HomeMy WebLinkAbout2000-05-22 - City Commission Workshop Meeting MinutesCITY OF TAMARAC
CITY COMMISSION WORKSHOP MEETING
MAY 22, 2000
CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City
Commission to order on Monday, May 22, 2000, at 9:35 a.m. in Conference Room 105
of Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida.
PRESENT: Mayor Joe Schreiber, Vice Mayor Karen L. Roberts, Commissioner Edward
C. Portner and Commissioner Marc L. Sultanof.
ABSENT AND EXCUSED FOR CAUSE: Commissioner Larry Mishkin.
ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft and
Interim City Clerk Marion Swenson.
MAY 24. 2000 AGENDA ITEMS:
a) Item #11(i), GRANT FUNDS — NOB HILL ROAD MEDIAN ENHANCEMENT:
(TR8999) Authorizing appropriate City Officials to seek TEA 21 Grant Funds through the
Florida Department of Transportation in the amount of $225,000 for transportation
enhancement projects. Special Projects Coordinator Phillips gave a presentation. Vice
Mayor Roberts asked whether Tamarac applied for these types of funds in the past and
City Manager Miller responded in the affirmative.
b) Item #110), GRANT AWARD FROM DCA FOR THE CERT PROGRAM:
(TR9014) Accepting an award from the Florida Department of Community Affairs
Division of Emergency Management Preparedness and Assistance Trust Fund in the
amount of $49,921; authorizing a City match in the form of $38,361 to be allocated in -
kind and $1,115 transferred from the Grants Matching Account for a total project cost of
$89,397 for the expansion and enhancement of the City's Community Emergency
Response Team (CERT) Program; authorizing the appropriate City Officials to execute
an Agreement between the City of Tamarac and the Florida Department of Community
Affairs for the Emergency Management Preparedness and Assistance Trust Fund
Grant; amending the annual Grants Fund Budget of estimated revenues and
expenditures in the amount of $49,921. Special Projects Coordinator Phillips gave a
presentation. Commissioner Sultanof said an Association is planning to do a shuttering
project and asked if they can get instruction for this under the Program. Special
Projects Coordinator responded. Vice Mayor Roberts said one group has already gone
through the process, and they have not been recognized. Fire Chief Budzinski said
formal recognition would be given in the fall after receipt of the equipment.
c) Item #11(k), GRANT APPLICATION TO FLORIDA COMMUNITIES TRUST:
(TR9018) Executing the Preservation 2000 Program grant application to the Florida
Communities Trust providing for a local match of 60% for the McNab Park parcel
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acquired for open space. Special Projects Coordinator Phillips gave a presentation.
Commissioner Portner asked about the City's outlay and Special Projects Coordinator
Phillips responded.
d) Item #11(I), BROWARD BEAUTIFUL LANDSCAPE ALONG COMMERCIAL
BOULEVARD: (TR9022) Seeking grant funds through the Broward Beautiful
Community Grant Program in the amount of $5,000 with a local match in the amount of
$5,000 for a total project cost of $10,000 for beautification of the medians on
Commercial Boulevard. Special Projects Coordinator Phillips gave a presentation.
Mayor Schreiber said the Turnpike Authority has an upcoming project in that area, and
Special Projects Coordinator Phillips said it relates to different medians. There was
discussion about the Turnpike Authority creating a south entrance to the Turnpike, and
City Manager Miller asked Public Works Director Verma to contact the Turnpike
Authority to see if their staff would come to a workshop meeting and brief the
Commission.
e) Item #11(n), PROJECT MANAGEMENT SERVICES FOR THE SENIOR &
COMMUNITY CENTER PROJECT: (TR9017) Executing a third amendment to the
Agreement between the City of Tamarac and Facilities Development (FD), Department
of Management Services, State of Florida for the provision of certain project
management services for the Senior & Community Center Project increasing the total
FY00 Project Budget to $4,489,355.00; amending the Streetscape Improvement Trust
Fund of estimated revenues and expenditures; approving budget transfers; amending
the General Capital Fund Budget of estimated revenues and expenditures.
Parks and Recreation Director Margoles presented Mayor Schreiber and the
Commissioners with a plaque she received at the Challenger Picnic on May 215c
Parks and Recreation Director Margoles gave a presentation on Agenda Item #11(n),
Temporary Resolution 9017, and introduced Larry Roemer, Architect and Project
Manager, State of Florida Department of Management Services. Mayor Schreiber
questioned the project cost, and asked for an explanation of additional construction
phase fee. Parks and Recreation Director Margoles responded. Vice Mayor Roberts
asked what the County is paying for, and City Manager Miller said Interlocal Agreement
would be looked at between the City and the County to recoup costs. Commissioner
Portner said the contingency is normally 10% and asked why Tamarac went with 2%.
Parks and Recreation Director Margoles responded. Parks and Recreation Director
Margoles said the scheduled project completion date is July 27t", with the grand
opening event to be held on or about September 16t". Mayor Schreiber asked about the
availability of meeting rooms for outside organizations, and Parks and Recreation
Director Margoles responded. City Manager Miller reiterated the funding of the last
change order and Vice Mayor Roberts questioned the 17 days for two hurricanes. Mr.
Roemer responded. Commissioner Portner asked if there was a provision in the
contract for the rainy season, and Mayor Schreiber asked if the City is paying for the
additional days and if there is a clause in the contract that covers these types of things.
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City Attorney Kraft said under the terms of the contract, the risk of loss due to weather
delays is on Tamarac not the Contractor.
f) Item #13, MID -YEAR BUDGET AMENDING ANNUAL BUDGET OF
ESTIMATED REVENUES AND EXPENDITURES FOR FY2000: (TO1894) Amending
the annual budget of estimated revenues and expenditures for the Fiscal Year 2000;
amending the personnel complement. Finance Director Mark Bates gave a
presentation, and responded to questions from the Commissioners relative to budgetary
issues.
Vice Mayor Roberts said she did not recall Item 11(b) having come before the
Commission previously. Item 11(b) on the Consent Agenda, WALGREENS AT
WOODMONT — UTILITY EASEMENT ENCROACHMENT AND HOLD HARMLESS
AGREEMENT: (TR8922) accepting and executing a Utility Easement Encroachment
and Hold Harmless Agreement with Oritt/Trion Woodmont, Ltd., for the landscaping
located in a utility easement in the Walgreens at Woodmont Shoppes Project located on
the southwest corner of University Drive and NW 82nd Street; authorizing and directing
the City Clerk to record said agreement in the public records of Broward County. Mayor
Schreiber said it had previously come before the Commission.
Commissioner Partner asked if Item 11(d) was for the Palace Theater. KINGS POINT
THEATER — BILL OF SALE ABSOLUTE: (TR8979) Accepting a Bill of Sale Absolute
from Lennar Homes, Inc., for the Water Distribution System Improvements for the Kings
Point Theater Project, located on the southeast corner of Nob Hill Road and NW 77th
Street, for City ownership. Mayor Schreiber said it was for the Palace Theater,
Vice Mayor Roberts questioned Item 11(g) and asked if it was a budgeted item.
NETWORK HARDWARE UPGRADE: (TR8996) Executing an agreement with Kent
Datacom, an authorized reseller of Cabletron Systems, Inc., for the purchase of
networking equipment, utilizing the Florida State Contract #250-040-99-1 at a cost of
$44,489.44. MIS Director Sucuoglu explained the networking and replied that it was
budgeted.
Mayor Schreiber questioned Item 14, PROPOSED FINANCING OF A RESCUE
VEHICLE: (TO1897) Motion to adopt Ordinance on first reading, approving the
execution and delivery of certain lease documents in connection with the proposed
financing of a fire rescue vehicle under the existing and approved master lease -
purchase agreement between the City and Kislak National Bank; amending the annual
budget of estimated revenues and expenditures for the purchase. City Manager Miller
explained this is the financing for the vehicle just purchased.
Vice Mayyor Roberts questioned Item 12, TRAFFIC SIGNAL -UNIVERSITY DRIVE AND
NW 76T STREET: (TR9021) Requesting that the Florida Department of Transportation
(FDOT) install a traffic signal at University Drive and NW 76th Street; directing the
Interim City Clerk to send a copy of this resolution to the Florida Department of
Transportation. Vice Mayor Roberts said she recalled DOT saying they were not going
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to install a traffic signal, and Mayor Schreiber said this Resolution is formally notifying
them that Tamarac wants a traffic light. Commissioner Sultanof said it should be a
demand light. Mayor Schreiber said Tamarac should put pressure on DOT through the
County Commissioners and Tamarac should take control of its roads. Commissioner
Sultanof suggested in addition to asking for help from the County Commission, that the
School Board be included and Vice Mayor Roberts said parents could be requested to
write letters through the PTA and SITIG.
2. "YEAR 2001 FINANCIAL OUTLOOK: CHALLENGES AND CHOICES": Year
2001 Financial Outlook: Challenges and Choices. Finance Director Bates gave a
presentation. There was discussion about services and funding venues.
3. BROWARD COUNTY PIONEER DAYS: Selection of a "Pioneer" for Broward
County Historical Commission's $ Annual Broward County Pioneer Days. Assistant to
the City Manager McKew gave a presentation. Mayor Schreiber suggested Helen
Sobel and Lou Sohn. Commissioner Sultanof suggested Esther Garfinkle. Assistant to
the City Manager McKew said the application must be in by the end of the month. Vice
Mayor Roberts asked how long each of the three people named have been living in
Tamarac and what they have done. City Manager Miller said a Resolution would be
drafted for Wednesday's meeting.
Mayor Schreiber called for a recess at 11:40 am. The Commission Workshop resumed
at 12:20 pm with everyone present, except Commissioner Mishkin who was excused for
cause.
4. PROPOSED NAME CHANGE FROM SENIOR AND COMMUNITY CENTER TO
COMMUNITY CENTER: Proposal to change name of Senior and Community Center to
the Community Center. Commissioner Portner said at an advisory committee meeting a
name change for the Senior and Community Center was discussed. Commissioner
Portner asked for an expression of interest to change the name of the Senior and
Community Center to Tamarac Community Center. There was discussion about
changing demographics in Tamarac and Vice Mayor Roberts agreed with
Commissioner Partner that the name should be changed to Tamarac Community
Center. Commissioner Sultanof agreed with the name change. Mayor Schreiber said
he was not in agreement with the name change, and while it is called the Senior and
Community Center, everybody is entitled to use it.
5. AMENDING SECTION 4.03 OF THE TAMARAC CHARTER — TERM OF
OFFICE FOR POSITION OF VICE -MAYOR: Ordinance amending Section 4.03 of the
Tamarac Charter, term of office for the position of Vice -Mayor. Mayor Schreiber said the
City Attorney distributed three (3) versions of a draft ordinance. There was discussion
about three (3) year terms, succession, and new Commissioners lacking experience to
hold the Vice Mayoral position. Mayor Schreiber asked for an expression of interest for
Draft "B", and the Commissioners felt this was the most equitable draft. There was
discussion about the time frame to get this item on the September Ballot.
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6. PRIVATIZATION COMMITTEE: Activate the Privatization Committee. Mayor
Schreiber asked to have Privatization Committee appointments considered in June
along with the other Boards and Committees. Vice Mayor Roberts said the Privatization
Committee had not been advertised for the June appointments, and said she had no
problem with reactivating the Committee as long as it was not run as it had been in the
past. Mayor Schreiber said the key is to select responsible people to the Committee.
Commissioner Sultanof spoke about lack of supervision and lack of a quorum for many
meetings. There was discussion about minutes not being submitted timely.
Commissioner Sultanof expressed concerned about work being done in a committee
before the Commission is aware of it and Mayor Schreiber said if that happens the
Commissioners have the right to eliminate the Committee. Vice Mayor Roberts
suggested that those who served on the Privatization Committee before its hiatus
should not be able to serve again and Commissioner Portner suggested term limits.
There was discussion about the number of committees a person should be allowed to
serve on at one time. Commissioner Sultanof said he wants to see the applications for
the Privatization Committee before the committee is reestablished. Vice Mayor Roberts
said there must be a process for people who do not show up to meetings and Mayor
Schreiber said it is referred to in the Charter. Vice Mayor Roberts said not everyone is
able to attend day meetings. Mayor Schreiber said the volunteers are mostly seniors
who prefer the day meetings, however, evening meetings can be arranged, as the time
of the meeting is up to the discretion of the committee. Mayor Schreiber suggested that
each commissioner appoint a certain number of people to the each committee. Mayor
Schreiber suggested the minutes of each Board and Committee be submitted to the
Mayor and Commissioners within 30 days of the meeting, with originals submitted to the
City Clerk. City Attorney Kraft said he received an e-mail from Commissioner Mishkin
regarding Commissioners succeeding themselves, and attendance at meetings. City
Attorney Kraft said this is a good topic for a workshop to discuss what the
Commissioners want to change. There was discussion about setting up a special
workshop to discuss Committee guidelines. Commissioner Sultanof suggested a
memorandum be sent to every committee setting out principle guidelines regarding the
Mayor and Commissioners being informed as to absenteeism. Mayor Schreiber asked
about making appointments, and City Attorney Kraft said the Commission can decide as
a matter of policy how they want to make appointments. Commissioner Sultanof spoke
about years past when Commissioners were liaisons to committees.
7. TELEVISING MEETINGS: Televising meetings. Mayor Schreiber said the
Commission needs to get information to the public, and televising meetings will achieve
this goal. Commissioner Portner said in some instances where meetings are televised
there is a lot of posturing. Commissioner Sultanof said he does not feel televising
meetings is productive. Vice Mayor Roberts said she is more concerned with control
over the Commission than the public.
$. NEIGHBORHOOD MEETINGS: Neighborhood meetings. Mayor Schreiber
asked for an
neighborhoods
Commissioner
expression of interest to take the Commission meetings int
and Vice Mayor Roberts said this was decided at a past
Portner said the Commissioners should decide where to
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Commission Workshop Meeting
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o
various
meeting.
hold the
meetings in their own districts. Commissioner Sultanof asked what the cost would be to
take the meetings into to the neighborhoods, and City Manager Miller said between
$300-$500 each meeting.
Mayor Schreiber mentioned a letter he received from the Tamarac President's Council
regarding appointments, and said the letter was not signed.
City Manager Miller said the Commission discussed beginning the neighborhood
meetings in the fall, and they should let the City Manager know where they want to hold
the meetings.
City Manager Miller reminded everyone of the Volunteer Luncheon to be held on
Thursday at Woodmont Country Club.
There being no further business to come before the Commission, Mayor Schreiber
adjourned the workshop meeting at 1:35 p.m.
Marion Swenson, CMC
Interim City Clerk
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