HomeMy WebLinkAbout2002-05-20 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MONDAY, MAY 20, 2002
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission
to order on Monday, May 20, 2002, at 9:30 a.m. in Room 105 of Tamarac City Hall, 7525
NW 88t" Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Edward C. Partner, Commissioner Gertrude
Mishkin, Commissioner Marc L. Sultanof and Commissioner Karen L. Roberts.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft, Assistant
City Manager Michael C. Cernech, and City Clerk Marion Swenson.
Commissioner Roberts turned over a plaque to the city that was received over the weekend
at the Challenge Day festivities.
MAY 22, 2002 AGENDA ITEMS:
a. Item No. 5(f). FY01 WATER AND WASTEWATER SYSTEM ANNUAL REPORT:
(TR9770) Receiving the Fiscal Year 2001 City of Tamarac Water and Wastewater System
Annual Report prepared by the City's Consulting Engineers, Mathews Consulting, Inc., on
behalf of the City of Tamarac's Utilities Department as required by Bond Covenants for
Continuing Disclosure for the Taxable Water and Sewer Utility Revenue Refunding Bonds
Series 1996 and Refunding Bonds Series 1992. Utilities Director Ray Gagnon and Support
Services Manager Keith Wilder gave a presentation. Mayor Schreiber questioned the
reference in Table 5-7 to Payment in Lieu of Taxes and Utilities Director Gagnon explained
most utilities pay this, which is a transfer of funds within the city's budget. Vice Mayor
Portner questioned the necessity of the additional 2 million gallon storage tank and Utilities
Director Gagnon said the tank would be for finished water during times of high peak
demand. City Manager Miller noted extra storage had been discussed in the past and is
needed to meet future growth.
b. Item No. 50). VACATION OF EASEMENT - TAMARAC BUSINESS CENTER
SECTION 2 PLAT: (TR9777) Granting a Vacation of Easement of an existing twelve (12')
foot wide utility easement located along the property line between Lots 7 and 8 of the
"Tamarac Business Center Section 2" Plat; specifically a portion of Lots 6, 7 and 8 of the
"Tamarac Business Center Section 2" Plat, according to the Plat thereof as recorded in Plat
Book 61, Page 50 of the Public Records of Broward, Florida. Community Development
Director J. Christopher King gave a presentation. Mayor Schreiber questioned the exact
location and Community Development Director King said the project is on the southeast
corner of Commercial and 441.
C. Item No. 5(k). VACATION OF EASEMENT - WOODMONT TRACT 53: (TR9784)
Granting a Vacation of Easement of an existing twenty (20') foot canal maintenance
easement located at 8109 Nutmeg Way; specifically Lot 3 of the "Woodmont Tract 53" Plat,
according to the Plat thereof as recorded in Plat Book 95, Page 11 of the Public Records of
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City Commission Workshop
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Broward County, Florida. Community Development Director J. Christopher King gave a
presentation. Mayor Schreiber spoke about past instances of canals collapsing in back
yards due to pool construction and questioned the city's exposure if this should happen.
Community Development Director King said the property line is 15 Meet from the edge of the
water and the deck must be 5 feet inside the line, which provides a total of 20 feet.
Commissioner Sultanof spoke about installing pilings befor concrete is poured.
Commissioner Roberts thanked Public Works and Community Development staff for
assisting the homeowner and noted the back yard slopes gently to the canal.
d. Item No. 5(i). AGREEMENT - FUEL MONITORING SYS EM - BID NO. 02-0713:
(TR9779) Awarding Bid No. 02-07B to ENSAT Corporation f r installation of a fuel
monitoring system; authorizing the appropriate City Officials to ex cute an agreement with
ENSAT Corporation; authorizing an expenditure in an amount n t to exceed $27,880.00;
authorizing budgetary transfers as necessary for proper accoun ing procedures. Public
Works Director Raj Verma and Project Manager Jean Dupuis gav a presentation. Mayor
Schreiber asked for an explanation of the system, and Project Manager Dupuis said it will
be digital and is capable of report generation and paging, as well as monitoring for leakage.
Vice Mayor Partner questioned using an out-of-state company and Purchasing/Contracts
Manager Flurry said this was the lowest, responsive bidder and out-of-state vendors were
not precluded bidding.
e. Item No. 5(m). REVISION TO PERMIT FEE STRUCTURE: (TR9740) Increasing
and restructuring Building Department permit fees. Commissioner Roberts expressed
concern about raising residential fees and said the increase in sr rinkler system fees from
$45 to $90 is too much in one year. Interim Building Official Administrative Services
Manager Ken McIntyre explained the Florida Building Code requires a minimum of two
inspections and the increase was intended to cover costs. Commissioner Roberts asked
what other changes were made to the fee structure and Interim Building
Official/Administrative Services Manger McIntyre responded parking garage, directional
signs, and air conditioning stands. Mayor Schreiber spoke about Vesting for radon gas and
Commissioner Sultanof asked for a follow up regarding the detection of radon in Trent.
Commissioner Sultanof said labor costs money and the fees seem reasonable since they
are within the guidelines of the building code. Commissioner Roberts said the fees are
stated as minimums and the cost could go up if several trips are involved. Interim Building
Official/Administrative Services Manager McIntyre responded that this information is
provided prior to a permit being issued. The expression of interest of the Commission was
to change the $90 fee to $50 for irrigation.
f. Item No. 5(n). SUPPORTING THE EFFORTS OF THE BROWARD COUNTY FIRE
RESCUE TASK FORCE: (TR9793) Supporting the efforts of the Broward County Fire
Rescue Task Force and opposing a proposal of the Broward iCounty Charter Review
Commission. Fire Chief Jim Budzinski gave a presentation and noted the resolution
supports the established Fire Rescue Task Force recommendations regarding
communications, closest unit response, standardized data and reoional/specialty services.
Mayor Schreiber expressed concern that the public should understand these items by the
time they get to referendum. Commissioner Sultanof questioned linkage of communication
systems and Fire Chief Budzinski responded it will be very costly and will take several
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years to accomplish. Fire Chief Budzinski noted the accomplishments of Tamarac Fire
Rescue as follows: placed 5th in paramedic competition in Coral Springs, nominated in four
categories at the First There/First Care conference, and the cadet program is doing well.
g. Item No. 6. AMENDING ARTICLE VI SECTION 6.04 OF THE CITY CHARTER —
CHANGING THE CHARTER BOARD FROM AND ELECTED TO AN APPOINTED
BOARD: (TO1965) Motion to adopt Ordinance on first reading amending Article Vill,
Section 8.01 of the City Charter, entitled "Terms and Qualifications", amending Article VI,
Section 6.04 of the City Charter entitled "Elections"; changing the Charter Board from an
elected to an appointed board; replacing the elected Charter Board; providing for term of
office; providing for transition; providing for removal from office; providing that if the
amendment is approved by a majority of the voters at the September 10, 2002 election,
then such amendment shall become a part of the City Charter upon certification and
acceptance of the election results; providing for codification; providing for conflicts;
providing for severability; and providing for an effective date. City Attorney Kraft gave a
presentation and noted the Charter Board recommended approval. Commissioner Roberts
questioned the terms of Districts 1 and 3 and City Attorney Kraft said if the referendum
passes, they would end in March 2003.
Vice Mayor Portner asked if FPL is in agreement with Item 7 on the regular agenda.
FLORIDA POWER & LIGHT COMPANY FRANCHISE: (TO1964) Motion to approve
Ordinance on second reading granting to Florida Power & Light Company, its successors
and assigns, an electric franchise, imposing provisions and conditions relating thereto and
providing for monthly payments to the City of Tamarac; providing for conflicts; providing for
severability; and providing for an effective date. (APPROVED ON FIRST READING —
MAY 8, 2002) City Attorney Kraft responded that this is FPL's proposal, which the city is
accepting. Commissioner Sultanof questioned the most favored nation concept and City
Attorney Kraft said this is addressed in the agreement.
Vice Mayor Portner asked about bike racks for city buses. Assistant to the City Manager
Phillips said racks may already have been procured, and if not, a possible source would be
Broward County which has grants for racks.
2. AGREEMENT - APAC-FLORIDA. INC.: (TR9713) Constructing turn lanes as a part
of the Phase IV -A road resurfacing work plan; awarding the turn lane component of Bid
Number 02-15B to Apac-Florida, Inc.; executing an agreement with Apac-Florida, Inc;
authorizing an expenditure in an amount not to exceed $1,738,616 which represents a
contract award of $1,580,560 and a project contingency of $158,056; authorizing the City
Manager to make necessary additions, deletions or revisions to the turn lane construction
portion of the Phase IV -A Work Plan pursuant to Section 6-156 of the Code of the City of
Tamarac, Florida; authorizing budgetary transfers as necessary for proper accounting
purposes. Mayor Schreiber read a statement in opposition to the turn lane project, noting
streets with low traffic volume. Mayor Schreiber said he is opposed to the expenditure as
there are more important and vital items for which the money could be utilized, and
questioned Hard Drive's bid for curbing, milling and resurfacing. Assistant Public Works
Director/Capital Projects Manager Greenspan responded the bid was $1 million more than
APAC's. Public Works Director Raj Verma explained the number of lanes were reduced
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City Commission Workshop
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from 46 to 24 and the contractor agreed to honor the per unit price, reducing the cost to
$900,000. Commissioner Roberts said the city has other needs that are a higher priority.
Vice Mayor Portner said the work should be done now as the cost would be more in the
future. Commissioner Sultanof said the higher priority now is purr p stations and he favors
constructing lanes in individual areas rather than citywide. Comm ssioner Mishkin said the
lanes should be postponed at this time. Mayor Schreiber said the priority now is to avoid
flooding from a hurricane and although the project is worthwhile, it is not timely, and
advised it be discussed again in 6 months.
Mayor Schreiber called for a recess at 11:10 a.m. Mayor Schreiber reconvened the
workshop meeting at 11:20 a.m. with all present as before.
3. DISCUSSION REGARDING DESIGN BUILD: Utilities Director Ray Gagnon said he
is heading the public services complex project team which includes Purchasing Contracts
Manager Flurry, Finance and Policy Officer Williams, Risk/Safety Manager Tomaszewski,
Assistant City Attorney Steinerts, Assistant Director of Utilities Doherty, Chief Electrical
Inspector Cake, Assistant Director of Public Works/Capital Projects Manager Greenspan,
Community Development Director King and Fire Chief Budzinski. Utilities Director Gagnon
and Purchasing/Contracts Manager Flurry gave a presentation on the design build process
relative to construction of the new fire station, development services building and a Public
Works storage building. Vice Mayor Portner questioned the design build concept and if
there would be a lead firm in the partnership. Purchasing/Contracts Manager Flurry
responded design build has been used in the past and State statute provides for very
specific legal requirements that must be followed. The partnership is collaborative and
requires verifiable experience working together. Commissioner Roberts said Challenger
Elementary and Middle School ii were design build projects, and were completed ahead of
schedule and under budget. Vice Mayor Partner questioned negotiation of the project cost
and time, and Utilities Director Gagnon said this involves exact numbers. Utilities Director
Gagnon noted that a bid protest would stop this program.
4. DISCUSSION OF TRIP TO FATSA, TURKEY: Vice Mayon Edward C. Portner said
a journal of his trip was provided to the Commission and Fatsa is interested in exporting
products and bringing business to Tamarac. Vice Mayor Portner spoke about providing
technical assistance and asked that consideration be given to funding a trip for the Mayor
of Fatsa to come to Tamarac. Mayor Schreiber asked for an expression of interest and all
agreed to funding the trip.
There being no further business to come before the City Commission, Mayor Schreiber
adjourned the workshop meeting at 11:50 a.m.
Marion Swenson, CMC
City Clerk
May 20, 2002
City Commission Workshop
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