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HomeMy WebLinkAbout2000-05-22 - City Commission Workshop Meeting MinutesCITY OF TAMARAC CITY COMMISSION WORKSHOP MEETING MAY 22, 2000 CALL TO ORDER: Mayor Schreiber called the Workshop Meeting of the City Commission to order on Monday, May 22, 2000, at 9:35 a.m. in Conference Room 105 of Tamarac City Hall, 7525 NW 88t" Avenue, Tamarac, Florida. PRESENT: Mayor Joe Schreiber, Vice Mayor Karen L. Roberts, Commissioner Edward C. Portner and Commissioner Marc L. Sultanof. ABSENT AND EXCUSED FOR CAUSE: Commissioner Larry Mishkin. ALSO PRESENT: City Manager Jeffrey L. Miller, City Attorney Mitchell S. Kraft and Interim City Clerk Marion Swenson. MAY 24. 2000 AGENDA ITEMS: a) Item #11(i), GRANT FUNDS — NOB HILL ROAD MEDIAN ENHANCEMENT: (TR8999) Authorizing appropriate City Officials to seek TEA 21 Grant Funds through the Florida Department of Transportation in the amount of $225,000 for transportation enhancement projects. Special Projects Coordinator Phillips gave a presentation. Vice Mayor Roberts asked whether Tamarac applied for these types of funds in the past and City Manager Miller responded in the affirmative. b) Item #110), GRANT AWARD FROM DCA FOR THE CERT PROGRAM: (TR9014) Accepting an award from the Florida Department of Community Affairs Division of Emergency Management Preparedness and Assistance Trust Fund in the amount of $49,921; authorizing a City match in the form of $38,361 to be allocated in - kind and $1,115 transferred from the Grants Matching Account for a total project cost of $89,397 for the expansion and enhancement of the City's Community Emergency Response Team (CERT) Program; authorizing the appropriate City Officials to execute an Agreement between the City of Tamarac and the Florida Department of Community Affairs for the Emergency Management Preparedness and Assistance Trust Fund Grant; amending the annual Grants Fund Budget of estimated revenues and expenditures in the amount of $49,921. Special Projects Coordinator Phillips gave a presentation. Commissioner Sultanof said an Association is planning to do a shuttering project and asked if they can get instruction for this under the Program. Special Projects Coordinator responded. Vice Mayor Roberts said one group has already gone through the process, and they have not been recognized. Fire Chief Budzinski said formal recognition would be given in the fall after receipt of the equipment. c) Item #11(k), GRANT APPLICATION TO FLORIDA COMMUNITIES TRUST: (TR9018) Executing the Preservation 2000 Program grant application to the Florida Communities Trust providing for a local match of 60% for the McNab Park parcel May 22, 2000 Commission Workshop Meeting 1 acquired for open space. Special Projects Coordinator Phillips gave a presentation. Commissioner Portner asked about the City's outlay and Special Projects Coordinator Phillips responded. d) Item #11(I), BROWARD BEAUTIFUL LANDSCAPE ALONG COMMERCIAL BOULEVARD: (TR9022) Seeking grant funds through the Broward Beautiful Community Grant Program in the amount of $5,000 with a local match in the amount of $5,000 for a total project cost of $10,000 for beautification of the medians on Commercial Boulevard. Special Projects Coordinator Phillips gave a presentation. Mayor Schreiber said the Turnpike Authority has an upcoming project in that area, and Special Projects Coordinator Phillips said it relates to different medians. There was discussion about the Turnpike Authority creating a south entrance to the Turnpike, and City Manager Miller asked Public Works Director Verma to contact the Turnpike Authority to see if their staff would come to a workshop meeting and brief the Commission. e) Item #11(n), PROJECT MANAGEMENT SERVICES FOR THE SENIOR & COMMUNITY CENTER PROJECT: (TR9017) Executing a third amendment to the Agreement between the City of Tamarac and Facilities Development (FD), Department of Management Services, State of Florida for the provision of certain project management services for the Senior & Community Center Project increasing the total FY00 Project Budget to $4,489,355.00; amending the Streetscape Improvement Trust Fund of estimated revenues and expenditures; approving budget transfers; amending the General Capital Fund Budget of estimated revenues and expenditures. Parks and Recreation Director Margoles presented Mayor Schreiber and the Commissioners with a plaque she received at the Challenger Picnic on May 215c Parks and Recreation Director Margoles gave a presentation on Agenda Item #11(n), Temporary Resolution 9017, and introduced Larry Roemer, Architect and Project Manager, State of Florida Department of Management Services. Mayor Schreiber questioned the project cost, and asked for an explanation of additional construction phase fee. Parks and Recreation Director Margoles responded. Vice Mayor Roberts asked what the County is paying for, and City Manager Miller said Interlocal Agreement would be looked at between the City and the County to recoup costs. Commissioner Portner said the contingency is normally 10% and asked why Tamarac went with 2%. Parks and Recreation Director Margoles responded. Parks and Recreation Director Margoles said the scheduled project completion date is July 27t", with the grand opening event to be held on or about September 16t". Mayor Schreiber asked about the availability of meeting rooms for outside organizations, and Parks and Recreation Director Margoles responded. City Manager Miller reiterated the funding of the last change order and Vice Mayor Roberts questioned the 17 days for two hurricanes. Mr. Roemer responded. Commissioner Portner asked if there was a provision in the contract for the rainy season, and Mayor Schreiber asked if the City is paying for the additional days and if there is a clause in the contract that covers these types of things. May 22, 2000 Commission Workshop Meeting 2 City Attorney Kraft said under the terms of the contract, the risk of loss due to weather delays is on Tamarac not the Contractor. f) Item #13, MID -YEAR BUDGET AMENDING ANNUAL BUDGET OF ESTIMATED REVENUES AND EXPENDITURES FOR FY2000: (TO1894) Amending the annual budget of estimated revenues and expenditures for the Fiscal Year 2000; amending the personnel complement. Finance Director Mark Bates gave a presentation, and responded to questions from the Commissioners relative to budgetary issues. Vice Mayor Roberts said she did not recall Item 11(b) having come before the Commission previously. Item 11(b) on the Consent Agenda, WALGREENS AT WOODMONT — UTILITY EASEMENT ENCROACHMENT AND HOLD HARMLESS AGREEMENT: (TR8922) accepting and executing a Utility Easement Encroachment and Hold Harmless Agreement with Oritt/Trion Woodmont, Ltd., for the landscaping located in a utility easement in the Walgreens at Woodmont Shoppes Project located on the southwest corner of University Drive and NW 82nd Street; authorizing and directing the City Clerk to record said agreement in the public records of Broward County. Mayor Schreiber said it had previously come before the Commission. Commissioner Partner asked if Item 11(d) was for the Palace Theater. KINGS POINT THEATER — BILL OF SALE ABSOLUTE: (TR8979) Accepting a Bill of Sale Absolute from Lennar Homes, Inc., for the Water Distribution System Improvements for the Kings Point Theater Project, located on the southeast corner of Nob Hill Road and NW 77th Street, for City ownership. Mayor Schreiber said it was for the Palace Theater, Vice Mayor Roberts questioned Item 11(g) and asked if it was a budgeted item. NETWORK HARDWARE UPGRADE: (TR8996) Executing an agreement with Kent Datacom, an authorized reseller of Cabletron Systems, Inc., for the purchase of networking equipment, utilizing the Florida State Contract #250-040-99-1 at a cost of $44,489.44. MIS Director Sucuoglu explained the networking and replied that it was budgeted. Mayor Schreiber questioned Item 14, PROPOSED FINANCING OF A RESCUE VEHICLE: (TO1897) Motion to adopt Ordinance on first reading, approving the execution and delivery of certain lease documents in connection with the proposed financing of a fire rescue vehicle under the existing and approved master lease - purchase agreement between the City and Kislak National Bank; amending the annual budget of estimated revenues and expenditures for the purchase. City Manager Miller explained this is the financing for the vehicle just purchased. Vice Mayyor Roberts questioned Item 12, TRAFFIC SIGNAL -UNIVERSITY DRIVE AND NW 76T STREET: (TR9021) Requesting that the Florida Department of Transportation (FDOT) install a traffic signal at University Drive and NW 76th Street; directing the Interim City Clerk to send a copy of this resolution to the Florida Department of Transportation. Vice Mayor Roberts said she recalled DOT saying they were not going May 22, 2000 Commission Workshop Meeting 3 to install a traffic signal, and Mayor Schreiber said this Resolution is formally notifying them that Tamarac wants a traffic light. Commissioner Sultanof said it should be a demand light. Mayor Schreiber said Tamarac should put pressure on DOT through the County Commissioners and Tamarac should take control of its roads. Commissioner Sultanof suggested in addition to asking for help from the County Commission, that the School Board be included and Vice Mayor Roberts said parents could be requested to write letters through the PTA and SITIG. 2. "YEAR 2001 FINANCIAL OUTLOOK: CHALLENGES AND CHOICES": Year 2001 Financial Outlook: Challenges and Choices. Finance Director Bates gave a presentation. There was discussion about services and funding venues. 3. BROWARD COUNTY PIONEER DAYS: Selection of a "Pioneer" for Broward County Historical Commission's $ Annual Broward County Pioneer Days. Assistant to the City Manager McKew gave a presentation. Mayor Schreiber suggested Helen Sobel and Lou Sohn. Commissioner Sultanof suggested Esther Garfinkle. Assistant to the City Manager McKew said the application must be in by the end of the month. Vice Mayor Roberts asked how long each of the three people named have been living in Tamarac and what they have done. City Manager Miller said a Resolution would be drafted for Wednesday's meeting. Mayor Schreiber called for a recess at 11:40 am. The Commission Workshop resumed at 12:20 pm with everyone present, except Commissioner Mishkin who was excused for cause. 4. PROPOSED NAME CHANGE FROM SENIOR AND COMMUNITY CENTER TO COMMUNITY CENTER: Proposal to change name of Senior and Community Center to the Community Center. Commissioner Portner said at an advisory committee meeting a name change for the Senior and Community Center was discussed. Commissioner Portner asked for an expression of interest to change the name of the Senior and Community Center to Tamarac Community Center. There was discussion about changing demographics in Tamarac and Vice Mayor Roberts agreed with Commissioner Partner that the name should be changed to Tamarac Community Center. Commissioner Sultanof agreed with the name change. Mayor Schreiber said he was not in agreement with the name change, and while it is called the Senior and Community Center, everybody is entitled to use it. 5. AMENDING SECTION 4.03 OF THE TAMARAC CHARTER — TERM OF OFFICE FOR POSITION OF VICE -MAYOR: Ordinance amending Section 4.03 of the Tamarac Charter, term of office for the position of Vice -Mayor. Mayor Schreiber said the City Attorney distributed three (3) versions of a draft ordinance. There was discussion about three (3) year terms, succession, and new Commissioners lacking experience to hold the Vice Mayoral position. Mayor Schreiber asked for an expression of interest for Draft "B", and the Commissioners felt this was the most equitable draft. There was discussion about the time frame to get this item on the September Ballot. May 22, 2000 Commission Workshop Meeting 4 1 6. PRIVATIZATION COMMITTEE: Activate the Privatization Committee. Mayor Schreiber asked to have Privatization Committee appointments considered in June along with the other Boards and Committees. Vice Mayor Roberts said the Privatization Committee had not been advertised for the June appointments, and said she had no problem with reactivating the Committee as long as it was not run as it had been in the past. Mayor Schreiber said the key is to select responsible people to the Committee. Commissioner Sultanof spoke about lack of supervision and lack of a quorum for many meetings. There was discussion about minutes not being submitted timely. Commissioner Sultanof expressed concerned about work being done in a committee before the Commission is aware of it and Mayor Schreiber said if that happens the Commissioners have the right to eliminate the Committee. Vice Mayor Roberts suggested that those who served on the Privatization Committee before its hiatus should not be able to serve again and Commissioner Portner suggested term limits. There was discussion about the number of committees a person should be allowed to serve on at one time. Commissioner Sultanof said he wants to see the applications for the Privatization Committee before the committee is reestablished. Vice Mayor Roberts said there must be a process for people who do not show up to meetings and Mayor Schreiber said it is referred to in the Charter. Vice Mayor Roberts said not everyone is able to attend day meetings. Mayor Schreiber said the volunteers are mostly seniors who prefer the day meetings, however, evening meetings can be arranged, as the time of the meeting is up to the discretion of the committee. Mayor Schreiber suggested that each commissioner appoint a certain number of people to the each committee. Mayor Schreiber suggested the minutes of each Board and Committee be submitted to the Mayor and Commissioners within 30 days of the meeting, with originals submitted to the City Clerk. City Attorney Kraft said he received an e-mail from Commissioner Mishkin regarding Commissioners succeeding themselves, and attendance at meetings. City Attorney Kraft said this is a good topic for a workshop to discuss what the Commissioners want to change. There was discussion about setting up a special workshop to discuss Committee guidelines. Commissioner Sultanof suggested a memorandum be sent to every committee setting out principle guidelines regarding the Mayor and Commissioners being informed as to absenteeism. Mayor Schreiber asked about making appointments, and City Attorney Kraft said the Commission can decide as a matter of policy how they want to make appointments. Commissioner Sultanof spoke about years past when Commissioners were liaisons to committees. 7. TELEVISING MEETINGS: Televising meetings. Mayor Schreiber said the Commission needs to get information to the public, and televising meetings will achieve this goal. Commissioner Portner said in some instances where meetings are televised there is a lot of posturing. Commissioner Sultanof said he does not feel televising meetings is productive. Vice Mayor Roberts said she is more concerned with control over the Commission than the public. $. NEIGHBORHOOD MEETINGS: Neighborhood meetings. Mayor Schreiber asked for an neighborhoods Commissioner expression of interest to take the Commission meetings int and Vice Mayor Roberts said this was decided at a past Portner said the Commissioners should decide where to May 22, 2000 Commission Workshop Meeting 5 o various meeting. hold the meetings in their own districts. Commissioner Sultanof asked what the cost would be to take the meetings into to the neighborhoods, and City Manager Miller said between $300-$500 each meeting. Mayor Schreiber mentioned a letter he received from the Tamarac President's Council regarding appointments, and said the letter was not signed. City Manager Miller said the Commission discussed beginning the neighborhood meetings in the fall, and they should let the City Manager know where they want to hold the meetings. City Manager Miller reminded everyone of the Volunteer Luncheon to be held on Thursday at Woodmont Country Club. There being no further business to come before the Commission, Mayor Schreiber adjourned the workshop meeting at 1:35 p.m. Marion Swenson, CMC Interim City Clerk 1 1 May 22, 2000 Commission Workshop Meeting 6