001
City Commission Workshop
3
providing for an effective date. City Attorney Kraft said at Friday's workshop there was
an expression of interest to discontinue the Charter Board in its present form, and upon
passage and adoption of the draft ordinance, the Charter Board would be changed from
an elected to an appointed board. The ordinance creates an effective date and
provides for appointment of members by each commissioner, and provides for setting
meetings. Mayor Schreiber recommended the Commission have time to review the
draft and bring it up at the May 21, 2001 workshop. Vice Mayor Sultanof said there
should be further consideration of the proposed ordinance and education for the public.
2. Continuation of Strategic Planning Session:
Economic Development Manager Tammy Reed -Holguin gave a presentation on
Economic Development and Redevelopment. Commissioner Roberts questioned the
signs at Tamarac Commerce Park that now say Westpoint Center and then Tamarac
underneath in small letters. Vice Mayor Sultanof and Mayor Schreiber suggested
discussing this with Westpoint Center so they would make changes. Commissioner
Roberts said the sign should say Tamarac Westpoint Center. Mayor Schreiber asked
about AT&T leaving and whether there is any inducement money due the City.
Economic Development Manager Reed -Holguin said she would review the contract.
There was discussion about the call center and Mayor Schreiber said Butters owns the
facility and leases it to AT&T, and the agreement may be between Butters and the City.
Commissioner Portner asked about the corridor study for Commercial Boulevard and
University Drive, and said it has been one year since it started and he has not seen any
results. Economic Development Manager Reed -Holguin said the report would be
presented to the Commission this summer, and she would check to see how far the
study goes on Commercial Boulevard. Commissioner Partner said he would like to see
the area from 315t west included in the study.
Mayor Schreiber asked to have the Chamber of Commerce arranging the ribbon cutting
at Children's' Medical Association looked into, and spoke about an article in the Sun
Sentinel regarding the Small Business Administration lending money to a Tamarac
business. Commissioner Roberts said there was an article in the business section
about Lance Moll and his wife and their pool service business.
Commissioner Portner said Hampton Inn and Intown Suites never had an official grand
opening. Commissioner Roberts said it is the Chamber's responsibility to move forward
on these things, and Economic Development Manager Reed -Holguin said she would
look into it.
Commissioner Portner asked about the occupancy rate of the shopping centers, and
Economic Development Manager Reed -Holguin said they are 80% occupied. Mayor
Schreiber spoke about restaurant recruitment to try to attract upscale restaurants to
Tamarac, and said this is not an easy task. Mayor Schreiber spoke about government
services being brought to Tamarac, such as a courthouse and better service from the
hospital. Vice Mayor Sultanof said a number of years ago William Markham's office
May 7, 2001
City Commission Workshop
4
stationed a trailer on Oakland Park Boulevard and University Drive, and it would be wise
for him to do this again, perhaps this time in a storefront. Commissioner Mishkin said
across from Concorde Village on University Drive would be a perfect location for a
restaurant.
Mayor Schreiber called a recess at 10:40 a.m. Mayor Schreiber reconvened the
Workshop meeting at 10:50 a.m. with everyone present as before.
Interim Assistant City Manager/Personnel Director Maria Swanson gave a presentation
on management practices. There was discussion about the computer purchase
program. Vice Mayor Sultanof asked whether the employee recognition committee had
any feedback on employee morale, and Interim Assistant City Manager/Personnel
Director Swanson said she had not talked to the committee recently but the recognition
program is an indicator that morale is good, as there is a lot of participation in the
program.
Mayor Schreiber asked about the financial health of the insurance company that took
over HIP, and Interim Assistant City Manager/Personnel Director Swanson said
financial stability of health insurance companies would be looked at when the bids are
received. Mayor Schreiber asked how many temporary employees the City currently
has on board, and Interim Assistant City Manager/Personnel Director Swanson said
about 5. Mayor Schreiber spoke about an article regarding industry trends and
temporary help, and there was discussion about temporary help in Tamarac, and Vice
Mayor Sultanof spoke about the downside of using temporary employees.
Commissioner Portner spoke about dental insurance and his desire to have a more
comprehensive dental policy for the city.
Interim Risk Manager/Assistant to the City Manager Kristin McKew spoke about
strategies for streamlining and improving the workplace. Commissioner Partner
questioned abolishing the office of Risk Manager and Interim Risk Manager/Assistant to
the City Manager McKew said the position has been changed to a division manager,
part of the City Manager's office, and will now be a Risk and Safety Officer. Vice Mayor
Sultanof asked whether Tamarac is required to fall under OSHA, and Interim Risk
Manager/Assistant to the City Manager McKew responded. Mayor Schreiber
recommended that the Code Enforcement Department make a note of roadways and
sidewalks in need of repair so the City can notify the property owners, and Interim Risk
Manager/Assistant to the City Manager McKew said this was already being done. Vice
Mayor Sultanof asked that Code Enforcement Manager Diemer be made aware that the
owner of the property next to the hospital be notified of violations.
Information Technology Director Levent Sucuoglu gave a presentation on Technical
Advancements. There was discussion about e-government and privacy issues. Mayor
Schreiber asked why, if permitting would be available electronically, does the City need
a new building, and Information Technology Director Sucuoglu compared this issue to
banks, who still have physical locations.
May 7, 2001
City Commission Workshop
5
Finance Director Robert Lange gave a presentation on ensuring financial stability.
There was discussion about the unexpended excess fund balance and bonded
indebtedness. Mayor Schreiber asked if Tamarac is overextended in debt, and Finance
Director Lange said Tamarac is not overextended.
Interim Public Information Officer/Special Project Coordinator Phillips gave a
presentation on City visibility.
Commissioner Partner left the meeting at 12:35 p.m.
Mayor Schreiber suggested creating a booklet looking at the history and future of
Tamarac, and also including a tour of the water plant as part of the City Hall tours.
Mayor Schreiber also suggested implementing a bus tour of the City.
City Manager Miller said he would take the Commission's comments and have them
incorporated into an updated strategic plan.
There being no further business, Mayor Schreiber adjourned the Workshop Meeting of
the City Commission at 12:40 p.m.
Marion Swenson, CIVIC
City Clerk
May 7, 2001
City Commission Workshop
6